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11INUTES 1
ORANGE COUNTY BOARD OF COMMISSIONERS
June 21, 1983
The Orange County Board of Commissioners met in regular session on Tuesday,
June 21, 1983 at 7:30 P.M. in the Courtroom of the Old Post Office Building,
Chapel Hill, North Carolina.
Commissioners Present; Richard E. Whitted, Chair, and Commissioners Ben
Lloyd, Shirley E. Marshall, Norman Walker and Don Willhoit.
A. 13DAR COMp'1=
Commissioner Whitted recommended that agenda item D-1 (1983-1984 Budget) be
moved as the last item on the agenda.
PUBLIC BEARING (see page _ of this book)
Marvin Collins, Planning Director made the presentation. The purpose of
the .public hearing is to consider renaming a section of Poythress Road,
Damascus Church Road and that section of the road that extends. from Poythress
Road to the Chatham County line, to Meacham Road, consistent with the Chatham
County name, Meacham, for this road. Residents have experienced problems in
reporting fire and rescue calls and fire and rescue personnel still respond to
Damascus Church Road. A valid petition has been presented from residents.
Commissioner Whitted asked for questions from the audience.
Worth Johnson, a member of the community spoke in favor of the issue.
There being no other comments from the audience, Commissioner Whitted
adjourned the public hearing.
Commissioner Willhoit moved, seconded by Commissioner Marshall to approve
the road name changes, changing Poythress Road to Damascus Church Road, and
Damascus Church Road to Meacham as described. VOTE; Ayes, 5; Noes, 0.
B. ZUnTENCE-COMMENTS
1• ' ' $��S�jij THE �RINTEj) AGENDA
Commissioner Whitted deleted Item D-7 and Item C.
Commissioner Willhoit added the Efland Estate Sewer problem to the agenda.
Adele Thomas noted the desire to speak on Item D-4.
2. �BT �.�a(2T�.
There were no comments.
D-2 Budght Amendments (see page for these amendments)
Commissioner Marshall moved, seconded by Commissioner Willhoit to approve
the proposed budget amendment for Little River Fire District. VOTE; Ayes, 5;
Noes, 0.
D-4 NCACC Policy Statement 90 Tax4tiDn--anL-Zjn&nra
Commissioner Willhoit noted that the increasing need for sources of revenue
and funding will be considered at the August meeting of the NCACC. Concepts of
this draft policy statement were derived from the resolution submitted by this
Board for the August, 1982 NCACC meeting and were incorporated into the
Association's Policy Statement at the December, 1982 meeting. A copy of the
resolution is attached.
Ms. Adele Thomas commented on General Assembly policy as it relates to
property taxes. '
D-5 Eszc 1QD SD 1 'fin
Commissioner Walker moved, seconded by Commissioner Marshall to approve a
resolution authorizing the use of the Sheriff's office to serve Executions for
the Department of Revenue. VOTE: Ayes, 5; Noes, 0.
D-6 Resolutipns f�r�&ribll�] �T��C Confere
ATn ra�.,i„�-;nna Karl vat. haan nrcnarar3_ .
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D-8 Housing Rehatai� +ta��D17 _CDntract award (see page —_of this book)
Commissioner Marshall moved, seconded by Commissioner Whitted to approve
the following Housing Rehabilitation Contracts:
�� C�ntrL nl4�A�
5 Torain Street McDuffie Construction $11,325.00
7 Torain Street Samuel English $10,470.00
33 Torain Street Norvia Brooks $10,420.00
60 Hill Street Dwight Ragland, $ 7,650.00
VOTE: Ayes, 5; Noes, 0.
D-9pointments
By consensus, the Board tabled the appointment to the ABC Board until July
5, 1983 when they had agreed to consider all necessary appointments.
Etland Estate SeWer
Commissioner willhait noted that alternatives providing relief from septic
tank failures in Efland Estates had been considered. One consideration has
been to combine the treatment needs of Efland-Cheeks School with this project.
With the failure of the plant at the school, now would be an opportune time for
consideration of this alternative.
He said he had heard rumors that the Orange County School Board and the
town of Hillsborough were considering extending a sewer line to the school.
Commissioner Willhoit suggested that a meeting be called with those two units
to clarify the proposal. The meeting with the Hillsborough Commissioners and
the Orange County School Board was set for Thursday night, June 23, 1983.
The Board discussed briefly, HB 1123 (Consolidation of Schools) , HB 1163
(Rural Fire District Taxes) , and SB 15 (Limit School Administration Fund) . SB
15 was opposed.
D-1 1983-1984 Budget
Ken Thompson, County Manager noted that an estimated $1,764,000 will be
unspent at year end without Carol Woods. The County Manager noted that
$560,000 of that amount was excess and available for appropriation, resulting
in a $1,204,000 unappropriated fund balance. The remaining undesignated
reserve is 6.6% of recommended general fund budget, or 3.4 weeks of
expenditure. During the first four months of fiscal year 1983-1984 it is
expected that Orange County will spend $1,738,000 more than it will receive,
which points out the need for maintaining an adequate working capital. There
was a meeting with the ABC Board in which Chairman Whitted requested that the
suggested reduction in distribution of ABC revenues to Orange County be
restored in whole or in part. Any recovery could be used for mark up list
items. If the Board asks for $100,000 more from. the ABC Board, then $164,000
becomes available for mark up items. If the Board requests $200,000 from the
ABC, then $264,000 becomes available. Final mark-up items (not on the previous
list) have to do with the Public Defenders Office space rental, which will
become a mandatory expenditure by the County - this decision was not known as
of the time of the recommended budget's presentation to the Board of
Commissioners. It is estimated that it could run as high as $10,000 to provide
for the rental space. Another item considered was the possibility that there
will be an added expenditure to the County of $2,700 in Orange County's
contribution to the Economic Development Commission. This will circumvent if
Mebane's participation amount is reduced, which is a possible alternative to
funding the Mebane Library or the Mebane Recreation Program.
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A third possible addition is the position of a relief dispatcher for the
emergency services department to allow back-up coverage for lunch breaks,
sickness and vacation periods of the existing dispatchers.
Mr. Thompson stated that the Dogwood Acres Sanitary District tax levy can
be set at 1-1/4 cents per hundred dollars evaluation, to finish out the payment
of principal and interest. In the case of the New Hope Fire District, proposal
is made to raise the district tax from 3-1/2 cent to 4 cents to replace the
engine on a tanker and other expenses. If the Board considers relieving some
of the Mebane cost on the Economic Development Commission in lieu of support
for the library and recreation, then the $556 could be dropped from the
recommended budget. Based on the refinement of revenue projections, an
additional $60,000 in revenue will be available in the coming year. Items in
the revised mark-up list have been incorporated.
Commissioner Willhoit presented a list of fourteen (14) proposed additions
to the Manager 's budget. He indicated that the changes do not require an
increased tax rate. The additions were: (1) $50,000 additional for the
Sheriff's Department distributed as follows: $3,000 to the County Capital Fund
for additional highway patrol vehicles to be purchased in January. Two
vehicles are already included in the county's capital fund and the remaining
$47,000 will go for other items requested by the Sheriff, the largest amount of
which will be for mileage; (2) $50,000 for Orange Enterprises, which will be
budgeted in the Orange County Capital Fund. Allocation will be contingent upon
commitment of other funds sufficient to ensure completion of the property
acquisition project; (3) $200,000 is for school capital to be divided equally
between the two school systems; (4) $12,000 will be for voting machines; (5)
$4,600 for the Dispute Settlement Center; (6) $1,500 for the women's Health
Center; (7) $1,000 for Battered Women's Coalition; (8) $1,050 for Rape Crisis;
(9) $14,500 for an additional Protective Service Worker; (10) $8,000 for the
township listers that are not included in the County Manager's recommendations;
(11) $9,000 for an electrical inspector; (12) $5,400 for two planning interns;
(13) $1,000 for rent for the public defenders' office space and (14) $14,172
for a relief dispatcher, making the total $381,222. Proposed revenue changes
to balance these encumbrances are $207,000 in back taxes from Carol Woods;
$57,000 for Carol Woods in the 1983-1984 tax year; $9,000 increase in
electrical inspection fees; $60,000 increased revenue projection; and $100,000
decrease in the ABC funds which in the Manager's budget is $500,000, thus
requesting $400,000 for the 1983-1984 fiscal year; increase in bottle tax is 5
cent, which is going in the June 9 House revenue package -- not sure of status,
but could provide $40,000 additional revenue to the County.
The increase in sales tax receipts is estimated at $40,000 which is in
addition to the $60,000 in other increased revenue, giving a total increase in
revenue of $313,000 requiring an additional appropriation from the undesignated
fund balance of $68,222.
The County Manager noted that this would be taking more than the
recommended appropriation.
Commissioner Whitted stated that relative to the ABC System and the fund
balance, there is a need to understand the implications of what was planned in
regards to the necessary funds in the budget to purchase the land. Mr. Gobbel
noted that based on Commissioner Willhoit's proposal of $100,000, the
construction of the building will be postponed by six months, but this will not
stop the program completely.
Bottle tax now is earmarked for educational rehabilitation. There is a
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need to be sure that the 5 cent bottle tax increase bill passes in the form as
written so that the flexibility to use the $40,000 is there.
Commissioner Willhoit noted that the $200,000 increase in school capital
should be considered as a one-time addition and not as the starting point for
next year's appropriation.
Wallace Harding, Finance Director stated that the increased revenue
projection of $60,000 does not include the local option sales taxes for revenue
estimate increase in Item 7. The $60,000 is primarily charges for services,
such as Register of Deeds, not sales taxes.
Commissioner Whitted estimated that the fund balance as of June 30, 1983
will be 1,800,000, and $560,000 has already been recommended in the Manager's
budget. The County Manager added, that the revised revenue estimates will be
an addition and that 6.6% of the budget is 1.2 million. The local government
commission calls for 8.0%. Mr. Thompson stated that this is plotted by month
in the cumulative period which is to be covered by the undesignated reserves.
Mr. Harding noted the year was started with $1,194,795, undesignated, and
$100,000 is presently in contingency. The only expense taken from the
contingency. fund was for the computer purchase and the sanitation truck. The
year will end with $25,000 and was started with $100,000.
Commissioner Whitted noted that presently the fund balance has been used.
Ken Thompson noted that the actual cash flow has been projected, and
excludes what might be done in rescheduling capital projects. It is perceived
that in the fourth month of next year's budget (not the coming year, but the
year thereafter) , the cash needs will be short if what's recommended in the
appropriated undesignated fund balance is overextended.
The County Manager noted that at the end of the year, payments on the jail
will still be made, and this will not be available in the coming year as a
fallback cash amount to rely on to meet cash needs.
Wallace Harding noted that another unusual item occurring last year was
that only 94% of the appropriations was spent, and it was estimated that 98% be
spent, based on actual end-of-year figures on expenditures.
Commissioner Willhoit noted that the increase of $40,000 in sales tax is
based on the sales tax revenue for the current year, estimated at $2.105
million. The budget for next year is based on $2.250 million, which is based
on a 7% increase in sales tax. Wallace Harding stated that he would be
comfortable with the $40,000, but not that plus the addition out of the fund
balance.
Commissioner Willhoit stated that the additional $40,000 would project an
8.9% increase in sales tax revenue compared with the 7% projected growth rate
that the State recommended.
Commissioner Lloyd noted the request for Orange Industries is for $50,000
and $110,000 is needed to purchase the building and another $110,000 is needed
for renovations and furnishings. He noted that nothing mentioned has exceeded
what is necessary for support of Orange Industries.
Commissioner Whitted stated that if there were no objections, $50,000 will
come out of the County's capital fund. He noted that if approved, the $50,000
provision will be in the County capital fund, and can then be appropriated as
necessary.
Commissioner Llcyd noted that another problem was the issue of legal fees
and the need for a full-time attorney to serve the needs of the County.
Commissioner WhittEd stated that he was not opposed to a study being done and
being brought back to the Board relative to the hiring of a full-time attorney.
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There was some discussion for an additional worker for the Department of
Social Services at $14,500.
Bonner Gifford, Chairman of the Board for the Fire Department clarified the
need for equipment as proposed, and he noted that there is too big a dependence
on the Chapel Hill Fire Department for their resources.
Commissioner Whitted stated that the two Fire Chiefs have met and decided
they would prefer the funds for the air truck came out of the general fund
rather than the fire tax fund.
Commissioner Whitted asked for added discussion relating to the markup
list. He noted that there should be some discussion about the long-term
capital for schools. He stated that the long range programs cannot be funded
this year. It was clarified that the additional $200,000 for school capital
would be divided equally beeween the two systems.
Commissioner Whitted stated that if a cash flow problem occurs in the fall
of 1983, the release of capital funds can be scheduled to solve this problem.
Commissioner Whitted stated that a public hearing was scheduled for Monday,
June 27, 1983 in the county's Superior Courtroom in Hillsborough. .Items on the
agenda will include a rezoning request, the airport issue and the 1983--1984
budget.
With no further business to come before the Board, the meeting was
adjourned.
Richard E. Whitted, Chair
Beverly A. Blythe, Clerk
APPRovED 4/2/84
i
c Lk-CE CaU-r-.1M U U 4
rto.. tw_ 3 .
ri1C, ryaar, June 21, 1983
SubjeC�: Road Name Changes - Damascus Church Road and Poythress Road
Planning PUbLC H°. eZZ;: des 2r
L
A=ChMnt:(S) Petition of property Tnf4 Cr' `��� Marvin Collins
owners; map
• PSl=21-- N=bar: 732-8181 Ext. 346
Public Hearing to receive citizen input on changing the following road names:
(1) Poythress Road from existing Damascus Church Road (SR 1940)
to Smith Level Road (SR 1919) - proposed change to Damascus
Church Road.
(2) SR 1939 (Southern portion of existing Poythress Road) from
Damascus Church Road (SR 1940) to Chatham County Line -
proposed change to Meacham Road.
NEED: In March of 1980, the Board of County Commissioners named the northern portion
of Damascus Church Road to Poythress Road based on the recommendation of the
Road Naming Advisory Committee (RONAC). The recommendation of RONAC was based
on the section number designation and visual inspection of county maps rather
than an on-site inspection.
Subsequently, fire and emergency personnel experienced difficulty in responding
to calls for assistance because local'residents still referred to that section
of road as Damascus Church Road rather than the new Poythress Road. . Local
residents became concerned and submitted a petition to RONAC, requesting that
the name be changed back to Damascus Church Road.
Zn July of 1982, RONAC recommended changing the-northern portion of Poythress
Road back to Damascus Church Road and naming the southern portion of Poythress
Road to Meachum Road to match up with the name assigned to the same-road in
Chatham County. RONAC suggested holding off on a public hearing until other
road name changes were requested and several could be considered at one time.
Changing the road names as proposed would address the concerns of local
residents as well as resolve those problems being experienced by fire and
emergency personnel.
2COb2=ATION: The Planning Department Staff recommends approval of the road name change.
" JL '006
Date Issue: ��t/�$2 Date Rec'vd by RONAC: r
ROAD NAME PETITION
To the Orange County Board of Commissioners:
psyr��
We,. the undersigned, request the Board to consider naming the road,
identified on the official Orange County Road Map, prepared by N.C. Department
of Transportation, as S.R. number M1 in C H A AFL—p/LL
(Number) (Name)
Township(s), in 50W OeAA16C Fire District(s), and running W�$
N e) (Direction)
from S.R. number 9. and terminating at S.R. 1440 the
(Number) (Number)
following- name:* SCUS Q LbA17
SIGNEES Address Tax Block Lot
jag?
/p
ore 7'
3- 3
5• '('���.EA]- Ca� '� t�Z a !rrI ZIAW
4ge 11A
12. ,1p
14-• r t,-r. r�t h�a. ��7�1�u�;3 7T"t
� � _ i ► �. z
*Note: 1_ Only names which conform to the road naming policies and principles
(attachment) adopted by the Board shall be considered for adoption.
2- Eligib"ty to request consideration of a road name shall be limited
to individuals and organizations who own property which fronts on the
road in question.
3- A petition must be signed by a minimum of 51% of those who own property
facing the road in question, in order to be considered valid.
ROAD NAME PETITION 45, 006
SIGNEES Address Tax Map.# Block Lot
is. �� �5 ( Z-0
19. V��4+Q(� 1. •�° �-/ r 'S 12-0
22.
"v�� ,2.. C. Ct�..t.�•�. �-�• '.' /tea
23.
24. may - �- 3 ."L z
2T -
4 �
trT
vz
29. / •r
31. ✓ Ct,5
1 c ry-\ ti 3 P-,
-32. c��p ... .
34. ` �
35.
n
39.
41.
-._.�'-� may'. ":"` �1"'��,_.��-- ��.�✓���.�7-a � l� � - �
46.
47.
48.
49.
50.
' •�5E 027
'Bryant Roberts
Tgrain Street ;G: _ :.7� 12,514.00
9.50 COST -EST IMATv:
1.
128100.00 _.
2.
3 F 13,360.00 —
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Robert Wilson _
.:.e o: Bid Oxen' 3:00 p.m.
:a:� o` Bid Owing: ,June 9, 1983 i
5Y: Roxanne Warren
i
.................r................... .............
r..rer.....r I
- _ACCevt=_b1e Bid: 11 ,325.00
j =5�
s i?tec
'count: NSA
. r: McOuffie Construction
r,C.o
Rt. 4 Box 402, Hillsborough, N.C.
; -:7
i
732-6901
Community Development's contribution towards the rehabilitation of this
dwelling unit will be $6,000.00.
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4�,
029
RESULTS OF B'.7 OPENING
Bryant Roberts _ APPLiI,.T CN., PItf.:rfR •7-
-�Rcc Torain Street COST ,5, rr•,IAT�: 8,995.00
OVER U1:D�= _COST ESTIh1ITE.
Et;T:GE Or BIO 0 14.09
-_CK ONE: JOB MO � JOG r'E OT(:,T_D !_----i
COMPANY 3:D P,I.1OUNT
1. Samuel English 10,470.00 -_
2. William King ' - 11.6ggi00
3. Gates Cons 11
Sids opened by: Robert Wilson
7icz of Bid Opening: y 3:00 p.m. .
A. Oate of.Bid Opening: April 11, 1983___
witnessed by: Albert Kittrell
- •.++rr.orrra•araerav: r.yr....r.•vrr.r•........•....r.re rcr r.r+rr.rrr•rretrrr+r
_. :est acceptable Bid: 109470.00 -_
';o*.iated. amount: NA
.-n tractor: Samuel_ English
MI A,r.;c
Rt. 1 Box 16 /E' fl-_and N.C. 27243
563-1292
PHOI:E ':U,'-,BER
::VENTS: Community Development's contribution towards the rehabilitation of this
dwelling unit will be $6,000.00
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=u omitted by: �C/ / 1 C4Z-C4?" — DATE:
.id Approved by:
Droceed Order: Issued ' I riot Essued �-
_C",!EII T S
p
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Norvia Brooks
Torain Street _ :1.,ATE- 10,42` ao
73 "0. _.D8 .._ _COST EST:FI AT; ••`
JOB 5;0
•?PA
1.
McDLIffig
Gates Construction 11 PaL00_,�- ...
Frank Griffin & Associates' _ _11,170.00
Robert Wilson
Sid opening: 3:00 p.m.
^a:e o. Bid Gaenin7: June 9, 19$3
ressed by: Roxanne Warren
•• .•..vv•..••...+...............r.............•...v.... ..... ..r•rh...••rrrrrrr rr
_sc Acceptable Bi�. 10,420.00
McDuffie Construction
Rt. 4 Box 402, Hillsborough,
I
732-6901 .
^,Proved yy: — I
._ead prder: :ssue� ' _ mot ss�,.:c j J
14
030
=cSU!TS -3 EN!ING.
Dwight Ragland
:Gr; NUr•I6_K 60 ,
cSS. Will Street _ rr_ _ %•T: 6,698.00
n= !p Qti R 12.44 D, COST cST!Ml T-
1. McDuffie Construction
2. Gates Construction ? CQQ-
3. Frank Griffin & Associates 7 9
_.ds a:erred ly 7,650.00
-ime of aid Open i ng: 3:00 p.m.
;, , o; 3;d Open; June 9, 1983
_
witnessed Roxanne Warren
.. ••-•ae•••
........................a................... .......r. .r.....rrrrr
ast Accedtable aid: 7,650.00
-_c:iated Amount: Y NSA
_ractor: Gates Construction
Rt. 1 Sox 8, Snow_Camp, N,C.
w` _
376-6597
by: N J e'"'l��T _—DATE:;proved b}+:
'
_zead Order: tssuee I ACC i55uCC�
.'n
"�.'- - _ �.��ti• '3..�`_.%�'�.aC - � - :r.,: •> t'c.�+mss-.r•" �»��,L
ORANGE COUNT
PROPOSED
1982-83 BUDGET AHNDMM
.Thd 1982-83 Budget Ordinance of Orange County as etdopted on June 22,
1982, and subsequently amended, is hereby amended as follows-
Fire Districts:
Appropriation:
Little River Fire District - Remittance to District $16,000.'
Soutce:
Fund Balance s
Appropriated . - 16 000.
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1 To budget for request for funds to be transferred from Unappropriated Fund
Balance to Appropriated Fuad Balance for purchase of first attack fire truck.
'i
Adopted this day of , 1983.
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