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HomeMy WebLinkAboutMinutes - 198410163~G I•i I N Ci T E S ~ ORANGE COU?v`TY BOARD OF COb1MISSIONERS REGULP.R MEETING OCTOBER 16, 1984 The Orange County Board of Commissioners met in regular session on Tuesday October 16, 1984, at 7:30 p. m. in the Courtroom of the 01d Post Office Building, Chapel Hill, North Carolina. Commissioners Present: Chair Don T~illhoit, and Commissioners Shirley Marshall, Norman ?~7alker and Richard tahitted. Ben Lloyd was absent. A. ~Q~~ .r7ms Commissioner I~:arshall requested that two items be placed on the December organizational meeting agenda: (1) discussion of the scheduling of the first t,londay meeting, and (2l circumstances under which courtesy adjustments to the agenda would be honored when Commissioners are absent from regularly scheduled meetings. Commissioner t•Ialker made reference to a letter to tor. Jones about 14urdock Road and reruested that the letter. be forwarded to the t~Torth Carolina Department of Transportation. Commissioner t•7hitted asl; if anyone would be attending the meeting from Agricultural Extension and vras informed that Huge Liner will be present at the next regular meeting. Chair ?^Tillhoit noted that Don Holloway would not be in attendance to dis- cuss item ~.9 - Land Record Program Status and Organization Placement. B. BUL~~~'~.~QLT~2 ,h1mc ],~ "i~TT~e~a~~I;i`~'1I~~T_~TFD~. AC'F 7~A None None C. ~srav~~s Motion was made by Commissioner F7hitted, seconded by Commissioner I~:arshall to approve the June 14, 1984 minutes as circulated. VOTE; UrdANI~10US. Plotion was made by Commissioner Marshall, seconded by Commissioner Tahitted to approve the June 18, 1984 minutes as circulated. VOTE: UIdANItdOUS. Motion was made by Commissioner 4dhitted, seconded by Commissioner Marshall to approve the June 19, 1984 minutes as circulated. VOTE: UNANIMOUS. Motion was made by Commissioner yshitted, seconded by Commissioner Marshall to approve the June 25, 1984 minutes as corrected. VOTE: UNANIMOUS. Motion was made by Commissioner I=arshall, seconded by Commissioner tahi:tted to approve the June 28, 1984 minutes as circulated. VOTE: UPIANII40US. 17. T .~ . , ^totion was made by Commissioner Marshall, seconded by Commissioner i~hitted to appoint Dr. Phyllis Lochir. to represent the Chapel Hill-Carrboro School System on the Private Industry Council. vnmF= rirrArizrntls. 3~i z P4otion was made by Commissioner G~lalker to reappoint Tom Eacon to the orange County Planning Board. [^1OTION DIED FOR LACK OF A SECOND. Commissioner I`larshall requested time far additional resumes be submitted from Little River Township for consideration by the Board. E. ~ti~ rC HEARIM~ ANn ~~c~~T9s1 Susan Smith, Planner, presented the preliminary assessment roll for public comment for Joppa Oaks Subdivision Participatory Paving Program project. She noted one change on the assessment roll far Cynthia W. E11is ~45B.B7 where the assessment was changed from 5204.x7 to $613.41 and P~Is. Ellis was notified accordingly. , Iv0 PUBLIC COI•„IENT Motion was mane by Commissioner Plalker, seconded by ,Commissioner Marshall to confirm the Assessment Ro11 at 7:46 p. m., accept the Certificate of Mailing offered by the Clerk and direct the Tax Collector to collect the assessment. NOTE: i)p7AD:IrTOUS. F. REPORTS ],,. JAIL, S1I~a'~.r.4f7 RFA;~_P.T The jail report was received by the Board. Sheriff Lindy Pendergrass explained to the Board that the inspection took place at the time the jail was being cleaned and the jail had not been fully cleaned. On October 9, iir. Thomas A. Ritter, Elead Jail and Detention, noted the jail to be extremely clean and well oraani7ed. G. I~~MB FOR b~~j~IOt? ~-,79_~gA oAxs„~&i7~~yS$1I~~._1~OLE Approved above under item "E". TI~Ii At~D PAY $EPORT RECO1di I:enneth Thompson, County Manager, requested: (1) the adoption of an updated Classification and Pay Plan for all management postions, and (2) the step placement within the new salary range assigned. Commissioner 47illhoit noted that the cost impact so far with the Institute of Government and the Department of Human Resources recommendation is 5200,559. The revision adopted on October 3 by the Board added 541,853. The current pay rate policy states that when a position is reclassified to a higher salary grade, the incumbent salary is set at step 1 of the new grade assigned or is set at a step within that grade that provides a 5~ increase in pay -. whichever is higher. The proposed pay rate policy states that when a position is reclassified to a higher salary grade the incumbent's salary is set in the new grade at the current step, ,implementation would cost an additional $135,626. The cost of implementing the classification and pay recommendations for all positions assigned to salary grade 66 and below is 5168,317. The cost of implementing the Classification and pay recommendations for all positions _ assigned to a salary grade of 67 and above is 574,095. Commissioner P•Iarshall suggested merit increases might be used to help - alleviate some of the inequities. Chair T^Iillhoit noted that if there are inequities the Caunty i3anager should bring back recommendations to the Board with identified sources of funds. 3~~ - 3 Beverly Whitehead, pirector of Personnel, r_oted that the in-step placement does create some inequities. If some farm of merit is initiated and limited to long-term employees or tied only to compensate for in-step placement it comprgmises the meaning of merit pay. Commissioner i~farshall asked a minimum amount of money needed to create a meaningful merit pool. Thompson noted that a costing had not been done and other sources have not been identified for merit money. Motion was made by Commissioner tarshall, seconded by Commissioner ?shitted to create a 550,000 merit pool. Chair tiPillhoit suggested continuing the current policy and reviewing any problems that arise because of step inequities. He expressed a concern that the motian included a specific dollar amount with no source of funds identified. VOTE: Ayes, 2; D?oes, 2 (Commissioner Walker and Chair Willhoit) iIotion was made by Chair 47illhoit, seconded by Commissioner Whitted to reaffirm the current pay rate policy. .Commissioner Whitted commented that he seconded the motion so that the greater part of the pay plan could be implemented but expressed a concern for the inequities in reaffirming the present pay rate policy; a number of employees who have been with the County for a number of years will be at the same rate of pay as those are newly hired. He suggested further discussign for employees in this catenory. Chair 47illhoit clarified that the motion included all employees but department heacas. VOTE: Ayes, 3; Noes. 1 (Commissioner Marshall). Possibilities for implementing merit raises were discussed and the County Planager was directed to bring back to the Board alternatives for imple- mentation. NOTE: THE PAY PLAN FOR DEPARTt~1ENT HEADS 47A5 DELAYED UNTIL THE NEXT M1:ETING. 3. _ _~~H~pS~l~~ OF_ EXg~,Z7pITUfiE - COUNTY AND a~HOOL ROOF REPP.IR/REPL CEi~`.EI•IT Motion was made by Commissioner ?tiThitted, seconded by Commissioner Marshall to approve the two year implementation plan of Law Engineering for priority 1 roofs in accordance with the schedule as recommended. Commissioner barshall suggested that standards be built into the plans and specifications providing for testing, performance standards and bonds. '~~7air ,•7illhcit noted two main items that need to be addressed: (1) procedure for testing and retesting for preventive maintenance and (2) joint _ participation for implementation to determine the savings. VOTE: UP7ANIi4OUS. _. .. Commissioner P7hitted suggested the manager meet ~oith the two school superintendents to discuss the possibility of combining requests for bids for plans and specifications. 4. 4?ATE'R AN]Z~~j~a$__,~i(TENSIOiJ PDLTCY (see lYrre.~ for a Copy Of this • policy) Commissianer ?~ihitted suggested that the policy be delayed and z work session be held specifically to discuss the extent of the policy for onnoing work by developers in the County. • Commissioner I•~arshall suggested a delay until the new Board meets. rr 3 F. EFTArIY1 SET+;ER OAERAT7NG BUDGET ThomY.~son noted that policy guidelines far consideration included (1) the number of users to be carried by the blanl:et tap fee, and (2) hova the blanket tap fee is to ae pzid. He indicated that only 179 owners of properties with existing houses or businesses responded positively through the survey which is not a sufficient number for the project to be self-sustaining. pwners of 54 additional parcels have requested inclusion; a number which would make the project viable. Ne expressed a need to have in writing the commitment of those intending to connect and suggested a contract be entered into with each owner before construction begins. A clause requiring all connections to be made within 90 days of sewer line completion is suggested as part of the sewer use ordinance. xhe Tgwn of Hillsborough has agreed to a 515,500 blanket tap fee for 233 users. Chair [~Tillhoit noted that Hillsborough had increased the blanket tap fee from 515,000 to 520,000. It will cost 515,000 additional to serve those 18 homes outside of the project area but there will not be a savings of 515,000 to the people in the project area because any money left over will revert to FHA. Thompson noted that the addition of these 18 homes is critical to ma{:ing the project viable. The number of customers is needed to determine the revenue that will be produced by the project. There will be alternate bids and a final determination made at the time of acceptance for the 18 homes. Chair [~7illhoit proposed that the t•4anager meet with the attorney to draw up a contract showing the minimum and maximum costs, the loan amount and additional costs. Users signing the contract will provide a definite number as well as a mechanism far collecting the charges. Commissioner [tThitted fears that the contract will not be enforceable and the County will subsidize the users. The project is too marginal and can't be done on a projected basis. Commissioner t:arshall noted that if additional money is required that the increased amount would be a loan from the County that would be reflected in the monthly sewer bi1l;.she questioned how this amount could be reflected in the contract. Chair ['7illhoit noted that the 5136,000 as well as any additional shortfall of revenue will be retired by future tap fees from the growth in the area. Commissioner [~Thitted stated that in order to collect the 5136,000 the County would have to spend money to es:tend the plant and suggested that the Board state the amount of subsidy that may or may not be recovered. Chair G~lillhait requested the County Manager provide the Board with (1) a pojected five (5) year plan for additions to the project that would provide money to pay back the 5136,000, and (2) the number of undeveloped lots that front on the proposed sewer line. Commissioner [Walker L-eels that once the sewer is in place there will be enough tap ons to pay back the 5136,000. He suggested increasinc, the tap fee to 51,000 to make the project cost effective because when the line is run the lots will become usable. Commissioner ?ahitted indicated that it would take the ecuivalent of several hunc.red tap ons to repay the money and that cannot be assumed; it is not feasible to anticipate that kind of growth. Chair [~7illhoit expressed an unwillingness to design a project that will require z subsidy but is willing to accept certain zssumption recognizing that if the assumptions fail ~o materialize it may take a long time to recover the money spent on the prcject. ~$ f ~ 5 Commissioner Walker pointed out that with the health hazard that is present, the probJ.em needs to be solved and in this particular case the County may have to subsidize because this is a unicue case. Gommissioner _Iarshall noted there are other health hazards such as Rangewood; the County cannot choose one health hazards over another. She is not willing to subsidize one group of people and no.t subsidize another in the same position; she is not against subsidies provided on an equal basis. She expressed a concern for the figures to be solid enough for the project to be feasible. Commissioner T7hitted pointed out it would take 700 tap ons at 5200.00 to pay bacY. the 5136,000. By consensus the Board directed the County I4anager to meet with the attorney to draw up a contract and bring back a schedule of tap fees and pro- jetted estimates that ~•;oulc be required to make it a viable project. -. Commissioner t•ahitted painted out that it is more reasonable to say that the 5136,000 is a grant and then if development occurs, the revenue will be available for e~:pansion rather than repaying the 5136,000. Ch«ir ~4illhoit feels that based on the data presented from the engi- veer and the County t•Ianager and on the pattern of growth, the growth will be enough to pay the 5136,aa0. ~ SUP~~L1Eh=T_P.L_,F~jflILY PLANNIjJG GRAIJ7' tdotion was made by Commissioner Whitted, seconded by Commissioner I4arshall to accept a supplemental State/Federal Family Plannirig grant to be used for medical supplies and an ena-tab open filing system. VOTE: UNAI\I'~IOUS. NOTE: :~TORi+iAN T?ALIiER LEFT THE IfEETING AT 10:30 P.rI. 7. SHELT~~~D, T4(~ICSF70P PERFORNAD]CE ~~iREEhIEIdT t4otion was made by Commissioner Tahitted, seconded by Commissioner i•Iarshall to accept the conditions of the Performance Agreement with the Town of Ghapel Hill in exchange for 525,000 to be used for Orange Industries building construction. VOTE: UPTAA:IMOUS. 8._ REVSSj,Qr~ Td S~HEDT~LE_ Og $jj~,plljr~,PERI•,T~~'E$S Thompson stated the additional inspection charge would be used by the County to process.. paperwork associated with a stop work order issued for failure to get a building permit. Specifically the charge would be an amount equal to the original fee. His recomraendation is that the following paragraph be incorporated into the fee schedule:, - "t~7ork performed without a permit shall be subject to a late fee equal in amount to the fees specified for the work involved, and in addition thereto. The late fee shall not be construed as a penaty, but as a charge for additional administration expense." (.lotion was made by Commissioner t1'hitted, seconded by Commissioner Piarshall to include the above paragraph in the fee schedule. VOTE: UNANIi~;OUS. 9_. _ I~'DS R~;~QRP- PROG~,p,~~~~TIIS__AND_ ~~GAP7IZATION Pr ACE~+".ENT 3 ~ ~~ 6 Chair [°?illhoit delayed this item and reRUested that the employees involved be present for the next meeting. • .10. ^'AX_ RELEASES I~lotion was Aarshall .to approve recommendation: __.. Viola [9. Crawford Spence Dickinson Serell Hillman Grace R. Johnsor. Sarah Hunter t4ay Tommy D. G7haley Maryweather Group voTE: UraAN~:aous. made by Commissioner Whitted, seconded by Commissioner the following tax releases per tax Collector's 1~~~Q~T-- U '~~ E STED A L T Refund on 16,263 S 267.37 Refund of tax for 1981-82 S 210.91 Refund on 51,875 Assessed Value S 25.89 Refund of 1983 double listing S 173.x1 Refund on 5650 value $ 9.86 Refund on 514,121 valuation 5 83.54 P.efund 5 595.81 J.1d BUDGET At•4Er7L7t•IEt`TT Pdotion ~tias made by Commissioner F?hitted, seconded by Commissioner tarshall to approve the following budget amendments: (1) General Fund Appropriation-Social Services Subsidy S~S1,420 General Fund Source-Social Services Subsidy Program 541,420 (2) Appropriation: Shaeffer House 5 7,323 Source: Community-Based Alternatives S 7,323 (3) Appropriation: Health-tlaterial and Child 514,306 Source: >7ealth-t•laterial and Child 514,306 VQTE: UNANIt9OUS. S Motion was made by Commissioner A?hitted, seconded by Chair Plillhoit that a letter be forwarded to Dr. Liner indicating a blatant disregard for this Board and for the P~temorandum of Understanding between the Board and the Agricultural Extension Service; that the Board should reject the recommendation from the district Chairman and that the people ir. the University System be notified accordingly. This action seriously jeopardizes the Board's cooperative relationship with the Agricultural Extension Service, and is the _ second time in as many vacancies that the Board has had a complete breach of the agreement on the part of Agriculture Extension. The Alemorandum of -.- Understanding must be adhered to or Orange County will not participate. VOTE: UNAN II4QUS . G r. r . r ~ ~+ [lotion was made by Commissioner Marshall, seconded by Commissioner [~?hitted to aiaard the Septic System Improvements Contract Eor the Councilville Community Development Project to Carrington G?holesale Co., Inc. Hillsborough, North Carolina for the bid amount of 55,200. VOTE: UNANII.IOUS. ].4. HAiSDICAPPED ACCESS ASSESSt•IEN'I' .~ E: 7 Commissioner barshall asked if handicapped persons assisted with the self-evaluation as required by the regulations and was told by 6•~illiam Laws, Assistant County TMianager, that no handicapped individuals helped with the report although copies were sent to Al fdunskin and Mr. Michael Robb for their comments. Commissioner rarshall noted that the recommendation on rescheduling of games from the Grady Brown gym to Cedar Grove in case any handicapped person -- wanted to attend does not fulfill the intent of the regulations. The County r should not have leased non-acceptable facilities such as that of the police - building after 1977. Also, Commissioner Marsha],1 indicated that the name of the newspaper and the date of the ad should be noted in the appendix reproduction of the ad. , Chair T9illhoit requested to have all plans for handicapped accessi- bility presented to the Board for review before actual work begins. Thompson noted four elements of the report: (1) the report must stay on file in the County to comply with the Audit Findings and Revenue Sharing, (2) the transistion plan is over a tcva year period, (3) approval of the budget in principle is necessary, and (S ). a policy far the deaf and hearing impaired is part of the report as required. Motion was made by Comr.,issioner Marshall, seconded by Commissioner Whitted to approve the report and authorize the Chair to sign. VOTE: UNANIi~:OUS. ADJOURNtdEIdT . notion was made by Commissioner tJhitted, seconded by Commissioner Marshall to adjourn the meeting. VpTE:. UNANIMOUS Don S~Tillhoit, Chair Beverly P_. Blythe, Clerk