HomeMy WebLinkAboutORD-2010-042 Fiscal Year 2009-2010 Budget Amendment #10~~f~-dole-- o4a
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 18, 2010
Action Agenda
Item No.
SUBJECT: Fiscal Year 2009-10 Budget Amendment #10 _
DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. Citizen Health Promotion
Program Grant Project
Ordinance
Attachment 4. Value-Added Processing
Center Capital Project
Ordinance
INFORMATION CONTACT:
Clarence Grier, (919) 245-2453
PURPOSE: To approve budget, grant and capital project ordinance amendments for Fiscal
Year 2009-10.
BACKGROUND:
Department of Environment, Agriculture, Parks and Recreation
1. The Parks and Recreation division has received a $5,000 donation from the Trailheads
Organization. This organization co-sponsored an event at the Little River Regional Park
in January 2010. The department will use these funds to offset future capital expenses
associated with Little River Park. (See Aftachmenf 1, column 1)
Economic Development
2. The Arts Commission has received notification of a decrease in the County's State Arts
Grant allocation totaling $1,778. This change, attributed to State budget cuts, will
decrease the amount available for state artist grants from $35,559 to $33,781 for the
remainder of the current fiscal year. (See Aftachmenf 1, Column 2)
Department on Aging
3. The Department on Aging's Senior Health Coordination Program has received additional
revenue for the following programs:
2
Wellness -Increased participation in wellness classes has generated fees totaling
$10,000. The department will use these funds to offset costs of course instructors
and materials.
Fit Feet Clinic -additional fees totaling $4,000 from increased participation in the
"Fit Feet" clinic. The additional revenue will provide for contracted services and
additional clinic supplies.
General Operation -United Way donation of $2,000, from the Friends of the
Seymour Center, for a blood pressure machine lease and other Wellness Program
expenses.
(See Attachment 1, column 3 and Attachment 3, Senior Citizen Health Promotion Grant
Project Ordinance.)
Economic Development (Value-Added Processing Center Capital Project Ordinance)
4. At its January 22, 2009 meeting, the Board of County Commissioners approved the
acceptance of two grant awards associated with the Piedmont Regional Value-Added-
Shared-Use Food and Agricultural Processing Center: (1) $479,000 form the Tobacco
Trust Fund Commission, and (2) $250,000 from the Golden Leaf Foundation. This
budget amendment provides for these grant funds in the attached capital project
ordinance. (See Attachment 4, Value-Added Processing Center Capital Project
Ordinance)
Board of Elections
5. The Orange County Board of Elections has received notification from the State Board of
Elections of the receipt of a grant award totaling $26,910 for the purchase of forty-five
(45) curbside assistance alert system at polling locations. This budget amendment
provides for the receipt of these funds for the above stated purpose. (See Attachment
1, column 4)
Emergency Services Department
6. At its April 20, 2010 meeting, the Board of County Commissioners approved funds of up
to $112,000 from the Emergency Services Reserve Capital Project to the Emergency
Services Department to update and improve the Public Safety Communications
Infrastructure. This amendment provides for the budgeting of these funds in the
department's Fiscal Year 2009-10 budget for the above stated purpose. (See
Attachment 1, column 5)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve budget, grant and capital project ordinance amendments for Fiscal Year 2009-10.
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4
Year-To-Date Budget Summary
Fiscal Year 2009-10
General Fund Budget Summary
Original General Fund Budget $177,589,039
Additional Revenue Received Through Budget
Amendment #10 (Ma 18, 2010
Grant Funds $521,824
Non Grant Funds $2,394,807
General Fund Fund Balance for
Anticipated Appropriations (i.e. Carry
Forwards) $3,313,754
General Fund Fund Balance Appropriated
to Cover Unanticipated Expenditures $152,509
Total Amended General Fund Budget $183,971,933
Dollar Change in 2009-10 Approved
General Fund Budget $6,382,894
Change in 2009-10 Approved General
Fund Budget 3.59%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 838.150
Original Approved Other Funds Full Time
Equivalent Positions 69.800
Additional Positions Approved Mid-Year 2.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2009-10 909.950
Notes:
1. Appropriation of $48,798 from the
GF liability account to set up the newly
established Spay(Neuter Fund (BOA
#i)
2. $50,000 FY 2006-09 carryfonvard to
replace two patrol cars (BOA #3)
3. $1,988,442 FY 2008-09 Carry
Forwards (BOA #6)
4. Encumbrance Carry Forwards of
$1,205,398 (as authorized by the
Annual Budget Ordinance)
5. Appropdation of $21,116 for
remaining FY 2008-09 Cant' forwards
1. $119,664 to add an additional staff
attorney position and unbudgeted legal
contrail fees for Geoff Gledhill (BOA
$23,517 for Bradshaw Quarry to
Hain open from September 21,
wary 2, 2010 (BOA #3)
3. $9,326 for Bradshaw Quarry to
remain open from January 3, 2010
through June 3D, 2010 (BOA #6)
4
BA #3 (October 20, 2009):
1) Staff Attorney (1.0 FTE) effective
January 4, 2010.
2) Deputy Taz Collector (1.0 FTE)
effective January 1, 2010.
o~~_ ar~jo- 043
Senior Citizen Health Promotion Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop
a comprehensive and coordinated County health promotion and disease prevention
program for citizens involving a partnership of public agencies, University Health
Affairs and private groups.
Section 2.The officers of the County are hereby directed to proceed with the grant project in
accordance with the mutual cooperation agreement between the County and the
University of North Carolina of Chapel Hill, as approved by the Board of County
Commissioners on June 30. 1997.
Section 3. The following revenue is anticipated to be available to complete this project:
Grant Funds (2008-09)
Fees for Service (2008-09}
Transfer from General Fund (2008-09)
Total FY2008-09 Revenue
Grant Funds (2009-10)
Fees for Service (2009-10)
Transfer from General Fund (2009-10)
Total FY 2009-10 Revenue
Total Revenue
Section 4. The following amount is appropriated for this project:
Hurrsan Services -Senior Citizen Health Promotion
$37,300
$94,900
$36,443
$168,643
$39,000
$66,200
$36,932
$142,132
$3I0, 775
$310,775
Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor
agency.
Section 6.Funds may be advanced from the General Fund for the purpose of making
payments due. Reimbursement requests should be made to the grantor agency in
an orderly and timely manner.
6
7
Section 7.Copies of this grant project ordinance shall be made available to the finance officer
for direction in carrying out this project.
Section 8.Positions authorized through this grant project ordinance include:
7.0 Full Time Equivalent Senior Public Health Educator
This position is authorized through June 30, 2010. Subsequent funding in future
years is contingent upon the availability of grant funds.
Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant
Project Ordinances.
Section10.This project, originally adopted May 2, 1994 and subsequently amended, is in
effect through June 30, 2010. _
Adopted this 18th day of May 2010.
oj~p-aol~- ~4~ $
Value-Added Processing Center
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following
capital project is hereby adopted.
Section 1. The project authorized provides funds to transform the former Orange
Enterprises Facility located on Valley Forge Road in Hillsborough into a
Value-Added Processing Center. Grant funds from the North Carolina
Agriculture Development and Farmland Preservation Trust Fund, the
Golden Leaf Foundation, as well as the North Carolina Tobacco Trust
Fund finance the project.
Section 2. The officers of the County are hereby directed to proceed with the project
within the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY
2008-09 FY 2009-10
(4/20/10) FY 2009-10
(5/18/10) Through FY
2009-10
Sales Tax $0 $0 $0 $0
2001 Bonds $0 $0 $0 $0
2004 Two-Thirds Net Debt $0 $0 $0 $0
Fees $0 $0 $0 $0
Grant Funds $132,000 $28,819 $729,000 $889,819
Total Funding $132,000 $28,819 $729,000 $889,819
Section 4. The following amount is appropriated for this project:
Through FY
2008-09 FY 2009-10
(4/20/10) FY 2009-10
(5/18/10) Through FY
2009-10
Land/Building $0 $0 $0 $0
Plan ning(Architect/En
gineering
$0
$0
$0
$0
Construction $132,000 $0 $506,170 $638,170
Equipment $0 $28,819 $207,830 $236,649
Other $0 $0 $15,000 $15,000
Total Costs $132,000 $28,819 $729,000 $889,819
Section 5. This ordinance shall remain in effect until the Board of County
Commissioners takes action to amend the ordinance or close the project
ordinance upon completion of the project.
Adopted this 18th day of May 2010.
.~ ~8-a~ ~
~s
proposal to the NC Specialty Crops Program for the Piedmont Food and Agricultural Processing
Center.
i. Business Plan for the Piedmont Food and Agricultural Processing Center
The Board received the business plan for the Piedmont Food & Agricultural Processing Center
and authorized the staff to continue with the establishment of the Piedmont Food & Agricultural
Processing Center.
L Fiscal Year 2009-10 Budget Amendment #10
The Board approved budget, grant and capital project ordinance amendments for Fiscal Year
2009-10 for Department of Environment, Agriculture, Parks and Recreation; Economic
Development; Department on Aging; Economic Development (Value-Added Processing Center
Capital Project Ordinance); Board of Elections; and Emergency Services Department:
k. Appropriation of General Fund Balance to Fund Existing County Capital Projects
The Board approved the appropriation of $1,739,270 in General Fund Balance to provide
funding for 11 County Capital Projects which have a shortfall.
I. Appropriations of Solid Waste Fund Balance for the Lands Leaacy Project
The Board approved appropriating $50,000 from the Solid Waste Fund Balance to provide
funding for the Lands Legacy Project.
m. The Establishment of a County Capital Reserve Fund
The Board established a County Capital Reserve Fund for future County Capital needs by
approving the attached resolution.
RESOLUTION
ESTABLISHMENT OF THE COUNTY CAPITAL RESERVE FUND
WHEREAS, there is a need in Orange County, North Carolina to accumulate funds for future
County Capital needs;
NOW, THEREFORE, BE IT RESOLVED BY THE ORANGE COUNTY BOARD OF
COMMISSIONERS THAT:
Section 1. The Governing Board hereby creates a Capital Reserve Fund for the purpose of
funding future County capital needs.
Section 2. The fund will remain operational until such time as it is no longer needed.
Section 3. The County Capital Reserve Fund will be funded by:
- Pay as you go funds (i.e. property tax, sales tax)
- General Obligation Bonds
- Alternative Financing
- Other revenue sources the Board of Commissioners chooses to dedicate
Section 4. The Board of County Commissioners may designate funds to be reserved for a
specific future project that will be tracked individually, until the funds are appropriated for a
specific capital project in the County Capital Projects Fund.
Section 5. This resolution shall become effective upon adoption.
n. Close Completed County Capital Projects
The Board approved the closing of 26 completed County Capital Projects.