HomeMy WebLinkAboutMinutes - 19840417;."~~
I•_ I MUTES
ORAPiGE COUNTY BOAP.D OF COMriISSIONBRS
APRIL 17, ].984
a
The Orange County Board of Commissioners met in regular session on
Tuesday, April 17, 1984 in the courtroom of the Old Post Office Building,
Chapel fIill, North Carolina.
Comrissioners Present: Don ti5iillhoit, chair, and Commissioners Ben
Lloyd, Shirley Plcrshall, Norman Fialker and Richard Y~ihitted.
A . ~p~~
Conunissianer 6ihitted added a letter of request from the water
resources task force created by the cagital secretary of the North
Carolina Department of I;atural Resources and Community Development for
discussion.
Commissioner <<iillhait added (2) proclamations for Senior Citizens
month and week to the agenda.
~9~FB4PL Tlaf:_ MIDI ETI~~
1. TT~n1,,~~OT ~N T13E~RIT~TED~~Tpg
_ One person indicated he would like to speak about Alexander
Woods. This item was added to the agenda.
2 • Y~ ~ S31~Fp_ACENDA
None
B. I i fl
I°lotion was made by Commissioner rlarshall, seconded by Commissioner
Wliitted to approve the August 1, 1983 minutes as circulated. VOTITdG:
UTdAN IPiOUS LY .
I•Iotion was made by Commissioner Marshall, seconded by Commissioner
Lloyd to approve the February 6, 1984 minutes as corrected. VOTING:
UIQANIri0US1~X .
Motion was made by Commissioner t"ihitted, seconded by Commissioner
Marshall to approve the February 14, 1984 minutes as corrected. VOTING:
UrdAN IbiOUS LY .
Motion caas made by Commissioner rlarshall, seconded by Commissioner
Whitted to approve the February 21 ,1984 minutes as corrected. VOTING:
UNAN IP10US LY .
Motion was made by Commissioner A'hitted, seconded by Commissioner
I•iarshall to approve the February 27, 1984 minutes as circulated. VOTING:
UNANIIdOUS L•Y .
C. ~POrrJ•r~~Lv~S
Delayed until riay 7, 1984 meeting.
D. YTEPIS F9F~1?F~I~Z4L~
1 • I~P9~?~~NI~F.~IiS rrilTH_ THE_~S)Y1ZT~F~'7S~$.NF
-- Commissioner 47illhoit Hated that Mebane has several areas of
concerr_ to discuss with the Board. sy consensus a meeting was set for
Play 16, 1984. The agenda will be prepared by the rl~yor of Mebane and
Chair Willhoit and circulated before the meeting. Time and place to be
decided at a later date.
~~
Chief Coak summarized the inspection report received from the
Tr'.C. Department of Human P.esources. Commissioner 6Pillhoit commended Chief
Cook and the Department.
3. RIaPORT - FROM DEPAP•.TT•iENT OF TRAIdSPORTF,TIOT~ OT. INTERSTATE n0
~ Mr
[ 4
2
Ted Ydaters, Assistant Administrator of the State Department of°
Transportation. presented a map which indicated-the contracts scheduled
for letting. The project will begin in Orange County in July, 1:`84 and is
scheduled for completion during the summer of ].987. Seventy-five to
eighty percent of the right-of-way has been acquired. The I-40
Interchange at 15-5p1 will have, counting the double left turn lanes on
the ramp, ten lanes. On P:.C. 86 there is a gap between where the five
lanes end on 86 and where it will connect onto I-40. The interchange and
the bridge on I-40 will accommodate the five lanes out to the interchange.
waiters indicated they are nat widening this section of Airport Road to
five lanes because they had not received a request to do so. An official
request or attendance atone of the state-wide meetings, which are being
held in the near future, would be sufficient for consideration. He noted
there is a need for this missing link, approximately one mile, and if the
request is made that serious consideration would be given for addition to
the program.
Chairman ti~dillhoit incicated the concern expressed about the'
missing link on 86 because the interstate will have the capability of
carrying a large nuNaer of people and will need a stacking lane on the
interstate to get people coming into Chapel Hill aff the interstate. Tn
orcer, to nat disrupt this traffic flow, these problems need to be
addressed well in advance of the opening of the interstate and the
construction, that would further disrupt traffic flaw, needs to be
- completed.
The procedure for getting a light at the 4deaver Dairy Road -
N.C. 86 intersection was discussed. 47i11hoit emphasized that because the
traffic is backed up so far on [leaver Dairy Road and because a lot of
people take a longer way to avoid this intersection that a traffic count
would not be valid. [caters indicated that a traffic count was taken and
in accordance with the statewide criteria did not warrant a traffic light,
but that he would have a manual traffic count taken and would work with
Orange County to get whatever is needed at this location.
Commissioner [:arshall noted that the Board needs information so'"
that when they have requests from developers for this area, the board will
kno~v how to proceed in working out the planning.
4. JQ I NT ~ u~Il~llI?S_~~~N~_AI~~.BPi~1.bS.S~RB,~'~___PR~~PS~aS ( S e e
~)
County ,Tanager Tien Thompson noted that last year the Board
approved the Joint Planning Agreement as a means to facilitate a more
comprehensive and more coordinated planning effort with the towns of
Chapel Hill and Carrboro. Chapel Hi11 and Carrboro approved the agreement
in November, 1983. Thompson presented the Administrative Procedures in a
series of steps to implement this agreement.
Philip Post, consulting engineer in Chapel Hill, sited the joint
planning agreement as causing confusion and delay, and suggested that the
procedure start, proceed and end with Orange County; supported the joint
staff review - courtesy review; cuestianed the joint public hearing and
felt the joint approval process would put an undue burden on the
developer; to implement the standards of Chapel Hill would be complex, and
supported the process being maintained as is with the courtesy revieo-;.
Griffin Graves, Chapel Hill attorney representing several
developers and landowners in the joint planning area, indicated his
1 '7 ~4
clients feel the 3
present process is adequate and serves the needs of
Chapel Hi11 and Carrboro and the citizens of Orange County. He questioned
the rights of the citizens in the joint plarr,ing area and stated that
what you have are three Boards with three different philosophies and
approvals will be delayed. He felt it unfair and unconstitutional that
the Boars of Commissioners cannot approve a project if the town of Chapel
Hill denies approval.
_ Austin Bisbing, commerciGl real estate businessman, questioned
the ability of the Planning Departments in Chapel Hill and Orange County
to decide how their land use plan should be implemented that would require
the people in the joint planning area to go through a procedure as
proposed.
Chairman ti?illhoi~ emphasized the purpose of joint planning is to
come up with a coordinated plan for development.
Joe Nassif, hiayor of Chapel Hill, supported the proposal because'"
the }3oard of Commissioners can deny a request in an area that would
ordinarily be extra territorial jurisdiction and Chapel Hill can indicate
the type of development desired since eventually it will be annexed.
Nassif feels that the joint planning agreement would be beneficial to the
town and the county and insure good development practices whereby the
people in the area would be represented.
Chairman ti7allhoit indicated that a meeting will be held with
Carrboro prior to the public hearing on Nay 29, 1984.
Gary Seliebee, real estate broker in Chapel Hi11; e~:pressed
concern about the mechanics of joint approval and the stipulations put
upon the developer from both the town and the county.
Chairman willhoit indicated that every effort would be made to
make this work smoothly and rot increase the process time or duplication
of effort.
Griffin Graves e:cpressed two concerns: (1) denial by the town
which ends the process and (2) the elimination of the 1--4 acre tract
development.
Alotion was made by Commissioner ~•;hittec3, seconded by Commissioner
t.«rshall to approve the joint planning agreement placement on the t~iay Z9,
1984 agenda for public hearino with joint approval in the 20 year
transistion area and courtesy review process in the rural buffer. The
current land use p'_an will be used. VOTING; Ayes, 3; Noes, 2 (Lloyd anc7
walker).
5 • ~~+Z+.c.]~~QI)~i) At:,x~'4A7•_~~~+ROL RESC)i•i7~~i
Ken Thompson, County t•.anager, presented .a request from Hills-
borough in which they requested that the County consider expardang their
- services in enforcing the Animal Control Ordinance to the municipal
-- jurisdiction of Hillsborough.
Chairman Y?illhoit indicated that the county collects a 54.00 per
animal fee for all dogs in Orange County and proposed that the County
enforce the Anir;.al Control Ordinance cvithin the town of Eillsborcugh until
July 1, 1984 at which tame a decision for continuing this service vrill be
made. A cartract will be entered into between Orange County and the Town
of Hillsborough for 51.00 to saver the period of April 17, 1984 to June
30, 1984.
btotion vas made by Commissicner [•iarshall, seconded by Commis-"
sinner 4~hitted to approve she Chairman's recort,~endation to enforce the
Animal Control Ordinance through June 30, 1984 and to include this rectuest
~~t:
u
4
in tl~ie budget Deliberations to deterrzine responsibilities and
circumstances.
Frank Sheffield, tYayor of Hillsborough, supported the recommen-
dation emphasizing the urgency of enforcing this ordinance.
Jerry Robinson, rirector of Health, requested that the Board of
Commissioners be cognizant of the workload already placed on the staff
with the adoption of this ordinance and the additional workload this woula
place on the two animal control officers.
Chairman 1~?illhoit indicated this would be addressed at budget
tine to provide the resources needed to enforce this ordinance. VOTITdG:
UT~ANIMOUSLY .
Thompson presented~a request for approval of the map and boundary
description for the Central Orange Fire District, an area.w;thin the
Orange Rural Fire Protection District, to enable its designation as a fire
insurance rated District. (see r,,~Qin the
permanent files for a copy
of this map and boundary Description)
A motion was made by Cozunissianer Yvhitted, seconded by Commis-"
sinner IValker to apprave the manager's recommendation. VOTITdG: UTdAh'I-
I~OUSLX.
7 - ~~~'~1~_~L~~.B~V~~L•? ~A~_~i3~3~3&LV~.--AAmES
a. OATHS -- Beverly Blythe, Clerk, administered the oath of`
office to the Board of Equalization and Review.
- b. CITAIRFiP.Iv - I•lation eras made by Commissioner UThitted, seconded
by Commissioner r5arshall that Chairman ti~Tillhoit be appointed to serve as
- the Chair for the Board o£ Equalization and Review. VOTING: Cir]ADIItAOU$LY.
c. DATES - Ey consensus the Board approved the following meeting
schedule:
tnay 15, 1984 - 5:00 p.m,
June 4, 1984 - 3: DO P.t~;.
June I9, 1984 - Adjournment
8 • ~?I,7 T1S~~~Q1i.II~G~$1'ST~L•I-E~ 9BAI9S~.~917T~.2],~,5~%r1~'ER
Thompson presented and reviewed the three (3) proposals received
for the alarm monitoring system at the orange County 511 Center:
~ SIITII.:_.~~~]~ BESCi1a~S
~~Char~ot~e, ~]~C~~ ~G'ereens o~:r~~SQC. sue.
Durham,' r].C.
Conformance to Equipment
Specifications Yes No
rIo
Conformance to Contract
Provisions Yes No
DlO
Proposed Rates
initial connection charge 590,00 5300.00
annual service charge 90.00 99.DD $75.OD
-.. 60.00
P•Ioticn ~•ras made by Commissioner Lloyd, seconded by Commissioner
6.7alker to approve the contract with Signal Sales and Service Company of
Charlotte for the installation and maintenance of a Police/Fire Alarm
Monitoring System at the Orange County G11 Center. VOTIr]G: Ayes 4; Tdoes
1 (Whitted).
9- ~.ii1`'Q~~~I7RT - "' ~_P~.Y~1~]~_^Pllala~~E&R~I>~-~BTF
tiotion was made by Corir;,issioner Y?alker, seconded by Commissioner
Lloyd to schedule a public hearing on the preliminary assessment
resolutiar. for the Oak knob Court (SR 1605) Participatory Paving program
Project for Hay 7, 198c. VOTING: Ur1ANIl'•OUSLY.
- ~ ~ r7 ~ ~n
~. ~ ~ /~
5
10. B~LJ~R~L''~D~~F~PE~~_L•'DI~EIILi~T'~..1~E.I37F~_~1A_-BRISa&~4N_P~~Y~
~!~~C ,pATORX P~VIIdG_PROGRARi
i~iotion was made by Car;u:~issioner 4]hitted, seconded by Commission-
. er Marshall to approve paving (1) Brigadoon Drive from Linden Road to
McDermott Drive, (2) t•icT~ermott Drive from Brigadoon Drive to Renfrew
Drive, and (3) Renfre~•r Drive from P•IcDermott Drive to the end of Renfrew
Drive under the Orange County Participatory Paving Program. VOTING:
_ UNANII~:OUSLY.
11. ZL)idlP~~~Ai)~IP~~~QN~`1~~~~_ (~~,i~
(see page ~_ in the Ordinance nook)
Susan Smith, Planner presented this for consideration by the
Board. She noted that the only change recommended was the deletion of the
Last paragraph of the proposed te~:t amendment:
"Should the size ar configuration of the lot preclude compliance
with one or more of the setback requirements, compliance with setback
requirements which cannot be met cue to tat size or configuration shall
not be required."
tdotion was made by Commissioner Marshall, seconded by Commis-
sioner ti•+hitted to approve the revised text amendment to Article l1
Nonconfformities as corrected with a notation at the bottom of section
11.11.10 to read "See 5oard of Adjustment section for appeal procedures".
VOTING: UNAP]IPIOUSL`i .
12. S~PpI•E~PBJ.~-~PP~~i~L~'~I~f~tsB~TA.I.N~_Bi?ADF~I
I•iotian was made by Conuaissionex ~•?alker, seconded by Commissioner
Gll:itted to approve the addition of Saddle Drive in T~Jillow Ridge Subdivi-
sion to the state maintained secondary road system. VOTING: UPIANIi~7OUSLX.
13. OU~DQ~_.I+1~Ii~Si~~~DBR~ GRDy~_gLt&PJ~FI~SxFL~~fYS?~T~
Thompson presented the bid results for the outdoor lighting at
Cedar Grove Park and Orange High School:
y~PIDD$ ~9~~~~._E~P T!ENNrS COURTS ~~
Tommy Lawrence 516,000 525,000 540,500
Electrical Contr.
Holland Electrical Co.S19,864 528,833 548,000
S & S Electrical 516,646 534,300 550,946
Construction Co.
E & R, Inc. 520,320 530,256 550,576
T•lotian was made by Commissioner tiaalker, seconded by Commmissioner
Lloyd to approve a contract to Tonuny Lawrence Electrical Contractors, Inc.
of Roxboro, N.C. for the purpose of constructing outdoor field lighting
far a softball field at Cedar Grove Park and for eight (S) tennis courts
- at Orange High School at a cost of 540,500 (516,500 for softball field,
and 525,000 for tennis courts. VOTING: Ayes, 2; Noes, 3 (willhoit,
(•garshall, and 4~Thitted) .
The Tennis Courts and the Softball Field at Orange High School
and their inclusion in the budget were discussed.
i+IOtion was made by Commissioner Whitted, seconded by Comrai~-
sioner Marshall to award a contract to Tommy Lawrence Electrical COn-
txactors, Inc. of Ro~:boxo, t~.C. for the purpose of constructing outdoor
field lighting for a softball field at Cedar Grove Park. VoTItdG:
U2:AIiIN:OUSLX.
~ ~,
1.7 ~
6
ld, HO~~~T~~ REF~BIL~'I'IOt~_CO~7TRAC~~_~Z]7
Motion was made by Commissioner Whitted, seconded by Comrlis-
sioner f•?arshall to award three housing rehabilitation contracts:
P~31:~ ~~}'a~~ &~ FzTI? &Lt9~TIi~'
123 Torain Street Gates Constr. Co. 516,762.00
113-A Faucette Inii11 Rd. Gates Constr. Co. S 7,597.00
141 Harper Street Eugene MTorrow 5 2,400.00
VOTIYdG: UPdANIt•IOUSLY
15. PEPS~~E.I)PL~~
t•Yotion was made by Cammissioner Whitted. seconded by Commis-
sioner DSarshall to approve the.followiny budget amendments:
(l) to budget fer construction of an enclosed walkway for
Adelaide T•7alters Apartments in Chapel Hill:
Appropriation - Cor.•nunity Housing Alternatives S 5,OD0
Source - Contingency S 5,000
(2) to budget for Public Defenders' Office rent and renovation
Appropriation - Public Warks S 8,200
Source - Contingency S 8,200
(3) to budget for rental space fot the Employment Security
Commission:
Appropriation - Public ti•)orks 5 8,576
Source - Contingency S 8,576
(4) to budget for additional Social Services revenue
Appropriation - Social Services 5 2,000
Source - Social Services - Subsidy Revenue 5 2,D00
(5) to budget for additional Health Department Revenue
Appropriation - Health 519.046
Source - Ftealth - Platernal and Child 519,046
(6) to budget for additional Health Department revenue
Appropriation - Health S 503
Source - Health - orthopedic Scoliasis c 503
(7) to budget for purchase of land and construction of vrarkshop
for Orange Industries
Appropriation - Transfer to Capital Projects
Orange Industries 561,000
Source - Appropriation to Orange Industries 550,000
Source - Contingency 511,000
Appropriation - Capital Projects -- Orange
Industries 5146,000
Source - Transfer from Ger_eral Funa S 61,000
Source - P7C Division of Vocational Rehab. 5 50,000
Source - Town of Chapel Hill S 25,000
Source - O-P-C I.iental Health 5 10,000
VOTING: UYdAPIII~IOUSLY.
16. EELb~_SEL'rER._..~~'~~_EE?9~
Thompson presentee an update on the questions brought forth at
the meeting held on April 9, 1984 about the Efland Sewer Project: (1)
Farmer's ~?ome Administration participation - they will contribute 50w of
the total project cost less real estate interests and interest payments;
~"7~
(2) cost per home to canrect to the sewer line - a letter has been
prepared to solicit bids for the connection of all homes to the sewer
line; (3) e::tent of septic failure in the project area -- various surveys
show that from 40-$5~. depending on the specific area, and (4) impact cf
deleting interes4 income from annual operating revenue projections - the
interest income has been deleted from the annual operating revenue
projections.
Commissioner Y?bitted noted that the rate Hillsborough will
charge still needs to be determined.
Chairman G•aillhoit will contact the town of Hillsborough for a
meeting. There was a consensus of the Board that bids fox the connection
of all homes to the sewer line will be solicited but a survey would not be
i
conducted.
17 . P13.~~~EQZ~_F.~~P~~~~J~8~~~9IT,.._DF ZONING . PL?91~Q~~.~.r-~Ti
CHEEKS_ _~~GINSH~P
Thompson presented the three alternatives for receiving addi-
tional public input on the proposed extension of zoning of Cheeks Township
and the G~Tater Quality Critical Area standards:
1. Direct the Planning Board to reconsider zoning proposals for
Cheeks Towr+_ship for recor:rnennation to the Board of Conuaissioners.
2. Direct the Planning Board to reconsider the Cheeks Township
Advisory Council recommendations before reporting back its recommendations
again to the Board of Corsrissioners.
3. Create a special Ad Hoc Study Committee, composed of
membershp proposed by Lindsey Efland at the April 5, 1984 meeting, ~+ith
the attached charge to consider zoning proposals for Cheeks Township•
including water quality critical area proposals as applied to Cheeks and
all designated, existing or proposed water supply watersheds in Orange
County and to make recommendations to the Planning Board. The Planning
Board would in turn report its recommendations to the Board of
Commissioners after considering the advice and recommendations of the Ad
HOC Committee.
Chairman Gvillhoit suggested accepting Alternative 1 and
requested that the Planning Board consider the question. o~ citizen input
and consider hove the process should involve the township advisory board or
any other group and also that the Planning Board involve the Econonic
Development Commission to review this proposal.
Commissioner Lloyd indicated Alternative 3 as the most logical;
to have an ad hoc committee make the recommendation to the Planning Board.
He further recuested to have his name and Carl G~7alters' name deleted from
the proposal and two other names substituted.
Commissioner G-?hitted noted that a process is set up and it
would do harm to set up another process outside of the Planning Board.
Alice Gordon, Chair of the Planning Board, supported Alternative
1 as states; by Chairman t°;illhoit.
F•Iotion was made biT Commissioner Y?alker, seconded by Commis-
sioner Lloyd to accept Alternative 3. A substitute motion was rtiade by
Chairman U?illhoit, seconded by Corunissioner Marshall to approve referring
to the Planning Board and requesting them to review that recommendation
and consider appointing a citizen group to meet v:ith them far discussion
and also meet with the Economic Development Commission. VpTT17G ON THE
1.5OTT(1N Tn cTTF{G'i'TTTiTF.e AVp<;, 3. Nna~. 2 (y~alkAf apc7 L,invn)
i ry
~ ! v
V07.'ITv'G ON TI-IE P1pTIOT?: UTdATdTi40USLY.
18. STDD~ 4~~'~?Q~~1J~~~4~_.1~~~~k~~~7~C~~
Chairman VTillhoit recommended a work session during the budget
.process to address this issue.
Commissioner Lloyd sug5ested a study be made. It eras requested
that the Institute of Government be contacted to furnish the Board caith
- comparative information about other counties and haw they handle their
legal services. This will be considered during the budget work sessions.
~~'ij2.-.,~~'~ti _- PROCL~i~'~Q~'~~_-_yS~'P720R CITI7~.~d_ IIOI3"~~'~V7EEK
Tlotion was madei by Commissioner tivhitted, seconded by Commis-
sioner Marshall to approve P~?ay 6 through 11, 1984 as Senior Center t•7eek
in Orange County and the month of I:1ay as Senior Citizens plonth. VOTInG:
UhAI~ IT30US LY .
~.Fr'II_~R~l?_ baATER__TA~FpRCE
Commissioner whiffed reported that the NRCD 4~Tater Task force has
requested from each unit a= government a response by May 1 on: (1) water
quality critical area, and (2) soil and water conservation, (3)
phosphates. The Planning Department will respond to this request.
Commissioner Vlhifted requested a discussion on phosphates be placed on
the agenda for May 15, 1984.
~IQIJ~f~~
29otion by Commissioner whiffed, seconded by Commissioner
Tarshall to adjourn the r.,eeting. VOTIT~7G: UNAT~TII~iOUSLY.
Don willhoit, Chair
Beverly A. Blythe, Clerk
APPROVED 5/7/84