HomeMy WebLinkAboutORD-2007-199 - Fiscal Year 2007-08 Budget Amendment #1CGS k r aa0c 7- 1. 4,
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The Board received the tax collector's annual settlement on current and delinquent taxes
and considered approving the accounting thereof and considered issuing the Orders to Collect
for fiscal year 2007 - 2008..
Tax Collector Jo Roberson said that this year the County exceeded collections again for
the 8t' year in a row. The collections for the County (County rate, fire districts, and special
district tax) were at 98.99% and the overall rate' (including three towns) was at 99.03%. She
recognized this as a group effort of the Revenue Office, The Assessor's Office, and Land'
Records. She pointed out that the collections on non —tax revenues were $1.7 million and the
3R fee collection was at 98.14%.
A motion was made by Commissioner Nelson, seconded by Commissioner Foushee to
approve the tax collector's annual settlement on current and delinquent taxes and approve the
accounting thereof and issue the Orders to Collect for fiscal year 2007 -2008.
VOTE: UNANIMOUS
e. Recognition of Revenue, Staff and Appointment of (3) Deputy Tax Collector
The Board considered acknowledging the continued endeavors of the Revenue staff
evident by the outstanding collection rates achieved and considered the appointment of Linda
Strickland - Jaubert, Valerie Curry, and Bobbie Underwood as Deputy Tax Collectors for a one-
year term, July 1, 2007 —June 30, 2008.
Jo Roberson invited the three people forward. She said that the appointment allows
these individuals to proceed with formal enforced collections.
A motion was made by Commissioner Gordon, seconded by Commissioner Nelson to
appoint Linda Strickland- Jaubert, Valerie Curry, and Bobbie Underwood as Deputy Tax
Collectors for a one -year term, July 1, 2007 —June 30, 2008.
VOTE: UNANIMOUS
Chair Carey gave out certificates to the three appointed; Nancy Freeman, Tax
Administrative Assistant; and Jo Roberson.
4. Consent Agenda
A motion was made by Commissioner Foushee, seconded by Commissioner Nelson to
approve those items on the consent agenda as stated below:
a. Minutes
The Board approved the minutes from May 17, 21, 24, 31 and June 4, 5, 2007 as submitted by
the Clerk to the Board.
b. Appointments —None
c Fiscal Year ;2007 -08 Budget Amendment #1
The Board approved budget ordinance amendments for fiscal year 2007 -08 for Department of
Social Services, Board of Elections, Health Department, Critical Needs Reserve, and Board of
County Commissioners.
d. Register of Deeds Software Upgrade,
The Board approved an upgrade of the Register of Deeds software package and authorized the
Chair to sign associated paperwork.
I.. Property Value Chanties
The Board approved value changes made in property values after the 2007 Board of
Equalization and Review had adjourned.
L Property Tax Refunds
The Board adopted a refund resolution, which is incorporated by reference, related to two
requests for property tax refund requests in accordance with N.C. General Statute 105 -381.
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: August 21, 2007
SUBJECT: Fiscal Year 2007 -08 Budget Amendment #1
Action Agenda
Item No. G
DEPARTMENT: Budget PUBLIC HEARING: (YIN) No
ATTACHMENT(S):
Attachment 1. Budget as Amended INFORMATION CONTACT:
Spreadsheet Donna Coffey, (919) 245 -2151
Attachment 2. Year -To -Date Budget
Summary
Attachment 3. Critical Needs Reserve
Status Report
Attachment 4. Letters of Support from
OPC Mental Health
PURPOSE: To approve budget ordinance amendments for fiscal year 2007 -08.
BACKGROUND:
Department of Social Services
1. Various agencies and citizens donate monies during the year to provide funds for the
Department of Social Services (DSS) to assist clients with special needs including foster
care children. Since July 1, 2007, DSS has received the following donations:
• Foster Care Donations — donated funds totaling $20,292 from citizens, through
Triangle Community Foundation, to help send foster care children to summer camp.
This budget amendment provides for the receipt of these donated funds.
• General Assistance Donations — donated funds totaling $102 from citizens to help
with special needs of clients. This budget amendment provides for, the receipt of
these donated funds.
This amendment sets these donations aside in the Department's special Adoption
Enhancement Fund (outside the General Fund) (see Attachment 1, column #1).
Board of Elections
2. The Orange County Board of Elections has received "Help America Vote Act" (HAVA) grant
funds totaling $10,125 from the North Carolina State Board of Elections. These funds will be
used to purchase Drive -Thru Assist — Alert Systems for all polling places located within
Orange County. Alert Systems allow for voters to drive across a hose, located outside of the
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polling site, and wireless outdoor transmitters send signals to receivers located inside the
precincts. A chime will sound inside the polling site thereby alerting precinct workers that a
curbside voter has arrived. This budget amendment provides for the receipt of these funds
to be used for the above stated purpose. (See Attachment 1, column #2)
Health Department
3. The Health Department has received continuation grant funds from the State totaling $88,115
for primary care services at both the Whitted clinic in Hillsborough ($43,346) and the
Southern Human Services clinic in Chapel Hill ($44,769). The department plans to use
these funds to continue providing primary care services until June 30, 2008. The clinics are
staffed with temporary employees
In January 2005, Commissioners initially approved funding for the Hillsborough clinic.
Currently, the clinic averages 50 clients per month and approximately 40% of those patients
are uninsured, self -pay patients. The Board initially approved funding for the Chapel Hill
clinic beginning January 2007. Currently the Chapel Hill clinic averages 15 clients per month
and approximately 70% of those patients are uninsured, self -pay patients. During the 2008-
09 budget planning process, as the Board and staff determine the County's core functions
and associated programs, continuation of the primary care program beyond June 30, 2008
will be a topic of discussion.
This budget amendment provides for the receipt of these funds to continue primary care
services at both clinic locations until June 30, 2008. (See Attachment 1, column #3)
Critical Needs Reserve
4. During the 2007 -08 budget deliberations, two non - profit agencies, Club Nova and KidsCope,
requested additional county funding. With the final approval of the budget, while
Commissioners eliminated the recommended appropriation of $125,000 to the County's
Critical Needs Reserve, the Board also expressed its intent to carry forward unexpended
2006 -07 Critical Needs Reserve appropriations to the new fiscal year. The Board further
expressed its desire to award additional funding to Club Nova ($75,000) and KidsCope
($50,000) from the carry forward. Attachment 4 includes correspondence from OPC Area
Director, Judy Truitt, expressing organizational support and appreciation for the allocations
to Club Nova and CHTOP /KidsCope based upon strengthened commitments to program
monitoring and fiscal review.
At the end of fiscal year 2006 -07 $270,000 remained in the Critical Needs Reserve. The
intent of this budget amendment is to carry forward those available funds and to appropriate
$125,000 of the carry forward to Club Nova and KidsCope for fiscal year 2007 -08. Following
the Club Nova appropriation, $145,000 would remain available in the Critical Needs Reserve
for FY 2007 -08. (See Attachment 1, column #4, Attachment 3, Critical Needs Reserve
Status Report, and Attachment 4, Letters of Support from OPC Mental Health)
Board of County Commissioners
5. This budget amendment transfers funds from the Governing and Management Non -
Departmental budget to the Board of County Commissioners' budget to implement the
Board's action as to the Clerk to the Board's performance review for 2006 -07. The Board
completed the Clerk's performance review on June 18, 2007. The Board decided that the
Clerk's salary should be adjusted as of July 1, 2007, to $79,416 annually. That adjustment
reflects the 3% cost of living increase awarded to all permanent employees as included in
the Board's approved budget (an increase in salary from $72,416 to $74,589) and a special
salary adjustment related to the Clerk's 2006 -07 performance review (an increase in salary
from $74,589 to $79,416). This budget amendment enacts the unbudgeted adjustment of
$4,827 to the Clerk's salary effective July 1, 2007, and authorizes funding for the cost of
the adjustment for fiscal year 2007 -08.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance amendments.
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Year -To -Date Budget Summary
Fiscal Year 2007 -08
General Fund Budget Summary
Original General Fund Budget
1$173,624,351
dditional Revenue Received Through Budget
mendment #1 (August 21, 2007):
Grant Funds
$98,240
Non Grant Funds
$0
dditional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$270,000
Total Amended General Fund Budget
$173,992,591
Dollar Change in 2007 -08 Approved
General Fund Budget
$368,240
% Change in 2007 -08 Approved General
Fund Budget 1
0.21%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions
793.200
Original Approved Other Funds Full Time
Equivalent Positions -
81.800
dditional Positions Approved Mid -Year
0.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2007 -08
875.000
Attachment 2
0
Critical Needs /Safety Net Reserve Appropriations
Fiscal Year 2007 -08
ATTACHMENT 3
0
Comments
$0 Approved 7/01/07
$270,000 Approved as Carryforward from FY 2006 -07
(BOA #1$75,000 to Club Nova and $50,000 to
($125,000) SidsCope)
Remaining Balance $145,000