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HomeMy WebLinkAboutMinutes - 198410033~.~ _~.IrrUTr;s ORA'i3GE COUP?1Y BOARD OF COMf~IISSIONERS CONTINUATION OF OCTOr3ER 1, 1984 I•IEETINu OCTDEER 3, 1984 1 The Orange Ccunty Board of Commissioners met in continued session on October 3, 1984 in the Commissioners' Room, Orange County Courthouse, Hillsborough, rlorth Carolina at 7:30 p.m. ~+ Chair Don Willhoit, and Commissioners Shirley I~9arshall, Ben Lloyd, Norman Walker and Richard Flhitted. Chair ~^lillhoit, refered to the action taken to delay the amendments to the zoning ordinance until the first meeting in November, and noted that since the same amendments are involved for all t9ater Quality Critical Areas, he proposed a special public hearing on November 5 to Consider the Water Quality Critical Areas not yet heard at Public Hearing as well as those particular amendments. Tdotion was made by Commissioner rarshall, seconded by Chair Willhoit to hold a public hearing on the first I•Ionday in November for the +7ater Quality Critical Areas not yet heard at Public Hearing. VOTE: UNANIMOUS 1. ,7Grt+7T Pr.AN dTDIG tIEETII4G _~~~~p]L(see copy in permanent agenda file) Kenneth Thompson, County T•Ianager, requested consideration for approval of the dates for the public hearings as presented. Commissioner Marshall questioned who would Chair thess meetings, and Thompson indicated that decision had not been made. Motion was made by Commissioner V~lhitted, seconded by Commissioner Marshall to approve the meeting schedule far the Joint Planning meetings. VOTE: UrdANII~IDUS 2. REr4AP~ Thompson presented the proposal for remapping. Kermit Lloyd, Tax 5upervisar, made a presentation to the Board explaining rilylar maps and how they are used in making tax maps. I•Iost of the maps were made in 1°63. In addition to the funds budgeted by Orange County of 523,884, there is available a 59,000 grant and Chapel Hill is willing to allocate $33,000 for the project in their budget of which they will .contribute 57,000 this year. The present property maps have distortions away from the center. The proposal is for an orthophoto base which is absolutely accurate. From this a topography map may be reproduced at a cost of 5330 and made available to the municipalities. Others who are interested and would use these new maps include the Planning Department, Economic Development __. Department, Ot+1ASA and UITC. Once the base is established, the cost of reproducing is much less. Orange County will fly Chapel Hill township ir. __.. February or [•iarch, 1985. The 523,884 cost would include a 59,ODD grant from the state, 57,300 from Chapel Hi11 and the 57,500 from Orange County already in the approved budget. The proposal phases the project over the next five years with the total cost estimated at 5723,000: 5300,000 from matching grants; money Lrom the lands records project; 533,700 from Chapel I3i11; 520,000 from Carrboro; 521,800 OFIASA; and, 510,000 from Ur7C. 58,000 is realized each year from the stele of property maps and this amount will increase to 525,000 after the maps are available. Starting in 1985, SSU,D00 is needed far the next four years and the anticipated balance in the revaluation fund will be used. 31 2 i~iotion vas made by Commissioner t9alker, seconded by Commissioner Marshall to approve the P.esolution supporting a multi-year renapping project, subject to the availability of funds, and in support of the local and state land records management programs and to authorize the Chair to sign the Land Records grant for 59,000. VDTE: ^P]ANTInOUS 3. C~~;7~, F~IC_A~• OP1i I AND_PAY PLAiJ RECOt1M11E1tDA'rTOId~ Thompson presented for consideration the new classification and pay plan. He requested that the Board maintain the Communications and EI:S Shift Leader positions and assign grade 65 which is 5ti above the positions supervised; to assign the solid waste Collector to salary grade 60. Chair T.~Tillhoit presented far discussion the Health and Social w Services positions. Commissioner "Marshall noted that the Social Services Board has reviewed the report from Swift and approve the recommendations in the report. Motion was made by Commissioner Alarshall, seconded by Commissioner T•~hitted to approve the positions in Mr. Swift's report far Health and Social Services. Jerry Robinson, Director of Health,. referred to I•Ir. Swift's report and noted that the public Health *Iurse positions are one grade below the state standard grade level. Thampson indicated that the recommendation does bring all Public Health Nurse classifications up to the state level thus making their salaries competitive with the surrounding counties. Commissioner t•'Iarshall amended her motion to include the b7anacer's recommendation for the Health and Social Service positions. Thompson noted that thirteen people are involved. Commissioner Lloyd asked .if everything would be discussed and a vote taken on the entire package instead of one department at a time. Thompson indicated the total cost of Social Services would be 57,848 with the county's share at 25~. The total cost far implementing the changes for the Health Department would be 517,882 and part of this would be paid by other sources. Commissioner r:arshasll emphasized that the Board is making policy. decisions -not salary decisions and the employees expect an equitable policy. Commissioner Lloyd stated his concern for dollars and cents and not policies. Commissioner -larshall withdrew her motion and Commissioner NJhitted withdrew his second. Commissioner S•?hitted pointed out three important things in evaluating the reports: (1) assurance that all jobs within a classification are ccmparable in terms of experience, education, responsibilities, etc. (2) assure ample increments between positions to reflect years of service, training, etc. (3) to be used as a tool for management so that employees :cno~•~ v;hat is necessary for progression within the system. Commissioner Lloyd .noted his concern about the salary Wore than the classification. Chair :aillhoit listed the purposes for the reclassification study: (.l) acuity fns the County employees: 3? 3 (2) the ability to recruit and retain cualified indivicuals, and (3) equity for the lone~er term employees ir. relationship to what is paid a new employee in that same position. Commissioner Lloyd expressed a concern about the pay study providing increases to some of the high salaried employees after they just received a 10& increase on July 1st. The turnover is not with the higher salaried people but with the low salaried people. He indicated he felt: the lower salaried people would be upset if the pay study is adopted.' Commissioner arshall agreed with the concern for the lower salared employees which needs to be addressed through palicy. She noted that the items listed in her report (copy in permanent agenda file) have no financial impact. She requested a delay on the decision for Department Heads; requested that policy issues be reviewed in early February to be effective next July 1, 19$5. She explained that the County is not on the state pay plan and suggested that the board reaffirm the adoption of the state salary schedule anc, inform the two school boards accordingly. severly t•7hitehead, Director of Personnel, stated that in t!arch of 1976, the County adopted the state salary schedule ir. grade and step. Since then, the Board has adopted the pay plan which includes the salary schedule and rates of pay for intermediate steps for all classes of positions included in the classification plan. The adoption of the state pay plan would pat have a cost impact on the implementation of the study because it calls for the adoption of ranges - minimum and maximum ranges and classificatian assigned to those ranges. The only impact would be in the administration of the pay versus how the state vrould administer pay. There may be cost impact up or down where the State pay plan is different from the County's pay plan but it would not have a dollar impact on the classification and pay plan recommendation under consideration. I~?OTE: A?O ACTIOTd i'7AS TAKEPi. vlith reference to the State Clerical Office i~?anagement Standards in setting clerical grade levels 56 through 60, t^7hitehead explained that the Clerical Dffice Management Standards vrere adopted by the state ir. 1977. They set forth the knowledge, skills and abilities renuired for all clerical and office management classifications under the state system. Since 19II1 an attempt has been made for Orange Cour_ty to conform to that standard which provides a 15~ range difference between the clerical classes. There is a spread between the classes which takes into consideration the quality, skills and abilities of the person. G~rhat is requested is that the Board adopt this standard. After much discussion, motion was mace by Commissioner tarshall, seconded by Commissioner T^~hitted to adopt the standards, and carry out the study as recommended by the personnel director and to consider any recommended from the study at the earliest possible meetin with any pay changes retroactive to any implementation date set. Commissioner Marshall revised the motion to include the adoption of the State Clerical and Office tanagement Standards with all revisions to be submitted to the Board for consideration. VOTE: UNANIMOUS. Comr..issicner N.arshall indicated that Dr. Hayman dial not study ary comparables on the Acting programs but suggested that the RSVP Coordinator and Program Assistant go down one grade level. Personnel Office did a full 3~~ 4 study on these programs at their imalementation and set these levels and she indicated there is no reason for dovrngrading these positions. tiotion was made by Commissioner b~arshall. seconded by Commissioner Lloyd to leave the RSVP coordinator and RSVP Program Assistant positions at the grade level that was assigned at the beginning of the program and for the Personnel Department to do a full study of the Department on Aging Classifications. VOTE: UNANIt•10U5 t•Zotion was made by Commissioner Marshall, secondeG by Commissioner t•Ihitted to maintain the classification of Shift Leader at level 65. VOTE : UPIAP7IMOUS s ti•7hitehead went through all grade classifications pointing out the • recommended changes in grade levels at each level. The Solid ti~laste Collector's position was eliminated from salary grade 59 and moved to salary grade 6D. The inequities of not maintaining the same step ~.n air u~+yLCUe Caere discussed. Commissioners tiarshall and t~Thitted emphasized that a policy decision needs to be made on the issue of maintaining the same step in an upgrade of any position. Conr~issioner Lloyd requested additional time to study the step increase and refused to vote on the issue. Commissioner :•7hitted noted that Deputy Sheriff I is still not in a competitive level based on the comparable and Commissioner Plarshall a5reed. t~ihitted recommended grade level 66 and proposed to increase each classification in Law Enforcement by two grades. Bobby Saker, Et•I5 Director, indicated a problem v~ith keeping dispatchers because of the higher salary offered by Durham County. After discussion about the Dispatcher and the Et1S Paramedic, it was decided to move the Dispatcher to grade 66 and leave the EMS Paramedic at grade 64. Commissioner lloyd voiced opposition to moving all position in Law Enforcement up two steps without further study. Tvhitehead indicated that if the Dispatcher is raised from 6S to 67, two other classifications would need to be changed. (1) Shift Leader from 65 to 67, and (2) Supervisor from 66 to 68. Commissioner Whitted included in his motion these two reclassifications along with the Dispatcher and law enforcement. He noted that exception must be made when market dictates. Thompson indicated inequities because there are other positions in other departments that should be considered because of the market. Chair ti•'illhoit pointed out and illustrated that it is not the upper ranges of law enforcement where there is a problem, but the beginning ranges. IIe proposed a cne grade increase and suggested making the necessary adjustments within the range to make the salary competitive. The problem seems to be in the starting salary. Whitehead indicated a problem with the existing Deputy I positions who are in step 1 being below those new hires starting at grade 2. Corunissioner Lloyd indicated agreement that iL- the problem is with the lovrer salGried people he would be ariable to increasing across the hnarc~ inn to n~v aradp 67. v~ v 5 Sheriff Lindy °endergrass indicated the problem woulc be with Deputy II's making more than some of the 5argents. ~•dhitehead indicated the impact in making just the adjustments in Deputy T and IT in that you would have those individuals in the same salary grade as their supervisors. tlotion was made by Chair Ta'illhoit seconded by Commissioner arshall to increase all law enforcement positions by one grade, to shorten .the probationary period to six (6) months, and, to mal;~ the adjustments for Shift leader, EbiS dispatcher and Cor.:munications Supervisor. VOTE: UIQANII.70U5 Motion was mace by Commissioner Marshall, seconded by Commissioner i~Thitted to maintain the job description that was developed at the time of recruitment for the AGministrative Assistant and Clerk to the Board. VOTE: UNANIMOUS I.lotion was made by Chair Willhoit, seconded by Commissioner A7hitted to maintain the Lands Record Manager at the present grade level of 74 until the program can be reviewed. VOTE: UNANItdDUS Commissioner Marshall expressed concern for the classification of the Director of the Department of Aging and Chair Willhoit indicated this position would be given further consideration. biotion was made by Commissioner Marshall, seconded by Commissioner Walker to maintain the Executive Secretary position in Grade 62. VOTE : UNANTt•?OUS Commissioners Lloyd and Marshall expressed concern for those employees or. the lower end of the salary scale. Commissioner Lloyd requested information on what the changes will cost. Ee requested additional time to discuss the study further with Dr. fiayman . Chair Willhoit requested additional information on the impact of maintaining the same step when moved in ranges. t•9otion was made by Commissioner Whitted, seconded by Commissioner tarshall to accept the study presented by the Institute of Government with the adjustments made tonight and the adjustments on the merit for employees in Health and Social Services as modified by the Manager through level 73. VOTE: Ayes, 4; Noes, 1 (Commissioner Lloyd) - Thompson asked about the date of implementation and Commissioner Whitted noted it is effective July 1, 198. ~~70URNn.EP1' - With no further business to come before the Board the meeting was adjourned. Don T~7illhoit, Chair Beverly R.. Blythe, Clerk