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HomeMy WebLinkAboutORD-2007-161 - Recreation and Parks Facilities - Smith Middle School Capital Project OrdinanceO6�FJ -aaa 7- 14 J - 2�-- .g,oc-47 a Recreation and Parks Facilities — Smith Middle School Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to install lighting and bleachers at the playing fields located at Smith Middle School in Carrboro. Proceeds from the 2001 voter approved bonds finance the project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: Through FY 2006 -07 FY 2007 -08 Through FY 2007 -08 Sales Tax $0 $0 $0 2001 Bonds $250,000 $0 $250,000 2004 Two-Thirds Net Debt $0 $0 $0 Fees $0 $0 $0 Other $0 $0 $0 Total Funding $250,000 $0 $250,000 Section 4. The following amount is appropriated for this project: Section 7. This ordinance shall be in effect from the original date of adoption, March 24, 2003, until June 30, 2008. Adopted this 26th day of June 2007. Through FY 2006 -07 FY 2007 -08 Through FY 2007 -08 Land Acquisition $0 $0 $0 Design $0 $0 $0 Construction $0 $0 $0 Contribution to Town of Carrboro $250,000 $0 $250,000 Total Costs $250,000 $0 $250,000 Section 7. This ordinance shall be in effect from the original date of adoption, March 24, 2003, until June 30, 2008. Adopted this 26th day of June 2007. ogle -- a-O fl 'i 601" ROAP Application Trips Persons Total unduplicated) EDTAP 10,000 1,200 $94,023 Employment/Work; N/A 72 $21,492 First Trans. Rural General Public 33,000 NIA $73,586 RGP TOTAL $189,101 PUBLIC` COMMENT: None. A motion was made by Commissioner Jacobs, seconded by Commissioner Foushee to close the public hearing. VOTE: UNANIMOUS` A' motion was made by Commissioner Jacobs, seconded by Commissioner Foushee to approve the annual FY 2007 -2008 ROAP grant application, including the supplemental request and authorize the Chair to sign. VOTE: UNANIMOUS 6. a. Approval of Fiscal Year 2007 -08 Budget Ordinance Capital Proiec The Board considered adopting the County's budget ordinance, School and Capital project ordinances, and County grant project ordinances for fiscal year 2007 -08. Laura 'Blackmon said that this is her first time doing this and she was surprised at the number of resolutions and ordinances that had to be passed. She thanked everyone for all of the hard work that has gone into the budget process. Donna Coffey said that she is asking the Board of County Commissioners to approve the budget ordinance, which includes the changes made at the last work session. The total General Fund now is $173,624,000_ The property tax rate increase is set at 4,7 cents on the ad valorem, which totals 95 cents per one hundred dollars valuation. The budget also includes an increase of 1.5 cents to the CHCCS District Tax, which totals 20.35 cents per one hundred dollar valuation. The per pupil current expense was increased to $3,069 per student. This is an increase of $112 over FY 2006 -2007. The Fair Funding amount was increased by $188,000, bringing the total to $988,000. These funds will be split 50/50 between OCS and CHCCS. The Board is also being asked to approve the School and County Capital Project Ordinances that were delivered yesterday. The Board: agreed to budget 50% of the lottery proceeds in the upcoming fiscal year, with the remaining 50% to be budgeted in arrears (2008 - 2009). The staff has not been able to work with either school system on how the money will be allocated. The ordinances will be brought back to the Board in the fall. There are also several grant projects that were continued. Commissioner Gordon made reference to the Resolution of Intent, #11, which is "To approve the County and School Capital Project Ordinances for fiscal year 2007 -08: She said D that the Board did not get to discuss this. Donna Coffey said that the Board could approve items 1 -1`0, which would implement the Budget Ordinance. Adoption of Attachment 2 will be the Budget Ordinance and will not include the County and School Capital Project Ordinances. A motion was made by Commissioner Foushee to adopt the 2007 -08 budget, capital, and grant project ordinances consistent with the parameters outlined in the Board's `Resolution of Intent to Adopt the 2007 -08 Orange County Budget," with the exception of #11. Geof Gledhill said that the Board should adopt attachment 2, which will capture everything in items 1 -10 on attachment 1. A motion was made by Commissioner Foushee, seconded by Commissioner Gordon to adopt the Budget Ordinance as shown by Attachment 2. Laura Blackmon clarified that the Board is not approving the County and School Capital Project Ordinances. It will be considered later. Resolution of Intent to Adopt the 2007 -08 Orange County Budget The items outlined below summarize decisions that the Board acted upon June 2`1, 2007 in approving the 2007 -08 Budget. WHEREAS, the Orange County Board of Commissioners has considered the Orange County 2007 -08 Manager's Recommended Budget; and WHEREAS, the Commissioners have agreed on certain modifications to the Manager's Recommended Budget; NOW THEREFORE BE IT RESOLVED, that the Orange County Board of Commissioners expresses its intent to adopt the 2007 -08 Orange County Budget Ordinance on Tuesday, June 26, 2007, based on the following stipulations: 1) The following changes to existing positions, as presented in the 2007 -08 County Manager's Recommended Budget on May 24, 2007, are approved: Department Position Title Approved Approved FTE Fundin Information Technology Systems Analyst $0 0.10 Staff Attorney (Transfer vacant position #108, Communications Specialist, assigned County Manager to Board of County Commissioners to $67.000 0.00 County Manager's Office to serve as Staff Attorney) Water Resources Coordinator (Transfer Environment and Resource vacant` position #386, Agriculture Extension Conservation Department Agent, assigned to Cooperative Extension to $51,000 0.00 ERCD to serve as Water Resources Coordinator) Environmental Health Specialist - Food :°- Lodging , effective January 1 2008' $37,707 1.00 E Environmental' Health Specialist - Well i; Construction Program (effective January 1, $44,432 1.00 _ > _ 2008 w Environmental Health Technician -Well Program & Indoor Air Quality $55,794 1.00 to Athletic Program Supervisor (effective January 1 2008 ) $27,689 1.00 a Parks Conservation Specialist /Turfg;ress oManager for West Ten & Northern Park $49,367 1.00 = effective September ? 2007 ca 0 Parks Conservation Technician II for West Ten &Northern Park (effective November 1, $31,699 1.00 2007 Income Maintenance Caseworker II $50,784 1.00 0 Social Worker 11 (School Social Worker for U) Gravelly Hill Middle School $55,452 1.00 Housing & Community Develo merit_ HOME -Pro ram Coordinator g $58,245 1.00 Total ` $529,169 9.10 All positions authorized to begin July 1, 2007 unless otherwise noted. 2) The following modifications to the County Manager's Recommended Budget are made: Aimrooriations: 1. Defer hiring 2 Emergency Services positions for one year ($130,000) 2. Rea pp opriate savings realized in Cable Casting Contract— ($45,000) 3. Decrease Board of Elections printing budget to reflect State allowing competitive bidding for ballots ($37,000) 4. Defer Board of Elections equipment maintenance until fiscal year 2008-09 ($15,000) 5. Change delivery of employee newsletter from paper to electronic ($3,000) 6. Delay hiring of Environmental Health Food & Lodging and Well Construction positions by 6 months ($52,000) 7. Reduce BOCC Contingency by 50% ($17,500) 8. Delay hiring of Staff Attorney position by 3 months (effective November 1, 2007) ($33,000) 9. Add Water Resources Position Effective November 1, 2007 $51,000 10. Eliminate Funding for Medicaid Increase ($545,000) 11. Reduce 401(k) from $5 increase to $2.50 increase per pay period ($46,500) 12. Delete funding for Orange Alamance Water Study ($20,000) 13. Increase appropriation to Energy Management $6,844 14. Retain Families in Focus Program in Health Department $26,000 15. Increase funding to Orange Community Housing for Land Trust Staffing $35,000 16. Retain Medical Reserve Corps for one additional year $17,000 17. Increase appropriation for HYAA $1,125 1 Eliminate funding for Critical Needs Reserve (Carry forward unexpended funds from fiscal year 2006-07) ($125,000 19. Budget for Library Services Interoperability Study $10,000 20. Increase appropriation for School Fair Funding to be split 50/50 between CHCCS and OCS $188,000 21 Increase Schools Current Expense Funding from $2,957 per pupil to $3,069 $2,081,912 Total Changes to Recommended Appropriations $1,347,881 Revenues: 1. Increase Investment Income Budget 100,000 2. Increase Ad Valorem Tax Rate by the Equivalent of One Cent to Fund Additional Increases in Current Expense Appropriation 1,247,881 Total Changes to Recommended Revenues 1,347,881 3) The total current expense appropriation for Schools is $53,793,744. The appropriation to the Chapel Hill - Carrboro City Schools is $33,121,357 and the appropriation to the Orange County Schools is $20,672,387. The per pupil allocation is approved at $3,069. 4) The recurring capital outlay for both school districts is $2,400,000 and is hereby- appropriated $1,458,480 for Chapel Hill - Carrboro City Schools for recurring capital. There is hereby allocated $941,520 for Orange County Schools for recurring capital.. 5) The County's ad valorem contribution to Chapel Hill Carrboro City Schools and Orange County Schools totals 84,528,997 or 48.7% of the County's total General Fund budget of $173,554,351. 6) The Ad Valorem property tax rate shall be set at 95 cents per $1`00 of assessed valuation, an increase of 4.7 cents over the fiscal year 2006 -07 rate of 90.3 cents.. 7) The Chapel Hill - Carrboro City School District Tax shall be set at 20.35 cents per $100 of assessed valuation, an increase of 1.5 cents over the fiscal year 2006 -07 rate of 1`8.85 cents per $100 assessed valuation. The Chapel Hill - Carrboro Board of Education's 2007 -08 requested budget included a 25.95 cent increase in the special district tax rate. 8) The Fire District tax rates shall be set at the following rates (all rates are based on cents per $100 of assessed valuation): 9) Provide for a County pay and benefits plan that includes: Cedar Grove 7.30 ' Chapel Hill 1.90 Damascus 5.00 1 Efland` 4.225 Eno 5.70; Little River 4.60 1 New Hope 6.75 Orange Grove 3.90 Orange Rural 5.60' -1 South Orange 9.50' -I Southern Triangle 5.00` -1 White Cross 5.00 9) Provide for a County pay and benefits plan that includes: • 3 percent Cost of Living increase effective July 1, 2007 for permanent employees • In -range salary increases ranging from 1 to 2 percent for employees whose work performance is rated proficient or higher work performance effective on the employees' performance review date • $2.50 increase in County 401 (k) contribution for non -sworn law enforcement . employees from $25 to $27.50 per pay period effective July 1, 2007 • Increase the County's Living Wage for employees from $9.62 per hour to $10.12 per hour effective July 1, 2007 10) To adopt the recommended County Fee Schedule with the following exceptions: • Animal Services - Current fees for Animal Services Civil Penalties and Fines will remain at the fiscal year 2006 -07 rates until the Animal Services Advisory Board and Board of County Commissioners agree upon a public education and outreach program PUBLIC COMMENT': CHCCS Board Member Lisa Stuckey said that this has been a hard budget season, and she thanked the County Commissioners for the work they have done this year and for listening to the public. She said that the budget supports almost all of the needs of the growth and the mandated pay increases from the State. She agreed' about looking for a cooperative budget process. She also looks forward to some clarification on the fund balance situation. VOTE: Ayes, 4s; No, 1 (Commissioner Nelson) Attachments 3 and 4 Donna Coffey said that this includes only the projects that will receive pay -as- you -go funds in 2007 -08. Attachment 4 includes all of the capital project ordinances that are included in Attachment 3; but it also includes ordinances that have an expiration date of June 30, 2007 that need to be continued. Commissioner Jacobs made reference to the Information Technology capital projects on Attachment 3. He suggested that ;a higher priority be placed on those projects that interface with the public. Previously, IT had the Clerk to the Board putting up minutes and ordinances for citizen searches last, and now it has the Library replacement computers last. He said that people are complaining that the library computers are very slow and inconsistent. He suggested that these projects be reprioritized based on a service model to the public. Laura Blackmon will follow up on this. Commissioner Gordon said that she thought the Board was going to go through Attachment 3 in order to discuss these. She does not believe that all of these projects need to be adopted. She thought that the Board should approve the Manager's recommended allocation for the previous commitments. She would also like the Manager to come back with options for space needs. She does not want to obligate all of the pay -as- you -go funds yet. She thinks that the Board should obligate items 1, 2, 3, and 9. Laura Blackmon said that some of these items, such as Information Technology, are a year's worth of work, and if they do not approve it, they will be months behind. She said that V #14 can start later in the year. The improvements need to be made on the Blackwood Farm soon. If some of the projects are delayed, then there will be less time to complete them. A motion was made by Commissioner Gordon to adopt all items on Attachment 3, except #14, and instruct Laura Blackmon to bring back options for DSS space needs. There was no second. The motion failed. 2. Commissioner Foushee said that she would not be supportive of delaying items 6, 8, or 1` Commissioner Jacobs said that #3 is just the County repaying itself and this would be an ideal place to defer transferring money. He is not in favor of delaying #14. Commissioner Jacobs asked about #10. He said that he and Chair Carey met with the Chair and Vice- Chair of the OCS Board. When the tennis courts were discussed, the school board was thinking that if the County were to help them with the lottery proceeds and having them available more readily, there might be more capital funding to bid the track and the tennis courts simultaneously. There were also questions about whether the tennis courts would in fact cost $300,000. He thinks that this could be staged over the course of the year. OCS Associate Superintendent for Support Services George McFarley said that the school board has not met since this meeting with the Chairs and Vice - Chairs, and they meet on July 9"'. At that time, there will be a discussion about the findings on the actual costs. He feels comfortable with the estimates brought forth, that it will be at least $300,000 to complete just the tennis courts. Donna Coffey said that the Board can amend this once the OCS Board has made a decision on how it wants to use the lottery proceeds. Commissioner Jacobs said that at one point there was money budgeted for retrofitting plumbing and lighting fixtures - $10,000 a year for ten years. He had argued several times that it should be $50,000 for two years, but he cannot find it. Donna Coffey said that it is Utilities Demand Reduction Systems. Donna Coffey said that there is no new money put in this year. There are some funds left over to continue retrofitting the toilets, etc. Commissioner Jacobs asked to see a schedule. Laura Blackmon said that she will be doing a maintenance schedule, and this will be included. Commissioner Jacobs made reference to a handout about the vote of the Wilkes County Board of County Commissioners to appropriate their lottery proceeds to reduce taxes. He said that if this is legal, this is new to him. He asked the County Attorney to look at this.. A motion was made by Commissioner Foushee, seconded by Commissioner Jacobs to adopt the County Capital Budget. VOTE: Ayes, 4; No,1 (Commissioner Gordon) Chair Carey asked about the grant project ordinance and it was answered that it should be done separately. Commissioner Gordon asked about the Homestead Aquatics Center capital project ordinance. She said that if she works on this with Donna Coffey, then they could bring back another ordinance. Donna Coffey said that all of this will 'be -clear when all of the bonds are expended. A motion was made by Commissioner Jacobs, seconded by Commissioner Nelson to adopt the 2007 -08 grant project ordinance. VOTE: Ayes, 4; No, 1 (Commissioner Gordon) Donna Coffey said that the Board had to act on Attachments 5 and 6, which were the school capital project ordinances. This is appropriating the schools' pay -as- you -go money for 2007 -08. The staff will be bringing back to the Board in October a full ten -year plan_ A motion was made by Commissioner Gordon, seconded by Commissioner Foushee to adopt the school capital project ordinances. VOTE: UNANIMOUS The Board considered accepting a $500,000 state grant from the NC Parks and Recreation Trust Fund for construction of Northern Park (also known as Cedar Grove Park) and authorizing the Chair to sign subject to final review by staff and the County Attorney. Environment and Resource Conservation Director Dave Stancil said that he would present items 'b' and 'c' together since they are so similar. He said that this park is known as Cedar Grove Park or the Northern Park at the Northern Human Services Center. At some point, the Board will want to assign a formal name to the park. This is a 40+ -acre park along NC 86, six miles north of Hillsborough. This grant is very timely as it enables the County to build all of phase one of the park. The grant is a reimbursement grant, and the County can begin getting reimbursed once it expends about half of the total project. The Manager's recommendation is to accept the grant and authorize the Chair to sign the grant contract after review by the County Attorney and staff. Commissioner Jacobs congratulated staff of both Recreation and Parks and ERCD. He asked about the total of grant funds since 2001 and Dave Stancil said around $4.2 million. Commissioner Jacobs made reference to naming the park and said that he asked staff to do some research. Dave Stancil said that Tina Moon, Cultural Resources Specialist, has looked at over 150 years worth of title searches to see who owned the property. Commissioner Jacobs asked to see this information. Commissioner Jacobs asked about the status of the wastewater for the Northern Human Services Center. Dave Stancil said that the last conversation was that this would be resolved in September. Commissioner Jacobs asked that this be put in the Manager's Memo over the summer. He wants to be aggressive about this and go to Raleigh if necessary. A motion was made by Commissioner Jacobs, seconded by Commissioner Nelson to approve accepting a $500,000 state grant from the NC Parks and Recreation Trust Fund for construction of Northern Park (also known as Cedar Grove Park) and authorize the Chair to sign subject to final review by staff and the County Attorney. VOTE: UNANIMOUS C. Bid Award for Northern Park, Phase l The Board considered awarding a bid and approving a contract with Faulconer Construction in an amount not to exceed $1,547,149 for construction of the major elements of Northern Park (also known as Cedar Grove Park) and authorizing the Chair to sign. Recreation and Parks Director Lori Taft made reference to the first page of the abstract, which lists the items included in phase one. The one pending item is the ball field lighting. There could be enough in the allocated funding to include the lighting, but this one alternate was set aside with the realization that there are some issues with soil that could be quite costly. In addition, there is a risk of running into rock, which can be costly. The staff is asking for the Board to consider approval of the budgeted amount, which includes the original bond money, part of the grant money, as well as the payment-in-lieu funds from this park district. A motion was made by Commissioner Jacobs, seconded by Commissioner Nelson to approve awarding a bid and approving a contract with Faulconer Construction in an amount not to exceed $1,547,149 for construction of the major elements of Northern Park (also known as Cedar Grove Park) and authorize the Chair to sign.