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Home My WebLink AboutORD-2007-012 - Approval of Capital Funding Request for C.W. Stanford Middle School ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 3, 2007 Action Agenda Item No. ~_ SUBJECT: Approval of Capital Funding Request for C.W. Stanford Middle School DEPARTMENT: Budget PUBLIC HEARING: (Y!N) No ATTACHMENT (S): Attachment 1. April 24, 2007 Letter of Request from Orange County Schools Superintendent Shirley Carraway Attachment 2. C.W. Stanford Middle School Capital Project Ordinance INFORMATION CONTACT: Donna Coffey, (919) 245-2151 PURPOSE: To approve a capital funding request from Orange County Schools to replace air handlers at C.W. Stanford Middle School and corresponding capital project ordinance. BACKGROUND: Over the last several months, Orange County Schools (OCS) has experienced major mechanical problems with the air handlers currently in place at C.W. Stanford Middle School. On April 23, 2007, the OCS Board of Education approved its capital- spending plan for the upcoming 2007-08 fiscal year. Included in the plan is an appropriation of $500,000 to replace the dysfunctional air handlers at the school. Per the attached letter from OCS Superintendent, Dr. Shirley Carraway, the project requires a twelve week lead time in order to have the materials in place to begin work once students leave for the summer break. In order for the District to encumber and expend funds for the project, the Board of County Commissioners must approve a capital project ordinance for C.W. Stanford. The offsetting project revenue would be the District's share of the County's fiscal year 2007-08 pay-as-you-go capital funding appropriations. To that end, in order to expedite the project, the Board of Education requests that the Board of County Commissioners approve the attached C.W. Stanford Middle School Capital Project Ordinance. In the past, Commissioners have approved similar funding requests for both the, Chapel Hill Carrboro City and Orange County Schools in an effort to expedite projects over summer breaks while students are not attending school. FINANCIAL IMPACT: In accordance with the capital funding formula outlined in the County Capital Funding Policy, the fiscal year 2007-08 capital funding appropriation for OCS totals $1,541,652. With the appropriation of $500,000 for the C.W. Stanford air handlers, $1,041,652 remains available to fund other projects in the Board of Education's 2007-08 capital funding plan. The District plans to submit its one-year interim capital-spending plan with its submission of the 2007-08 annual operating budget later in May 2007. RECOMMENDATION (S): The Manager recommends that the Board approve the capital funding request from Orange County Schools to replace air handlers at C.W. Stanford Middle School and the corresponding capital project ordinance. 3 ,~ ®rattge ~outttp ~ic~jooi~ 200 ~Elt~t ~.tng street ~tCC~borougij, .~f~ 27278 Superintendent Apri124, 2007 Ms. Laura Blackmon County Manager Orange County PO Box 8181 FTillsborough, NC 27278 Deaz Ms. Blackmon, (919) 732-8120 Fax www.orangekl2mous On Apri123, 2007 the Orange County Board of Education approved the Capital Improvement Plan projects for2007-2017. As a result, our district is ready to present to the Board of County Commissioners a one year interim Capital Budget for the upcoming fiscal yeaz 2007-2008 along with our local current expense budget request. As you aze awaze, we have a critical capital project need to replace the air handlers at C.W. Stanford Middle School. This project requires a 12 week lead tmie ]n order to have the materials in place to begin work once students leave the building for the summer. The district would like to request the approval as soon as possible of a project ordinance for C.W. Stanford to allow us to begin work in order to complete the project during the summer months. While we are in the process of securing the equipment design and final cost estimates, we anticipate the cost of this project to be approximately $50D,000. This project has been listed as a first priority by our Board. . Please let me know should you need additional information in order to move this project ordinance forwazd for approval. Sincerely, ' Shirle``~ y C'erfaway, Ed.D. Superintendent /pine ~" C. W. Stanford Renovation Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1.The project authorized provides funds for building renovations including science lat renovations; replacements of doorframes, restroom tile, intercom system and air handling system. Proceeds from the Schools' 1997 bond referendum and from the Schools' share of pay-as-you-go capital funds finance this project. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Through FY 2006-07 FY 20D7-08 Through FY 2007-OB Sales Tax $1,692,000 $500,000 $2,192,000 Impact Fees $0 $0 $0 PSBF $0 $0 $0 1992 Bond Funds $0 $0 $0 1997. Bond Funds $200,000 $0 $200,000 Other $0 $0 $0 Total Project Funding 1,892,000 $500,000 2,392,000 Section 4.The following amount is appropriated for this project: Throu h FY 2006-07 FY 2007-08 roug OB Plannin /Arch/En In 0 50,OD0 50,000 Lan Assoc Fees 0 0 0 Construction 1,892,000 450,000 2,342,000 E ui ment/Furnishin 0 0 0 Other 0 0 0 Contin enc $0 $0 $0 Total ro rlation 1,892,000 500,000 2,392,000 Section 5.This ordinance supersedes all previous C. W. Stanford Renovations Capital Project Ordinances. Section 6.This ordinance remains in effect from July 1, 1998 until June 30, 2008. Adopted this 3rd day of May 2007. 0~ 6- aoo ~ - o i a, s~ ~~ 7 remember talking.about this as an element of transportation and he does not see it mentioned.. He asked if there were any programs: Pat Sprigg said that there are s lot of programs out there that address this, and that is why transportation was the number one category of interest. Jerry Passmore said that there is a specific program byAARP called 55 Alive, and it is defensive driving classes that are provided for seniors. 4. Consent Agenda A motion was: made by CommissionerJacobs, seconded. by Commissioner Foushee to approve those items on-the consent agenda asstated below: a. Minutes The Board, approved-the minutes from March 27 and 29, 2007 as submitted by the Glerkto the- Board. b. Appointments (1) Carrboro Pfanning Board -Reappointment The Board reappointed David Clinton to the Carrboro Planning Board. (2) Human Relations Commission - Reappointments The Board reappointed-Sabrina Covington-Farrar,:Josephine Harris, Carolyn Inkenberry, and. Joe Nanney to the Human. Relations Commission to full_terms ending June 30, 2010. {3) Otanae County Planning. Board -Reappointments Ttie Board reappointed Jeffrey Schmitt and Michelle Kempinski to the Orange County Planning Board to full terms ending March B1, 2010. (4) Recreation and Parks AdvisofV Council -Reappointments The Board reappointed.Robb English, Denise Dickenson; Keith Bagby, and Church. Hobgood to the Recreation and Parks Advisory Council to full terms ending March B1, 2010.. (5) Commission forWomen-Reappointments. The Board reappointed Florence Glasser,_Meghan Morris, and Veronica WrighYto the Commission for Women to full terms ending March 31, 2010. c. Cost Allocation Plan Contract The Board approved a contract for the preparation of the County's 2006 Cost Allocation Plan with Tim McKinnie & Associates, Inc. and authorized the Chair to sign'.. d. 2007 AuditiCOntract The Board. awarded a contract for the provision of audit services for the fiscal year ending June 30, 2007 to McGladrey& Pullen and authorized the Chairto sign.. e. .Consolidated Housing PlarrAnnual Update/HOME Program The Board adopted resolutions, which are incorporated by reference, approving the 2007 Consolidated Housing Plan Annual Update and the proposed HOME Program Activities for 2007-2008 and authorized the Manager to implement the HOME Program as approved by the . BOCC including the.ability to execute agreements with partnering non-profit organizations after consultatiorrwith the County Attorney. f: Application for Emergency Management Performance Gtant (EMPGi The Board approved applying for a grant from the Sate'Emergency ManagementAgency to help support the County emergency management program. g_ Approval of.Capital Funding Request for CiWi Stanford Middle School The Board approved a capital funding request from Orange County Sohools to replace air handlers at O. W. Stanford Middle School and the corresponding capital project ordinance.. VOTE ON CONSENT AGENDA: UNANIMOUS