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HomeMy WebLinkAboutMinutes - 19840606~1G ~trataTES 1 BUDGET SESSIDr. 0_RANGE COU?~7TY BOARD OF CDPTP~IISSIONERS JUNE 6, 1984 The Orange County Board of Commissioners held a budget session on June 6, 1484 at 7:30 in the Courtroom of the Old Past Office in Chapel - Hill, North Carolina. Commissioners Present: Chair Don h7illhoit and Commissioners Shirley Marshall, Ben Lloyd, Norman tAalker and Richard whitted. - Staff Present: T'enneth Thompson, County Manager; t•Tallace - Harding, Director of Finance; Donna Clayton, Financial Analyst, and Beverly A. Blythe, Clerl;. Chair t^Tillhoit requested Thompson to highlight the points in his budget letter. Thompson pointed out an expected increase of 15~ for revenue: 6$ from property taxes due to a higher base S~ from the one half cent sales tax to be set aside for future construction By subtracting the reserve, there is a 10~ budgetary increase which is balanced by the other revenue and the fund balance. He also handed out the recent state law whereby the state allows cities and counties to tax electronic games at 55.00 per machine. Harding outlined the individual revenue accounts noting $988,000 will be allocated for a salary increase for all positions Funded ay the County. Major increases in the proposed budget include salaries and a full year of funding for Section Eight Housing Assistance payments. A capital reserve of over 59DO,OOD is proposed. The projected funu balance is higher this year from 1.2 million to 1.7 million. The overall tax base is up over 100 million which denotes the larges t increase in a single year. Referring to the Legislative Bulletin an6 the fund objections list Thompson noted that so far it does not include state funding for the full cost of vocational education, maintenance directors or finance officers. He announced the roof survey will be ready to review on June 14. Chair h7illhoit requested the percent of increase in the non-per-- sonnel items in the County departmental budget. Harding indicated there was not an automatic increase in the bud- get for each individual department but by taking the total budget and _ subtracting the reserve for the capital createG by the one half cent sales tax and backing out the 5584,000 for the 10~ increase the in- -._ crease would be about seven percent. Willhoit noted that on capital outlay and equipment for indivi- dual departments, 5255,OD0 was budgeted last year and 5187,000 this year. Thompson explained this 5187,000 is in addition to the departmental capital outlay and is used for small equipment, etc. Harding highlighted some of the major revenue sources: - 1'ERTY,_ TAx which is expected to generate • 510,995,500 based on a base of 52,027,D00,000 which is a 5.27 increase over the prior .year, and, ar. estimated 98$ collection rate. The delinquent taxes receivable of 5500,000 twill generate 525D.000 2i1 2 - TT-TR .O _A7. OPTTCIT7 C]NF. PRRCF_.NT SAT.RS TAX j,5 projected t0 increase 11.6. The 5887,000 represents three payments with the first payment to be received November 15. - ~.E~E~',1#Z~ REVENTJE , S~RIrG is expected to generate $702,000 which is an increase over last year. - F T~ is estimated to increase 15~. - TEE BEER AND F7~hE~~ is estimated to increase 3-1/2~. y - X035502 represents five cents for the alcoholic rehabilitation and educational program which is passed onto the Mental Health Agency and five cents to be used by the County at their discretion. (each pickle represents about 40, thousand) - INVEsmt,~Errr ~ApNZNr~ is based on an estimated 9~ on an average balance of 4.5 million. Commissioner f•Tarshall asE:ed about the 97.5 revenue for the fire districts and Harding indicated. the correct figure is 98~. Thompson outlined the departmental budgets: - BOARD OF CObi[•iISSIONERS - represents an increase in the contribution to the Institute of Government and the - Triangle J Council, of Governments, full-funding for a part-time secretary and the printing and photography costs for the annual report. - BOARD OF Er.FCmrnrlS -budget shows a decrease because of fewer elections. The total overall budget is down althcugh total operating expenses remain the same because the maintenance agreements for the voting - machines are included for the firsti time. - COURTS - budget represents changes in the cost of rental space - 510,000 for the old police building, 54,000 for the Cheshire Building and 53,000 for the Juvenile Probation Office. Capital equip ment include benches, desks and chairs. - ;~4~ - the state is expected to fund 50~ of the cost for up to two positions if the work load justifies such expenditure. One position will be funded on July 1, 1984 and an evaluation will be com- pleted after six or eight months to determine if the work load justifies another position. - :.I - budget represents an increase in duplicating expense due to printing the agenda and also • includes money far interns. 2ti~ 3 - g);RSOPaNEL DEPARTtaFt`m - the budget includes the ad- dition of one position because of the additional workload of recruiting for the Health and Social Services Departments. Heretofore, the state did the recruiting for these positions. The person, in addition to recruiting, would do in-house training and handle affirmative action. The. duplicating, amount has been increased. The capital outlay is for furniture for the - new position. - ~EI4T - changes include the addition of a half-time account clerk position. - pURCHASIIJG_ DEPj~~'hIENT - budget includes a half-time position for the switchboard. Central Services reflects the addition of telephone lines and an expected rate increase for telephone charges. - ~' S - the shift of the Land Records staff and a temporary personnel account set up will help elim- inate the buildup of compensatory time by staff members. - F' '" - only change is the 10~ across the board increase. - - CHILD,$jT nRT - only change is the 1G~ across the board increase. - - budget reflects only one payment on the second computer. - PL~L~tiG. _DEP mraFnrr - the budget includes the addition o; a Planning Technician. The Planning Technician has been moved to the Soil and Erosion Control position. Also budget includes full-time funding far interns and an increase fcr publications and supplies. - ~~Oi40A1T~ DEV~r_.nana_EnT - budget provides money for alternative rental space and travel for an entire year. - A - recommended as requested and re- - flects an increase in the general assistance fund. The Social Services revenue will now show the proper revenue accounts on a monthly basis. ` -~T~•,1 - changes include funding for an animal control officer for nights and wee{cends. A request was received from the animal shelter for funding for an addition to their facility. Thompson proposed that the Animal Shelter fund the addition and the County increase their support to offset the loss of interest incone. P. counter-raroposal is expected. T7ith reference ~~~ 4 to animal control for the town of Hillsborough, taillhoit - noted that if the City is willing to accept the County's ordinance and level of enforcement that perhaps the 51,000 paid to the City for fire protection of County Buildings could be waived for an exchange of services. -- AS=RI~dJ=,~IIRAL Ex~ NgSQ~ -travel and training is at a higher level based on a clearer definition of the County's responsibility for travel and training. The funding of a computer and printer is included. The state wibl provide the technical support and softwear. - RECREATION - budget reflects operating expenses for the lighting of athletic areas at Cedar Grove and at the high school and for miscellaneous equipment. Further discussion and consideration will be given to a, request for funds for Lake Michael. - COtiriX~s10N Fo~_y~~r~ -only change is the 10~ across the board increase. - AGI2~G - will be discussed on June 7. - ~FIFRIFF'S p~,pp„~,TlErtT - will be discussed an June 7. - ~ - budget includes the addition of one position for a supervisor of emergency medical services. - PUBLIC PIOR~S - budget includes three new positions: (1) full-time custodian, (2) mechanics helper and (3) half-time secretary. Money also has been requested for a fxant-end loader. If a new one is purchased, the oldest unit will be used far backup. In the capital fund there is budgeted a 10,000 gallon gas storage tank. Buying in bulk will drop the price per gallon. A small building will be built to protect the communications equipment. The utility costs reflect air conditioning at l~orthside. Chair t~rillhoit requested the rationale for the cut in the budget for the Dispute Settlement Center. Thompson claimed that twenty percent of their budget is funded by the County and noted that two account categories were up considerably from the prior year: (1) salaries, up by 20~, and (2) travel. Chair P7illhoit indicated his intent, and the Board agreed by consensus, to appropriate $11,000 for the Dispute Settlement Center. Thompson noted there was a request for increased funding from the Rape Crisis Center. Chair t•~illhoit questioned the 59,000 budgeted for Lake Orange. Harding indicated the 59,000 should be corrected to read 52,000 and will be used for mowing and road maintenance. 21~ 5 ~n TopRrari,~ Vaith no further business to come before the Board, the meeting was adjourned. Don Willhait, Chair Beverly A. Blythe, Clerlc