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Home My WebLink AboutORD-2007-013 - Ordinance approving Budget Amendment # 12 for FY 2006-07 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 15, 2007 Action Agenda Item No. ~ ~ SUBJECT: Budget Amendment #12 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT (S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary Attachment 3. Commissioners Contingency Status Report Attachment 4. A. L. Stanback Middle School Capital Project Ordinance Attachment 5. Emergency Preparedness Improvements School Capital Project Ordinance INFORMATION CONTACT: Donna Coffey, (919) 245-2151 PURPOSE: To approve budget and school capital project ordinance amendments for fiscal year 2006-07. BACKGROUND: Department of Social Services The Department of Social Services has received notification from the State of additional funds for the current fiscal year for the Department's Transportation program. The additional funds, which reimburse the Department for transporting foster care children and Medicaid clients, total $135,895. These additional funds bring the current budget for this program to $215,895 for FY 2006-07. This budget amendment provides for the receipt of these funds. (Attachment 1, column#1) Emergency Management Services 2. At its April 24, 2007 meeting, the Board of County Commissioners approved new fees for the Department of Emergency Management Services to provide special events coverage. The chart below outlines the proposed fees. Description Fee Prior to Commissioner Last March 10, 2007 Approved Fee Revision Effective March Prior to 10, 2007 March 10, 2007 dditional Emergency Medical $30.00/hour $40.00/hour 2005 Technician EMT Standb 3 hour minimum 3 hour minimum Paramedic Standby $75.00/hour $55.00/hour 2005 3 hour minimum 3 hour minimum mbulance Standby w/ 2 $g0.00/hour $90.00/hour Emergency Medical Technicians (3 hour minimum) (3 hour minimum) 2005 EMTs Ambulance Standby w/ 1 $100.00/hour Paramedic and 1 Emergency N/A (3 hour minimum) New fee Medical Technician EMT Telecommunicator Standby $40.00/hour $40.00/hour 2005 3 hour minimum 3 hour minimum Clerical Staff Standby $20.00/hour $20.00/hour 2005 3 hour minimum 3 hour minimum Emergency Medical Senior $40.00/hour $40.00/hour 2005 Officer Standb 3 hour minimum 3 hour minimum Emergency Medical Services $85.00lhour $85.00/hour 2005 Ph sician Standb 3 hour minimum 3 hour minimum This budget amendment amends the County Fee Schedule, effective March 10, 2007. Non-Departmental 3. At its April 24, 2007 meeting, the Board of County Commissioners approved a contract for a feasibility study for an agriculture products regional value-added processing center. The total cost of the feasibility study is $15,000. This budget amendment provides for an appropriation of $5,500 from Commissioner Contingency as well as for the receipt of additional funds for $9,500 from local partners to fund the study. With this appropriation, $6,833 remains in Commissioner Contingency for FY 2006-07. (See Attachment 3, Commissioner Contingency Status Report) Public Works 4. Effective November 17, 2006, the Management Analyst position, which is a position shared by the Public Works Department and the County Manager's Office, transitioned from working in Public Works to the Manager's Office. This budget amendment provides for the transfer of funds budgeted for salary and benefits for this position in the current year original budget from Public Works (General Services function) to the County Manager's Office (Governing and Management function). (See Attachment 1, column#4) 3 Reserves and Operational Savings Distribution 5. During the budget approval process last spring, the Board budgeted for savings in personnel services from a 120-day hiring delay to be realized throughout the year. This budget amendment allocates $1,215,497 to various County departments to distribute for .budget savings generated by the 120-day hiring delay of vacant non-critical County positions. (See Attachment 1, column #5) 6. This budget amendment distributes $25,000 from the Equity Retention Fund to various County departments to cover salary adjustments approved by the Manager throughout the year to address equitable salary relationships among employees and to support retention. (See Attachment 1, column #6) Reserve for Senior Center Operations 7. During the Budget approval process for FY 2006-07, the Board of County Commissioners approved a budgeted reserve totaling $28,650 for the opening of the senior centers. At its April 10, 2007 meeting, the Commissioners approved personnel and operating costs associated. with the opening of the Seymour Senior Center in Chapel Hill. This budget amendment allocates $28,650 to the Department on Aging and the Public Works Department to help cover the costs for FY 2006-07. The planned opening date for the Seymour Senior Center is May 10, 2007. (See Attachment 1, column #7). Orange County School Capital Projects 8. At its September 12, 2006 meeting, the Board of County Commissioners approved pay-as- you-go School and County capital project ordinances for FY 2006-07. There were two Orange County School pay-as-you-go project ordinances inadvertently omitted from the package presented to the Board. The transfer of pay-as-you-go funding from the County's General Fund to the School Capital fund, approved as part of the budget ordinance adopted by the Board on June 27, 2006, included funding for these two projects. This amendment provides for the formal approval of capital project ordinances for A. L. Stanback Middle School-and Emergency Preparedness Improvements . (See Attachment 4, A. L. Stanback Middle School Capital Project Ordinance, and Attachment 5, Emergency Preparedness Improvements School Capital Project Ordinance) Library Services 9. The Orange County Library has received notification from the North Carolina Department of Cultural Resources of additional reallocated State Aid funds totaling $6,771 for this fiscal year. These additional funds bring the current budget for State Aid revenue to $134,017. This budget amendment provides for the receipt of these additional funds. FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve the attached budget and school capital project ordinance amendments. . 0 Yf . .. E $$ 'a d a y e 5 ,_ y ~ $~ . a g fi g~g~ ~ d- agge ~~ a~~~s ' gg ~E ¢ 8R¢~E e4iE #E F ~ ¢¢ ~ ~ . ~" $ $$E$€ E ~ , 'p , $ ~sY[;~pByd i ~ E $~~ Z¢6 3 6 • ~~ ~~ 'S n n .N k E Y ~ a ' 0 ' pp yy '¢§e $$'' $Y { . . ~ ~ ~ e `~ a pp 3 Zj @$ gsg 4 ~ $E5 69 . . yyp ~ ~~~Ed;~S$ i d S 8 6. p ~8~~ ~ ~~~ ~ E ..1 g S S Es ~~~ 5g ~ E p ~e~p1i .M ~aaE~$ $gs ¢ `a ~ $. W ~ ° p~~59 .~ 2 ~ S F. SS p5$ $q ~ B Cp. S:E $ $ gg g ~F . ~ ~ _. s pp~pp da4 ~ ~ ~ ^ 5 H8 .8 E C. . C d E d ~ "[j : F S € p 5~Eg ;~~ ~ ~~ ~ ~ 8 £ Fds §~p :~ 3 W ~ E#F i~ F~ ; ~$ ~ S s~a ;a~ e Year-To-Date Budget Summary Fiscal Year 2006-07 General Fund Budget Summary Ori final General Fund Bud et $163,473,184 Additional Revenue Received Through Budget mendment #12 Ma 15, 2007 Grant Funds $772,281 Non Grant Funds $1,050,169 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Ex enditures $1,406,650 Total Amended General Fund Budget $188,702,284 Dollar Change in 2006-07 Approved General Fund Budget $3,229,100 Change in 2006-07 Approved General Fund Budget 1.98% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 773.836 Original Approved Other Funds Fuil Time Equivalent Positions 69.300 Additional Positions Approved Mid-Year 0.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2006-07 843.138 Attachment 2 O Status of Cotmnissionets Contingency Account Fiacal Year 2006-07 Attachment 3 Comments $35,000 Approved 7/01/06 ($15,000) (BOA #3 for BOCC District Elections Education Process) ($1,917) (BOA # 6 for Contribution to Upper Neuse Rivet Basin Association) ($1,750) (BOA #7 for tecognidon celebration of the volunteer fire and rescue departments and ham radio operators) ($4,000) (BOA #11 to cover consultant costs related to developing a Service Needs Plan for Orange County Public Libraries) (BOA #12 to cover approved contract for a feasibility study for an agriculture products ($5,500) regional value-added processing center Remaining Contingency $6,833 A. L. Stanback Middle School Orange County Schools Capital Project Ordinance ATTACIl1VI~NT 4 O Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter. 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to construct improvements and renovations to A. L. Stanback Middle School including support column reinforcement, mechanical room ventilation, science labs, and erosion control. Proceeds from the Schools' share of pay-as- you-go capital funds finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete.this project: Through FY 2005-06 FY 2006-07 Through FY 2006-07 Sales Talc $0 $90,000 $90,000 Impact Fees $0 $0 $0 PSBF $0 $0 $0 1997 Bond Funds $0 $0 $0 Other $0 $0 $0 Total Funding $0 $90,000 $90,000 Section 4. The following amount is appropriated for this project: Through FY 2005-06 FY 2006-07 Through FY 2006-07 Plannin Arch/En in $0 $0 $0 I,and/Assoc Fees $0 $0 $0 Construction $0 $90,000 $90,000 E ui ment/Fumishin s $0 $0 $0 Other $0 $0 $0 Total Cost $0 $90,000 $90,000 Section 5. This ordinance supersedes all previous A.L. Stanback Middle School Capital Project Ordinances for the Orange County Schools System. Section 6. This ordinance shall remain in effect until June 30, 2007. Adopted this 15th day of May 2007. Emergency Preparedness Improvements Orange County Schools Capital Project Ordinance ATTACHMENT 5 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to prepare district facilities for emergency management including fire alarm systems, fire extinguisher certification, increased security, and backup power. Proceeds from the Schools' share ofpay-as-you-go capital funds finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 2005-06 FY 2006-07 Through FY 2006-07 Sales Tax $0 $163,000 $163,000 Impact Fees $0 $0 $0 PSBF $0 $0 $0 1997 Bond Funds $0 $0 $0 Other $0 $0 $0 Total Funding $0 $163,000 $163,000 Section 4. The following amount is appropriated for this project: Through FY 2005-06 FY 2006-07 Through FY 2006-07 Plannin Arch/En in $0 $0 $0 I.and/Assoc Fees $0 $0 $0 Construction $0 $0 $0 ui ment/Fumishin s $0 . $163,000 $163,000 Other $0 $0 $0 Total Cost $0 $163,000 $163,000 Section 5. This ordinance supersedes all previous Emergency Preparedness Improvements Capital Project Ordinances for the Orange County Schools System. Section 6. This ordinance shall remain in effect until June 30, 2007. Adopted this 15th day of May 2007. C~ ~G - ~ODy'r ~Uiy s is- ~ ~ ~. ATTAC><IMENT 4 A. L. Stanback Middle School O Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section L The project authorized provides funds to construct improvements and renovations to A. L. Stanback Middle School including support column reinforcement, mechanical room ventilation, science labs, and erosion control. Proceeds from the Schools' share of pay-as- you-go capital funds finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 2005-06 FY 2006-07 Through FY 2006-07 Sales Tax $0 $90,000 $90,000 Impact Fees $0 $0 $0 PSBF $0 $0 $0 1997 Bond Funds $0 $0 $0 Other $0 $0 $0 Total Funding $0 $90,000 $90,000 Section 4. The following amount is appropriated for this project: Through FY 2005-06 FY 2006-07 Through FY 2006-07 Plannin ArchlEn ' $0 $0 $0 Land/Assoc Fees $0 $0 $0 Constmction $0 $90,000 $90,000 E ui ment/Furnishin s $0 $0 $0 Other $0 $0 $0 Total Cost $0 $90,000 $90,000 Section 5. This ordinance supersedes all previous A.L. Stanback Middle School Capital Project Ordinances for the Orange County Schools System. Section 6. This ordinance shall remain in effect until June 30, 2007. Adopted this 15th day of May 2007. ~ ~~ ` ~ ~~ ~~1~ /C'/~~o2.60'I A. L. Stanback Middle School Orange County Schools Capital Project Ordinance ATTAC);MENT 4 ~~ O Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to construct improvements and renovations to A. L. Stanback Middle School including support column reinforcement, mechanical room ventilation, science labs, and erosion control. Proceeds from the Schools' share of pay-as- you-go capital funds finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 2005-06 FY 2006-07 Through FY 2006-07 Sales Tax $0 $90,000 $90,000 Impact Fees $0 $0 $0 PSBF $0 $0 $0 1997 Bond Funds $0 $0 $0 Other $0 $0 $0 Total Funding $0 $90,000 $90,000 Section 4. The following amount is appropriated for this project: Through FY 2005-06 FY 2006-07 Through FY 2006-07 Plannin ArchlEn in $0 $0 $0 Land/Assoc Fees $0 $0 $0 Construction $0 $90,000 $90,000 E ui menVFurnishin s $0 $0 $0 Other $0 $0 $0 Total Cost $0 $90,000 $90 000 Section 5. This ordinance supersedes all previous A.L. Stanback Middle School Capital Project Ordinances for the Orange County Schools System. Section 6. This ordinance shall remain in effect until June 30, 2007. Adopted this 15th day of May 2007. ~.' The Board approved, and authorized the Chair to sign, the applications for Public School building Capital Funds and NC Education Lottery Proceeds, for the Chapel Hill-Carrboro City and Orange County Schools' share of debt service payment related to construction of Rashkis Elementary, Scroggs Elementary, Carrboro High, Cedar Ridge High, and Gravelly Middle schools. i. Budaet Amendment #12 The Board approved budget and school capital project ordinance amendments for fiscal year 2006-07 for Department of Social Services, Emergency Management Services, Non- Departmental, Public Works, Reserves and Operational Savings Distribution, Reserve for Senior Center Operations, Orange County School Capital Projects, and Library Services. L Bid Award: West Ten Soccer Field Construction and Irri ation Proeect The Board awarded a bid to Carolina Green Corporation for field construction and irrigation improvements at the West Ten Soccer Complex for an amount not to exceed $539,400; and authorized the Purchasing Director to execute paperwork as maybe required. VOTE ON CONSENT AGENDA: UNANIMOUS 5. Public Hearings-NONE 6. Regular Agenda a. Adoption of the Orange Countv Master Aging Plan• 2007 2011 The Board considered reviewing, modifying, and adopting the Orange County Master Aging Plan (MAP) update covering the period 2007-2011 that was presented to the BOCC on May 3, 2007. Pat Sprigg, Co-Chair of ahe Master Aging Plan Work Group, said that the work group was before the Board on May 3 at which time 18 months of work was presented. Tonight the task force is asking for approval of this plan. Chair Carey said that the Board received the report at the last meeting. Commissioner Nelson said that the plan was extraordinarily thorough. He said that later in this meeting, the Board will have ~a report on housing. He is concerned about housing costs throughout Orange County, and especially those on fixed incomes. He wants to put a plug in for affordable housing. He said that the least expensive house on the market in Chapel Hili is $450,000. Commissioner Jacobs thanked all who worked on the MAP and he wants to make sure to recognize Co-Chair Florence Soltys. He said that Orange County has a dedicated group of seniors. He and Commissioner Gordon served as representatives of the Board of County Commissioners on the Steering Committee. A motion was made by Commissioner Foushee, seconded by Commissioner Gordon to adopt the Orange County Master Aging Plan (MAP) update covering the period 2007-2011 that was presented to the BOCC on May 3, 2007. VOTE: UNANIMOUS b. Allocation of 2001 Countv Parks Bond Funds to Southern Community Park The Board considered appropriating $925,000 from the 2001 County Parks and Open Space Bond to the Town of Chapel Hill's Southern Community Park for the construction of three soccer fields. Dave Stancil said that Orange County has a long history of supporting this park in Chapel Hill financially. In the 1997 Parks and Open Space Bond, the County appropriated $1 million. In the 2001 Parks and Open Space Bond, the County also provided an additional $2 million for Southern Community Park. The Town has received construction bids for the project