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HomeMy WebLinkAboutMinutes - 19840507Z80 rizNOTEs ORANGE COUNTY BOARD OF CO6IMISSIONERS tlAY 7. 1984 1 The Orange County Board of Commissioners met in regular session on flay 7, 1984 at 7:30 p.m. in Superior Courtraam, Orange County Courthouse, Hillsborough, North Carolina. Commissioners Present: Chair Don Willhait and Commissioners T~larshall, Lloyd, and P7alker. A. BOARD COi$IdENTS Commissioner Marshall added the Governor's Volunteer Awards process to the agenda. B . A3ID , 1. AiATTERS Ofd THE. PP.IL~ED_ AGE?QDA Chair Willhoit will recognize those persons present who want to speak about roads, lights, or appointments. 2 . .a ~ None C. Motion was made by Commissioner Marshall, seconder by Commissioner Lloyd to approve the March 5, 1984 minutes as circulated. VOTE: UNAPII~'OUS. Motion was made by Commissioner Marshall, seconded by Commissioner Lloyd to approve the T~?arch 13, 1984 minutes as corrected. --- VOTE: UNANIMOUS. Marion was made by Commissioner Marshall. seconded by Commissioner Lloyd to approve the April 17, 1984 minutes as corrected. VOTE: UNANIb1OU5. E. PUBLIC HEARIidG 1. ~ r J. Sanders Dallas, Jr. representative of the Department of Transportation, presented the proposed Secondary Road Improvements Program recommendation for approval. He explained that the allocation of monies is based on the number of unpaved roads in the County. Approximately forty-three million dollars will be allocated for the secondary road improvement program am approximately one half million will. be. allocated to Orange County. The rating system is done every two years with this being the second year. Jahn t~Tatkins, Division Engineer, noted that the anticipated amount for Orange County is SSDS,S84 with 590,000 left over from last year for a _ total of 5598,584. (the map with the proposed secondary road improvements thereon is in the permanent map file in the Clerk's office ) The _ following roads are included in the program: Weaver Dairy Road from NC 86 to SR 1734; Wilkins Drive from SR 1718 to SR 1824; System Streets in Joppa Oaks Subdivision; Renfrew Drive from SR 1566 to a read encl; Clearwater Lake Road from end of pavement to a Dead End; Lebanon Church Road from 5R 1338 Easterly to a Dead End; Borlanr Road from 5R 1102 to SR 1113. A gentleman representing the people whc live on Bivens Road, SR 1573, explained that an Bivens Road there is six tenths of a mile unpaved which adjoins Dunham County and which he feels should be considered by the County for paving. The part of Bivens Road located in Orange County is rot scheduled for bavina. however the adioinina Aortion of Bivens Road located in ~.~~. 2 Aurham County will be paved this year. He emphasized the disadvantages of living on a dirt road and feels tax dollars could be used for this paving. There is one church located on this portion of Bivens Road. Chair Willhoit pointed out that the County does not put money into maintaining roads. The County does have a revolving xund which the County will make available for participatory paving projects whereby the property owner pays the cost back over a period of five (5) years. :, Criteria used for prioritizing roads include (1) traffic count • (average 24 hour traffic volume), (2) number of school buses, and (3) number of homes, schools, businesses or industries and is done according to a point system and ranked accordingly. The formula is constantly bea.ng reviewed and any input will be considered. A farm is not considered a business. Reverend ~Nilliam Richardson, Mt. Bright Baptist Church, speaking for the citizens of the County, questioned the inequity i.n the system and noted that these citizens would like to speak to that system for prioritizing their roads and suggested the County Commissioners «ppoint a citizens' committee to function on behalf and in the interest of all the people in Orange County. TNilliam Dorsett asked about SR 1360 which is 66 on the priority list. He requested to have the road widened and paved if possible. .I]r. Watkins e~:plained the procedure on the dirt roads with ditches is to bring the rock and.other material up out of the ditches onto the side and let it dry and then spread it on the side of the road. Dr. ?Nilson noted that on SR1712, there are 22 houses plus a subdivision on an adjoining private road with 15 houses. The priority rating for this road dropped frog. 14 to 21. • A gentleman from Lee's Chapel Road which has five (5) houses, (1) church and (2> horse trails thereon expressed his views of being penalized by the point system. The people traveling must often stop for the horses. The traffic is heavy on Sunday. Also, at the church pastoral and evangelistic training schools are held. Mrs. Thong talked with reference to Lonesome Road, Harnony Church Road and Poteat and would appreciate consideration 'for paving one o£ these roads to help eliminate the wear and tear an the cars. She would like to have Lonesome Road paved and the other two roads upgraded. Chair ti•7illhoit explained that state funds which are allocated to each county are based upon that counties' proportional share of unpaved roads in the state and that portion of the state funds which are allocated for such improvements. This Public Hearing is an opportunity far the citizens to voice their concerns and to find out how these priorities are made. - Mrs. Hadley talked about the bad road conditions in Efland Estates and in particular Richmond Road.. She requested that this road be added to the list for upgrading. 1•ir. Roy AicAdoo, .7r. , wha lives on Road X1315 in Cheeks Township next to the Efland Cheeks School noted that the school buses use this road constantly. In checking with the Department of Transportation ir. Washington he indicated that if consideration is not given to adding this road to the list, there are additional steps he cauld take. Watkins indicated that Congress many years ago, set forth a priority system for the states to follow. The criteria for this priority system is left to the discretion of the Department of Transportation in each state,- and that Department of~ Transportation is constantly upgrading the 1~~ 3 system for setting priorities. If an advisory group was set up, their recommendations to the Department of Transportation would be considered. Chair ~9illhoit pointed out the first step is to check the accuracy of the data that the Department of Transportation is using to set the priorities. In reply to a r,uestion about why almost all the roads in Chapel Hill have been paved. Commissioner Marshall explained that city tax money is used for paving the roads within the city limits. Chair ti~illhoit noted that an advisory .Board could look at the Department of Transportation's data on all the roads and not just a few and - consider all the variables that may change the priority and look into that kind of process cahich could lead to more constructive answers. Reverend Richardson supported the idea of looking at alternatives so that all citizens have equity and felt an advisory board would help the - citizens understand the process and encouraged a committee be set up throughout the County. There was Board consensus to establish a citzens advisory committee on secondary roans. 2. OAI~$nOB COURT (SR 1605) PAF.TICIPATORY ,~~~,Z(G PROJECT Susan Smith, Planner, presented for public comment the Preliminary Assessment Resolution which was approved by the Board of Commissioners on April 17, 1989; for action on the adoption of the final assessment resolution for Oak Knob Court (SR 1605); and asked that the Board schedule a public hearing on the Preliminary Assessment Ro11 for June 4, 198x. --. Ilotior.eras made by Commissioner Walker, seconded by Commissioner Marshall to approve (a) adoption of the final assessment resolution for Oak Knob Court, (b) acceptance of the Certificate of Mailing offered by the Clerk to the Board and (c) scheduling the public hearing on the Preliminary Assessment Roll for June 4, 198x. (See permanent file ~ F--~~~ for a copy of the assessr:.ent resolution and the certificate of mailing.) VOTE: UNAYdIMOUS. PUBLIC HEARZIVG T1AS DECLARED CLOSED D. APPOII~TME1tTS Commissioner Marshall requested consideration of a policy on the length of time a resume should be kept on file. 1. Economic Development Commission - Delayed until next Board meeting. 2. Recreation and Parks Advisory Council - A motion was made by _ Commissioner i•7alker, seconded by Commissioner Marshall to approve. the appointment of Ron Hyatt to the ParY.s and Recreation Advisory Board. ... .._ VOTE: UNANIFIOUS. 3. Domiciliary Home Community Advisory Committee - Piotion was made by Commissioner Parshall, seconded by Commissioner Lloyd to approve the appointment of Jeanne Gresko to the Domiciliary Home Community Advisory Board. VOTE: UNAPIIAIOUS. 4. Orange County Senior Citizens' Board - Motion vras made by Commissioner Marshall, seconded by Commissioner I~Talker to approve the appointment of Arthur whitted to the Senior Citizens Board. VOTE= i)I1AnTb10US. u r ~. V V S. Nursing Home Community Advisory Committee -Delayed until next Board meeting. 6.' Orange County Library Board of Trustees - T~~otion was made by Conunissioner Marshall, seconded by Commissioner Lloyd to approve the appointment of Aileen Ray to the Orange County Library Board of Trustees. VOTE: UNANIMOUS. 7. ABC Board - Mr. Jones and Mr. Breeze spoke about the -. qualifications and dedication of Dr. Jack Moore and endorsed appointment of Dr. T~loore to the ASC Board. '" I.lotion was made by Commissioner Lloyd, seconded by Commissioner Walker to appoint Dr. Jack T~loore to the ABC Board. Commissioner I~ia~shall questioned the need for a policy with regard to the maximum number of years a person may serve on any one particular Board or Commission. She encouraged getting as many citizens involved as possible on the various Boards and Commissions. Chair Ylillhoit indicated that usually the maximum numbez of terms is built into the bylaws of that particular Board or Commission. He requested to table this item until the next regular Board meeting. VOTE ON THE ORIGINAL MOTIOA?: Ayes, 2; Noes, 2 (Marshall. Willhoit) 8. Solid 1~7aste Task Force - Delayed until next Board meeting. 9. Health and T•ledical Care Advisory Board - P2otion was made by Commissioner Parshall, seconded by Com,~issioner Lloyd to approve the appointment of Theresa Singer to the Health and Medical Care Advisory Board. VOTE: UNANIMOUS. 10. Planning Board -- E:otion was made by Commissioner Lloyd, seconded by Commissioner 47alker to appoint William Aorsett to the Orange County Planning Board. Commissioner Parshall requested a delay for receipt of additional resumes. VOTE: P_yes, 2; Noes, 2 (T~arshall and Willhoit) 11. North Carolina Piedmont RC&D Area Steering Committee - &iotion was made by Commissioner Marshall, seconded by Commissioner Lloyd to appoint Colonel Bill Breeze for the "at large" position on the North Carolina Piedmont RC&1) Area Steering Committee. VOTE: UNANIMOUS. 12. Orange County Commission for Women - Motion was made by Commissioner Marshall, seconded by Commissioner Lloyd to approve the appointments of Bettye Edwards Clark, Judith W. Eastman, and Judy Wegner to the Orange County Commission for Women. VOTE: UNANIMOUS. -- 13. Region J Emergency Medical Services Council - delayed until next Board meeting. 16. ~ den Thompson, County Manager, gave a summation of the project. Dick Sherrill, representing Nick Y7alker, High School tennis coach, read a letter from 47alters expressing a desire and need for the lights - not only for the students but for the graduates and citizens in the community. Lorraine Parker, Vice Chairman of the Parks and Recreation Advisory Board, spike in support of the tennis court lights to provide an opportunity to involve more of the community in this sport. If this reeruest is denied at this time, she requested 100 funding for the next fiscal year. ~$~ 5 i•Zation was made by Commissioner Lloyd, seconded by Commissioner Marshall to approve the 520,520 budgeted in the capita], fund plus a transfer of 54,480 from the General Fund recreation account fo,r the Orange >=igh 5chcol Tennis Court Lighting. VOTE: UNANIt9OUS. 3. d 7 D UBD VT ION PARTICIPATORY PAVING PROJECT i4otion was made by Commissioner j9alker, seconded by Commissioner Lloyd to approve the petition for the Rangewood Subdivision (SRS 2013-2017 Lindley, Shannon, Southern, welcome Drives and Brenda Court) participatory _., paving project. VOTE: UNANII4OUS. 4. ~T,F,p~ r~?ATNR LAY.E , R~j~j?_ PART FRO,TECT , (~Iotian was made by Commissioner Darshall, seconded by Commissioner Lloyd to approve the paving of Clearwater Lake Road (SR 1918) under the Orange County Participatory Paving Program. VpTE: UNANIf4OU$. 5. ~4Q[~r,p N.C., 86 AREA_+5;~'i]~~_ - PUBLIC ~AAZj~C_N~TICE Tabled for receipt of corrected map. 6. JAriE•~~_~~~TT -_ PRELTi~1IN~~'_Pj~1N APPROVAL Notion was made by Comrr.issioner Walker, seconded by Commissioner Lloyd to approve the Preliminary Plan for the property of dames Bennett located in Hillsborough Township on Rosewood Road, Lot 2E, Tax clap 32, 31ock C. VOTE: Ut7ANIMOUS. 7. V~KL~?1.3_ D~VI~ REZONI~G_ $~OUEST iSarvin Collins, nirectar of Planning, presented this item pointing out that this zoning change for 2.35 acres from A-R to NC-2 went to public hearing on February 27, 1984 but was not acted upon in the April Planning Board meeting. The planning staff recommended denial because it does not comply with the zoning ordinance requirement of 5 acre lots. Rick Cannity, private developer, explained that the back of the property will be divided to build homes and is comprised of 4.17 acres that is zoned A-R and he would like to modify the request to only .$3 acres. Motion was Wade by Commissioner talker, seconded by Commissioner Lloyd that the modification be accepted and that the designated .83 acre be rezoned from A-R to NC-2. VOTE: UNANIi9OUS. 8. ~a Alotion Baas made by Commissioner Lloyd, seconded by Commissioner Marshall to approve the Preliminary Plan far Mel Oak Estates subject to (1) -_ an approved stormwater management plan and (2) road built to Department of Transportation standards. -.-- VOTE: UPdANII•]OU5 9. HACI'tl`?~Y HEIRS SUBIlaY7$~QN_~Pk3~]'s~MINBRV FT_.AT ~PR~ OVAL. Marvin Collins pointed out that this is a 22 lot subdivision located in Chapel Hill Township on SR 1942 and off Jones Ferro Road. The maximum lot size proposed is 5.7 acres while the minimum lot size is 2.0 acres. It is located within the University Lake watershed. Pat Davis from OYdA5A expressed his concern for protecting the Univesity Lal:e water quality for continued availability of water which is safe and of high quality. t~ith reference to Hackney Heirs Subdivision he expressed three concerns: (a) drainage or disposal far waste water with a hackun svstPme (h) er.osi.on control and (3) future use of the lots as created i~~ 6 by the subdivision. F?e noted that the prayer type of development is critical to the safety of the water supply and' suggested the plan for HacY,ney Heirs take into consideration the protection of the water into which the property drains. Motion was made by Commissioner Marshall, seconded by Commissioner T•~illhoit to approve the planning Board's recommendation subject to an approved stormwater management plan and in accordance with the Erosion - Control standards and, with the provision that the land will not be further subdivided. VOTE: UPIAP1It~10US. 10. i -. APPROVAL t~totian aras made by Commissioner Marshall, seconded by Commissioner Lloyd to approve the Preliminary Plan for Chapel Hill Industrial Park on Eubanks Road, Lat 6A, Tar. Map 18 subject to an approved erosion control plan with a Class C road. VOTE: UTdANZMOUS. CHAIR WILLHOIT V7AS E~ICUSED FROI•~ THE t~1EETING. VICE--CHAIR $HZRLEY ?MARSHALL CONTINUED THE MEETING. 11. ~~ - This item was tabled until the next regular meeting by request of the County Ilanager. 12. $ 1 Motion was made by Conunissioner Lloyd, seconded by Commissioner _: P?arshall to approve a proposed budget amendment that provides for three (3) Orange Industries' employees to be employed by Orange County Public t^Torks. Orange Industries will pay one half of the employee's wages and all of their FICA contribution. Appropriation -- Buildings and Grounds 52,613 Source - Orange Industries - JTPA 2,613 VOTE: UNANIt•IOUS. 13. ORANGE C9Ltt~Z'~ -fIOUSIPdG AGTHOR2~'~_ ~jTpjT CONTRA[`T Motion was made by Commissioner t~7alker, seconded by Commissioner Lloyd to approve the contract with Touche Rvss & Company to perform .an e~:amination of the accounts of the Section 8 Existing and P•loderate Rehab programs for the calendar year 1983. The audit fee is not to exceed 54,800 and will be paid from the funds transferred to Orange County by the Chapel Hill Housing Authority after the audit. VOTE: UrIANIt,OUS. - ' 14. It~D];P.E~T COST , ~T~11_~~'I motion was made by Commissioner Lloyd, seconded by Commissioner Marshall to approve David M Griffith and P.ssociates, Ltd. for the preparation of Orange County's indirect cost plan. VOTE: UPdANIP10US. 15. Nou~.j~1~_g~ tlotion was made by Commissioner Marshall to award a housinc rehabilitation contract, D.U.~96 on Harper Street to Eugene P•Iorrow for 533,000. P•iOTION DIED FOR A LACFC OF A SECOND. Additional i.rformation will be forthcoming. ~ •; - r ' R' V ~~~ i~~ 7 There was a consensus that the County follow the same procedure as before in the adn;ir.istration of this program. 1, F34- SE A ~Q D I ~ VET; *TS PROGR Plotion was made by Commissioner walker, seconded.by Commissioner Lloyd to approve the 198-85 Secondary Road Tmprovements Program as outlined by the Department of Transportation. VOTE: UNANIf$OUS. With no further business to come before the BoarG, notion was made by Commissioner Piarshall, seconded by Commissioner Walker to adjourn the meeting. VOTE: UIaANTMOUS. Don willhoit, Chair Beverly A. Blythe, Clerk