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Home My WebLink AboutMinutes - 198406282~~ MINUTES BUDGET SESSION _. .. ORANGE COUNTY BOARD OF COMMISSIONERS JUNE 28, 1984 1 The Orange County Board of ,.Commissioners held a budget session on June 28, 1984, at 7:30 p.m. in the Commissioners' Room of the Orange County Courthouse in Hillsborough, North Carolina. Commissioners Present: Chair Don Willhoit, and Commissioners Shirley Marshall. Ben Lloyd, Norman Walker and Richard Whined. Staff Present: Kenneth Thompson, County Manager; Wallace Harding, Director of Finance; William Laws, Assistant County Manager and Bev erly A. . Blythe, Clerk. Chair Willhoit went through the markup list (copy in 1984-85 budget file) : O ~ATECARY ~~~~~ Sheriff CONSENSU 517,965.00 S IN *OPC-MHC 37,000.00 IN Orange Industries 25,000.00 IN Home Health Agency 15,000.00 IN Register of Deeds 20,380.00 IN Dispute Settlement Center 1,900.00 IN Soil and Water (2,930.00) TN Community Restitution 1,D80.00 (increase of 580.00) IN Library 24,460.00 IN Battered Women's Coalition 2,500.00 IN Rape Crisis 1,250.00 IN Volunteers for Youth 1,000.00 IN Lutheran Services 7,000.00 IN OC Visitors Center 5,000.00 IN ~~G 2 Art School 5,000.00 DUT Mebane Library 55G.00 (removed because of being offset by other revenue) Mebane Recreation 2,500.00 Mebane Dogs 250.00 OUT Lake Michael 6,000..00 IN Orange High School Roof 45.500.00 2N **JOCCA Efland MPC 18,352.00 IN Efland-Cheeks School Sewer Tap 5,000.00 zN LEO Retirement 28,000.00 IN ***Participatory Paving 7,040.00 IN School Current Expense 50,028.00 IN *Commissioner Whitted requested this item be put in the budget. This item was tabled before because of not knowing what special provisions the legislature might reconcile. Two versions have passed the house and if funded by the legislature the County would get reimbursed for this expense. With the first version the County would get reimbursed; with the second version each agency would receive the money based on whatever formula they get of state money. If the money dfd go directly to Mental Health i.t would be expected to be in their fund balance for next year. **The 518,352 funding for JOCCA Efland MPC is subject to Board action before any money can be expended. ***The Board requested to review the policy to determine the level of funding and how the account is revolving. The revenues to cover the items on the markup list are as follows: Kiddee Taxes $114,000 - . - ..- _. _ .. -Salary Reserve _:: - - - _ - - - lzl, 000 Cedar Grove Roof 30,000 Undesignated Capital 20,500 ~~L 3 Net total to the Markup = 531,025. Chair Willhoit proposed a per pupil amount of 5653.00. This 530,000 for each school system added to the monies that the state provided fo the Maintenance Supervisor and other smaller items should provide enough monies for the salary incceases and the requested inflationary increases. On the capital, the proposal that 555,000 be added from the undesignated.to the Chapel Hill-Carrboro School would mean 5455,000 for that system and bring the total capital amount to 51,070,500 leaving the undesignated amount of 565,174. Dr. Aan Lansford, Superintendent of the Orange County Schools, stated the importance of doing the handicapped accessibility and the Orange Sigh renovation at the same time as a combined project. Commissioner Whitted questioned the requested amount for food service and the reason for not taking this amount from the enterprise fund. Lansford explained this was for replacement of a major piece of equipment and that part of the amount will come out of the fund. All other minor equipment is replaced out of the enterprise fund. Max Kennedy, Chair of the Orange County Board of Education, explained that the enterprise fund had not accumulated but had been used in an effort not to increase the price for school lunches. Commissioner Whitted pointed out that a base figure is needed from the schools for the basic school supplies and equipment for classroom instruction and the priority one items will need to come from another source such as the one half cent sales tax. Dick Drake noted that the roofs for Seawell and Phillips Schools are being replaced out of the 1984-85 budget. After extensive discussion, ft was decided that the source of funds for the roofs and for the handicapped accessibility and renovation at Orange Hfgh would be put on the agenda for July 2nd for further discussion. ~~~ 4 Harvey Gay, Financial Director for the Chapel Hill/Garrboro School System identified expenditures and sources (see chart in the 1984-85 budget file). Expenditures included 10$ increase for all employees, 4.8~ increase for certified personnel, S19,D00 for the increase in hospitalization and 5~ inflationary increase. Funds include 5606,000 in fund balance; 5119,OOD by state stature cannot be appropriated leaving $487,000 available for appropriation. To offset the decrease in other revenue it would take 5116,000 from the fund balance and 5120,000 will be used for discretionary - local supplements, enhancements in the school programs for staff development, upgrading of a position and a new position. Identified needs from the fund balance total 5645,3$0. Thompson Hated, with regard to the reduction in revenue, the tuition revenue should be addressed through a rate adjustment and the County should not be supplementing that item. Additional revenues will be received from vocational education. Harvey Gay noted that the tuition will not be supplemented by the County but will be picked up out of their fund balance. Commissioner Whitted outlined what the Board was trying to accomplish through the budget: 1. Cover the salary increases in accordance with the state recommendation for local teachers and to cover the inflationary increase - that this was not a year that both could be accomplished. If the School Board made a choice to fund the nondiscretionary items plus the discretionary items out of their fund balance this would draw that fund balance down even further. If items are funded out of this fund balance which forms a base that the County will have a commitment for continuing, the Board needs to know of such expenditures. Dr. Mayer indicated that half of the items in the discretionary budget are commitments or supplements for three (3) year programs. ~ f~ ~„ 5 There was a consensus of the Board to work out a policy with regard to fund balance. _. Dr. Lunsford stated the 5653 per pupil allocation would not cover all of the inflationary costs. The salary increase will cost 5269,000. The increase from~S647 to 5653 would generate 530,000 and the maintenance directors position 514,000 and the inflation cost would total 560,000 because of the insurance. This would not allow Orange County Schools to do any of the other program improvements. Lunsford handed out a report to the Board members about the A.L. Stanback facility. Motion was made by Richard Whitted, seconded by Norman Walker to approve the adoption of the 1984-85 budget ordinance amendment to reflect the markup list, assess the Countywide tax rate at .55, the special district taxes as listed by the fire departments, allocate 5455,000 for Chapel Hill school capital outlay and S61S,500 for Orange County to be used ..far School Capital expenditures, set the per pupil rate at 5653 and 15.6 district tax. VOTE: UNANIMOUS With no further business to come before the Board, the meeting was adjourned. Don Willhoit, Chair Beverly A. Blythe, Clerk