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HomeMy WebLinkAboutMinutes - 19831205 1 but Ili WE'S ORANGE COWrY BOAM OF CaIMISSIONEP.S December 5, 1983 The Orange County Board of Cormissioners met in regular session on Monday, December 5, 1983 at 7:30 p.m. in the Commissioners Room of the Orange County Courthouse, North Carolina. Commissioners Present: Richard E. FThitted, Chairman, and Commissioners Ben Lloyd, Shirley Marshall, Norman Wal};er and Don Willhoit. _ A. BOARD C� g4FTS Commissioner Whitted deleted item "E" and added a response to a letter from Ann Sanford. i B. None C. BOAP.D ORGAN22A=7 The first Monday in December is designated for Board organization. Commissioner T-1hitted announced that he will not be a candidate for reelection of Chairman of the Board for 1984. A vote, by ballot, for Chair indicated three (3) votes for Don Willhoit, Marshall, Whitted, Willhoit) and two (2) votes for Norman Walker, (Lloyd, Walker). A vote, by ballot, for Vice-Chair indicated three (3) votes for Shirley Marshall, (Marshall, Nhitted, Willhoit), and two (2) votes for Ben Lloyd, (Lloyd, Walker). Commissioner Don Willhoit commended Richard Whitted for an outstanding job and vowed to follow his example in chairing the meeting in a fair and impartial manner. D. APP0 DTIfi P1:''P OF IZUEER AND ATTPORP]�'1' Commissioner Whitted moved that Ken Thorpson be reappointed County [Tanager for 1984. This motion was seconded b,, Commissioner Marshall. VOTE: Unanimous. Commissioner Whitted moved, seconded by Comissioner Marshall to retain the firm of Colemanr Bernholz, Dickerson, Bernholz, Gledhill, and Hargrave for 1984. Pending a study of a full-tint? attorney versus part-time Commissioner Lloyd moved this item be tabled until the study is complete. Cam issioner Lloyd said that he believed from the discussion held on June 21, 1984, that a study was to have been prepared and this Mould be the approximate time for the study to be put in front of the Board. Commissioner ilhitted said that there had not been a consensus and he had not agreed to do the study. Chairman Whitted noted that the Board had not asked for a study to be done by the administration and he had not requested them to _do one. Com.issioner ;Ial.er seconded. VOTE: Ayes, 2; Noes, 3 (Comr:issioners Marshall, t•lhitted, and T-Tillhoit. VOTE ON ORIGRIAL !VrION ON THE FL M: Ayes, 3; Noes, 2 (Comissioners Lloyd and Waller). Ms. Margaret B. Pollard, Chair of Wake Opportunities, Irc., expressed appreciation for the Head Start Program in Orange and Chatham Counties. She stated her x ti,illingness to discuss the program or any suggestions to further the development of the program. Corri.ssioner Tlillhoit introduced a letter from Ann Sanford, Director of the Outreach Project for the Chapel Hill-Carrboro area, in ttich they are proposing a model demonstration program of mainstream intervention services which intergrates handicapped with non-handicapped children. The proposes: program will be at the First Baptist Church where Rev. I'.anle.1 and his conre- 2 CGS gation voiced strong su pport for the program. Project Outreach requested a letter of support from the County Commissioners for the project to go along with the funding application. Coraaissioner Marshall moved that the Chair write a letter to Ann Sanford before December 12 in support of this project. Commissioner whitted seconded this notion. VOTE: Unanimous Mir. Roman IColodij, of James Webb's architectural firm gave a status report of the development of plans and specifications for renovating the old court- house. Two state agencies are involved - Archives and History and the Department of Insurance. The three (3) judges are concerned about maintaining the large courtroom. The preferred arrangement includes a minimum nw der of toilets on the upper floor with the elevator at the far end. Objectives include: (1) a large area around the bench for judge and jury, (2) flexible seating, (3) second stairway'� (extended to the opening on the east side), (a) making an opening through a window into a doorway with steps leading out. The remainder of the building would be repaired and restored with a few Honor changes required by the building code. The cost estim to of $280,000 will be spread over a 2-year period. This project will be ready for bids in early April with construction beginning the first of May. Mr. IColodji explained that the stairway would only be used as an "EXIT" and would not be disruptive. Board members stressed the importance of working with the Historic Hillsborough Commission and the Hillsborough Historical Society. Commissioner Whitted moved, seconded by Commissioner Marshall to approve the concept in Proposal 'B". VC7 - Unanimous. G-21 4 Commissioner T,,7hitted moved, seconded by Commissioner Lloyd to move the .meeting into executive session to discuss a personnel matter. VOTE: Unanimous After the ncecutive Session, Commissioner willhoit announced that the session would continue on Thursday, December 8 at 12:00 noon. rnnr (see permanent agenda file for this ordinance) County Manager Thompson presented for comments a proposed ordinance recommended by the Human Services Advisory Commission and reviewed by the attorney. The ordinance includes three (3) different ways to activate inspection. Commissioner Marshall questioned 14.1 (b): inspection on a periodic basis. Comrissioner Lloyd noted that if rental property had to conform with this ordinance, it would ultimately raise the rent and force some people out with no place to live. Commissioner Marshall noted that the state has a tenant-landlord law but in order to enforce that law, a minimum housing code would need to be activated. Attorney Gledhill explained a grandfather provision which e::empts those conditions that presently exist. All requirements of this ordinance are not applicable to all situations. The provisions of this ordinance cannot be altered with a written contract between the landlord and tenant. Commissioner T7illhoit noted that many landlords refuse to upgrade their rental property thus allowing sub-standard conditions to exist. He questioned whether the Community Development Department might be a better department to monitor this ordinance since one of their main functions is to evaluate poor housing conditions. All new buildings are required to conform to the Building c�c 3 Code and thus woule have no problem in meeting the proposed minimm. housing, code. Commissioner Nhitted requested that the minimum housing code ordinance, without the inclusion of 14.1 (b), be put on the agendas for public comment on January 3; 1984 and for public cor ent and action on January 17, 1984. Candace Carraway spoke in favor of the ordinance corm -enting that the ordinance strikes a fair balance in trying to preserve the present housing and provide realistic standards that landlords can meet. She agreed with all the comments made and urged public input and action as soon as possible. Keith Aldridge emphasized that this code was not designed to take units off the market. The main emphasis is to have people in better housing - not to just upgrade housing. Commissicner Marshall seconded the motion to have this Minimum Housing Code ordinance put on the agenda for public comment on January 3 and for public cormnt and action on January 17, 1984. VOTE: Unanimous G-3 = �rE (see permanent agenda file for this ordinance) County Manager Ken Thompson outlined the increased workload associated with the enforcement of the erosion control ordinance and a need for a full-time person. Commissioner Marshall questioned the need for new office furniture and a vehicle. Thompson e:.rplained that there never had been more than one (1) vehicle and that the furniture is being used by interns. Half of the requested amount of $24,516 will be offset by additional revenues. Commissioner Whitted made a motion for approval of this position, contin- gent upon state approval, at the 67 grade level and a 4-wheel drive vehicle. Commissioner Marshall seconded this motion. VOTE: Unanimous G-18 - SHERIFF (see permanent agenda file for this amendment) Commissioner Whitted moved e ved the budget amendnt for DSS, Econonic Develop- ment and Sheriff. Commissioner Lloyd seconded this motion. VOTE: Unanimous G-4 TaM-TSLATION MID ORDM=E D=IW, S=CES SELL= = FPIM'I MESEMITMN County Manager Thompson requested approval to hire Mike Brough for legis- lative drafting services. Commissioner Whitted moved that we authorize the hiring of Attorney Mike Srough to do the drafting for legislative changes in- cluding the local ordinances for 50 hours at $50.00 per hour. Commissioner Darshall seconded the motion. VOTE: Ayes, 3; Noes, 2 (Lloyd and Walker). Commissioner Lloyd again voiced his opposition because of the farm use value provision and because participation requires adherance and the Soil Con- servation Service. G-6 County Manager Thompson reviewed the conditions by which a one year renewal agreement with APS was approved, and recommended that the Board authorize Purchasing and Emergency Services to prepare bie specifications for alarm services whereby a private contractor would deliver alarm protection to private subscribers and the County would directly monitor alarm monitoring, equipment housed in the 911 center and supplied by the private contractor. Sheriff Pendergrass indicated that most counties provide this service and approved obtaining bids. 4 X71 Bobby Baker, E[•1S Director indicated that about 320 alarms are currently being monitored, with 100 served by .dedicated lines, and with the capacity to provide 999. Commissioner whitted expressed his concern that we should have to supply this service for all who requested it. Commmissioner Willhoit explained the system at UPr--CH and suggested that bid specification standards be finalized. Coaunissioner Lloyd moved and Commissioner Walker seconded the acceptance of the managers recommendation. VOTE: Aves, 4; Noes, 1 0Tiitted). G_7 oa - (see permanent agenda file) Planning Director Collins made the presentation. commissioner Lloyd moved and Commissioner Whitted seconded the approval of the preliminary plan for Flag.-an Hill Subdivision. VOTE: Unanimous G_g (see permanent agenda file) Planner Susan Smith made the presentation. Commissioner Whitted moved and Commissioner Lloyd seconded the adoption of the Preliminary Assessment Resolution and that the public hearing on the Resolution be held on January 3, 1984. VOTE: Unanimous G-9 - r. Commissioner Walker moved and Commissioner Lloyd seconded the appointment of her. James Blevins at Salary Grade 67 Stew 4B - $18,774. VOTE: Unanimous. G-10 Cornussioner Whitted moved and Commissioner Marshall seconded Central Orange as the alternative name for the Harmon Young Area Study. VOTE: Unanimous. G-20 ADDITaN r 8 Commissioner Walker moved and Cormssioner Whitted seconded (1) an amend-- ment to the adopted Land Use Plan for a parcel of property on Eubanks Road in Chapel Hill Township from Rural Buffer to Twenty Year Transition and (2) a request for rezoning from R-1 to GC-4 General Commercial for a parcel of land located on NC 86 in Hillsborough Tmmship as additions to the public hearing scheduled for January 23, 1984. VOTE: Unanimous G-11 TIME TII=B Commissioner Whitted moved and Coriamissioner Lloyd seconded approval of the Title III-B Contract for funding Department on Aging with the Triangle J Council of Governments. VO'L'E: Unanimous -. G-12 4 F n r ' (see permanent agenda file for a copy of this agreement) Commissioner Marshall moved and Commissioner Whitted seconded approval of the data processing agreement with Orange County Board of Education. VOTE: Unanimous G-13 IMSE ArpEFSaF_,TT RFr!Er1Ar, P ITH CEpAR G= DAY CW--, MITER (see permanent agenda file for this lease agreement) Commissioner L9arshall moved and Commissioner Lloyd seconded the approval of this lease agreement as presented. VOTE: Unanimous r S G-14 LEASE AGREMETES 1P1 SSIOI�T OFFICE SPACw CHAPEL HILL HOUSING AU7HOPX1Y (see permanent agenda file for this lease agreement) Attorney Gledhill questioned the three (3) year lease provision and whether the county should be obligated for that length of time with only one possible tenant. Commissioner Tlhitted :roved and Commissioner Marshall seconded approval of the lease with the three (3) year provision being changed to reflect a three (3) year provisional period dependent upon the occupancy of the building. VOTE: Unanimous G-15 EYW1B=ION OF OFFICIAL,BONDIS (see permanent agenda file) The Board of Commissioners examined the six (5) bonds presented as required by state law. Commissioner I lker moved and Commissioner Whitted seconded approval of the bonds with an increase for the Sheriff's bond to $25,000. vOiE: Unanimous G-16 - (see permanent agenda file) Commissioner Marshall moved and Commissioner Whitted seconded acceptance of the project ordinance amendmont for the Councilville CD Project. VOTE: Unanimous. G-17 r, - S (see permanent agenda file for this amendment) Cormissioner 'lhitted moved and Commissioner Marshall seconded the approval of the budget amendment for data processing. VOTE: Unanimous At this time, Commissioner WilLhoit proposed that the Chairman's salary be reduced to the same level as the other commissioners; seconded by Conarissioner Lloyd. VOTE: Unanimous G-19 P (see permnent agenda file) County Manager cited that emergency repair is needed at the Cedar Grove Center and additional parking is needed at the Northside Center. Commissioner Nfhitted moved and Corrrissioner Marshall seconded approval of the manager's request with the provision that the lot at Northside be graveled until such time as the required permanent structures are constructed. VOTE: Unanimous C-1 r. Commissioner Walker moved and Commissioner Lloyd seconded the motion to rescind the water conservation moasures. C-5 M02MM CHA=- =X EMMLISM, T' (see permanent agenda file for this charge) Cor u. ssioner Tlillhoit announced that Judy Seed, who was approved for the Child Care Council on IIovenber 15, 1983, is ineligible because she is not a resident of Orange County. He nominated Lynn Johnston to serve on the Child Care Council and Commissioner Lloyd nominated H.G. Colman as the industry nominee on this council. Commissioner Lloyd moved and Commissioner Marshall C7J 6 seconded approval of Lynn Johnston and H.G. Coleman to the Child Care Council. VOTE: Unanimous Commissioner Whitted moved and Commissioner Marshall seconded the nomination of Dr. Penton as a Board of Corarissioner's special li.ason between. the Child Care Council and the Social Services Board. VOTE: Unanimous Cor¢nissioner Marshall moved and Commissioner Whitted seconded the charge as presented with the date changed to February 21. VOTE: Unanimous Commissioner Whitted moved and Cormtissioner Lloyd seconded the motion to cancel the second meeting, in December. VOTE: Unanimous Commissioner Marshall moved and Commissioner Lloyd seconded the motion to begin the meting on January 3, 1984 at 4.00 p.m. with a break for dinner and a reconvening at 7:30. VOTE: UnanbTious Corrassioner T,,illhoit moved and Commissioner Marshall seconded approval of the appointment of Peggy Pollizer as Chair of the Child Care Council. VCyZ'i: Unanimous. Commissioner Whitted moved and Commissioner Lloyd seconded the motion to adjourn the meeting until noon on Thursday, Decker 8, 1983. VOTE: Unanimous. Don Willhoit, Chair Beverly A. Blythe, Clerk APPxovED 4/2/84 r