HomeMy WebLinkAboutAgenda - 06-01-2010-11bORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 1, 2010
Action Agenda
Item No.
SUBJECT: Hyconeechee Regional Library Board — New Appointment
DEPARTMENT: Board of Commissioners PUBLIC HEARING: (Y /N) No
ATTACHMENT(S): Under Separate Cover INFORMATION CONTACT:
Membership Roster Clerk's Office, 245 -2130
Letter Of Recommendation
Hyconeechee Regional Library System -
2009 Contract
Hyconeechee Regional Library By -Laws
Applicant Interest List
Application(s) /Resume(s) of Person(s) on
The Interest List
PURPOSE: To consider making a new appointment to the Hyconeechee Regional Library
Board.
BACKGROUND: The Regional Library System is organized within the framework of the North
Carolina General Statutes, Chapter 160A, Article 20, Part 1. The purpose of the Regional
System is to provide for the administration of library services within the region, which consists of
the Counties of Orange, Person, and Caswell.
The BOCC of each county (Orange, Person, Caswell) is charged with maintaining a board
comprised of 9 members (3 from each county). In addition, if one of these counties wants to
terminate their annual contract (the regional contract is attached) then it has to be done 6
months in advance of June 30th (which is in the last section).
Since the Commissioners are underway with their discussion of the reorganization of their
boards /commissions, if the County does not want to renew this contract in the near future,
Orange County is to give 6 months notice to the other counties and to the NC State Library,
who oversees the public libraries and ensures our library is meeting state statutes. (The Chair
of the BOCC signed the attached contract last June and it is up for renewal this June.)
FINANCIAL IMPACT: None
RECOMMENDATION(S): Consider making an appointment to the Hyconeechee Library
Board.
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Board and Commission Members �
And Vacant Positions '
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Hyconeechee Regional Library
Meeting Times: 5:00 p.m.Quarterly-second Wednesday(Jan.Apr.July,Oct.) Terms: 2 Contact Person: Lucinda Munger,Director
Meeting Place: varies:Casweli,Person&Orenge Positions: 9 Length:3 years Contact Phone: 919-245-2528
Description: This is a three-county board. Three members are appointed by each of the Caswell,Orange,and Person County Boards of Commissioners. One vacancy from each county is
filled yearly. This board is responsible for providing the proper administration of library services of the Orange County Public Library.
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MS BI'OriCla St0p110riS Day Phone:9193090919 Sex:Female First Appointed: 04/21/2009
I Evening Phone: Race:African American Current Appointment: 04/21/2009
5807 Craig Road FAX:9193090919 Township: Eno Expiration: 03/31/2012
Durham NC 27712 E-mail:Stephens52�verizon.net Resid/Spec Req:Orenge Co-At-Large Number of Terrrts:
Special Repr:Citizen
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VACf�1vT Day Phone: Sex: First Appointed:
2 Evening Phone: Race: Current Appointment:
FAX: Township: � Expiration: 03/31/2010
E-mail: Resid/Spec Req:Orange Co-At-Large Number of Terms:
Special Repr.Citizen
MTS. Rhonda Mascarella Day Phone:9196432875 Sex:Female First Appointed: 09/09/2008
3 Chair Evening Phone:9196431868 Race:Caucasian Current Appointment: 09/09/2008
608 Dana Court FAX: Township: Hilisborough Expiration: 03/31/ZO11
Hilisborough NC 27278 E-mail:rhonda.mascareila Qmyyesbank.com Resid/Spec Req:Orange Co-At-Large Number of Terms: 1
Special Repr:Co.Commssnr/or CC Represnrie
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Ms Betsy Watlington Day Phone: Sex: First Appointed: 09/17/2007
q V1Ce-CIla1T Evening Phone: Race: Current Appointment: 09/17l2007
2293 US Hwy 158 W FAX: Township: Expiration: 06/30/2010
Yanceyvilie NC 27379 E-mail: Resid/Spec Req:Caswell Co-At-Large Number of Terms: 1
Special Repr:Citizen ,
IVIT. Allan C Weaver Day Phone:336-694-4736 Sex: First Appointed: 07/21/2008
5 Evening Phone: Race: Current Appointment: 07/21/2008
161 North Fifth Avenue FAX: Township: Expiration: 06/30/2011
Yanceyville NC 27379 E-maiL• Resid/Spec Req;Caswell Co-At-Large Number of Tertns: 1
Special Repr: Citizen
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Tuesday,May 11,2010 Page 1
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Board and Commission Members
And Vacant Positions
Hyconeechee Re�ional Library
Meeting Times: 5;00 p.m.Quarterly-second Wednesday(Jan.Apr.July,Oct.) Terms: 2 Contact Person: Lucinda Munger,Director
Meeting Place: vacies:Caswell,Person&Orange Positions:.9 Length:3 years Contact Phone: 919-245-2528
Description: This is a three-county board. Three members are appointed by each of the Caswell,Orange,and Person County Boards of Commissioners. One vacancy from each county is I
filled yearly. This board is responsible for providing the proper administration of library services of the Orange County Public Library. I
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Mr William E Carter Day Phone: . Sex: First Appointed: 02/12/2007
6 Evening Phone: Race: Current Appointment: 02/12/2007
PO Box 896 FAX: Township: Expiration: 02/28/2010
Yanceyville NC 27379 E-mail: Resid/Spec Req:Caswell Co-At-Large Number of Terms: 1
Special Repr:Co.Commssndor CC Represnrie
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MI'. EdWlri KriOlt Day Phone:919-599-7585 Sex: First Appointed: 07/09/2009
7 Evening Phone:910-599-8224 Race: Current Appointment: 07/09/2009
422 Chub Lake Street FAX: Township: Expiration: 06/30/2012
Roxboro NC 27573 E-maiL Resid/Spec Req:Person Co-At-Large Number of Terms: �
Special Repr:Citizen
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MS. C�Y'01 R00d Day Phone:336-599-9437 Sex: First Appointed: 07/30/2007
8 Evening Phone: Race: Current Appointment: 07/30/2007
428 Fletcher Ridge Rd FAX: Township: Expiration: 07/30/2010
Timberlake NC 27583 E-mail: Resid/Spec Req:Person Co-At-Large Number of Terms: I
Special Repr:Citizen
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MT. KyIO PUIyOa.T Day Phone: Sex: First Appointed: O1/OS/2007
9 Evening Phone: Race: Cunent Appoint[nent: O1/08/2007
10515 Virgilina Road F�� Township: Person County Expiration: O1/30/2010
Roxboro nc 27574 E-mail: Resid/Spec Req:Person Co-At-Large Number of Terms: 1
Special Repr:Co.Commssnr/or CC Represntve
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Tuesday,May 11,2010 Page 2
Page 1 of 1
4
Jeanette Jones
From:
Lucinda Munger
Sent:
Tuesday, April 06, 2010 4:14 PM
To:
Donna Baker; Jeanette Jones
Cc:
Andrea Tullos
Subject: Hyconeechee Regional Library Board - Nominations
The Hyconeechee Regional Library Board has received applications from 2 outstanding candidates,
Jeff Schmidt and Dr. Paul Parker.
Both have been active in the community and, in particular, have been strong library supporters through
their volunteer activities and in membership in the Friends of the Orange County Library.
Mr, Schmidt has been a member of many County Advisory Boards, including the Planning Board, while
Dr. Parker will bring his skills from his years of experience as a University Vice President.
The Hyconeechee Regional Library Board will be honored to have either candidate as its newest
member.
Lucinda Munger
Lucinda M Munger
Library Director
Orange County Public Library
Hyconeechee Regional Library System
Hillsborough, NC 27278
If nothing changes, then nothing changes...
4/7/2010
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Hyconeechee Regional Library System
P.O. Box 8181
Hillsborough, NC 27278
(919) 245 -2528
CONTRACT
This CONTRACT, made this the 1' day of July, 2009 is by and between the
Hyconeechee Regional Library System, herein after referred to as the (Regional
System), and the Counties of Orange, Person and Caswell (Counties);
WITNESSETH:
WHEREAS, The Regional System is organized within the framework of the
North Carolina General Statutes, Chapter 160A, Article 20, Part 1 and,
WHEREAS, the purpose of the original Regional System is to provide for the
administration of library services within the region which consists of the
Counties of Orange, Person, and Caswell and;
WHEREAS, The Regional System desires to have the libraries currently
operating within the Regional System to function as County departments within
the county of location of each respective library and,
WHEREAS, the Counties of Orange, Person and Caswell have expressed a
willingness to allow the libraries to function as County departments;
NOW, THEREFORE, in consideration of the mutual promises and convenants
contained herein, the Regional System and the Counties of Orange, Person and
Caswell agree as follows:
1. Purpose- This contract is to provide for the operation of each library located
in the system as a department of the County of location and to provide for the
assignment of fiscal management functions related to the Regional System's
assets to the Orange County Financial Services Director.
R
2. Responsibilities of the Regional System - The Regional System will remain
organized with the statutory framework referred to above and it shall be the
duty of the Regional System to:
A. Maintain a Board of Directors consisting of nine (9) members with
three representatives from each participating County.
B. Meet at least once per quarter and conduct special meetings as required
for transaction of Regional System business.
C. Designate the Orange County Library as the Regional System
Headquarters and the Orange County Financial Services Director as
Regional System's Fiscal Agent.
D. Adopt an annual balanced budget no later than May 31 t for all regional
funds received from North Carolina Department of Cultural Resources
and for all other grants and/or donations received from agencies or
individuals for Regional System purposes. This budget must include
appropriations to each County within the region for library operations.
The County appropriations will be divided by three and disbursed
evenly. Regional expenses such as personnel, operations and fiscal
service fees, will be charged back evenly to each County. Funds
appropriated to the Counties cannot be reduced without the approval of
the Boards of Commissioners for each County.
E. Insure that all regional reporting requirements to the State and Federal
governments, as well as, any and all other grantors are met.
F. Insure that all existing and future Regional System materials and assets
are made available for use throughout the region.
3. Responsibilities of the Counties - It shall be the duty of the County to:
A. Operate the libraries under the same rules, regulations, ordinances and any
and all other procedures under which the departments of the Counties are
required to operate.
7
3. Responsibilities of the Counties — Continued
B. Insure that all Library employees are treated as employees of the
respective Counties and receive compensation and benefits packages
accordingly.
C. Prepare quarterly reports for the Regional System to include information
pertinent to library operations and expenditure of regionally appropriated
funds and make all library records available for inspection by the Regional
System or its respective at all reasonable times.
D. Insure that disbursements made on behalf of the libraries from State,
Federal and other restrictive sources are in accordance with all required
provisions.
4. Responsibilities of the Fiscal Aizent and Financial Officer - The Fiscal
Agent and Financial Officer for the Regional System will be the Finance
Director of Orange County and it shall be his or her duty to:
A. Provide accountability for the Regional System's financial assets in
accordance with generally accepted accounting principles and the Local
Government Budget and Fiscal Control Act.
B. Receive, deposit, disburse and invest the Regional System's funds in
accordance with the guidelines contained in section 4 -A above.
C. Prepare monthly financial statements for the Regional System and
present these statements to the Regional Director.
D. Insure that Regional System funds are audited annually as required
within the guidelines contained in Section 4 -A above.
E. Insure that all fiscal reports required by grantor agencies are prepared
and submitted on a timely basis.
5. Term, Termination and Renewal - This Contract is for the period July 1,
2009 through June 30, 2010. This Contract may be terminated by either party
with six months notice prior to June 30. This Contract may be renewed
annually for July 1 through June 30 fiscal years by action of the Regional
System Board of Directors and by the Board of County Commissioners for
the Counties.
Caswell County Commissioner Date
Person County Commissioner
Orange County Commissioner
Date
Date
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L I B R A R Y
MEMBER COUNTY LIBRARIES: CASWELL, ORANGE and PER50N
N.O. W)X MlBI, ..IM WF.ST TRYAN $TREFT, HILLSBOROUGH, NORTH CAROLINA 27278 . alv 1)2 SI81
HYCONE13MEE REGIONAL LIBRARY
BYLAWS
AR-nax I: NAME, STRUCTURE, jCJRISDI moN
Section 1: This organization shall be a private, not for -profit organization as
authorized by the Articles of Incorporation on file in the office of
the North Carolina Secretary of State.
Section 2: The name of the organization shall be the Hyconeechee Regional
Library, hereinafter referred to as the Regional Library.
1 MVL VG
Section 3: The geographic area covered by the Regional Library shall include
counties of Caswell, Change and Person.
Section 4: The fiscal year shall begin July 1 and end June 30.
ARTICLE M PURPOSE
The purpose of the Hyconeechee Regional Library System is to provide access to
information and ideas for all residents of Caswell, Orange and Person Counties
without regard to race, gender, national origin, age, religion, color, disability,
marital status, veteran status, or membership in any other group.
ARTICLE III: BOARD OF DIRECTORS
Section 1: The Library shall be governed by a Board of Directors.
Section.2: The Board shall promote the Regional Library; provide vision,
direction and gufdanCe for the Regional Library, and establish
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10
policies relating to resource sharing, card catalog access, and the
development of collections and programs.
Section 3: The Board shall receive and disburse state funds available to
regional library systems members, state and federal funds, and
private. donations.
Section 4: The Board shall appoint and evaluate an executive director and
approve additional positions as needed.
Section 5: The Board shall be composed of nine members appointed by the
County Commissioners of the three member counties. Three
members shall be appointed from each county. Members serve at
the pleasure of their appointing Board of Commissioners.
S'Pc:tion 6: The term of office shall be for three years with one vacancy from
each county being filled each year. Members may serve no more
than two consecutive berms. Vacancies will be filled by the
appointing Board of Commissioners for the unexpired term.
Members appointed to fill vacancies may be appointed to serve two
full consecutive terms in addition to the unexpired vacancy.
Section 7: Members shall serve without compensation. However, the Board
may reimburse its members for reasonable expenses or
expenditures which they may incur on behalf of the Regional
Library after approval thereof by the Board.
ARTICLE N: OFFICERS
section Y: The officers of the Board shall be a Chair and a Vice -Chair and a
Treasurer. Any duly appointed member of the Board is eligible for
nomination and election as an officer.
Section 2: Officers shall be elected annually by the Board at the first meeting
of the fiscal year.
Src:tion 3: Vacancies in the offices shall be filled by election by the Board at
the next regularly scheduled meeting.
Section 4: 'l'he Chair shall preside at all the meetings, appoint committees,
consult with the Executive Director to set the meeting agenda, and
have other powers and duties as may be assigned by the Board.
11
Section 5: The Vice -Chair shall perform the duties of the Chair in his /her
absence.
Section 6: The Treasurer shall disburse funds as directed by the Board.
ARTICLE V: PERSONNEL.
Section 1: The Executive Director is the principle paid staff of the Board and
shall be employed by the Board on such terms and for such
compensation as the Board my determine. The Director shall be
responsibility for the operation of the Regional Library in the
pursuit of its purposes, the supervision of employed staff and the
general management of the affairs of the Regional Library.
Section 2: The Director shall have responsibility to authorize purchases and
otherwise commit the Board in its regional operations, within the
budget adopted, and, may sign contracts and other instruments of
the Board when authorized to do so by the Board.
`imbon 3: The FArector shall serve as Secretary to the Board, arrange for the
recording, transcription, and maintenance of the minutes of the
Board meetings; conduct the correspondence of the Board and give
notice of meetings of the Board.
Section 4: The Director shall employ such other personnel as may be required
to conduct the activities of the Regional Library. Positions shall be
approved and authorized by the Board.
Section 5: The Board of Trustees shall establish personnel polices relating to
regional library employees.
ARTICLE VI: MEETINGS
Section]- Regular Meetings. The Board shall meet at least two times a year at
a time and place most convenient for most members. An annual
schedule of meetings shall be established by the Board and
published by the first meeting of each fiscal year.
Section 2: Special Meetings. Special meetings may be called by the Chair or
by the majority of voting members of the Board. Notice of any
special meeting must be postmarked 10 days before the date of the
meeting.
Section 3: The Board shall comply with the current open meetings Statutes
(G.S. 143 - 318.11). In general, all meetings shall be open to the
public.
Section 4: Robert's Rules of Order shall decide points of procedure not
otherwise covered by these by -laws or rules and procedures
adopted by the Board for the purpose of conducting its business.
ARTICLE VII: COMMITTEES
Section 1: The Chair may appoint committees as deemed necessary for the
successful implementation of the Board's purpose and operation of
the Board's programs.
Section 2: All committees must include at least one member of the Board but
may also include non -Board members.
Section 3: "1'he committees shall serve until the completion of the work for
which they were appointed.
ARTICLE. VIII: METHOD OF AMENDING THE BY -LAWS
Section 1: 'These by -laws may be revised by simple majority vote of members
present at any regular meeting of the Board at which a quorum is
present, provided notice of the proposed amendment and the
wording thereof has been given at the last meeting preceding the
regular meeting and provided that such changes do not change the
structure of the organization in such a way that the Regional
Library would lose its not - for -profit status.
ATX)PTED: December 16,1992
!AMENDED: April -1; 1998
9/98
12
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Applicant Interest Listing
Hyconeechee Regional Library
Mr. Paul Parker
5206 Woods End Ln
Hillsborough NC 27278
Skills:
Day Phone: 919- 942 -0080
Evening Phone:
FAX:
E -mail:
Also Serves On:
by Board Name and by Applicant Name
Contact Person: Lucinda Munger, Director
Contact Phone: 919 - 245 -2528
Sex:
Male
Race:
Caucasian
Township:
Bingham
Date Applied:
06/28/2009
Mr. Jeffrey L. Schmitt
Day Phone:
919- 732 -9852
Sex:
Male
2101 Schley Road
Evening Phone:
919 - 732 -9852
RaCe:
Caucasian
Hurdle Mills NC 27541
FAX:
Township:
Cedar Grove
E -mail:
calaverasQaembargmail.com
Date Applied:
10/02/2001
Skills: Financial Planner
Also Serves On:
Orange County Board of Adjustment
Also Serves On:
Orange County Planning Board
Skills: Former Library Serives Taskforce Mem
Also Serves On:
Orange County Board of Adjustment
Also Serves On:
Orange County Planning Board
Skills: PTA Board Member
Also Serves On:
Orange County Board of Adjustment
Also Serves On:
Orange County Planning Board
Tuesday, April 13, 2010 Page 1 of 1
14
Page 1 of 1
Paul Parker
Volunteer Application
Orange County Advisory Boards and Commissions
Name:
Name Called:
Home Address:
Phone: (Day)
Phone: (Evening)
Fax:
Email:
Place of Employment:
Job Title:
Mr. Paul Parker
5206 Woods End Ln
Hillsborough NC 27278
919- 942 -0080
Retired
Former University V.P.
Year of OC Residence:
Township of Residence: Bingham
Zone of Residence:
Sex: Male
Ethnic Background: Caucasian
Date of Birth: 2/5/1947
Boards /Commissions applied for:
Hyconeechee Regional Library
Work Experience:
Towson University, Towson, MD VP for Student Affairs Loyola University of Chicago,
Chicago, II Vp for Student Affairs Butler University, Indianapolis, IN VP for Student
Affairs University of Missouri - Kansas City, Kansas City, MO Assistant Dean of Students;
Director of Student Programs
Volunteer Experience:
Member, Board of Directors, OCIM, Hillsborough, NC Volunteer, Meals on Wheels,
Hillsborough, NC Volunteer, Hillsborough Public Library
Education:
University of Missouri - Kansas City ph.D /M.A. University of New Orleans B.A.
Other Comments:
Currently on OCIM's Board of Directors and Chair of the Finance Committee; Meals on
Wheels; Hillsborough Library, several other volunteer /community activites. STAFF
COMMENTS: Originally applied for Hyconeechee Regional Library 7/7/09. ADDRESS
VERIFICATION: 5206 Woods End Drive, Hillsborough is Bingham township, OC
jurisdiction.
This application was current on: 6/28/2009 Date Printed: 4/6/2010
15
Page 1 of 2
Jeffrey L. Schmitt
Volunteer Application
Orange County Advisory Boards and Commissions
Name:
Name Called:
Home Address:
Phone: (Day)
Phone: (Evening)
Fax:
Email:
Place of Employment:
Job Title:
Year of OC Residence:
Township of Residence:
Zone of Residence:
Sex:
Ethnic Background:
Date of Birth:
Mr. Jeffrey L. Schmitt
2101 Schley Road
Hurdle Mills NC 27541
919- 732 -9852
919- 732 -9852
calaveras@embargmail.com
Retired
volunteer junkie
1996
Cedar Grove
At -Large
Male
Caucasian
2/17/1946
Boards /Commissions applied for:
Hyconeechee Regional Library
Economic Development Commission
Work Experience:
Updated 11/16/2004- Retired executive with the formaer GTE Corp. (presently Verizon),
27 years experience in various managerial capacities leading to vice - presidential
positions in finance, regulatory and government affairs, sales and operations. Served 4
years in USMC leaving with the rank of
captain. [25 years
with GTE Corp. executive management positions in fincance, marketing, pricing,
government, and investor relations and a wide range of special projects including
acquisitions restructuring and reorganization.]
Volunteer Experience:
Updated 11/16/2004- Orange County Parks and Rec. Advisory Board, two terms, one as
Chairperson; current member of the Orange County Board of Adjustment. Current
President of the Orange /Durham Cattleman's Association. Organizer and Founder of the
Toys for Tots program in Orange County (program in its 10th year having provided tens
of thousands of toys to the needy and underpriveledged children of the County) Member
of advisory group to Orange County School Board Task Force. Chairman of the Finance
Committee of Hillsborough United Methodist Church. Served as member of the County
Library Sevices Task Force. Member and Vice President and Director of the Cedar
Grove Ruitain Club, member of the American Legion. Current President of Hillsborough
UMC Men's Group. Former member of the OCIM Board of Directors and Chair of the
16
Page 2 of 2 Jeffrey L. Schmitt
Finance Committee. Volunteer with Habitat for Humanity. Most important and
rewarding, five year volunteer with Vickie Mattison's first grade class assisting with
reading
development.
[Parks and Recreation Advisory Board (former Chair); Cedar Grove Ruritan Club (former
VP and Director); American Legion; Marine Corps League; OCIM (Orange Congregations
in Missions) Chairman, Finance Committee; Volunteer, Pathways Elementary, Mrs.
Vickie Mattison's class; Hillsborough United Methodist Church (Chair, Annual Blood
Drive, Coordinator, Duke University volunteer project); Int Gov't Parks and Rec. Board;
Orange County Schools Funding task force and the Coordinator of Orange County Toys
for Tots.]
Education:
West Virginia University, 68 BS Accounting and Finance
Other Comments:
Good Organizational and leadership skills, enjoy working in a team environment,
dedicated to the advancement of Orange County. [Team Player, interested in making
Orange County a better place to live. ] Libraries are a principle public venue of
continuing education that deserve the full financial, staffing and volunteer support of
government and private enterprise. STAFF NOTES:Renewed application on 2/24/2009
for Hyconeechee Regional Library. Renewed application on 1/11/2006 for HSAC rep
from Co -Op Extention . Renewed application 11/16/2004 for Orange County Planning
Board. Renewed app. for Library Services Task Force (Reconvened 2004) 2/22/04.
Renewed app. 10/30/2000 for OCPB. Renewed app. 03/04/1999. Appointed by Orange
County Recreation and Parks Adv. Council to IP Work Group, 10/00. Board(s) app. for:
O/C Planning Bd., Rec. & Parks Adv. Council. ADDRESS VERIFICATION: 2101 Schley
Rd is in Orange County in Cedar Grove township.
This application was current on: 10/2/2001 Date Printed: 4/6/2010