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Home My WebLink AboutORD-2007-205 Budget Amendment No. 2 Fiscal Year 2007-08ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 19, 2007 6 Oq .0 - cg07cl V5 Action Agenda Item No. , =e— SUBJECT: Fiscal Year 2007 -08 Budget Amendment #2 DEPARTMENT: Budget et PUBLIC HEARING: (YIN) No ON CONTACT• ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary Attachment 3. Conservation Easements Capital Project Ordinance INFORMATI Donna Coffey, (919) 245 -2151 PURPOSE: To approve budget ordinance and capital project ordinance amendments for fiscal year 2007 -08. BACKGROUND: Department on Aging 1. At its August 21, 2007 meeting, the Board of County Commissioners approved a new fee structure for the fitness studio at the Robert and Pearl Seymour Center. The following table reflects the new approved fees: these fees will become part of the County's fee schedule effective immediately: Membership Fee Ages gp+ Ages 55 -59 Initiation /Orientation Fee one -time fee )_ $ 20.00 $ 20.00 Annual Rate $180.00 $240.00 Bi- Annual Rate $100.00 $140.00 Quarter) Rate $ 55.00 $ 80.00 Monthly Rate $ 20.00 $ 30.00 Dail Rate $ 5.00 $ 8.00 It is anticipated that the Seymour Center fitness studio fees will cover the direct cost of staff and maintenance for the studio by the end of the first year, generating $30,000 from 150 memberships. The fees will cover equipment maintenance and temporary personnel to monitor the studio, orient new users, and perform participant functional screenings. This budget amendment provides for the approval of the fee structure to be included in the County Fee Schedule, as well as the receipt of the anticipated revenue generated by these fees. (See Attachment 1, column #1) Health Department 2. The Health Department has received notification of the receipt of one -time grant funds for the following Citizen Corps programs for fiscal year 2007 -08: a) Community Emergency Response Team ($5,947) — the CERT program teaches citizens how to provide basic emergency response services after a disaster, when emergency services are not available. These funds will be used for instructor recruitment, continued community training, purchasing additional training equipment, and advertising costs associated with promoting the program. b) Public Health Reserve Corps ($5,234) — the PHRC program provides training to credentialed medical and non - medical volunteers to increase response capacity during public health emergencies and to provide support for non - emergency public health programs. These funds will be used for respiratory protection training and fit testing of select volunteers, implementing recruitment campaigns to register more nurses and mental health providers, and advertising costs associated with promoting the program. These funds must be expended by February 15, 2008. This budget amendment provides for the receipt of these grant funds for the above mentioned programs. (See Attachment 1, column #2) Distribution of Board Approved Salary and Benefit Allocations 3. The fiscal year 2007 -08 approved budget includes funds for the following personnel related items: a) Cost of Living increase - $1,138,030 to provide for a 3% Cost of Living increase for all permanent employees, effective July 1, 2007. b) In -Range Salary increase - $249,267 to provide for In -Range Salary increases ranging from 1 to 2 percent for employees whose work performance is rated proficient or higher, effective on the employees' performance review date. c) 401 (k) Enhancement increase - $46,500 to provide for a $2.50 increase in the County 401 (k) contribution for non -sworn law enforcement employees from $25.00 to $27.50 per pay period, effective July 1, 2007. This budget amendment provides for the transfer of these funds from the applicable Governing and Management Non - Departmental accounts to individual departments in the General Fund to cover the personnel related costs. (See Attachment 1, column #3) 4. This budget amendment provides for the transfer of a Community Services position from the Governing and Management Function to the Human Services Function, effective July 1, 2007. The personnel costs associated with this transfer totals $72,509. (See Attachment 1, column #4) Conservation Easements Capital Project Ordinance 5. At its -September 12, 2006 meeting, the Board of County Commissioners approved the acceptance of an . agricultural conservation easement related to the 92 -acre McKee Farm property. The closing on the property is scheduled to occur in September 2007 at a cost of approximately $612,000. Of this amount, $273,161 will be reimbursed by the federal Farm and Ranch Land Protection Program. The County's share of $338,839 comes from alternative financing for conservation easements previously approved by the Board of Commissioners. 6. At its March 27, 2007 meeting, the Board of County Commissioners approved the purchase of and acceptance of an agricultural conservation easement for the 138 -acre Latta Dairy Farm property. The closing of the property was scheduled for August 31, 2007 at a cost of. $601,400. Of this amount, $300,000 will be reimbursed by the federal Farm and Ranch Land Protection Program. The County's share of $301,400 comes from alternative financing for conservation easements previously approved by the Board of Commissioners. This budget amendment provides for the updated Conservation Easements Capital Project Ordinance to reflect these funding sources. (See Attachment 3, Conservation Easements Capital Project Ordinance) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance and capital project ordinance amendments. Attachment 1. Orange County Proposed 2007 -08 Budget Amendment The 2007 -08 Orange County Budget Ordinance is amended as toilows., Vv 9 85 BOCC approved 68 BOCC approved purchase and acceptance Purchase and acceptance t' 2 Receipt of 93 Allocation of agricultural el tio of tion l Department of Homeland approved budgeted funds N4 Transfer personnel easement conservation easement ry easement conservation 61 Approval of a new fee Security funds from the totaling $1,433,787 for costs ($72,509) to 82-acre ald to the rotated to the 1 e schedule for the fitness State for the Health you fiscal v 2007 -08 from associated with the McKee Form Ferre property, Latta Dairy Form studio at the Robert and Departments Community Governing and transfer el a Community and the receipt of a receipt progeny, and the receipt Budge! As Amended Original Budget Budget as Amended d Budge! As Amended our C n Psad Seymour Center Emergency Response Management Non- Services position from the 8273,161 In federal Farm of $300,000 In federal Through BOA 42 Through BOA and the Team program ($5,947) Departmental accounts County Manager's budget and Ranch Land Farm and Ranch Land anticipated revenue van and the Public Health related to Cost of Living, to the Department of protection Program funds Protection Program funds 000) ($30,000) Reserve Corps program In -Range Salary, and 401 Social Services budget (S" Attachment 3, (See Attachment 3, ($5,234) for fiscal year (k) Increases to individual effective July 1, 2007 Conservation Easements Conservation Easements 2007 -08 departments CaPIW Poo)sef Cooler Project Ordinance) Ordinance) General Fund Revenue S S $ $ 110 948 105 Pm Taxes $ 11B 948 105 S 119,946,105 $ 119 946,105 S $ 6 $ $ 20 608,210 Sales Tax" $ 20,806,210. $ 20 806,210 S 20,806,210 $ f $ S s S S 248,000 License and Permits $ 288, 000 $ 266,000 S 288,000 $ S $ $ $ $ $ $ 1614 714 le Intergovernmental $ 16,333,29T III 16 333,297 $ 16,431,537 $ $ 11 181 $ $ i S 10,767149 'or Ch em i $ arve nw m S 610048 Miscellaneous $ 510,045 $ 510,045 $ 510,045 $ 3,393,545 Transfers from Other Funds 6 3,393,545 6 3,393,545 $ 3 383 545 S III 270,000 Fund B $ 6 - S 270,000 ance S S i i 174,033,772 ofa * Fund Revenues $ 173,624,351 S 173,624,351 S 173 992,581 $ 30,000 $ v11,181 is i 174,033,772 III S 173,992,591 Expenditures 10,943,375 S $ 1,293,233 $ (72,509) $ $ $ 9,577,633 Governing 3 Management $ 10,798,375 $ 10,794 375 $ $ s $ 6 1S 389,536 General Services $ 15,150 077 $ 15,150,077 $ 15160 202 S i $ 209,334 S $ $ 4,01 423 Community 8 Environment $ 3,905,455 $ 3,905,455 S 3,905,465 S S $ 108,968 S $ $ 6 36,586,566 Human Services $ 35,708 389 $ 35,706,38F S 35,819 504 $ 30,000 $ 11,181 $ 583,392 $ 72,50 6 t s 15.635. 078 Public Safety $ 15,273,590 $ 15,273 890 6 15,273,890 t $ $ 364,186 $ S 6 $ S 3,456,923 Culture a Recreation $ 3,399,570 S 3,399,570 S 3,399,570 S $ $ 57,353 S t 79136,768 Education 6 19,136,768 $ 78138 768 8 T9,136,768 S 10,263,627 Transfers Out 8 10,253.527 $ 10,263 627 $ 10,253,827 1 1 1'roletGonerafFundApprapdadon $ 173,624,351 1 $ 173,624,351 $ 173,992.591 1 $ 30,0001 $ 11,161 1 $ $ $ S S 17 833 772 $ a _ a _ a s - S . $ S $ S Vv 9 Attachment 2 Year -To -Date Budget Summary Fiscal Year 2007 -08 General Fund Budget. Summary Original General Fund Bud et 1$173,624,351 dditional Revenue Received Through Budget mendment #2 Se tember 19, 2007): Grant Funds $109,421 Non Grant Funds $30,000 dditional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $270,000 Total. Amended General Fund Budget $174,033,772 Dollar Change in 2007 -08 Approved General Fund Budget $409,421 % Change in 2007 -08 Approved General Fund Budget 0.24% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 793.200 Original Approved Other Funds Full Time Equiv alent Positions 81.800 dditional Positions A roved Mid -Year 0.000 Total Approved Full- Time - Equivalent Positions for Fiscal Year 2007 -08 875.000 ATTACHMENT O Conservation Easements Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. . Section 1. The project authorized provides funds for the acquisition of conservation easements to help preserve County farmland. Financing for the project includes proceeds from private placement loans, federal grant funds from the USDA Natural Resource Conservation Service, and proceeds from the County's share of pay -as- you -go capital funds. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: Through FY 2006-07 FY 2007-08 Through FY 2007 -08 Sales Tax and Dedicated Property Tax $350,000 $0 $350,000 Bond Funds $0 $0 $0 Private Placement $2,250,000 $0 $2,250,000 Grant Funds $2,407,206 $573,161 $2,980,367 Fees $0 $0 $0 Transfer from Lands Legacy Capital Project $143,000 $0 $143,000 Total Fundingi $5,150,206 $573,1611 $5,723,367 Section 4. The following amount is appropriated for this project: Through FY 2006 -07 FY 2007 -08 Through FY 2007 -08 Land/Building: Walters Easement $725,000 $0 $725,000 Volpe Easement $73,100 $0 $73,100 Cheek Easement $580,000 $0 $580,000 McPherson Easement $68,000 $0 $68,000 Wand Easement $444,750 $0 $444,750 Lloyd Easement $219,000 $0 $219,000 Laws Easement $0 $0 $0 Keith Easement $116,000 $0 $116,000 Fickle Creek Farm Easement $277,658 $0 $277,658 McKee Easement $0 $612,000 $612,000 Latta Easement $0 $601,400 $601,400 Unallocated $2,646,698 ($640,239 ) $2,006,459 Total Land/Building $5,150,206 $573,161 $5,723,367 Design $0 $0 $0 Construction $0 $0 $0 Totai Costsl $5,150,2061 $573,1611 $5,723,367 ATTACHMENT O Section 5. This ordinance supersedes all previous Conservation Easements Capital Project Ordinances for Orange County. Section 6. This ordinance shall remain in effect until June 30, 2008.. Adopted this 19th day of September 2007. The Board adopted a refund resolution, which is incorporated by reference, related to 48 requests for motor vehicle property tax release or refunds in accordance with North Carolina General Statutes. SL Acceptance of 2007 Emergency Management Performance Grant (EMPG) This item was removed and placed at the end of the consent agenda for separate consideration. e. Fiscal Year 2007-08 Budget Amendment #2 The Board approved budget ordinance and capital project ordinance amendments for fiscal year 2007-08 for Department on Aging, Health Department, Distribution of Board Approved Salary and Benefit Allocations, and Conservation Easements Capital Project Ordinance. L Approval of Financing Arrangement and Fund Balance Appropriation for Orange The Board approved a request from Orange Rural Fire Department No. 1, Inc. to enter into a financing arrangement to purchase a fire rescue truck, authorized the Board of Commissioner Chair to sign the appropriate documents related to the financing arrangement, and appropriated $40,000 from the District's County-held fund balance for the purposes outlined in the Financial Impact section of this agenda abstract. _q. Forest Service Contract for Fiscal Year 2007-08 The Board approved the annual agreement between Orange County and the North Carolina Department of Environment and Natural Resources (DENR) for protection, development, reforestation, management and improvement of forestlands located in the County and authorized the Chair to sign, subject to final review by staff and the County Attorney. h. License Agreement between State University Railroad ComK)an-v and Orancie.Counly The Board authorized the County Manager to execute the License Agr University Railroad Company and Orange County for the extension of Orange County Landfill, subject to final review by the County Attorney. L Legal q Area Public Hearing jai Advertisement for Joint Planning The Board considered the legal advertisement for items to be presentc Area Public Hearing scheduled for October 25, 2007 Resolution Endorsinc gation and Air Quality i Congestion Mitic eement between State public sewer to the at the Joint Planning The Board endorsed the Resolution Accepting Conditions in the CMAQ Agreement with NCDOT, and authorized the County Manager to sign the agreement, subject to final review and approval by the staff and County Attorney to ensure that the County's policies and procedures adhere to federal requirements of the agreement, and directed staff to initiate discussions with the Town of Hillsborough regarding sharing in the local match for the first three years operating expenses for the intra-Hillsborough transit route, contributing to capital expenses to initiate the service, and contributing to future capital and operations costs of that service. VOTE ON CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM CONSENT AGENDA: d. Acceptance of 2007 Emergency Management ement Performance Grant (EMPG) The Board considered accepting the 2007 Emergency Management Performance Grant from the State Emergency Management Agency to help support the County emergency management programming and authorizing the Manager to sign, pending final review by staff and the County Attorney. Laura Blackmon made reference to the "Background" paragraph and read the sentence, "The Board approved the application on May 3, 2007." She said that it was intended to be on the May 3rd agenda and did not appear, so the Board never approved the application. However,