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HomeMy WebLinkAboutMinutes - 19840702n ~ -a r~~ 4 l: rl I N u T E s ORAIdGE COUNTY BOARD OF COD1r1ISSI0i~ER5 JULY 2, 1984 1 The Orange County Board of Camr,:issioners met in regular session on July 2, 1984 at 7:30 p.m. in the Commissioners' Room of the Orang6 County Cpurthouse in Hillsborough, Ilorth Carolina 'Commissioners present: Chair Dan 1°dillhoit, and Commissioners Shirley rlarshall. Ben Lloyd, Norman Ydalker and Richard t••dhitted. A. ~1 • d Commissioner Lloyd added an item to the agenda - item 23 for the vaccination of cats. $. AUDIEA]CE CQP~Ir4ENTS 1. ',?c'~"1~P~.. 02,1_ ~_E P~Irj~E1? AGENDA Brenda 13111, Attorney from Chapel Hill, requested to speak on item ~9 - Greene Valley - preJ.iminary plan. 2. I•IATTr' T I T • E None C. L1INIJTE~ notion was made by Conm:issioner rlarshall, seconded by Commissioner Lloyd to approve the clay 29, 1954 public hearing minutes as presented. VOTE : UP]AP7Ir40US notion was made by Commissioner rlarshall, seconded by Commissioner tAalker to approve the 1•Iay 29, 1984 special meeting minutes as presented. VOTE: UPIAA'Irl0U5 Motion was made by Commissioner Lloyd, seconded by Commissioner rlarshall to approve the June 18, 184 public hearing minutes as presented. VOTE: UNANII~"_OUS D. REPDRTS • 1. IR'TfiODUCTIOtd OF $kiSCjl,~ SQUAD ,CHIEFS Bobby Baker, Director of Emergency Services, introduced the two rescue squad chiefs who were ne~ly elected this year: Chief Carol Lorenz - Orange County Rescue Squad Chief Ray Defriess - South Orange Rescue Squad Chief Lorenz handed out information which illustrated the type of information distributed to the community and an outline of the past accomplishments and future goals for the squad. She indicated the Squad has contributed in excess of 25,000 person hpurs per year and expressed appreciation for the continued support of the Orange County Rescue Squad. Chief Defriess spoke on behalf of the South Orange Rescue Squad indicating that the two Squads are very similar. He commended the Eoard for their support of the EMS and for providing leadership and traininr, to maintain a first class operation. Commissioner I•dillhoit or. behalf of the Soard commended the life- sa+uads far their continued work. 2. ~PPEAP.ANCE SLIDE PAE,j~lZTATION Fonrose Gore, Homz economist from the Agricultural E;;tension Service, rave a slide presentation er_titlea "The Orange Choice" which is a visual appearance positive image program for Drange County. She complimented the Board for adcressing the issue of the visual appearance and natural environment of our area as grovrth is taking place. She stated Orange Cpurty has a great opportunity to male the difference ir, the visual environment and rra rnia 1 i tv nr +-ha ancri rnnman` i n Ora.nnn Cnvnty anti for those livinn here nova ?~4 2 and in the future to enjoy the rich, beautiful and natural heritage that is now enjoyed. 3. ~,~P,..$~,F~?'AI~?CE CO?•Zlt]I5 TO:`I Commissioner tiarshall reported that at the time it was known that x-40 was definitely coming through Orange County the Comnissianers had received calls from citizens suggesting the establishment of an Appearance Commission; T•layne ;•7eston, Director of Recreation and Parks, is interested in putting together a program to Jeep litter cleaned up throughout the year; and other appearance concerns were brought Earth at the time the Central Orange Study was done. Iiany residents from Hillsborough have e~:pressec a concern about the entrancevrays to Hillsborough for which there is a joint responsibility. There is also a joint concern about the County buildinc;s in Hillsborough that serve citizens and out-of-town visitors daily. I•iarshall noted that industries are laol;ing for places that have a good appearance. Enabling legislation provides for joint involvement between cities and couties and alloc•~s latitude far planning the duties of an Appearance Commission. Commissioner Marshall made the recommendation that the Chairman or his designee be asked to pursue with Iiayor Sheffield the process through which a joint commission ordinance would be proposed, deliberated upon and heard .at public hearing. tlotion was made by Commissioner t••7hitted, seconded by Commissianer Aiarshall to approve the above recommendation. VOTE: UNANII+:OUS E. PUBLIC hEARIP]G 1. ~ANGET•700D ~UBDIVISIOr? PP.ELII~IINARY_ ASSN F ?~ Susan Smith, Planner presented the need to receive public comMent on the Preliminary Assessment Ro11 for the Rangewood Subdivision (SRs 2013-2017) Participatory Paving Project. THE PUBLIC HEARIA]G idAS CLOSED. ~'. 2TEI1S FOR DECI~SjC]27 1. RANC,E(•r~,0i]„ SUBDIVISIOPI PRELII.7INARY ASSI;SSP1Er1T RDLL Llotion was made by Commissianer S^7hitted, seconded by Commissianer Lloyd to confirm the assessment roll at 8:24 p.m. accept the certificate of mailing offered by the clerk and to direct the tax collector to collect the assessment for the Rangewood Subdivision. voTE: ur~Ar?x'•lous 2. - v ~? ~ a tfotion was made by Commissioner Tdhitted, seconded by Cammissioner Lloyd to forward the name of Virginia J4iassey to the Governor's office as the County's nor,:inee to receive the volunteer award for the disabled person volunteer. VOTE: UP]AP]It?OU5 3. JOIP?'I' P~j~I~?'•?IP]G, A~REErIEA7T Alarvin Collins, Director of Planning, reported that on tray 29th a joint public hearing was helc or. the proposed Joint Planning Agreement among Carrboro, Chapel Hill and Orange County. He reviewed the basic elements of the agreement. 1. in the southeast corner of Orange County the Agreement cvould call for the joint development by the County and the two (2) towns of a land use plan and zoning map ar,d the adoption of ardinance standards within the Ten and Twenty Year transition areas. Joint approval by the County and the towns would be recuired. ~~u 3 In the rural buffer area, by courtesy review would continue and the County's standards crould apply. The Joint Planning process, if adopted, would be effective immediately and the County's standards as contained in the Zoning Ordinance, the Subdivision Ordinance, and the current hand Use Plan would apply. t7ithin the next year, the Carrboro, Chapel Hill and the County planning staffs will devela? a zoning plan, land use plan and development standards. Smith reviewed the two alternatives reviewed by the Planning Board: Version "A" contains chances of the version that went to public _._._ hearing and include a courtesy review procedure and prior adoption of the zoning map and development standards by the towns and County, and toc•~n administration of the ordinance as ~:pproved for the Joint Planning Area; and Version "B", a minimally acceptable version. (See Attachments) Dr. Gordon feels the agreement reeds (a) clarification on amendments and (b) inclusion of the subdivision plat approval process. Commissioner t•Iillhait noted there is agreement on the process and adoption of the joint planning map; the development standards should 'go to public hearing and receive a recommendation from the Planning Board. The line in the transistion area is not a problem; the dispute is in the rural buffer cohere a courtesy review is proposed and both towns could do a courtesy review for the area bet~•~een Higheray.8& where it is not designated for either town and will not become a part of either town. Instead of control the County should participate in the development and approval of the land use plan and zoning plan and let the respective towns administer subdivision -: approval. Commissioner T•7hitted noted the basic concept for Joint Planning is that citizens living in areas outside of the municipalities and outside of the current es:traterritorial jurisdiction can participate in the review and approval processes by the County. Commissioner t•Zarshall noted that before a special use permit could be issued the Land Use Plan would need to be amended but the development standards would be the same. She suggested that the attorney review the revisions made to the Jcint Planning Agreement to determine if it would need to go to public hearing again. Commissioner G~i.J.lhoit suggested holding off on the agreement until neat month in an effort to better understand the different versions but to move ahead on the development of the Land Use Plan and Development Standards. He e~:pressed a concern of approving conditions imposed by a town and then having to defend something in court in which the County had no dizect decision. F.ttorney Gledhill noted that a cost-sharing mechanism could be set up in case there is any litigation. -~ Commissioner T~Thitted suggested having Attorney Gledhill review the Joint Planning Agreement that went to public hearing and comments received from the Planning Board and incorporate any clarifications. Since the comments received from Chapel Hill were not considered by the Planning Board because of a lac}; of time, the revised document will be sent to Ch~.pel t?i11 for comment. Commissioner F•~alker noted that joint approval on the map is important but the process should be shortened. i•iotion cvas made by Commissioner F4hitted, seconded by Commissioner Lloyd to refer this Jcint Planning Agreement to the attorney for his review and rap*r~rminatinn if it c•.rni~lrl nPrn ~-n an ~a~in t0 nubl.ic hearinr_. ~~~ a voT>;: uraArax,.o~s 4. PITvEVIET•~ ROP.D AT1A _~RIVE T•Iotion was made by Commissioner Lloyd, seconded by Commissioner T•dhitted to approve the request that Pineview P.oad and Pineview Drive (SItS 2042/2043) be paved under the Orange County Participatory Paving Program. VQTE: U_TdAP;ID1OLiS d~ f ~c~ 5. ~,pprrln?~ b tv.C. a~uzy~z~sz_~~ .(see file ~ ~ in the permanent files) y Piotion was made by Commissioner ~•lhitted, seconded by Commissioner P•Iarshall to adopt Appendix "D" of the Orange County Builda.ng Ordinance as presented at public hearing on February 27, 1°.'84. VOTE : UFdAr72AI0US 6, ARTTC:T•F 2 - ZD~IrTG TERT AI•i':'I~IDT•lE~'' (see file ~ ~~~-/0~ in the permanent files) Motion was made by Commissioner :tiThitted, seconded by Commissioner :-iarshalJ, to approve a rroposed Zoning Ordinance te~:t amendment involving Article 2.3.3.4, advertisement requirements for matters coning before the Orance County Board of Adjustment as presented at public hearing on February 27, 1a8~4. VOTE : UrIAT:II.IOUS '7, j~j;~TCT•F, d - °:?OPOSED ZONING DRDZraArTc~ Ti;,~~' ~~~jp~~~ motion was mace by Commissioner harshall, seconded by Commissioner ?~7hitted to approve the Planning Board's recommendation to deny the amendment to P.rticle 4 of she Zoning Ordinance. VOTE: Ur]ANIr2OUS 8. r~F,~'~~ELD - y?T~LIt'INARY PLAN :notion was made by Commissioner ~?all:er, seconded by Commissioner FVhitted to approve the Preliminary Plan for Deerfield Subdivision Phase Two. VOTE : UTdF,r; I~~~DUS 9. G?2 7~ VALLEY - P$ELIL' xNAfiY_PLA13 Conrissior_er T,~;hitted noted that because of the size of the lots, the usage of this road, and the amount of development in the area, the Class "F" private road as recommended by the Planning Department would not be adequate. There is a mobile home park at the end of this road with seventeen homes. Commissioner :=arshall pointed out that the Board has never approved a class "A" road for this type of.subc'_ivision. Smith pointed out that the planning staff's recommencation was for a state maintained road because of the. lots proposed and the number of mobile homes. The Planning Board was concerned about creating a paved road between two unpaved sections of road and therefore recommended a Class "A" Road. The Developer did decrease the number of lots so he would not be required to pave the road. Comr.:issioner PThitted expressed approval far following state standards as development occurs. Susan Lewis spoke on behalf of Jimmy Freeland who owns the trailer earl: cvho has been maintaining the road. IL developed with a Class "A" Private ~:oad, I4r. Freeland could not be es:pected to lceep it up and the road would deteriorate. Once the subdivision is built, 30 families will be using the road. Clearly, there are more than ten lots when you count the mobile homes at the end of she road. Lewis pointed out that the subdivision or:'inance a~.loc~is private roads to preserve natural areas through special ~, v ~ 5 design features ~•rhich has not been shovrn on the proposed plan. The subdivision is not adjacent to property using an e~;isting private road zor access - but adjacent to state road "1839. The planninr, staff cane to these sane conclusions on the regulations. I•Tr. Green indicated that the property would be developed over a period of time for rental purposes. The number of lots were reduced to nine in orcer not to be requried to pave. tie will increase the number of lots if pavinc is required. Chair V?illhait noted that there is no mechanism to have this road paved as additional lots are added at the end of the road. Commissioner I•Iarshall pointed out to Ihr. Greene that he is paving the road because he is subdividing the land and he is paving it adjacent to the subdivision; those people who want to subdivide up above will have to pave it c•rhen they subdivide. I~;otion was made by Commissioner C+?bitted, seconded by Commissioner Plarshall to approve the preliminary plan for Greene Valley with the road built to state standards. VOTE: UPZANIb?OUS Attorney Gledhill responded to I~ir. Greene's question about the 50 foot easement stating that, by re;uiring the road to be built to state standards, the developer would need to make a public dedication of so much of the roam as is going to be a part of the subdivision. 10. J.G. T.4HITFIELD - PREL~I2~~~j P~Totion eras made by Commissioner ~?bitted, seconded by Commissioner Lloyd to «pprove the Preliminary Plan for the property of Glenn S. C^7ritfield and J.G. U?hitfield with a C12,ss B private road. VOTE : UP;AA:Ii7OU5 11. .~O}: I=iEADOT.T c r"^` T' , I,Totion was Wade by Commissioner Marshall, seconded by Commissioner Lloyd to approve the preliminary plan for Fox Pdeadow 5ectian II Subdivision. VOTE: UNANIIOUS 12. ~7:.~a~1`1DEfi [^TOODS,=, P ER LI?-1INARY PLF.T Commissioner C7hitted noted that 6A and 6B combined with 5A and 5B creates unbuildable. lots. Collins stated that these lots were divided se they could be sold. Gledhill noted this split created lots that do not comply ~•rith the ordinance. :•iotion was made by Commissioner T~Thitted, seconded by Commissioner Idarshall to approve the preliminary plan for Fo:: :-.eadow Section II Subdivision with either 6A and 6B or 5A and 5B combined into one lot or 6B and SB combined into one lot. VOTE: UNANIMOUS 13. BLACr:'~QO~],rIOiTNTAIt? ESTATES,, ~,$~'L~t,ZIT~A$Y PLA*d ITotion ~•~as made by Commissioner GThitted, seconded by Commissioner Lloyd to approve the preliminary plan far Blackwood i•TOUntain Estates. VOTE: UNANII.1OU5 •20. EFLAP7D ~ET+TEP•, yTATUS REPORT Thompson gave a report on the status of the sewer line: 1. At a meeting with the town officials and the town board, a rate structure for treatment was presented by Hillsborough. 2. FHA hGs given tentative approval to their grant and loan and have indicated they are recommending to their Caashington office a hither want- orhi rh canal r7 rPC?i~n,P i-'•ia mnni-hl v rates and the debt Service. The ~~~ G financial determination should be received from FIIA late in 3uly. Tho~^pson requested the Board to consider holding a public hearing on August 14, 1984 at 7:30. I~iotion was made by Commissioner Tlhitted, seconded by Commissioner "'tarshall that a public hearing on the Proposed Efland Sewer Project be held on August 14, 196 at 7:30. VOTE: UI:Ar;zAI0U5 22. cor~slnFF.r'_T'rar: OF ADDITIOid~ SC~?OOL CAPITAL APPROPRIATION Thompson e::rlained that various projects have come to the attention of the Board for funding beyond the current appropriation. For ne~v construction the Capital Needs Task Force identified 5.5 million needed to replace Stanback and identified 2.3 million needed for construction and renovation in the Chapel Hill-Carrboro School system. The task force also identified 7.8 million needed far short range projects. The roof report has been received since then which calls for a total expenditure of 1.9 million and there are costs associated with handicapped access improvements. Thompson noted that the renovation figure of 3.3 million plus 1~ inflation per month mould require 4.5 million to renovate Stanbaclt on site. The estimated amount for new school construction is X45 per square foot and S30 per square foot far renovation. Thompson presented an updated chart on the accumulation. of the sales tax monies. Hy using a 10~ interest and growth rate factor, 9.3 million v:ould accumulate after six years. 7f monies were used for roof repairs so as to complete the work in a three year period, 8.6 million would still remain. Comr.;issioner Lloyd noted that in order to renovate, a five n.illion dollar bond issue casting the people in the County ten million dollars eroulc be necessary. He suggested a staged-in construction over a period of lima with handicapped access at the top of the list. Commissioner t•1all:er pointed out that enough money as available to do the roofs and handicapped accessibility and to do everything except to build a new school. A bond issue would include multipurpose rooms. Thompson pointed out that 2.3 million would be needed for the multipurpose rooms ir. the Chapel Hill-Carrboro system. Commissioner ~~?bitted noted that revenues prom the sales tax drill be available for these needs and for other projects presented by the schools. The renovation of the Nigh School is needed at this time and should be addressed through the sales tax money. - Dr. T~unsford noted that a report outlining all the possible options for Stanback will be available within the next 30-45 days. He feels the cost vrill be between S45 - 861 per square foot and one to one and one half years away. Handicapped accessibility and roofs are clearly priority items because of the legal requirements for the handicapped access and roofs are leaking. The funding options da need to be discussed. Chair Trlillhoit noted that the sales tax money will not provide for all the needs but some of the needs should be taF:en care of at this time. Relative to A.L. Stanback, a lower cost project, which could be phased in, would consist of a combination of renovation and reconstruction on site, and could be done over a number of years. He suggested that funds be made available for architectural fees for the initial plan for Stanbacl: so that a determination can be made on a pay-as--you go plan or a bond issue. There was a consensus that the one half cent sales tax be used for the following projects: 2~~ 7 1. Handicapped Access and basement renovation at 5234,500 Orange I3igh School 2. Roofs 240,000 3. Science Lab at Chapel Hill High School ~,80R0~0 T O T A L 5 55G,500 Commissioner Iarshall noted that if a bond issue is considered, the needs of the schools will need to be publicized and sold to. the citizens in the County. Chair Y:'illhait painted out that a small bond issue could provide _ the money for the !Yulti.purpose Rooms for the Chapel Hill-Carrbaro Schools, the air conditioning of Phillips Jr. High, and other High' School renovation cambinec with the renovation/replacement of A.L. 5tanbaclc. 15r. Lunsford emphasized that the handicapped accessibility and the replacement of the rocf at Cameron Park School are the top priority items. He noted that the specifications and plans for the Cameron Park School could be :written within 45 days. Commissioner t•Thitt~d restated that the one half cent sales tar. will not address all the needs of the school system - that some other source of money dust be found. !,lotion was Wade by Commissioner t~lhittea, seconded by Cormissioner ?•~Yarshall for approval of the following expenditures from the one half cent sales tax: (1) S23a,500 to renovate the vocational education space at Orange High School and provide the handicappea accessibility and (2) Sf30,000 for the renovation of the science lcb at Chapel Hill Nigh School for a total of '' 5314,500; authorized the Orange County School System to proceed with the plans anc specwfications for the Cameron Park roof and requested the_danager to present for consideration a roof phase-in plan. VOTE: Ayes, 3; P3oes, 2 (Conmissioners Lloyd and j~alker) (Kota: Commissioner Lloyd votes, against this motion because of the addition of the Science Lab) 14. F~RF gj'OTE,~'T'~QjZ .~j~Iaj;,~,~TS - DAMASCUS_ AND_ SOfj~'Fj~;~L1 TRI~~~rLE (copy of each is contained in the permanent agenda file) notion Baas mace by Commissioner I~Ihitted, seconded by Commissioner ^farshall for approval of two contracts with the North Chatham Volunteer Fire Department for fire protection for the Damascus and Southern Triangle Fire Districts in FY 1984-85 contingent upon being approved by the PYorth Chatham Board of Trustees. VOTE: UP]P.NIT;OUS 1$. pAT~, ~$OCESSING CO!dTRACT P7ITH '~'t?E TO[fiT OF CHAPEr HIi.L (copy of the contract is contained ir. the permanent agenda file) Thompson noted this agreement is similGr to that _f or computer services to Carrboro and the Orange School systems. It is a four-year -.... agreement :•~ith a contract amount of 525,000. !•iotion was made by Commissioner Lloyd, seconded by Commissioner !•iarshall to approve the contract to provide data processing services to the Tocvn of Chapel Hill for a four year period for 525,000 per year., VOTE: UPdADIIMOUS 16. RSVP ACTIOrT (^,,g~,;~~gg _pTrc~? (copy is contained in the permanent agenda file) I.2otion was made by Commissioner t'7hittod, seconded by Commissioner Marshall to authorize acceptance of the RSVP Grant Application to ACTION for the period July 1, 19E34 through June 30, 1985 in the amount of 524,775 in Far',aral riTnr,c. 2t;C voTE : urTA^axllous 17. ~ n r^ , , r: , ianF~sTAr?nira; (copy is contained in the permanent agenda file) motion was made by Comr.~issioner A~arshall, seconded by Commissioner 1•Jhitted to approve the i•Iemorandum of Understanding with Child Care Tdetwor!;s and authorize the Chair to sign. VOTE: UA?Ar?IIiOUS. - 18. HOi,1SIITG REHAAILITA',~IQr? CONTG.ACT AT.•JARD I•?otion was made by Commissioner ??bitted, seconded by Commissioner -' Marshallll• to araard three Flouring Rehabilitation Contracts: .J 1_ . Y ~ TS R°ET COrvTRACTOR P ID_ AI'.DI7I~?T 58A ??ill Street Samuel English Contractor 5 9,G30.00 88 Daye Street Gates Construction Co. 12,400.00 105 HarAer Street Gates Construction Co. 13,O1S.00 VOTE: Ur]AT.xT'OUS 19. - ~' 'T' • FTIISi 1~3I~iP_~1]Sx STRUC`~'T7~ • :Iark Rees. Director of Purchasing, requested consideration for ava~rdang a contract for the construction of a rletal Building Structure to house the Orange Industries ?•lor!:shop. Subse,~uent contracts for plumbing, electrical, HVAC, etc. will be submitted to the Board for consideration as they are developed by the staff. Commissioner Llcyd questioned whether or not it would be cheaper to go ahead and let the bids far the plunbing..electrical, HVAC, etc. Gledhill noted that the law raquires one contractor for each element of work designated. Each are prime contractors that contract separately with the County. Tho:~~pson Hated a difficulty in i;nowing if the 530,000 will be received from the State, and said other modifications may need to be made. Motion vas made by Commissioner r•7hitted, seconded by Commissioner Marshall to award the bid to Sanford .I•Ietal Builders and authorized the manager to negotiate a final price. VOTE: Ur?ANIr7OU5 2I. AP~~?'~'uEr:T~ Motion was made by Commissioner t~Thitted, seconded by Commissioner t•~arshall to reappoint Ruth Royster and r~linifred Prysock to the Board of Health. VOTE: UNANxr:OUS i-lotion was made by Commissioner '~Thitted, seconded by Commissioner Marshall to reappoint P.uth Royster to the Commission on women. -- VOTE: UTIAt:II4OU5 Tiotion was made by Chair Willhait, seconded by Comr.,issigner 2arshall to appoint Paul Leung as a liaison person on the A?ational • Organization on Disability. VOTE: UAIANIIOU$ T~iotion was made by Commissioner t~7hitted, seconded by Commissioner Lloyd to reappoint Tom Bacon to a term on the P_BC Soard. VOTE: Ur1ArIxDlOUS T•Zotion was made by Commissioner *,ti'hitted, seconded by Commissioner i~Sarshall to approve the reappointment of Scott Herman-Giddens to the Orange Tdater and Sewer P.uthority. VOTE: UrJANII7OiIS ~b1 9 Motion was made by Co;~missioner i~hitted. seconded by Commissioner ~~Zarshall to arpoint tiaury Klein to the Economic Development Commission. voxE : ura~i~z:ious ADZ7TT,~Dt1AL_ ?TES. - _C~NCE,~LATION. OF SECOr7i7 A4EETIrdG_ ,~~,~ 7~71Y i>iotion was made by Commissioner i^Ihitted, seconded by Commissioner Marshal], to cancel the second meeting. in July. ~~QTE: UT7AT_?lI$OUS AD13~"~~~AI~ ~TE2i -- CAT, VACC~,TION ' Commissioner Lloyd stated he had received calls from citizens who _:_ did not kno;~~ that cats hGc to be vaccinated and he requested an additional clinic beheld. This request will be forwarded to the Health Department. AnJOU~:r1t~ErTT t~iota.on was made by Commissioner t~7arshall, - seconded by Commissioner ?~7hitted'to adjourn the meeting. Don T~7illhoit, Chair Beverly A. Blythe, Clerk