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HomeMy WebLinkAboutMinutes - 19831115a 1016 I11DUTES Novenber 15, 1983 The orange County Board of Conrcissioners met in regular session on Tueseay, November 15, 1983, at 7:30 P.N. in the Courtroom of the Old Post Office Builuing, Chapel I•ill, North Carolina. Commissioners Present: Richard E. Whitted, Chair, and Coi -xA ssioners Ben Lloyd, Shirley E. Marshall, Norman Walker and Don Willhoit. A. B&RD—fD r1<�� Commissioner I•,arshall moved, seconded by Commissioner Willhoit to appr0 V e the appointment of airs. Beverly A. Blythe as official Clerk to the Orange County Board of Commissioners. VOTE: Ayes, 5; Noes, 0. B. AUDJ 1. Matters P r iD��Sd_Ps9 ei� t1r. Rick Cannity indicated he would like to comment on his request to schedule a special hearing in January - Item C. 2. 1at az � -not on_th- e- FLjD -t- eL- Laenda There were no comments. C. ITENS f;Q D_ -DZ- TUS2Y 1. Roauest_ to SrhPfWJ_ _ -ia] Public Hearing i anuar�v Nr. flick Cannity explained his request for a public hearing in January so that construction for his client could begin in March instead of 7.-.ay. The project consists of 220 -240 condominiums located south of Hillsborough and west of j•,ildwood Phase II. County tanager Thompson noted the staff difficulties in scheduling additional special hearings. Commissioner Willhoit suggested that since there is a feelin, of urgency or. several items relating to the I -40 project, and since the study is currently being crone, if it would be possible to schedule the I -40 hearing at the same tire. Commissioner Marshall suggested the end of January would allow enough time to complete the 1 -4.0 study. Commissioner Lloyd moved, seconded by Commissioner Walker, that a public hearing be held on January 23, 1984 to consider a request from Frank Pearson Associates and the I -40 Project. VOTE: Ayes, 5; Noes, 0. C -2 Child _Ca;:-e_Coun -cil. Commissioner Willhoit explained that the administrative structure of the Child Care Council is not as important as the goals and mission of that effort. Planning needs to be done for the functions that the Council intend to carry out. In order to get the commitment needed the Council needs to rove ahead with the planning for the functions of this operation. Commissioner Walker nctee that the Social Services Board had not appropriated any funds and since they did not vote on this Council, the Council would be establishes: without an agreement. Commissioner E arshall reiterated that the Social Services Board would not, at this tine, play an active role on this Council. Commissioner Willhoit moved, seconded by Commissioner Marshall to approve the "charges ". (see pages n aL of this book) VOTE: Dyes, 5; 1 11oes, 0. Appointed to the Child Care Council were Dick Clifford, Elizabeth Hardy, Peggy Pollitzer, Jude Seed, fancy Tapp, Gillian Cell, Elaine hill and Jennifer Taylor. C -3 ;1�� _P_annino Fees (see page LLLof this book) f I A'" Commissioner I•Iarshall moved, seconded by Commissioner Uhitted to adopt the federally mandated charge in the Family Planning self pay fees to be effective January 1, 1984. (see pages J= -.of this book) VOTE: Ayes, 5; Noes, 0. C -4 EDusinq (see pages_ ,� of this book;) Commissioner T.illhoit ,coved, seconded by Commissioner Plarsball, to award the three (3) housing rehabilitation contracts: Taylor Home Improvement - kill Street ($10,615), Samuel English - Faucette Mill Road (5,774), and Samuel English - Harper Street ($6,550). VOTE: Ayes, 5; Noes, 0. C -5 Z2_aZe A- x fa nor Plorths�ce l?511ti nlil 9 &� Centyr Comm.issioner 11arshall moves, seconded by Commissioner Willhoit to enter into one -year lease agreements with the Community school. for People Under Si;: and Joint Orange - Chatham Community Action, Inc. (JOCCA) for use of spaces at the Northside I•Iulti- purpose �Center with the stipulation that the lease for the Coninunity- School for People Under Six terminate June 30, 1984. VOTE: Ayes, 5; Noes, 0. C -6 g_$ A7endmeng, (see pages _of this book) Commissioner Lloyd moved, seconded by Commisioner Whitted, to approve the project ordinance amendments for Orange County Employment and Training. VOTE: Ayes, 5; Noes, 0. Item C--6.) VOTE: Ayes, 5; Noes, 0. C -7 esciy i' on_ E S�hI i �h q Just CQ�Z�En igz (see pages as 7 of this book) Commissioner Lloyd expressed disagreement with using ta:. dollars to improve rental property and Commissioner I3arshall pointed out that with a minimum housing code such expenditure would not be necessary. Cormissioner Willhoit noted that the County has guidelines to follow in spending the money that was allocated by the federal government for this project. Commissioner jihitted pointed out that this is a nationwide program and we do have an obligation to HUD to approve this recommendation. Commissioner Marshall moved, seconded by Commissioner Whitted to approve the certificate of just compensation. VOTE: Ayes, 5; Noes, 0. C -8 &lasait Cor.tra�; (see page for a copy of this contract) Conw.issioner Whitted moved, seconded by Commissioner rlarshall to contract with the accounting, firm of Touche Ross & Company. C -8.) VOTE: Ayes, 5; Noes, 0. C -9 JDter -Faith C�y�nxr�], rQ�uest Commissioner I'arshall supported the .request from the Inter -Faith Council ;or an appropriation of $526.73 to match their share of the taxes on the two parcels of land on which they are building the housing project for the el6erly. Commissioner Willhoit moved, seconded by Commissioner Marshall to table the request from the Inter -Faith Council for an appropriation of $526.73 until tax exempt status on this project has been established. VOTE: Ayes, 5; Noes, 0. C -10 Prot .ion._ Jordan I•?atersheds (A ropy of the resolution is in the permanent agenda file in the office of the Clerk to the Board.) Comraissioner Lloyd expressed his concern for the joint state -local government support or, the protection of Falls and Jordan 117atersheds, and the burden this might put on the younger and lower income people. Commissioner I•Iarshall pointed out that these vere the same supportive measures we have been discussing for several meetings without negative comment. Commissioner Whitted e ;.plained that this is a joint resolution which resulted from a study in which Orange County has participated. Cora:is ioner - illhoit moved, seconded by Commissioner Harshall to ador)t 3026 this joint state -local government resolution.on the protection of Fails and Jordan Watersheds. VOTE: Ayes, 4; Toes, 1 (Commissioner Ben Lloyd). With no further business to come before the Board, the meeting was adjourned. Richard E. Whitted, Chair Beverly A. Blythe, Clerk APPROVED I /I7/84 021 Charge to the Orange County Children's Council: To work with the Orange County Manager's Office to 1. Establish Children's Council bylaws 2. Establish an Orange County child care agency that would have the responsibility: To coordinate child care services with child care needs; to offer support services to child care providers in both home and center -based facilities; to educate and train operators and managers of child care facilities; to receive, expend or donate governmental and other child care subsidy funds including contracting with the Orange County Depart- ment of Social Services and other governmentals,, public and private agencies and organizations; to provide information and referral services to families; to provide consultation and technical assistance to businesses and industry in meeting the child-care needs of employees; to solicit, receive and make donations for the public welfare or for religious, charitable, scientific or educational purposes and to perform any lawful activity in furtherance of the goals of improved children's services as described in the report of the Child Care Subcommittee of the Human Services Advisory Commission. M. C. S. 11/1/$3 . - oR,=E COI BCiF!] (7 ca- ,- 1ISSI0 &'7 s nc-;orzx Agenda Item 1ti0. AGTIC�; F»EVC -N ITDI A ST11-PIC-C r te, 1_AT% November 15, 1983 Subject:: Family Planning Fees yes X peps ent: Health r A± l�r+pnt(s): None Contact" Jerry Robinson ? �p� Zviarrn gxtension 311 PURPOSE: The Board of Health at its October- 30, 1983 meeting voted to request that the Commissioners adopt the Federally mandated change in the Family Planning self pay fees to be effective January 1, 1984. The self pay fee increase is 7 %; as follows: (scale slides with number of people in family) Unemancipated Minors* Below 125% of poverty* 125 - 145% of poverty 145 _ 165% of poverty 165 - 1851 of poverty 186 - 200% of poverty 200% and above poverty awl a I 1 Service 1 0 (Complete physical plus prescription) Present Fee New Fee 0 0 0 0 13.43 14.37 26.85 28.73 40.28 43.10 53.70 57.46 67.13 71.83 service 2 (Exam with pelvic plus prescription) Present Fee New Fee Service 3 (Exam without pelvic (plus prescription) Present Fee New Fee 0 0 0 0 0 0 0 0 4.99• 5.34 2.69 2.87 •9,97 10.68 5.37 5.75- 14.96 16.00 8.06 8,62 19.94 .21.34 10.74 11.0 24.93 26.68 13.43 14.37 The self pay fee scale adjustment is a federal mandate. IMPACT: Minimal impact: Of our patients, 73.2% do not self pay any fees; 10.6% pay the lowest fees; possibly the fee income would increase by $700 - $900 if collections proceed as usual. IL^G7:T?ri ?1�iG:�(s): Adopt as recommended by the Board of Health. * Medicaid, Title XX, and the Federal Grant subsidity pays towards the cost of � -hese services. ® MR 02 RESULTS Or BID 0?ENI,.G OH'NER: Louis tkins Wa APPLICATION NUMBER NUBER 48 j %MDREss: O -U- #4$ Hil•1. Street COST ESTIMATE: 9� 861-00 PERCENTAGE Or BID OVER 7.05 UNDER CHECK ONE: JOB BID CR JOB NEGOTIATED COMPANY 1. 2. Will Kin 3. Gates Construction 4. Taylor Home Improvement S. . Bids opened by: Robert Wilson Time of Bid Opening: 3:00 P.M. Date of Bid Opening October 31, 19$3 witnessed by: Glenn Davis Lowest Acceptable Bid: 10,615.00 Negotiated Amount: N/A Contractor: Taylor Home Improvements NAl•M 1156 Fiske Street Durham N.C. 27X03 ADDRESS 688 -3214 PHONE NU: ?BcR CO: ZJENTS: BID AMOUNT 13,889.00 13,117.00 10 615.00 I Submitted by: `" -Bid Approved by: Proceed Order: Issued Not Issued C—] CO?01ENTS: 024. RESULTS OF BID OPENING . APPLICATION NUHBER 93 OU'NER' Larry Holt COST EsTIr1+TE: 5 766_ 0 ADDRESS: D-11 6Q4 I PERCENTAGE OF BID OVER UNDER CHECK ONE. JOB BID JOB NEGOTIATED L� BID AMOUNT COMPANY ' 6 550.0 1. 9,257.00 2. Will Kin 3. Gates Construction 4. S. Bids opened by: Robert Wi Time of Bid Opening: Date of Bid Opening October 31, 1983 witnessed by: Glenn Davis Lowest Acceptable Bid: 6,550.00 Negotiated Amount: N/A Contractor: Samuel English NAME i Route-1, Box 16, Efland N.C: 2724 ADDRESS PHONE NUMBER C(I %ZMNTS: DATE 1 ~ submitted by. �� I 'Bid Approved by: Proceed 0,.-der: Issued Not Issued i i ;,0`L�NT_S: Q2tri RESUI.TS OF BID 0 °EKING APPLICATION NUMBER 111 OWNER: S1 ADDRESS: D.U. '.III Faucette Mill Road COST ESTIMATE:_ 5,986.00 PERCENTAGE Or BID OVER UNDER 3.55 CHECK ONE: JOB BID JOB NEGOTIATED ' - BID AMOUNT COMPANY 1_ Samuel English 2. Will King 3. Gates Constructio 4. 5. Bids opened by: Time of Bid Opening: 3:OD m• Date of Bid Opening October 31 1983 Witnessed by: Glenn Davis Lowest Acceptable Bid: 5,774.00 Negotiated Amount: N A Contractor: Samuel English NAME ADDRESS 563 -1292 PHONE NU:IBER co, %ZIENTS: 574 I 8,310.00 Submitted by: ✓"�^ DATE: Bid Approved by: Proceed Order: Issued Not Issued CO:MNT_S: I i I I ORANGE COUNTY PROPOSED 1982 -83 PROJECT ORDINANCE AMENDMENT The 1982 -83 Project Ordinance of Orange County as adopted on September 27, 1982, and subsequently amended, is hereby amended as follows: 1) Decrease of Revenue: Approved this day of 1983. 026 CETA IIB Grant $(784.00) Appropriation: CETA IIB YWE - Parrticipant - Personnel (784.00) To accept deobligation of CETA IIB funding.. 2) Source of Revenue: CETA IIB Grant $8557.00 Appropriation: CETA IIB AWE - Participant - Personnel 91229.00 CETA IIB AWE - Staff - Operations (672.00) To accept additional CETA IIB funding. 3) Source of Revenue: CETA IIB Grant $11,002.00 Appropriation: CETA - Admin Pool - Personnel 9,307.00 CETA - Admin Pool - Operations 1,695.00 To accept CETA Admin close -out funding. 4) Source of Revenue: CETA IIB Grant $ 654.00 Appropriation: CETA IIB YWE - Participant - Personnel 1,315.00 CETA IIB YWE - Staff - Personnel (661.00) To accept additional CETA IIB funding. Approved this day of 1983. 026 o�E ozi RESOLUTION OF THE ORANGE COUNTY BOARD OF COWaSSIONERS ESTABLISHING JUST COMPENSATION FOR CERTAIN PROPERTIES PROPOSED FOR ACQUISITION IN THE ORANGE COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, NRCD PROJECT NO.182 -C -6285. IT IS HEREBY RESOLVED: ' THAT, The Orange County Board of Commissioners has obtained appraisals and a review appraisal for each unit proposed to be acquired in the Orange County Community Development Program as required by the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and HUD's implementing at ..24 CFR 42.101 -127. THAT, Just Compensation is hereby established for each of the units as follows: "See Attachment" I hereby Certify that the above resolution is a true and correct copy of the resolution adopted at a meeting of the Orange County Board of Commissioners on the day of ,19 t I t 1 f . M I I z i ORANGE COUNTY 0 2 BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM N0, MEETING DATE -Noyembs-r 1-r,- 1983 SUBJECT: 1984 -85 Annual Audit Contract DEPARTMENT: Finance PUBLIC HEARING: YES NO INFORMATION CONTACT:Wallace Harding ext.; 496 PHONE NUMBERS: HILLSBOROUGH _ 732 -8181 HILLSBOROUGH - 732 -9361 CHAPEL HILL - 967.9251 MEBANE - 227 -2031 DURHAM - 688 -7331 PURPOSE: To contract with the accounting firm of Touche Ross & Company. NEED: N. C. General Statute 159 -34 requires each local government to have its accounts audited annually by an independent auditor. Attachment P of the Federal Office of Management and Budget Circular A -102 requires an organization -wide single audit of all federal grants. IMPACT: The audit fee is $33,500 or 7.0% above last year. The fee for the single audit will be included in our charge back to the grants through our indirect cost plan. Performance of this audit will eliminate the need for other agencies to audit Orange County. The increase in the single audit fee was a result of much more detailed work required to be done to meet compliance standards than anticipated, RECOMMIENDATION(S): Approval.