HomeMy WebLinkAboutMinutes - 198402061! b
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OP.At~E COUf~`Y BOAFD OF CQIIIISSTONF~RS
FEBRUARY 6, 198
1
The Orange County Eoard of Cormlissioners net in regular session on
t•Ionday, February 5, l9°n in the Comcissioners' Room of the Orange County
Courthouse, Hillsborough, 2vorth Carolina.
Comrissiorers Present: Dor. T^?il]hoit, Chair and Cor~ussioners Ben
Lloyd, Shirley Marshall and t7orman C~7alker.
- _ - A. f?DAP.D COI ~ L~'xS
Comr^.issioner I•?il]hoit (1) deleted from the agenda the minutes of
June 21, 1983; (2) announces: receipt .by the County of a dividend on the
i•7orlcmen's Compensation Progr~m in the amount of 59,282. D0 to ae added tc
the general fund, and (3) introduced a proclamation to proclaim the c-peek
o£ February 20-2 as School Safety TsTeek.
Commissioner Lloyd moves'„ seconded bs~ Commissioner Marshall to
approve and authorize Commission Chair I~illhoit to sign the School Bus
Safety Proclamation. VOTE: TJI~II~ITIOCTS.
Commissioner ?•?illhait received a r~uest from the 2bvm o` Chapel
Hill to delay consideration of two items from the schedule for public
' hearing on ?'ebruary 23: (1) Trandescant and (2) major transportation
corridor, to enable the 7tx~m to respond after their meeting on February
27. He read a resolution from the TJCOG which supports traffic service
logo signs or. I-40, and c•~hich resolution will be presented to the TJCOG
-- Board on February 10. The resolution emphasized that ne~•~ people coming
into an area are mainly concerned wick: the c?uality of life ans. the
resolution supported prohibiting billboards and other signs• near the
Interstate and endorsed the use of logo signs because (1) minimizes the
procedure and (2) aids the traveling public. Commissicner I~allcer felt it
inappropriate to endorse the resolution since Orange County is in the
process of determining sign reculations for Orange County. Cor~unissioner
- Tarshall indicated that the resolution has nothing to do faith the sign
ordinance for Orange Co~uzty but only that Orange County would have in
motion the concept of logo signs. Cor~anissioner Lloyd opposed eliminatinc
all other signs From the roads.
Commissioner Parshall moved, seconded by Commissioner ti'illhoit to
approve support of the resolution draft from TJCOG. Vp7.'E: AYES, 2;
?~~OFS, 2 (Lloyd and F?ali:er).
R. ATJDIEPICE C(I-PlET7P5
1. :~?attcrs on t?-ie Printed Arencia
hTo Comments
2. r.
_-.. No Comrents
C. ~IIP!CPI'F~~-.
Comrtissioner Llcyd r_pved, Commissioner f•9arshall seconded approval of
• June 1, 2, E, Septe-~er 20, and October 3, 1983 minutes as circulated.
VpPE: T?~?Atil"i8DTT5.
D. PUESLIC FT°'~RIPY3
1. Ta n D
Planner Susan Sr~ith presented the Preliminary Assessment Roll
for Plorthside Drive (SF'. 195) Participatory Paving Project.
Comrv.ssicner ~?alY.er moved, Carffrsssioner Lloyd seconded to
~~~
arlend the assessment resolution fro: $6,090 to $5,06f+ and approve the
assessment role. Ws"F: UI~7ITT~JS
Commissicner 'arshall moved, Cormtiissioner Vdalker seconded the
confirmation of the assessment role at 7:46 o'cloc}; p.m., this 6th day of
February, 1984. VC71'E: UT7A*.21~1U(JS
Camr:assioner Marshall raved, Comrv.ssicner t•,Tillhoit seconded
the acceptance of the certificate of mailing dated January 23, 1984.
WPE': TTT?Al`?IFi~JS
Commissioner Marshall moved, Commissioner zloyd seconded
approval for the '?~; Collector to collect the assessrnnt. VOTE: LTNANIT7W5
(See permanent agenda file for a complete record of the proceedings of
the Board regarding, action by the Board on the final confirmation of the
ti
assessment role for the T~orthside Drive Participatory Paving Project.)
E. ITI~!;S_ E~3 I)ECISY~? ~ ` ~~1^B`~
1. I-" i n i nnm? f?ous i ng Code
County Tdahager Tho;,~son presented the T7iniram Sousing Code
wits the following revisions:
1. Throuchaut, the concept of "public officer" has beer, incor-
vorated and all references to an "inspector" have been deleted. Public
officer, a new term, is defined in section 2.22.
2. Section 2.3, the definition of dwelling, has been changed
to include manufactured and mobile homes vzthin its coverage. Changes
necessary to bring manufactured and mobile homes within the code have
also been made to section 2.12 (definition of manufactured or mobile
homes which meet Federal and State construction standards for such
dwellings from conflicting corstruction standards in the Code).
3. Section 2.4, the definition of dwelling unit, now requires
the unit to ire used for cooking before it is a "dwelling unit." Any
"let" premises not a dwellin5 wzit is a "rooming unit" under the Code as
proposed now.
4. Gectian 5.1, setting a irinimum standard for plumbing fix-
ture availability, has been reworked to eliminate the recnrirement that
the dwelling unit contain bath or shower facilities.
S. Article 6, prescribing minimum heating standards, now re-
quires that the heating system ir. a dwelling unit be "designed to be
capable of" producing the recuired amount of heat rather than sirnoly
"capable of" producing the heat.
6. Section 8.1; setting lighting and ventilation standards,
has been revised tc include two standards. The first far dwellling units
of four or less habitable roams; the second for dwelling units of five or
greater habitable roorru. In the former case all such rooms shall be
provided with a vrindow or wir~ows. In the latter case only four of the
habitable rooms must contain a window or windows:
7. Article 10 and Article 12, related to insect, rodent and
pest control have been revised. Section 10.3 now contains only the
standard. Section 12.6 paw prescribes the division of responsibility for
maintaining the c'~aelling unit i-ree from insects, rodents and pests. The
landlord is responsible far providing the tenant with a pest free
premises. The tenant is responsible for keeping the premises pest free
unless the premises is 1 art of a multiple rhrellir~g unit a~•~elling, in
rrY:ich case responsibility for maintaining the premises pest free depends
or. whether the pests are in rare than one of the d[•rellling units.
~~E
3
8. Carer sections of Prticle 12 have been revised to define
responsibilities of landlords and tenants in the areas of pl~*:~ing and
plumbing fixtures, and e~izxlow glazings and screens. As proposed in
Section 12.Q, t_ne landlarc is responsible in all cases for furnishing.
installing and maintaining plunbing fixtures. In the event repairs are
necessarv because of the willful or negligent acts of the tenant, the
landlord has recourse ae~airwt the tenant for the cost of repairs. The
responsibility of the tenant to keep the plumbing and plumbing fixtures
clean and sanitary is now limited by the condition of the premises. As
_ proposed in Section 12.5, the landlord is responsible for furnishing and
installing all required windows anc; screens. The tenant is responsible
for maintaining the ~rincocus and screens, normal wear and tear e~:cepted.
~. Section 14.1, which details inspection procedures, now
authorizes the public officer to make an inspection upon receipt of a
verbal corrrlaint fror.~. an occupant of a dwelling unit about that unit
provided the complainant identifies him or herself to the officer.
10. The ordinance will be effective July 1, 1S8d_. This is
reflected in Article 22.
Commissioner d:arshall questioned 2.25 pointing out that sore
rooming units only have one room and bath and suggested (1) 2..25A rooming
unit ~tiith a facility for cooking or eating without a bath and (2) 2.25B
rooming unit with a bath.
Discussion ~•~as helc on Article 6 -the minimum standards for
heating. P?ur.~rous examples Ft the public hearing from public health
nurses and Social Service ~•rorl;ers emphasized the presence of inadequate
beeline. Commissioner Lloyd will provide revised language for this
section of the ordinance for consideration.. Another public hearing wi11
ire held on the Minimum Housing Code on February 21, 198x.
2. School Capital ?te~est (see permanent agenda file for the
two letters)
School Board presic:ent D"_ax I{ennedy presented the rec;uest for
additional funds 4o replace the roof at Orange High School.
Commissioner t•?illhoit reported he had consulted with John
tlorgan of Burlington Industries about roof- maintenance and a
comprehensive program for annual maintenance and durability testing. For
Orange County ~:•ith aparo;;imately 100,000 square feet, the annual mainte-
nance program cost old be a Nroxirately $40,000. Cor~anissioner ?•lillhoit
outlined the procedure used to establish this comprehensive prograr.~cvith
consideration for all roofinc needs for F~ich the County is res~nsible
for providing funds. I3e farther proposed that Orange County (1) hire the
firm of I~w ~Y:gineering to do ar. audit; (2) review this audit with the
_.-. prespective Foares and the County r4anager, and (3) establish funding
priorities. He further proposed that the firm immediately loo}: at orange
High School and move ahead with the bid process witY: forthcoming revenues
from e~:cess sales ta:: revenues.
Responsibility for maintaining and funding the roofs was dis-
cussed. Additional information and time was requested before making a
commitment far the funds for the roof.
Cortimissioner t•Iarshal]. emphasized getting the ;.lost for the
citizens out of the r.~oney spent and with a joint agreement eliminate a
continuing sense of tension between the P~oard of Coru~issioners who
~~u
4
provide the f~:nc,s and the twa school boards as to how they use their
~sL+~ua1 allocation.
Br. Lunsforo. noted they have a roofing consultant from
Charlotte and he alzeady authorized specifications far the roof at Orange
High funding either with available funds or with sufficient appropri-
ations in the upconing budget. I3e requested a resolution that the moray
caould be fort_hcorti.ng so that the contract can be let and the [aorlc can
begin on July 1, 1984. He r:~ntioned in response to the suggestion of a
countywide survey that all information would be appreciated in helping
the School. Board set priorities.
Chairman T•Tillhoit yr 11 work with the County tlanager and the
two blaperintendens of Schools to determine if there vrould be a savings of
money by having an audit completed or, all the roofs and working together
to set priorities.
Cvrmissioner Llcyd requested addit7ional in£oz'rnotion before
rrakinc a decision, indicating an agreement needs to be reached bet[veen
all concerned parties.
Commissioner [•7illhoit reiterated that. prior engineering
appraisal work on the roofs will be utilized. Kennedy invited the Board
of Cormussioners to met with their consulting engineer to view the
program they have under[aay.
After further discussion the county manager caas requested to
schedule a n>eeting betTaeen the County Commissioners and the ~[ao School
Boards with the consulting firms.
~, S~1 pG am TT_r,P rC'ax
Commissioner T•7i11hoit e,;plained the tax and noted it would
help avoid an increase in property taxes. tie requested the Board to con-
sider a public hearing on the question of whether or not to enact and
levy the tax. The tax will provide the follov~ing estimated income:
Hillsborough S 47,000
Chapel Hi11 SQ84,000
Carrboro 5130,000
'~.ebane S 5,600
Commissicner [Tillhoit noted that if the Sales and Use Tai;
would be put an as a referendum, it could not be presented until August
or September. F1so the cost of a referendum would be substantial, and
too late for consideration for the budget. tae recommended a public
hearing be held or. the one half cent sales and use ta:; on t,arch 5 and be
placed on the agenda for decision on ttarch 13, 1984.
--- Commissioner Wil].hoit novel, Commissioner E4arshall seconded
approval for a public hearing or, the one half cent sales and use tax to
be hel:: on starch 5, 198a and placed on the agenda for decision on I~rch
13, 1984.
V(7TE: iIP~dTN1Oi]S.
4. F ~ ~ a
.F.or Ef1a.Zr.~ s?yrzr
i;i^ Fisher, consulting engineer with the John R. t~cAdams
Conpany, gave an overview of the two engineering reports: (1) Upper ~7ia
5
River Basin P.eservoir Develo~ent Feasibility Report; and (2) Cheeks
Toednship T7ater and Sever Er:tension Feasibility Report.
Cou:ity i'k.nacer Thompson indicated that the reservoir site
selected by the Board, would need to be incorporated into the Planning
Department's reco;:rmendations for the Land Use Plan.
Don Cox ruestioned the justification for not going ~~ith the
larcer Seven ri4ile Creek site and Fisher indicated the smaller site would
satisfy the needs for X40 to 50 years. A report had not been completed on
the enc:angered species or plant species. Fisher indicated that
in~ormation was used from other sources: (1) the TJCQG, and (2) the
Greater Hillsborough 201 Study.
collies, Director of Planning, i~icated that, as a result of
this report, the water quality critical area would be reduced on the Land
Use Plan.
Comt:~issioner F~7illhoit questioned the water limited areas and
the recomr~ndation of going with a smaller reservoir in the Seven Mile
Creek instead of the size that cvas originally proposed. Fisher recorr
mended the first reservoir for development in the upper west fork of the
Eno because it had the largest capacity of any of the sites to be
developed and was the most feasible and should provide water for 25 to 30
years. This report gill go to the Planning Board on February 20.
Fisher indicated that the, sEC•rer and water plan was based or.
the development of Cheeks township in accordance with the proposed land
use plan gravided by the Planning Department which includes the long
range tester plan to a.~~er t_he sewer needs for the Efland area. The
imrn:°ciate sewer needs are divided into six (6) phases. ~1so, there will
be a gravity sewer with three puni stations, and collection and treatment
systems. Cash outlay includes projected bands, various grants, and
personal financing by the homea~vners in the area. The system will not
work unless all property as:~ners have tapped onto the system within the
first year. There are areas in the Land Use Plan that could be served by
phase 1 of this plan. However, it would take additional pumping and
additional e::tensions.
Commissioner Pdillhait voiced a concern for prospective in-
dustrial clients for those areas zoned irxlustry that will be served by
phase one.
Thompson outlined the charges for the average user: (1)
518.00 a month server cost, (2) tap on fee, and (3) fee for going from the
stubout point to the house. The tap on fee and stubout'fee would be used
to create a reserve for operating cost and to pay back the general fund
(585,000) for the loan for the project. The per month rate structure
will incorporate the cost of maintenance and the debt service:
Commissioner Aiarshall requested the nur:t~er of homes that have
septic tanks which are in good ~•~ori:ing order. Thompson indicated tris
information oras included in the questionnaire and woulc: be forthcoming.
Commissioner taillhoit requested that the reports }ye forvrarded
to the planning staff and Board to review in relation to land use plan
and provide the Board with several options on the :Figures so a public
hearing could be set for the earliest possible date. At this time the
zoning 155ue may be placed on the saw public hearing. A decision on the
engineering contract grill be delayed until after the public hearing.
Cor¢nissioner L1ovd moved, Commissioner ti~Talker seconded the
armrncrl of thA rPSnlut=inn recaaired by the State to consider authorizing
~2~
7
s. p ~ ~~
Delayed until February 21 r[~eting.
l3. ~
Cormussioner Y7all:er moved, Co*:m:issioner Lloyd seconded the
approval for relocation of a grave on the property of Rachel D. Davis.
VC1I'E: TJA]Atd1T10i]S.
10. 'o
Comr~~issioner ?larshall
award of four housing rehabilita
D.U. Street
14 Lawndale Avenue
136 Riddle Avenue
2 La~•rndale Avenue
46 F?i11 Street
r:ioved, Co~nissioner L1o~~c1 seconded the
pion contracts:
Contractor did Amount
Gates Construction Co. 510,495.00
Gates Construction Co. S 6,185.00
~'ugene Norrovr $ 4,000.00
Taylor Home 7nprovements510,270.00
14. Proiect Ordnance
Corunissioner Lloyd novel, Cormissioner i•tiarshall seconded
approval of the iroject ordinance ar.~nd-~nts listed below:
A?~propriation: Transfers to Other Funds 510,000.00
Source: Capital Projects~•7ater and Sewer $10,000.00
Appropriation: Housing and Community Developrent 510,000.00
Source: Transfers from other funds 510,000.00
F. PAS
1.
Irr~rovei
2.
3.
4.
Program
Ir~act on Social Services Departm?rt due to 1983-E34 Budget
tents
Annual Land Use Plan Report
Pror~osed Zoning Ordinance Text Amendment - Article 2
Management Review of the Section 8 E::isting Housing Assistance'"
All of the above reports were delayed until the February 2lst
meetinc.
with no further business to come before the Board, bI' con-
sensus, the meting was adjourned.
Don T~Tillhoit, Chair
B°verly A..Blythe, Clerl:
~ ~
APPROVED ~+/17/8~+
6
an application for North Carolina Clem r~later Bond funds for the Cheeks
Towship Sewer Project. VO'C'E: t]*1AP,IhtOIIS.
5. a c - ~" 5
Commissioner t~ail;er moved. Core~issioner Lloyd seconded
approval of the proposes ccntract for engineering services recuired for
the construction of a sewer line to serv° Cheeks 'T'ownship.
Commissioner [•larshall opposed ap~s~roving the contract until
comments are received from the planning staff and Board. Wri'E: Ayes, 2;
[?oes, 2 (i7arshall and t•?illhoit)
Corvnissioner tvillhoit moved. Commissioner Fiarshall seconded
the approval of a special meting to be held on February 14, 1°8n at 7:30
to continue discussion on the proposed contract. VOTE: UNAPITP10U5.
Lr1 • p . } .
Thompson nresentec; two petitions for the Board to consider
that would increase the sire of the Damascus and Edew Nope Fire Districts.
Commissioner Lloyd moved, Corelissioner t'Iallcer seconded approval of the
expansion of the Damascus and New Hope Fire Districts. VOTE: UNAwI['i0I15.
ll. Ctatp gran fnr ChorQ cervices
Tom Gdard, Director o` Social Services, presented a ~audget
revision reCUest for the training reeds of Chore providers in conjunction
with 'T'he Department on Aging. Commissioner i•Talker moved. Commissioner
Lloyd seconded acceptance of State Funds in the anount of 51700 and
approved the transfer of 5243 from surplus county funds in the Title `.uC
Personnel account to fund the Chore Provider 7`raining Project. VOTE:
UNAP7TNOUS.
12. .,
Tom t•lard presented a recomreendation for the reemployment of a
former 87l`f` Social i^:or ker II at a higher than entry level salary at
individual's forr;~r salary grade .and step. Commissioner Alarshall maved.
Commissioner Lloyd seconder: the reconunendation made by P?r. hard. W'~E:
UNANIt~iOUS.
A request from Tom t7ard for past seniority was referred to
County [•Ianager for consideration and recommendations.
9. ~
Planner Susan Smith presented a petition from A?CiOT for
approval of the addition of Wail HollocT Drive North in Fox Run Section 8
and South Fork Estates Subdivision to the state maintained road system.
Commissioner i•7alker moved, Corarissioner Lloyd seconded the recomr~ndation
above. VOTE: UP~'L~_OUS.
7. Fcnnnr~ic I~velormr?nt Commiss',~~~-T~crt
Commissioner IZarshall recuested Article 3, Section 2 to
include a regular meeting time and a procedure for changing the regular
meeting time. Commissicner Lloyd moved, Commissioner t7alker seconded
approval of the by-laws for the Economic Develoc .rant Cca~anission. VC7.'E:
UI~F.f]I2.10US.
~ t r
J.~~
7
8• n 'p Q r C - P
DelGved until February 21 meeting.
13, 1 nc_ation o£ 2 ~~.
Commissioner wallcer rroveG, Conm:issioner Lloyd seconded the
approval for relocatior_ of a grays on the property of Rachel A. Davis.
Vpl'E: UNAId1~1pUS.
10. ~ n„ l~ahi l nation Contra ~' ~S~r~
Comnussioner '.~arshall moved. Commissioner Lloyd seconded the
award of four housing rehabilitation contracts:
E~~ ;greet ~ ~sa~
14 Lawndale Avenue Gates Construction Co. 510.495.00
136 fiiddle Avenue Gates Construction Co. S 6,185.D0
2 La~:~ndale Avenue Hugene r~orzocv S 4,000.00
46 Hi7.1 Street Taylor Homa Improvements 510,270.00
14. Project Ordinance
Commissioner Lloyd moved, Commissioner T~2arshall seconded
approval of the project ordinance amendments listed below:
Appropriation: Transfers to Other Funds 510,000.00
Source: Capital Projects t•7ater and Sewer 510,000.00
Appropriation: Housing an8 Corrtroanity Development 510,000.00
Source: Transfers from other funds 510,000.00
F,
1. Imoact on Social Services Department due to 19E3-F34 Budget
Imorovaments
2, Annual Land Use Plan Report
3. Proposed Zoning Ordinance Text A*nendment -Article 2
4. eianagement Review of the Section 8 b:isting Housing Assistance"
Program
All of the above reports were delayed until the February 21st
meeting.
TAith no further business to cow before the Board, by con-
sensus, the meeting was adjourned.
bon T.~Tillhoit, Chair
Beverly A. Blythe. Cler}c
~ ~
APPROVED 4/17/8}+