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HomeMy WebLinkAboutMinutes - 19840515~~( 1 I•I INUTES OF2ANGE COUhT1Y BOARD OF CO1v1MISSIONERS P1AY 15 , 19 8 4 The Orange County Board of Commissioners met in regular session on Tuesday, May 15, 1984 in the courtroom of the Old Post Office Building, Chapel Hill, North Carolina. Commissioners Present: Don Willhoit, Chair, and Commissioners Shirley Marshall, Ben Lloyd, Norman tdalker and Richard Whined. A. BOARD COP9P~IF.NTS Chair tillhoit added two (2) items to the agenda: (1) Voting Delegate for the NACq Conference; (2) Proclamation for Svil Stewardship Week. Willhoit announced the cancellation of the May 16, 1984, 8:30 meeting on the Classification and Pay Plan until further information is provided. Commissioner Marshall noted some concerns with the Classification and Pay Plan report as outlined in a memo she distributed and as contained in the agenda file. The pay plan is based upon a classification study that has not yet been made available. Kenneth R. Thompson, County Manager. noted that the report covers all positions in the County and some positions are consolidated under new. titles. Commissioner Whitted suggested scheduling a meeting when all information • was available. $. AUDIENCE ('QM.4FNT5 1, ~_„ttpr~ on he Printed__~,,gend_a - None 2. ~ 'p~~c3 Agenda None C. B,PPOIh'TPI~IQT~ Postponed until the regular meeting in Hillsborough an June 4, 1984. Chair Willhoit noted that the Orange County Democratic party requested that the Board adopt a policy on the length of time a resume would be kept on file. Willhoit made the recommendation to keep all resumes in an active status for one year and then notify accordingly. A11 appointments will be listed on each agenda - the first time for information and the second time for consideration with resumes attached. D. FtEPOF.TS 1~ (see file # ~?'s in the Clerk's files for a copy of this study) Kermit Lloyd, Tax Supervisor reported his findings and gave his recommendation on the Utility Company appeals. Upon examination of the Assessment-Sales Ratio Study from the Assessment Analysis Associates, Inc., there are inc.ications that the entire study is in r~uestion in accordance vrith 27 arms length sales being discarded due to the criteria established by the AAA report as stipulated on pages 25 and 26. When these sales are removed from the sales zatio study a mean ratio of 85.10 is established which is in the required parameters. Also upon investigation of the non arms length sales, 12 were found that did not meet the criteria for non arms length sales and were included back into the sales ratio count which gives a sales ratio of 85.48, which is more than the sales ratio of 85 required by law. G.S. 105.342 states that the level of assessment is measured against all locally appraised property; therefore, personal property should be factored into the level of assessment. By factorinc, the personal property into the level of assessment without tal:incr out anv of the sales but using their 83.423 levels ~~~ 2 of assessment, an 85.52 is obtained which again is above the 85 ration required. Lloyd's sales ratio study includes all sales that took place in 1983 giving an overall assessment ratio of 85.74. When factoring the personal - property into that figure the overall asessment ratio far all locally assessed property is 89.47 which is well below the 85~ required by the Machinery Act, 105-342. Based on the present information Lloyd recommends that the recuests by the Utilities for the reduction of their taxes by 16.77 be denied and no compromise considered. Chair Willhoit asked the effect of the condominum conversions on the sales ratio. Lloyd did not consider this because of the number of other areas considered. The Utilities ,has 60 days from April 30 to provide additional'" data for support of their request. Commissioner ti•7hitted, fir. an effort to give the utilities ample time to respond, suggested placing this item on the agenda for June 29 for action at that time. With regard to condominum conversions and the reappraisal process, Lloyd will provide the Board with copies of House Bills 204 and 205 so the Board may decide on the specific provision to support. This item will be added to the June 29 agenda. F~ .1 1. Susan Smith, Planner, reported that at the Board of Commissioner's meeting riay 7, 1984, concerns were voiced by many ci~izen5 regarding the allocation of funds for paving unpaved roads, the drop in the priority rating system of several County roads, and the fairness and accuracy of NCDOT's rating system far secondary roads. A suggestion was made to farm a Citizen's Advisory Committee far the following purposes: (1) to review the priority ratings of County roads, including the methods and data used in the rating system and the survey results used to assign ratings; (2) to review the annual Secondary Road Improvements Program as proposed by NCDOT, and (3) to make recommendations to the Board of Commissioners regarding changes to the rating system and/or the Secondary Road Improvements Program, and to identify discrepancies in the assigned ratings of County roads. Two alternatives were outlined by Smith: (1) creation of a nine member advisory committee or (2) utilisation of the existing Road Naming Advisory Committee. Commissioner l+iarshall requested an addition to the second purpose as ].fisted above "specifically to identify inequities perceived by citizens". Chair Y7illhoit suggested that any citizen who is a member of the Governor's Transportation Advisory Board be considered an exofficio member of this advisory committee. Commissioner F7hitted noted three things that determine the Secondary Road Improvements: (1) methodology the Department of Transportation use in rating the roads; (2) amount of funds appropriated and allocated to the County based on the total number of unpaved road miles in a County and (3) additional money for other road improvements such as spot stabilization and other improvements not included in the state road improvements program. The 4 3 County has no input in determining how this additional amount of money is spent. Commissioner 47alker Expressed complete satisfaction with the Highway Department and noted the priority system to be fair. Although ha feels the committee will no~ help enhance the Board's relationship with the Department of Transportation, he does not oppose the forming of this advisory committee. Chair t7illhoit feels a committee could help obtain better and more accurate data to use in setting priorities. Commissioner Lloyd feels the Advisory Committee could help other citizens understand the system. It was a consensus of the Board that a Secondary Road Improvement Advisory Committee be put in place and to advertise accordingly for citizens to serve an this committee. 2. Motion vras made by Commissioner tJhitted, seconded by Commissioner Lloyd to adopt the Preliminary Assessment Resolution for the Rangewood Subdivision Participatory Paving project and schedule a public hearing on the Preliminary Assessment Resolution for June 4, 1984. VOTE: UNANIMOUS. 3. ~y1],px Road Paving j;~~yF~~ Susan Smith reported that the Orange County Board of Education purchased land along the unpaved portion of riiller Road for construction of houses under a vocational program and have submitted a request to have the --. section of hiller Road from SR 158$ north of SR 1554, a distance of 1.5 miles paved. F•lotion was made by Commissioner walker, seconded by Commissioner Lloyd to request NCDOT to reevaluate the data (number of houses, average daily traffic count, uses along roads, school bus route, and general route characteristics) upon which the paving priority for MIiller Road is.determined. VOTE: UNANIF40US. 4. H~dr Fdotion was made by Chair Willhoit, seconded by Commissioner Whitted that 0.^7A5A maintain their responsibility to provide the hydrants and to bill and collect for those under their current satuatory authority. VOTE: UNANIMOUS. 5. Motion was made by Commissioner Whitted, seconded by Commissioner Fdarshall to approve a resolution urging the North Carolina General Assembly to enact legislation requiring the exclusive statewide use of phosphate-free laundry detergents. (see ~4 in the permanent file for a copy of this resolution). VOTE: UNANIMOUS. Chair ~7illhoit noted that the title "Clean Detergent Act" is eroneous; it should be referred to as "Phosphate free" and needs stronger emphasis _ that it will only be meaningful if adopted in conjunction with other efforts such as the agricultural conservation practices and improved waste water treatment operation because in Orange Country the largest contribution of phosphorus to the Neuse is from agricultural uses and laundry detergents are not going to be noticeable from Orange County. Commissioner Whitted. noted it is a comprehensive program to protect the water cuality and quantity of the Jordan and Falls Lakes and this rpsnl~ii-tinn is to prop members of the General Assembly tp su'opozt this portion ~~~ 4 although the entire program does include other things such as management practices to prevent runoff and erosion that will work in concert to accomplish water quality. 6. g~oj~t_OrdinancQ Motion was made by Commissioner Whitted, seconded by Commissioner t4alker to approve the following project ordinance amendment to budget for a Land Recreation Conservation Grant far Cedar Grove to be received by the Orange County Recreation DepGrtment: Appropriation - Cedar Grove Park $58,960 Source: Land Recreation Conservation Grant 529,480 Capital Prajects - Gym Floor 513,000 Capital Projects - Undesigrated 516,480 VOTE: UNANIt•10US. ADDED ITEM -- VOTING DELEGATE TO THE NACO CONFERENCE Motion was made by Commissioner tdhitted, seconded by Commissioner Marshall to designate Chair t4illhoit as the voting delegate far the NACO conference in King County, Washington. voTE: UNArazMOUS. ADDED ITEM •- SOIL STEWARDSHIP WEEK PROCLAI•tATION Don Cor., Chair of. the Orange Soil and Water Conservatian District Board, noted that throughout the years the soil conservation districts across the country have made an attempt to bring to the public's attention the necessity or stewardship of our land and water resources. Motion was made by Commissioner whitted, seconded by ,Commissioner Marshal]. for approval of the proclamation for Soil Stewardship Week May 27 -- June 3, 1984. VOTE: UNANIMOUS. AD~OURNPIEI~T :lotion was made by Commissioner Willhoit, seconded by Commissioner Whitted to adjourn the meeting. Don Willhoit, Chair Beverly A. Blythe. Clerk