Loading...
HomeMy WebLinkAboutAgenda - 06-15-2010 - 4vORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 15, 2010 SUBJECT: Close County Capital Projects DEPARTMENT: Financial Services ATTACHMENT(S): Attachment 1: Schedule of County Capital Projects With Available Balances Attachment 2: Capital Investment Plan Description of Projects Attachment 3: Whitted Human Services Renovations for Health Department Capital Project Ordinance Attachment 4: Lands Legacy Capital Project Ordinance Attachment 5: Recreation & Parks Facilities — Twin Creeks Capital Project Ordinance Attachment 6: Central Recreation Repairs Capital Project Ordinance Action Agenyla Item No. '-+ V PUBLIC HEARING: (Y /N) No INFORMATION CONTACT: Clarence Grier, (919) 245 -2453 Michael Talbert, (919) 245 -2153 PURPOSE: To balance and fund all individual projects in the County Capital Projects Fund and provide reserves for future County Capital Projects. BACKGROUND: The Board of County Commissioners was presented a two year plan on February 3, 2009 related to School and County Capital Projects. The plan was to fund a $5.9 million dollar shortfall from the General Fund. A total of $4.2 million dollars has been appropriated from the General Fund, $3.5 million in Fiscal Year 2008/2009 and $7 million in Fiscal Year 2009/2010. The remaining $1.7 million was approved by the BOCC on May 18, 2010. As of June 30, 2009, the Comprehensive Annual Financial Report for Orange County had 84 active capital projects in the County Capital Project Fund. Over the past eight years few if any capital projects were closed even though many have been completed for several years. The purpose of a Capital Project Ordinance is to fund the acquisition or construction of a capital asset. 2 A Capital Asset is defined by Governmental Accounting, Auditing, and Financial Reporting (GAAFR) as: land, improvements to land, easements, work of art, and historical treasures, infrastructure and all other tangible or intangible assets that are used in the operations and that have initial useful lives extending beyond a single reporting period. As stated in General Statute 159 -13.2 (c) Project Ordinances, "A project ordinance shall clearly identify the project and authorize its undertaking, identify the revenues that will finance the project, and make the appropriations necessary to complete the project." CURRENT SITUTATION: Orange County has established two types of projects in the County Capital Projects Fund. The first type of project has been established in whole or in part to construct or acquire a capital asset. The second type of project has been established to act as a reserve to fund other projects. Both types of projects have rarely been closed even after the scope of the original project is complete. On May 18, 2010 the BOCC closed twenty -six County Capital projects that were substantially completed or never had any activity. Closing these projects provide $245,560 in capital resources that can be used for other capital priorities. Attachment 1 lists twelve active County Capital Projects with available balances that have had limited activity over the past few years and could be closed as of June 30, 2010. This action would provide $760,527 in capital resources that can be used for other capital priorities. Attachment 1 also lists three active projects that were set up as reserves. The available funds identified with these three projects total $111,755. The intent is to close these projects and move the funds to the newly established County Capital Reserve Fund for future County needs. Attachment 1 also lists three active projects that are not yet complete and will remain active for their identified purposes. The available funds identified with these three projects of $825,000 were volunteered by the Department of Environment, Agriculture, Parks and Recreation (DEAPR) to assist balancing the County's annual budget without further reductions in programs FINANCIAL IMPACT: The closing of 15 projects and transferring $825,000 from existing projects to the Capital Projects Fund Balance will make $1,697,282 available for future County Capital Needs. When combined with the action taken by the BOCC on May 18 to close 26 completed projects, a total of $1,942,842 will be available to meet County Capital needs. RECOMMENDATION(S): The Manager recommends the Board approve the closing of 15 projects with total available funds of $872,282, the transfer of $825,000 from existing projects to the Capital Projects Fund Balance as listed on Attachment 1 and approve the amendments to the four Capital Projects Ordinances, Attachments 3 -6. Cl Attachment I Fund 61 County Capital Projects With Available Balances Active Projects From ERCD & Parks 20011 Lands Legacy $ 450,000 20003 Twin Creeks Park $ 300,000 20030 Central Recreation $ 75,000 Subtotal $ 825,000.00 Funds Available from Projects TOTAL $ 1,697,282.55 Available Project Last Last Budget Balance Number Name Activity Amendment 6/1/2010 10004 Court Street Annex 6/30/2008 FY 08/09 $ 122,852.69 10010 Historic Courthouse 2/6/2009 FY 08/09 $ 58,787.52 10027 Southern Human Services 9/29/2008 FY 06/07 $ 4,729.35 10030 Dickson House None FY 08/09 $ 12,500.00 10033 Parks Operations 11/18/2008 FY 05/06 $ 38,250.00 10044 Animal Ser Deconstruct 10/16/2009 FY 09/10 $ 7,000.00 10049 Whiffed HSC Renovations None FY 09/10 $ 150,000.00 20001 Cate Property 11/10/2009 FY 05/06 $ 22,063.91 20027 New Hope Creek Pres 6/16/2009 FY 09/10 $ 18,741.50 30013 Emergency Power 6/30/2007 FY 06/07 $ 81,014.02 30015 Solid Waste Collection Ctrs 6/30/2008 FY 07/08 $ 111,301.40 30029 Parking Lot Repairs 6/30/2009 FY 06/07 $ 133,287.00 Subtotal $ 760,527.39 Reserve Projects with Balances 30024 Capital Repairs Reserve FY 07/08 $ 58,445.16 30025 Facilities Art Reserve FY 09/10 $ 3,310.00 30036 Library Task Force FY 08/09 $ 50,000.00 Subtotal $ 111,755.16 Active Projects From ERCD & Parks 20011 Lands Legacy $ 450,000 20003 Twin Creeks Park $ 300,000 20030 Central Recreation $ 75,000 Subtotal $ 825,000.00 Funds Available from Projects TOTAL $ 1,697,282.55 County Capital Investment Plan Descriptions of Projects Court Street Annex Renovations Pay as you Go Total County Project Budget $250,000 $250,000 Repair the electrical, exterior waterproofing and up fit associated with departmental moves in accordance with the County's space plan implementation. Historic Courthouse Repairs Total County Project Budget $215,000 Pay as you Go $215,000 Repair the flagstone sidewalk surrounding the County's Historic Courthouse, repair exterior brick, repair clock tower, and to resurface the concrete floors on the ground level of the interior. Southern Human Services Center Total County Project Budget $50,000 Transfer from General Fund $50,000 This phase of the project will begin in fiscal year 2004 -05. The project will refurbishment the interior of the house on the property including updating and expanding restrooms. Dickson House Total County Project Budget $12,500 Transfer from General Fund $12,500 To continue the refurbishment and upkeep of the Dickson House, reglazing of the windows and realignment of the gutters is needed. The painting of structure would be covered in the countywide Painting Project. Parks Operations Base Total County Project Budget $230,000 2004 2/3 "s Bonds $230,000 The Valley Forge Road facility, previously occupied by Orange Enterprises is being vacated. The 2005 Space Needs Update recommends that the facility be up fit and utilized as office space for the Recreation Administrative office function as well as the Parks Operations Base. Funding for this project allows up fit of the interior for the two functions, as well as site work that will allow some outside storage of materials needed at various park facilities (mulch, gravel, etc). Funding will also allow the connection of the building to nearby sanitary sewer facilities and the existing septic system abandoned. Animal Service Deconstruct Transfer from General Fund Total County Project Budget $50,000 $50,000 Project is to fund the deconstruction of the old Animal Services Facility. Whiffed Renovations — Health Dept Transfer from General Fund Medicaid Cost Settlement Total County Project Budget $400,000 $150,000 $250,000 0 County Capital Investment Plan Descriptions of Projects This project is to make reasonable renovations space in the Whitted building, vacated by Social Services, for the Health Department. Cate Farm 1997 Bonds 2004 2/3 "s Bonds Payment in Lieu Transfer from School Parks Reserve Total County Project Budget $3,675,000 $2,700,000 125,000 50,000 800,000 Orange County acquired this property, also listed as Twin Creeks Park (Moniese Nomp), in 2001 for a County park and a joint educational campus with Chapel Hill - Carrboro City Schools. The existing farmstead for this old dairy still exists. Structures include a 1929 farmhouse, a large barn and silo, a granary and other outbuildings. Some of the structures are in need of immediate stabilization, and others need intermediate and long -term restoration to enable the County to utilize the structures as part of the park. Stabilization involves completing immediate repairs to ensure the buildings are structurally sound and weatherproof, such as repairing structural members, securing siding and reattaching and painting tin roofs, among others. New Hope Creek Preserve Total County Project Budget $317,424 Grants $173,459 2001 Bonds $143,965 Acquisitions and master plan work for the New Hope Creek Preserve. Emergency Power Sources Transfer from General Fund Total County Project Budget $282,000 $282,000 In recent years, Orange County has experienced a significant number of widespread electrical power outages, generally as the result of adverse weather. Certain key County facilities, particularly the Emergency Operations Center and related Emergency Management Department offices, have backup generators installed that provide for a seamless transfer of the power load and continuous operations in the event of electrical power failures. Others can receive generator power through manual transfer switches. However, recent experience has been that because not all County buildings have backup power sources, many important County services come to a virtual halt under adverse weather conditions and their immediate aftermath. In early 2003, the BOCC encouraged the Manager and staff to consider including funding for some emergency generators in the 2003 -2013 Capital Investment Plan. Solid Waste Convenience Centers Total County Project Budget $290,000 Transfer from General Fund $290,000 2 5 County Capital Investment Plan Descriptions of Projects The replacement of routine fencing and signage at convenience sites is included in the early years of this project plan. Future years allow for the replacement of waste containers and the installation of concrete pads, barriers and driveways. Baseline funding for this project would not allow for the potential cost to purchase currently leased sites. Parking Lot Repairs /Paving Total County Project Budget $240,000 Transfer from General Fund $240,000 Parking lot improvements (including paving) for County facilities are included in the funds for this project. Funding in FY 2005 -06 provides for paving a portion of Whitted complex parking lots. Additional parking areas that would be addressed in future years are dependent on the amount of funding available. Capital Repairs /Replacement (Emergency) Reserve Fund Transfer from General Fund Total County Project Budget $75,000 $75,000 These reserve funds would enable Public Works to address major system /component needs, abatement, and other projects that may arise after budget is adopted. Examples of instances in which these funds would have been used in previous years include a new water heater at the Jail and HVAC repairs at other facilities. County Facilities Art Reserve Total County Project Budget $25,000 Transfer from General Fund $25,000 In keeping with Orange County's commitment to the Arts, funding of this project would create a reserve fund from which the BOCC would allocate monies to construction and renovation projects for approved art projects in County facilities Reserve for Library Task Force Total County Project Budget $50,000 Transfer from General Fund $50,000 Funds set aside in this project will allow Commissioners to address countywide Library needs identified by the recently completed Library Services Task Force Report. Lands Legacy Unallocated Project Budget $450,000 The Lands Legacy Program, created in 2000, is a nationally- recognized award - winning program to protect /acquire and manage critical natural and cultural resource lands in the County. The program has leveraged over $4.3 million in State and federal grants toward this purpose to date, and regularly works in tandem with other conservation partners. The amount shown equates to roughly one -half of the $890,000 in remaining pay -as- you -go accumulated funds from 2000 -2007 BOCC appropriations (often referred to as the Lands Legacy 'Opportunities Fund'). Funding for first several years of pay -as- you -go funds was designated funding from sales tax revenues. Additionally, the $20 million 2001 Parks and Open Space Bond included $7 million for Lands Legacy. Approximately $2.4 million of this amount 3 D County Capital Investment Plan Descriptions of Projects was converted to alternative financing in 2009 and remains to be issued. Of the bond appropriations to date, approximately $1.4 million remains, some of which is potentially obligated to ongoing negotiations. Both the pay -as- you -go and former bond funds are included in this project account. Twin Creeks Park Unallocated Project Budget $300,000 Twin Creeks (Moniese Nomp) District Park and Educational Campus was acquired in 2001 for a co- located district park and multi - school facility campus. The original budget for Twin Creeks Park, Phase I from 2001 Parks and Open Space Bond was $1.2 million. This was later augmented by $650,000 from Soccer Superfund, due to the master plan for four soccer fields at this park. However, infrastructure and other costs exceeded the ability to construct Phase I for available funds in 2005. In 2009, the concept of a new Phase I for Twin Creeks Park was broached, and the Board approved a new "linear park/greenway trail' Phase I of Twin Creeks Park in June 2009. Federal transportation stimulus dollars in the amount of $429,000 were awarded, and are expected for reimbursement. Construction is underway and is slated for completion in the summer /fall of this year. Earlier in 2010, the Board approved the potential transfer of the remaining $623,000 of Soccer Superfund monies to the Town of Chapel Hill Cedar Falls Park project, pending grant awards and Town funding. The exact amount of remaining funds is unknown until project is complete, but could be between $400,000 and $691,000 (including the $300,000 proposed for transfer here). Central Recreation Repairs Unallocated Project Budget $75,000 This is a portion of funds appropriated for repairs and renovations to Central Recreation Center in Hillsborough. Approximately $122,000 remains, $75,000 of which is not anticipated to be needed. 11 7 Attachment 3 oRP - a0 10 - 0 53 Whitted Human Services Renovations for Health Department Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to renovate Whiffed Human Services Center and allow for expanded space for the Health Department. The BOCC approves closing this project on June 15, 2010 with $150,000 of this project balance transferred to the Unallocated Project Account to be closed as of June 30, 2010. The remaining $250,000 of Medicaid Cost Settlement is restricted and is transferred to the Medicaid Maximization Project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: FY 2009 -10 Amendment 611512010 Through FY 2009 -10 Sales Tax $150,000 ($150,000) $0 2001 Bonds $0 $0 $0 2004 Two - Thirds Net Debt $0 $0 $0 Fees $0 $0 $0 Medicaid Cost Settlement Funds $250,000 ($250,000) $0 Total Fundingl $400,000 - $400,000 $0 Section 4. The following amount is appropriated for this project: Section 5. This ordinance, originally adopted on June 2, 2009, shall be in effect until June 15, 2010. Adopted this 15th day of June 2010 0 FY 2009 -10 Amendment 611512010 Through FY 2009 -10 Land/Building $0 $0 $0 Planning /Architect/Engineering $40,000 ($40,000) $0 Other $0 $01 0 Construction $360,000 ($360,000) $0 Total Costs $400,000 ($400,000 )1 $0 Section 5. This ordinance, originally adopted on June 2, 2009, shall be in effect until June 15, 2010. Adopted this 15th day of June 2010 0 Item 4 -v — June 15, 2010 Regular Meeting REVISED 6/14/10 (DRD -c) 0 U59- Attachment 4 Lands Legacy Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to protect identified natural areas and prime forestlands, and preserve critical cultural and archaeological sites. In addition funds may be used to acquire lands for future park sites, farmland conservation easements, and nature preserves. The BOCC approves transferring $450,000 of this project to the Unallocated Project Account to be closed as of June 30, 2010. Section 2. Section 3. Section 4. The officers of the County are hereby directed to proceed with the project within the budget contained herein. The following revenue is anticipated to complete this project: fhe following amount is appropriated for this project: Through FY 2009 10 Amended June 15, 2010 Item 4. V Through FY 2009 -10 Sales Tax $3,966,016 ($450,000) $3,516,016 1997 Bonds $2,700,000 $0 $2,700,000 2001 Bonds $5,250,000 $0 $5,250,000 2004 Two - Thirds Net Debt $300,000 $0 $300,000 Grant Funds $421,950 $0 $421,950 Debt Financing $2,800,000 $0 $2,800,000 Other(Transfer from Other Funds) $2,241,611 $0 $2,241,611 Total Funding $17,679,577 ($450,000) $17,229,577 fhe following amount is appropriated for this project: Section 5. The following amounts have been transferred to other County Capital Projects: 0 Through FY 2009- 10 Amended June15, 2010 Item 4.V. Through FY 2009 -10 Land/Building $15,971,564 ($450,000) $15,521,564 Design $0 $0 $0 Construction $0 $0 $0 Eno River Confluence Property $250,000 $0 $250,000 Kirby Property $1,458,013 $0 $1,458,013 Total Costs $17,679,577 ($450,000) $17,229,577 Section 5. The following amounts have been transferred to other County Capital Projects: 0 Item 4 -v — June 15, 2010 Regular Meeting REVISED 6/14/10 Attachment 4 Section 6. The following budget remains in the project: Original Budget (see Section 4 above) Through FY Amended Through FY Total Project Budget 2009 -10 June 15, 2010 2009 -10 Transfer to Conservation Easements Capital Project $143,000 $0 $143,000 Transfer to New Hope Preserve Capital Project $298 $0 $298 Transfer to Millhouse Road Park Project $188,712 $0 $188,712 Transfer to Seven Mile Creek Preserve Capital Project $151,000 $0 $151,000 Total Transfers $483,010 $0 1 $483,010 Section 6. The following budget remains in the project: Original Budget (see Section 4 above) $17,229,577 Less Transfers to Other Projects (see Section 5 above) ($483,010) Total Project Budget $16,746,567 Section 7. This ordinance shall be in effect from the original date of adoption, March 24, 2003 until the project is complete and closed by the BOCC. Adopted this 15th day of June 2010. 10 Item 4 -v — June 15, 2010 Regular Meeting REVISED 6/14/10 oRD--�o►C Attachment 5 -055 Recreation and Parks Facilities — Twin Creeks Park Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to construct a district park located on County -owned property near the intersection of Old Highway 86 and Eubanks Road in Chapel Hill. Plans include renovations to the house and barn located on the property, installation of water and sewer infrastructure and construction of playing fields, nature trails and a picnic area surrounding an existing pond. The BOCC approves transferring $300,000 of this project to the Unallocated Project Account to be closed as of June 30, 2010 Section 2 Section 3. The officers of the County are hereby directed to proceed with the project within the budget contained herein. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: Through FY 2008 -09 Amonded June 15, 2010 Item 4. V Through FY 2009 -10 Sales Tax $0 $0 $0 2001 Bonds $850,000 ($300,000) $550,000 Alternative Finance $1,000,000 $0 $1,000,000 Fees $0 $0 $0 Transfer from Soccer Superfund 2001 Bonds $0 $0 $0 Total Fundingl $1,850,000 ($300,000 )1 $1,550,000 Section 4. The following amount is appropriated for this project: 11 Through FY 2008 -09 Amended June 15, 2010 Item 4. V. Through FY 2009 -10 Land/Building $50,814 $0 $50,814 Site Development $45,000 $0 $45,000 Construction $1,754,186 ($300,000) $1,454,186 Other $0 $0 $0 Total Costs $1,850,000 ($300,000) $1,550,000 11 Item 4 -v — June 15, 2010 Regular Meeting REVISED 6/14/10 Attachment 5 Section 5. This ordinance shall be in effect from the original date of adoption, March 24, 2003, until the project is complete and closed by the BOCC. Adopted this 15th day of June 2010. 12 Attachment 6 o9D- a010-05( Central Recreation Repairs Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to renovate and repair the Central Recreation facility located at the Whitted Human Services Center in Hillsborough. Proceeds from the 2004 Two - Thirds Net Debt Reduction Bonds finance this project. The BOCC approves transferring $75,000 of this project to the Unallocated Project Account to be closed as of June 30, 2010. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: Through FY 2009 -10 Amended &15/10 Through FY 2009 -10 Sales Tax and Dedicated Property Tax . $0 $0 $0 Bond Funds $0 $0 $0 2004 Tvw Thirds Net Debt $523,940 ($75,000) $448,940 Grant Funds $0 $0 $0 Fees $0 $0 $0 Other 1 $0 $0 $0 Total Fundingl Fund' $523,940 1 ($75,000 $448,940 Section 4. The following amount is appropriated for this project: Section 5. The following amount have been transferred to the Homestead Community Center Capital Project: Through FY 200910 Amended 6- 15-10 Through FY 2009 -10 Lmd/Building $0 $0 $0 Design $65,000 $0 $65,000 Construction $458,940 ($75,ULX))l 83,940 HVAC $0 $0 $0 Total Costs $523,940 $75,000) $448,940 Section 5. The following amount have been transferred to the Homestead Community Center Capital Project: 13 Through FY Amended Through FY 2009 -10 6 -15 -10 2009 -10 Transfer to Homestead Community Center Capital Project (FY 2007- 08) 1 $60,000 1 0 $60,000 Total Transfer 1 $60,000 1 0 $60,000 13 Attachment 6 Section 6. The following budget remains in the project: Original Budget see Section 4 above $448,940 Less: Transfer to Other Project see Section 5 above $60,000 Total Remaining Project Budget $388,940 Section 7. This ordinance shall remain in effect until the project is complete and closed by the BOCC. Adopted this 15th day of June 2010. 14