HomeMy WebLinkAboutMinutes - 19830307 4
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E� >�MMTES
i. MARCH 7, 1983
j• The Orange County Board of Commissioners met in regular session on Monday,
j� March 7, 1983 at 10:00 A.M. in the Commissioners' Room, Orange County Courthouse,
Hillsborough, North Carolina.
). Commissioners present: Richard E. Whitted, Chair and Commissioners Ben Lloyd,
Shirley E. Marshall, Norman Walker and Don Willhoit.
?• BOARD..COMMENTS
3• Commissioner Whitted said that the Board needed to rearrange the order of
�. the Agenda to accommodate those persons present. There were no other comments from
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�j• the Board.
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• B-1 AUDIENCE COMMENTS - Matters On The Printed Agenda
Commissioner Whitted said that persons in the audience would be given a chance
to make comments about matters on the printed agenda.
Q. There were no comments from the Board or the audience regarding matters not
00 on the printed agenda.
C. MINUTES
• Commissioner Willhoit moved, seconded by Commissioner Marshall to approve the
3. minutes of January 24, 1983 as corrected. VOTE: Ayes,5; noes, .0.
• Commissioner Willhoit moved, seconded by Commissioner Marshall to approve the
• minutes of February 7, 1983, as submitted. VOTE: Ayes, 5; noes, 0.
�3 Consideration of the minutes of February 15 and .February 21, 1983 was delayed.
TO D-1 CONTINUATION OF PUBLIC NEARING TO RECEIVE PLANNING BOARD'S RECOMMENDATION
ON CLASS A SPECIAL USE PERMIT FOR THE TIMBERS
8.
Commissioner Whitted said that the Public Hearing was continued to receive
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evidence anda recommendation from the Planning ,Board. Mr. Marvin Collins, Planning
10.
Director, submitted the Planning Board's recommendation to the Board of Commissioners.
Mr. Collins was sworn at the first Public Hearing held on January 24, 1983..
12.
Mr. Collins reported that the Planning Board met and considered Mr. Cates' request
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for revision to The.Timbers; he said the Planning Board's recommendation is approval
• of the request with nine conditions. (See pages 'J�0 of this minute book for the
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nine conditions attached to and part of these minutes.) Mr. Cates at the first
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Public Hearing indicated that he could comply with the nine conditions of the
37.
Planning Board. Commissioner. Marshall asked how the Board would enforce the
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completion of the pond by June 1x 1983. Mr. Collins said the Planning Staff makes
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Ito.
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771 periodic inspections of the sites to make sure Mr. Cates is on schedule with his
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�• project. Mr. Collins stated no certificates of occupancy would be given and if
�• Mr. Cates ran into some problems with the June 1, 1983 deadline, the Planning
i. Board/Staff.could always come back to the Commissioners and ask for an extension
of time. With no other questions, Commissioner Whitted declared adjourned the
)• Public Hearing on the Amendment and Addition to The Timbers Planned Development
)� Rezoning and Special Use Permit.
L• D-2 Consideration of Class A Special Use Permit Modification for The Timbers
�• Commissioner Lloyd moved, seconded by Commissioner Walker to approve the
• Amendment and Modification to the Class A Special Use Permit based on the Findings
�• of Fact and evidence presented at the Public Hearing, (previously cited).
�• Mr. Cates informed the Board that while construction was ahead of schedule on
�. all other aspects, weather conditions could affect the construction of the pond.
• VOTE: Ayes, 5; noes.., 0.
. D-3 Land Use Plan Amendment - James Rae Freeland
a. Mr. Collins told the Board that Mr. Freeland requested an Amendment to the
). Land Use Plan. Mr. Freeland has asked that the Land Use Plan be amended to include
. 149.3 acres tract in Hillsborough Township from Twenty year Transition and Rural
. Residential to Ten Year Transition. (See pages �j v i'of this book.) With this
amendment the density would increase from one unit per acre to four units per acre.
Commissioner Walker wanted to make sure there would be some provision for public
5. water and sewer facilities; not necessarily city water and sewer facilities.
6. Mr. Collins told the Board that Mr. Freeland's proposal is to serve approximately 125
7. units using a Package Treatment Plant for sewage disposal. Mr. Collins further
8. stated that the Planning Staff and Planning Board would like to see Mr. Freeland
9. connect to the City of Hillsborough's system during the development process.
0. Commissioner Willhoit noted that the phasing out process was not addressed in the
1.. Agenda Abstract. Mr. Collins responded that the maximum capacity for this type of
2. treatment plant is approximately 125 units. In order for Mr. Freeland to add more
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13. units, he would need another treatment plant or connect with the City of Hillsborough.
4- Mr. Collins stated that Mr. Freeland also has properties on the north side of
the railroad within the Commercial Activity Node which he proposes for commercial
16• development. At the time the property on the north side is developed and sewer
17. extended for the development, extend the lines to the residential development. The
)8, sewer lines that serve the residential development would be carried to the northern
S9. part of the southern track so that the sewer extension would only be a short distance.
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}• This is a feasible way to provide for residential development initially and over
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�• a long term provide for connection to the Hillsborough sewer treatment system.
5• Commissioner Willhoit asked "how is that provided for over the long term?" Mr.
7• Collins responded that it could be controlled through the subdivision process;
Be Mr. Freeland would at some point in time, as development occurs, have to make
9• provisions to connect to the Hillsborough system. As his property to the north,
0. which he wants to develop for commercial purposes, is developed he will look to
1• the feasibility of extending the sewer at that time. Commissioner Willhoit asked
• if the Board received a sketch or plan showing how Mr. Freeland plans to develop
3• it. Commissioner Willhoit also asked if there had been any comment from the
4• Town of Hillsborough about the municipal services that should be provided during
59 that period of time. Mr. Collins responded that the Town is primarily concerned
69 with whether or not they will be able to provide sufficient water to meet all of
7• the needs of the professional developers. The Town sees no problem with connecting
8• the sewer other than the financial aspect of it. The Town of Hillsborough does not
9• want to pay for extending the sewer lines to service Mr. Freeland's development.
�0• Mr. Freeland would like to be able to phase this development in such a manner that
�• he could provide adequate disposal methods. Mr. Collins described the flow of the
2. sewer lines to the Board. The lay-out of the sewer lines makes it feasible to
!30 connect with the Town of Hillsborough's sewer system when necessary.
�4• Commissioner Marshall asked.-If there was a. possibility;of several .treatment
5• plants to serve individual residential developments in this area.
6• Commissioner Whitted said when "specific development plans" come before the
79 Board that would be the time "to be specific as to when municipal services ought
8- to be available."
9• Commissioner Lloyd moved, seconded by Commissioner Walker, to approve the
301 Land Use Plan Amendment requested by James Rae Freeland for 149.3 acres in
31• Hillsborough Township with all the conditions of the Planning Board and Staff.
32• VOTE: Ayes, 5; noes 0.
33- D-4 Rezoning - R-1 to R-4
34- Marvin Collins said the Planning Staff recommends approval of rezoning the
35• southernmost ten (10) acres from R-1 to R-4. The reasons for requesting that
36• particular area be rezoned are two (2): 1) the way the property is being released
37* in the financing arrangements; and, 2) water access is across 86 at Joppa Oaks.
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The Board asked Mr. Collins if, by public water and sewer he meant to include
�• a package treatment plant. He replied yes, since it would serve a large number of
4 people. He posed the question for the County Attorney, Mr. Gledhill, if the
P• Board "could approve the rezoning subject to the provision of Public Water and Sewer."
I. Mr. Collins explained his reasons for the question thusly: That such
1• conditions are applied during the development process, through the Subdivision
). Ordinance Procedures, and not tied to the rezoning. Mr. Gledhill concurred with
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L• that interpretation.
�. Commissioner Walker moved to approve the rezoning for R-1 to R-4 provided
3. public water and sewer are provided during the development process. Mr. Gledhill
). reminded the Board it could approve- or not approve the rezoning it could not
�• place conditions in there.
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S• Commissioner Walker moved to approve the rezoning of the ten acres owned in
• Hillsborough township by Mr. Freeland from R-1 to R-4, seconded hy__Commissioner..:.
Lloyd. VOTE: Ayes, 5; .uoes;'9_
• D-5 _ Wild Animal Registration
Commissioner Whitted moved, seconded by Commissioner Marshall to approve
. the County Manager's recommendations submitted at the.February 15, 1983 Board
meeting.
The Board discussed at length the issue of Wild, Non-domestic or Exotic
}. Animals; areas covered were ban as opposed to registration, grandfathering of
• existing animals, and USDA jurisdiction.
Commissioner Marshall said she would like to have an Ordinance drawn up
e banning such animals for comparison-with other ordinances, i.e..-permitting/tegulating.
• Commissioner Willhoit said he would like an ordinance,modelled on the St.
�7• Louis ordinance, drawn up by the end of March grandfathering those animals that
09 are registered and addressing the issues of licensing, insurance, responsibility
1• for recapturing animals and prohibiting commercial activity..
2• Commissioner Walker suggested an ordinance be drawn up regulating such
3. animals and following the public zoo guidelines; that the owners be properly
4. trained; that there be no trading, no breeding, no selling for profit; the handler
-59 be trained; cages be inspected monthly; owners be equipped.,With a tranquilizer gun
16•. and a gun to kill if necessary..
17. Commissioner Walker called the Question.
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Commissioner Willhoit moved to amend the Notion that instead of a ban
in 120 days that it be for the life of the registered anima] . Notion died for
lack of second.
Commissioner Whitted's original Motion. VOTE: Ayes, 2 (Commissioners Marshall
and Whitted); noes, 3 (Commissioners Lloyd, Walker and Willhoit). Motion failed.
Commissioner Willhoit moved approval of the second reading of the Resolution
on Non-Domestic Wild Animals in Orange County, seconded by Commissioner Lloyd.
The Board discussed registration penalties and advertising for public
I, awareness. VOTE: Ayes, 3 (Commissioners Lloyd, Walker and Willhoit); noes, 2
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Commissioners Marshall and Whitted).
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By consensus the Board agreed on the following categories of non-domestic
_animals to be registered. They are as follows .
1. Felines - other than domestic house cats.
2. Non-human primates d. Wolves
3. Bears, all species 5. Coyotes
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6.. Reptiles-poisonOus,.•crnnhing.-and, giant
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The Board, .by consensus, agreed to assess a Civil penalty of $50 per animal
per day for an owner failing. to register his/her non-domestic wild animals.
I� Commissioner Whitted moved approval of the Civil penalty, seconded by
Commissioner Willhoit. VOTE: Ayes, 3 (Commissioners Marshall, Whitted and Willhoit);
noes, 2 (Commissioners Lloyd and Walker).
Commissioner Willhoit moved to request the County Manager to prepare a draft
Ordinance providing for the "grandfathering" for the life of those animals which
are registered, proper regulations, caging requirements using the St. Louis
Ordinance as a guideline. The caging requirements should follow the American
Zoological society's guidelines, seconded by Commissioner Marshall. Commissioner
)� Marshall asked that the Motion be amended to ainclude having two Ordinances drawn
L. to compare with others: One showing the complete ban, and one showing the
7, complete ban with the "grandfathering" of the animals that are registered and
3, the last would regulate the ownership of non-domestic wild animals in Orange
1,, County with no ban. VOTE: Ayes, 5; noes, 0.
S- Attorney Robert Mahler representing Ms. Lynn Mordock, an Orange County resident,
6, stated that he would like to see an Ordinance that provides safety for the people
76 and ensuring the owners are responsible citizens.
8, Mr. Stephenson, an Orange County resident, stated he would like to see an
9. Ordinance requiring owners obtain liability insurance.
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The Board recessed for lunch and resumed deliberations with .all members present.
D-8 Request to Close A Portion of Old Cedar Grove Road
�• Attorney Mike Parker, representing Mr. Joseph W. Garrett, Petitioner, described
. to the Board the portion of old Cedar Grove Road that is abandoned. Commissioner
Walker moved to schedule a Public Hearing on the intent to close the abandoned
portion of Old Cedar Grove Road for May 2, 1983 at 10:00 a.m., seconded by
�. Commissioner Lloyd. VOTE: Ayes, 5; noes, 0.
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. D-b Joint Planning Agreement
It is the recommendation and Motion of Commissioner Willhoit to adopt the
Joint Planning Agreement (See gages.63a' : this hook for Joint Planning Agreement)
�. in principle with two modifications, seconded by Commissioner Marshall: One to
`. include OWASA as a nonvoting, ex-officio member of the Joint Planning Committee;
• and change-the courtesy review to joint approval by the County and Town(s) in the
Joint Planning Agreement.
• Commissioner Walker moved a substitute Motion to exclude theisecand modification,
. seconded by Commissioner Lloyd. VOTE: Ayes, 2 (Commissioners Lloyd and Walker);
• noes, 3 (Commissioners Marshall, Whitted, Willhoit).
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Commissioners Whitted restated Commissioner Willhoit's original Motion.
?. VOTE: Ayes,. 3 (Commissioners Marshall, Whitted and Willhoit); noes, 2 (Commissioners
3. Lloyd and Walker).
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Commissioner Willhoit moved the Joint Planning Agreement be modified to
• reflect the current wording of the County Zoning Ordinance, seconded by Commissioner
Marshall. VOTE: Ayes, 5; noes, 0.
D-7 Court Facilities
Mr. Thompson, County Manager summarized the three recommendations for expansion
• of County provided Court facilities. They. are as follow:
1. Agree to plan now for the eventual building of a Courthouse Annex and
L• consider a timetable and amount to be annually set aside per year for the construction,
2. 2. Approve renovation of the Old Courthouse as an interim measure for
3• court's use.
�. 3. Authorize County Manager to secure technical assistance to develop a
5- construction plan and budget for the renovation -- meeting conditions worked out
6• with the Town of Hillsborough and the North Carolina Department of Archives.
7• Judge Battle was present and stated he is in agreement with County Manager's
8. recommendations and would like for the Board to consider building a Courthouse
190 Annex to meet future needs of the Court.
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Commissioner Walker moved to accept the County Manager's recommendations,
{ S. seconded by Commissioner Lloyd.
6. Commissioner Willhoit offered a substitute Motion that the Board proceed
7• with the renovation of the Old Courthouse secmrding to the plan already approved
8. which includes providing courtroom space, furniture and air conditioning in that
9. facility, seconded by Commissioner Whitted. VOTE: Ayes, 5; noes, 0.
10. Commissioner Willhoit would like to authorize the County-.-Manager to proceed
11, with implementing the above Motion and to review the proposal submitted by
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12. Jim Webb.
I13. D-9 Tax Refund/Releases
14. Kermit Lloyd, Tax Supervisor, summarized each request. (See pages of
15. this book for Tax. Refund/Release summary.)
16. ALICE L. CALDWELL: Commissioner Willhoit moved to approve the tax refund
V. for Alice L. Caldwell in the amount of $38.54, seconded by Commissioner Lloyd.
1 8. VOTE: Ayes, 5; noes, 0.
19. LEO THOMAS BARBER and SHANNON ST. JOHN; Commissioner Willhoit move to approve
20, the tax refund in the amount of $49.73 and tax release in the amount 'of $5.14 for
I21. Leo Thomas Barber and Shannon St. John, seconded by Commissioner Marshall. VOTE:
22, Ayes, 5 'noes, 0..
23- JOHNIE T. JOHNSON-JOHNSON "66": Commissioner Willhoit moved to approve the
24,6 tax refund for Johnie T. Johnson in the amount of $68.64, seconded by Commissioner
25. Walker. VOTE: Ayes, 5; noes, 0.
26. J.H. and MARIE DEGRAFF?NREIDT: Commissioner Walker moved to approve the
27, tax refund in the amount of $244.54 and tag release in the amount of $53.97, for
28. J. H. and Marie Degraffenreidt, seconded by Commissioner Lloyd. VOTE: Ayes, 5;
29. noes, 0.
30. JAMES E. PARRISH: Commissioner Willhoit moved to approve the tax refund
31. for James E. Parrish in the amount of $60.24, seconded by Commissioner Marshall.
32. VOTE: Ayes, 5; noes, 0.
33. REV. JOAN FRANCIS O'CONNOR, JR.: Commissioner Willhoit moved to approve the
34. tax refund in the amount of $62.67 for Rev. John Francis O'Conner, Jr., seconded
35. by Commissioner Walker. VOTE: Ayes, 5; noes, 0.
36.. ANITA LYNN WASHAM: Commissioner Willhoit moved to approve the tax refund in
37. the amount of $27.34 for Anita Lynn Washam, seconded by Commissioner Walker. VOTE:
38. Ayes, 5; noes, 0.
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JULIOUS MOORE and BERTHA M. BALDWIN: Commissioner Wi]lhoit moved to approve the
tax refund in the amount of $17.53 for Juli.ous Moore and Bertha M. Baldwin, seconded
by Commissioner Lloyd. VOTE: Ayes, 5; noes, 0.
CARLTON WILLIAM and DEBRA LYNN F. K. MERRITT: Commissioner Walker moved to
approved the tax refund in the amount of $99.98 for Carlton William and Debra Lynn
F.K. Merritt, seconded by Commissioner Lloyd. VOTE: Ayes, 5; noes, 0.
JAMES 0.. and SUE M. LEFTWICH: Commissioner Walker moved to approve the tax
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I• refund in the amount of $17.53 for James 0. and Sue M. Leftwich, seconded by
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Commissioner Lloyd. VOTE. Ayes, 5; noes, 0.
JAMES P. and HARLENE C. GOGAN. Commissioner Walker moved to approve the tax
refund in the amount of $48.62 for James P. and Harlene C. Gogan, seconded by
Commissioner Whitted. VOTE: Ayes, 5; noes, 0.
• HENRY S. and CAROLYN H. COLE: Commissioner Walker moved to approve the tau
refund in the amount of $19.68 for Henry S. and Carolyn H. Cole, seconded by
Commissioner Lloyd. VOTE: Ayes, 5; noes, 0.
DALLAS PINNIX and LUCY P. DAYE: Commissioner Walker moved to approve the tax
e refund in the amount of $7.60 for Dallas Pinnis and Lucy P. Daye, seconded by
Comaissioner Lloyd. VOTE: Ayes, 5; noes, 0.
D-10 Board of Equalization and Review
The Board adopted a Resolution (see pagescl*62 this book for Resolution)
establishing a special Board of Equalization and Review consisting of three members
• beginning with date of appointment and ending on June 30, 1983. This special Board
will need to meet four (4) times during the year and hear approximately 50 appeals.
e The creation of the special Board will relieve the Board of Commissioners of the
responsibility to hear tax appeals.
Commissioner Walker moved to adopt the Resolution establishing a Special
• Board of Equalization and Review, seconded by Commissioner Lloyd. -VOTE: Ayes, 5;
noes, 0.
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• D-11 Housing Rehab Contract Award
o Commissioner Marshall moved to approve the low bids of two (2) Housing Rehab
Contracts to A and R Home Repairs for unit 7 in the amount of $8,734.00; to
Eugene Morrow for unit 106 in the amount of $13,000.00, seconded by Commissioner
�. Whitted. VOTE: Ayes, 5; noes, 0. (For complete bid results see pages$5k9 551f
this minute book.)
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D-12 Community Development Target Area
Commissioner Willhoit moved to approve the Community Development's
► recommendations, seconded by Commissioner Marshall. VOTE: Ayes, 5; noes, 0.
(See pages'/4'j'S.."""&f this book for those recommendations.)
D-14 RSVP Action Grant Application
Commissioner Marshall moved to approve the RSVP Action Grant Application,
seconded by Commissioner Willhoit. VOTE: Ayes, 5; noes, 0.
D-15 A in - Transportation
Commissioner Marshall moved to approve the Aging Transportation Agreement,
seconded by Commissioner Willhoit. VOTE: Ayes, 5; noes, 0.
D-16 Approval of the De artment. On Aging Service Donation Guide and
Collection Procedure
• Commissioner Marshall moved to approve the recommendations of the Senior
Citizens Board and Department On Aging, seconded by Commissioner Willhoit.
VOTE: Ayes, 5; noes, 0.
• D-19 Sheriff Department Salary Increase Request_
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• Sheriff Lindy Pendergrass gave a brief report to the Board providing details
for this-.request. (For details of request see pages55.9 of this Minute Book.)
Commissioner Willhoit moved to approve Sheriff's recommendation of conducting
a "Pay Classificati6n..Study2' : Commissioner Willboit's Motion died for lack of
second; however, the Board, by consensus, directed the County Manager and Personnel
Director to conduct a Pay Classification Study and return to the Board.
• E-1 Jail Inspection Report
Sheriff Pendergrass- responded to the Jail Inspection Report conducted by
the North Carolina Department of Human Resources. (For details of Jail Inspection
see pages$AO'SAf this Minute Book.)
• D-17 Alarm Monitoring - 911
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Emergency Management 'Services (EMS) Director, Bobby Baker, gave the Board
• three (3) recommendations for Orange County's Alarm Monitoring System. (See pages
• _%'J�-54of this Minute Book- for details of recommendations.)
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-� County Attorney, Geoffrey Gledhill, suggested that Orange County no longer
continue the fire and intrusion monitoring by Orange County Communications Center
• due to possible County liability associated with providing this service to the
• public.
• Commissioner Whitted moved to approve Orange County continue this service
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for 12 months with good insurance coverage and have a written hold harmless
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agreement with a private company providing equipment with a charge and the
County provide personnel at no charge to County residents, seconded by
Commissioner Marshall. VOTE: Ayes, 5; noes, 0.
D-18 Orange-Person-Chatham Substance Abuse Agreement
Commissioner Marshall moved to approve the Substance Abuse Agreement as
amended, seconded by Commissioner Whitted. (See pages 57T5ka this Book for
the Agreement.) VOTE: Ayes, 5; noes, 0.
D-20, Budget Amendments
Commissioner Walker moved to approve the Budget Amendments, seconded by
Commissioner Marshall. VOTE: Ayes, 5; noes, 0. (See pages SAS this.Book
for Amendments.)
D-•13 Appointments
HEALTH BOARD: Commissioner Willhoit moved to appoint Ruth A. Royster to
fill the unexpired term of James Boyd, seconded by Commissioner Marshall. VOTE:
Ayes, 5; noes, 0.
RECREATION ADVISORY COUNCIL: Commissioner Willhoit moved to appoint Allen
Bolick, seconded by Commissioner Marshall. VOTE: Ayes, 5; noes, 0.
The Board asked for further recommendations or further advertising before
filling the second vacancy (representative from Bingham Township) on the
Recreation Advisory Council.
• YOUTH SERVICES NEEDS TASK FORCE. Commissioner Marshall moved to appoint Lisa
Gilland, .secouded by Commissioner Willhoit. VOTE: Ayes, 5; noes, 0.
HILLSBOROUGH PLANNING BOARD: Commissioner Marshall moved that Ronald Wagner
be reappointed to the Hillsborough Planning Board, seconded by Commissioner Lloyd.
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VOTE: Ayes, 5; noes, 0.
NURSING HOME ADVISORY COUNCIL: Tabled until April 5, 1983 Board of Commissioners
meeting.
• COMMISSION FOR WOMEN: Tabled-until the April 5, 1983 Board of Commissioners
- • meeting.
MEBANE BOARD OF ADJUSTMENTS; No applicants have been received.
INDUSTRIAL FACILITIES AND POLLUTION CONTROL AUTHORITY; Commissioner Willhoit
moved to reappoint John Gastineau, seconded by Commissioner Marshall. VOTE:
�• Ayes, 5; noes, 0.
• ORANGE COUNTY ECONOMIC DEVELOPMENT. The Board noted that the Town of Hillsborougk
i, recommends Fred Cates; The Town of Chapel Hill recommends Dennis Howell; The Town
1• of Carrboro recommends Norman Weatherby; the Chamber of Commerce recommends
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I Richard. Sharpless. Commissioners recommended those persons whom they felt should
be included in the final list of nominees for this Commission. Commissioner Willhoit
i recommended John McKee; Commissioner Marshall recommended Peggy McCarthy, Moses Carey
and Pat Crawford; Commissioner Walker recommended John Gastineau; Commissioner Whitted
recommended Elaine Parker and Ed Bergman while Commissioner Lloyd recommended
George Johnson and added that there was one other person he would like considered
who had not submitted a resume, Turner Forrest. As per Commissioner Lloyd's request,
recommendations for interviews will remain open until the Board`•s next meeting on
j March 15, 1983, 7:30 P.M., Chapel Hill, NC.
Commissioner Walker requested the County Manager draw up an interview structure
or guidelines for the Board of Commissioners to follow while interviewing for the
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i Orange County Economic Development Commission.
E-2 NACo Legislative Conference
By consensus, the Board agreed to table this-report.
With no further business to come before the Board, it adjourned by consensus.
Richard• E. Whitted, Chair
Sharon E. Allison
Acting Clerk
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ORANC-E COUNTY
BOARD OF CMUSSTWEES Action Agenda -- -_�—
AC,CZON AGENDA XTE K ABSTRACT item
- DATE March 7 198
subject:Amendment and addition to The Timbers -Planned Development - Residential
Eight (PD-R8) Rezoning and Special-Use Permit.
�pax-tn nt: Planning (-pub].1c Hea-r,ng: yes rio',
AEE9 t S : Application pg. 1, Tcitlon �tdGt: Rick Cannity
Narrative pp. 2-4, Letter pg. 5,
Tax Map pg. 6. mi
Plan ' 732-8181. EXT. 347 ..
-- - - - -� --- - -- Phone-Niber__ _ .`
PURPOSE:To receive Planning Board recommendation on the proposed amendment and addition
to The Timbers Mobile Some Parka
Dom: Fred Cates has requested an amendment and addition to The Timbers Mobile Home
Park. The Timbers was approved February 1, 1982 as a PD-R8 (Planned Development
Residential-8) zone. This revision and addition would realign an of the
roads in Phase IV and create 10 additional mobile home spaces. There would
be a total of 28 spaces in Phase IV and 90 spaces in the total development.
The site is located in the Orange Rural. Fire District.
IMPACT: The property involved is located in a ten.year transition area as designated
by the Land Use Plan. Floor area, open space and livability space requi.remgnts.
dYe'down on the site plan for the. total development:- Privacy of each unit
is minimal due to close proximity of the mobile homes and minimal building
setbacks. A private road will be provided with •public water and sewer. All
traffic will enter onto Orange Grove Road which is designated as a Collector
Road in the Orange County Land Use Plan.
?ECOMMENDATION: The Plan i g Bo d commendgitaaiproval with the conditions as
T _ ._recommenge' by Ue anning
Planning Staff recommends approval with the following conditions:
1. That a 4' wide gravel walkway be constructed between the row
of mobile homes in Phase III and the mobile homes on Timbers Drive
2. That a 4' wide side walk be shown on the east side of Timbers Drive
on the final plat.
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3. That Phase IV be completed prior to June 1, 1983..
4. That a 30' wide drainage easement be shown on- the final plat
between the unit 83 and 84.
5. That a final site plan showing the existing 3 phases and the .
proposed 4th phase be submitted to the Orange County Planning
Department prior to the issuance of a revised Special Use Permit.
6. That the developer resubmit a construction estimate, from a Professional
Engineer, on Phase IV to insure adequate funds are held in escrow for
completion of required public improvements.
7. That the Pond as shown an the revised site plan be included in Phase
IV and be completed prior to June 1, 1983.
8. That single wide units be allowed where double wide units are shown
on the site plan but that no double wide units be allowed where
single wide units are indicated.
9. Plantings of the type, quality, and extent as placed in the first
three phases.
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ORANGE COUNTY
MAM OF Q7NIlKCSSIGEPS ACtiOn Agenda
ACTION AC 9NM IMM ABSTF%= Item N:+7,�
MEMUC DATE March 7 9
Subject: Amendment to the Land Use Plan for 149.3 acres in Aillsborough Township
requested by James Rae Freeland.
apt: Pla nnina Public Hearing: Y no'
ormats� CQntact: Susan Smith
—AtMaMw7nt
Location Map
_ - — ---. phcne Numbert--7.32-8181 F__E XT 359
FURPOEE- ao receive-•Plaurring -Board recommendation on the proposed.change ta-the Land Use
Plan for 149.3 acres in Hillsborough Township from Twenty Year Transition
and Rural Residential to Ten Year Transition.
NED. The. applicant has requested that 149.3 acres located at the southwest inter-
section of I-85 and NC 86 in. Hillsborough Township be redesignated as Ten
Year Transition. The. tract is bissected by the main line of the Southern
Railroad. The portion of the tract north of the Southern Railroad line
is presently designated Twenty Year Transition Area. Me:portion of the tract
south-cif the Southern Railroad line is presently designated Rural Residential.
The .entire portion of the tract north of the railroad and the northernmost
portion of the tract south of the railroad are within the Harmon Young (HS-4)
activity node.
'lTie 149.3 acre tract is bounded on the north by I-85 and NC 86 interchange;
on the east by the properties of Paliouras Enterprise, Paul T. McAllister,
Josephine Harrison, James Ervin Rigsbee, DeWitt Lassiter, Joseph Lassiter,
Me.adie Arnold Turner, and Jcppa Oaks subdivision and Piedmont Power; an the
south by the properties of Archie E. Millis, Woods Brother, Inc. and
Stagecoach Ron subdivision; and on the west by the properties of Amy E.
Burcham,• C.T. Cook, wachovia Bank.& Trust Co., and Central Carolina Farmers
(FCX Inc.)
The applicant has also submitted a request that the southernmost 10 acres
be rezoned from R-1 to R-4 medium intensity residential. The proposed amendment
to the Lana=Use Plan would allow for the proposed use of the southernmost 10 acres.
IWACT: The proposed change to the Land Use Plan would extend the 10-year Transition
Area for Hillsborough- from the northwest intersection of I-85 and NC 86-south
to encompass the entire 149.3 acre tract. The proposal would not be incompatible
with the existing development in the area. The tract has frcntage.on NC 86 at
the northeastern and southeastern corners of the property-and is readily accessible
from the I-85 and NC 86 interchange.
:ECOMMENDATION. The Planning Board recommends approval.
The Planning Staff recommends approval of the requested change to the Land
_ Use Plan. For the Board's information, staff will be reviewing and re-
wising the HB-4 activity node and vicinity at a later date as part of the
annual work program. Staff also recommends that prior to development.of
the tract that a sketch plan for the entire tract be submitted indicating
the approximate location and density of proposed uses and that development
of the tract at densities greater than one unit per acre be conditioned
on the provision of public water and sewer facilities.
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ORANGE COMM j e I
HOAm OF a2effsSI0N6F6 Action Agm&
ACT=ON AMMA ITEM ABSMCT Item Nc+.�1
PRIM DATE March 7
Subject: Rezoning Application for James Freeland
t, Public Hearing: yes x_ no :
AttaC-hit 5 Tnforniatlon Contact: Marvin Collins
Application, Tax Map ,
Phone Nimr:
pUpppgE: To receive Planning Board recommendation on the proposed zoning change for
ten acres of property frame R-1 to R-4 requested by James Freeland.
Dt®: The property is located in Hillsborough Township and is shown as lot 4 on
Tax Map 45 adjacent to N.C. 86 and Wood Brothers, Inc. Are R-4 zoning
Classification would allow the development of a subdivision with a minimum
of 10,000 square foot single family lots. This medium intensity residential
district would require that public sewer and water exist at the site or be
proposed as part of the development. The developer proposed a package
sewer treatment plant.to handle the first phases of development and extension
of city water lines also. The site is located in the Orange Rural Fire
District. The rezoning request covers the southernmost ten acres of this
tract.. �: ..
IMPACT: The property is located in a Rural Residential area as designated by the
Land Use Plan. For the proposed rezoning to conform to the Land Use Plan,
the ten year transition area would have to be extended south from I-85 to
encompass this area. Residential development at R-4 would not be incompatible
the existfnq development in the area or with possible future development.
RECOMMENDATION: The Planning Board recommends approval.
Planning Staff recommends approval of the rezoning request from R-1 to R-4,
provided that public water and sewer are provided as part of the development
process.
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. 11
RESOLUTION
PERTAINING TO REGISTRATION OF
NON-DOMESTIC, WILD ANIMALS IN ORANGE COUNTY, N. C.
WHEREAS, Section 153A-131 of the N. C. General Statutes authorizes counties
to restrict or regulate the possession or harboring of animals which are dangerous
to persons or property;. and,
WHEREAS, any policy prepared for Orange County concerning the regulation
and/or restriction of wild, non-domesticated animals should reflect the incidence
of such animals in the County; and,
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WHEREAS, accurate information is needed concerning the location, number
'and species of wild, non-domesticated animals in Orange County,
NOW, THEREFORE, BE IT RESOLVED% by the Board of Commissioners of Orange
County that:
1. All persons, firms or corporations residing and/or operating within
Orange County shall register, within 21 days of the adoption of this
resolution, all wild animals in their possession with the Orange
County Health Department, 300 West Tryon Street, Hillsborough, N.C.
The number, species name (common and biological), and location of
the animals, as well as the owner or possessor's name and address
must be provided. The only exception to this requirement shall be
animals used for teaching and/or research purposes at the University
of North Carolina at Chapel Hill.
2. "Wild Animals", for the purposes of this resolution shall include
all species of animals not traditionally considered domesticated
or bred over a long period of time with genetically more predictable
results for easier handling by human beings.
3. The North Carolina General Assembly is requested to consider more
extensive legislation pertaining to the regulation and/or restric-
tion of dangerous animals. An expanded role for the State of North
- Carolina is recommended as existing State agencies are already
involved in the administration and enforcement of regulations
pertaining to wild animals and such a role has been traditionally
beyond the realm of county government responsibilities.
I, Paulette Pridgen, Clerk to the Board of Commissioners for Orange County,
do hereby certify that the foregoing is a true copy of so much of the proceedings
of the Board of Commissioners for said county at meetings held the 15th day of
February, 1983 and the 7th day of March, 1983 as relates in any way to the
resolution hereinafter set forth, and that said proceedings are recorded in the
minute book of the minutes of said Board for said dates.
Witness my hand and seal of said county this the 7th day of March, 1983.
Paulette Pridgen, Clerk
SEAL
NORTH CAROLINA
ORANGE COUNTY
T0: The Board of Commissioners for Orange County,
North Carolina:
REQUEST TO CLOSE AN ABANDONED ROAD
The undersigned, JOSEPH W. GARRARD, petitions the Board
of Commissioners for Orange County, North Carolina, as follows:
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That there is shown on a certain plat recorded in Plat
n
Book 17, at page 21, of the Orange :County Registry entitled
"Property of Earl and Joann Turner"as surveyed by Robert A. Jones
Registered Surveyor, dated June 7, 1968,a certain road which is
a
o now abandoned, designated on said plat as "Old Cedar Grove Road";
m
and whereas said "Old Cedar Grove Road" as shown on said plat
crosses the property of the undersigned;and whereas said abandone
O
road is no longer used for vehicular traffic or for other pur-
poses; that to permanently close that portion of "Old Cedar Grove
d _
a Road" more particularly described hereinafter would not be
w contrary to the public interest, and that no person, firm, corpor-
ation or individual owning property in the vicinity of said "Old
Cedar Grove Road" would be deprived of a 'reasonable :Weans of
ingress and egress to his property by the closing of such portion
of said road; that it is to the best interest of the petitioner
and of the general public that said abandoned road be closed and
that the petitioner herein is the only owner of any property
abutting said road;
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WHEREFORE, the undersigned respectfully request that the
Board of Commissioners of Orange County, North Carolina adopt a
resolution closing that part of the said abandoned road as here
inafter described permanently, pursuan-1, to North Carolina General
Statutes Section 153A-241 and 160A-299. That portion of the
said abandoned road that the undersigned desires to be closed is
more particularly described as follows:
Lying approximately 15 feet on either side of the
following described center line: BEGINNING at an ,
iron stake in the southwest corner of the Highland
a Woods Subdivision as shown on plat hereinafter
referred to, the Southwest corner of a 1.64 acre
tract shown on said plat; running thence South 350
x 3' East 130.41 feet to a stake; running thence South
p 40° 15' East 217.23 feet to a stake in the center
of the right of way to"Larchwood Road"; running
thence South 380 41' East 404.2 feet to an iron stake,
corner with the Town of Hillsborough property.
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° Respectfully submitted this _1!1L da3r of e�u� ,
a 1983.
S
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J SEPH W. GARRARD
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-2-
JOINT PLANNING AGREEMENT
DRAFT
December 28, 1981
(undistributed)
January 25, 1982
February 1, 1982
February 21, 1982
April 28, 1982
November 18, 1982
January 12, 1983
THIS AGREEMENT, made and entered into this the day of ,
198 by, between and among the COUNTY OF ORANGE, a political subdivision
of the State of North Carolina, THE TOWN OF CHAPEL HILL, and TOWN OF
CARRBORO, municipal corporations duly created and existing under the laws of
North Carolina, hereinafter for convenience referred to as a whole as
"Governmental Units";
WITNESSETH:
In consideration of the public benefits expected to flow from the cooperative
efforts of the Governmental Units as the result of the establishment of
coordinated and comprehensive planning within their respective areas of public
concern, the parties of this Agreement hereby mutually agree as follows:
ARTICLE 1. PURPOSE AND DEFINITION
SECTION 1.1 PURPOSE OF THE AGREEMENT.
The purpose of this agreement is to establish a method of coordinated and
comprehensive planning in the Orange County-Chapel Hill-Carrboro Joint Planning
Area (hereinafter referred to as the Joint Planning Area) as delineated on the
adopted Orange County Land Use Plan Map. This Agreement is intended as an
administrative agreement and procedure for the mutual cooperation of the parties
in dealing with the subject matter.
SECTION 1.2 DEFINITION OF THE JOINT PLANNING AREA.
The Orange County Land Use Plan Map delineates the. boundaries and the specific
planning designations of the Joint Planning Area. The map, as it exists now and
as it may be amended from time to time is incorporated herein by reference and
made a part of this Agreement.
SECTION .1.3 CREATION OF THE JOINT PLANNING PROCESS.
There is hereby established a joint planning process for the review and
managment of land development in the Joint Planning Area.
ARTICLE 2. MUTUAL ADOPTION OF STANDARDS
SECTION 21 MUTUAL ADOPTION OF THE JOINT PLANNING AREA LAND USE
'PLAN AND MAP
The parties to -this Agreement hereby adopt as the Joint Planning Area Land Use
Plan and M1'.ap so much of the Orange County Land Use Plan and Map as relates
to the Joint Planning Area and designate the following areas which are likely to
be developed at urban densities within a ten and twenty year period:
Joint Planning Area: Ten Year Transition
and
Joint Planning Area: Twenty Year Transition
and the following areas that will remain rural during the twenty year period:.
Joint Planning Area: Rural
-and
Zoint 'Planning Area: University Lake Watershed.
SECTION 2.2 MUTUAL ADOPTION AND APPLICATION OF DEVELOPMENT
STANDARDS.
The parties to this agreement shall adopt the following development standards
and apply them in the Joint' Planning Area.
A. Orange County will adopt and apply development standards in the
Ten and Twenty Year Transition Areas of the Joint Planning Area
which will be those of the respective Towns and those of OWASA.
Carrboro standards will be adopted and applied west of and Chapel
Hill standards will be adopted and applied east of a boundary
within the Joint Planning Area created by the southern Railroad
Line: from its intersection with the northern boundary of the Joint
Planning Area generally south to its intersection with a line running
generally north and south and at all points 250 feet east of and
parallel to Smith Level Road (S.R. 1919). From the point of that
intersection generally south along with the line at all points 250
feet east of and parallel to Smith Level Road to a point where
that line intersects the Joint Planning Area Boundary on the
southwest.
B. The Towns of Chapel Hill and Carrboro will adopt and apply
development standards in the Joint Planning Area outside of their
corporate limits, but within their extraterritorial planning
jurisdictions which meet or exceed Orange County development
standards.
C. Standards for density of development will be adopted in accordance
with the Joint Planning Area Land Use Plan and zoning ordinances
of the Town and County and, unless amended as provided herein,
shall include the following:
L' Within the portion of the Joint Planning Area designated
"Rural" and outside the University Lake Watershed: a minimum
two acre lot size along with performance standards providing
r
For- l) two drainage fields; 2) stormwater management
measures; 3) setbacks to keep rural areas looking rural; and 4)
any other performance standards necessary to maintain the
character of the area rural.
2. 1 WitWn the portion of the Joint Planning Area designated
"University Lake Watershed": a minimum lot size of five (5)
acres without stormwater management measures and a
minimum lot .size of (2) acres with stormwater management
measures. The following performance, standards apply to all
lots:- (1) two drainage fields; and (2) appropriate setbacks, as
well as any other performance standards that may be
necessary.
.'.D..Standards for land and structure uses in the -.Joint Planning Area
w'ill:-be in -accordance'-,with the Joint Planning Area Land Use Plan
and zoning ordinances of the Towns and County.
E. Standards for roads and streets will be in accordance with the
Chapel Hill-Carrboro. Transportation Plan.
F. Standards for police and fire services. (Reserved)
G. Within the Joint Planning Area the specifications and standards for
OWASA are accepted by the governmental units as the development
standards for water and sewer services.
ARTICLE 3. WATER AND SEWER EXTENSIONS.
The planning and extension of water and, sewer services in the Joint Planning
Area shall be accomplished in conformance with the following general principles:
A. Water and sewer extensions shall be made in a manner which
conforms to the Joint Planning Area Land Use Plan.
B. Water and sewer extensions outside the corporate boundaries of the
Towns shall be made within the timing and locational framework
provided for in the Joint Planning Area Land Use Plan categories:
Joint Planning Area: Ten Year Transition
Joint Planning Area: Twenty Year Transition
Joint Planning Area: Rural
Joint Planning Area: University Lake Wateshed
C. Water and sewer extensions shall be considered in light of the
policy of the Towns and County to promote infill development in
the Towns. Extensions of the water and sewer lines in the Joint
Planning Area is most appropriate in the Joint Planning Area
designated Ten Year Transition, first and the Joint Planning Area
designated Twenty Year Transition, second. Extensions of water
and sewer lines in the Joint Planning Area designated Rural and
University Lake Watershed shall be discouraged, provided, however,
any' extensions which are made shall be in conformity with land use
plans in effect.
D. The extension of water and sewer, lines into a new drainage basin
shall be considered in light of the facility and desirability of
serving the entirety of a drainage basin'.
E. The sizing of water and sewer extension lines shall reflect the
principles outlined above.
ARTICLE 4. COURTESY REVIEW
SECTION 41 COURTESY REVIEW ESTABLISHED.
Orange County, Chapel Hill and Carrboro, through their respective planning
departments, .. ltil p:rov1de: each other with copies of their respective land use
plans and' associated land use policies and regulations and amendments thereto.
Administrative procedures shall be established to provide for review of and
recommendation on all development projects in the Joint Planning Area by
.affected parties to the Agreement prior to final action by the party with
jurisdiction..
SECTION 4.2 REVIEW SCIIEDULES.
Each party to this Agreement shall establish a review schedule for projects
within their respective jurisdictions. These schedules shall be considered a part
of this Agreement but may be changed by the respective parties without
requiring an amendment to the Agreement. Each party to the Agreement shall..
be notified of any change. The Review Schedules to become effective with the
adoption of this Agreement are detailed in Addendum 1.
SECTION 4.3 COURTESY REVIEW AREA.
The Orange County courtesy review area encompasses the entire Joint Planning
Area. The Chapel Hill and Carrboro courtesy review areas are defined in Section
2.2A. The Chapel Hill review area lies to the east of the boundary therein
defined and the Carrboro review area lies to the west of that boundary.
SECTION 4.4 COURTESY REVIEW PERIOD.
The governmental unit in whose jurisdiction a project is located will 'allow
sufficient time for the other parties to conduct their review prior to final action
on the project. The parties reviewing a project within the jurisdiction of another
party will conduct their review as expeditiously as possible.
The courtesy review period will begin on the day a project is accepted for
consideration by a particular party, at which time the party accepting the project
will mail additional copies of the project to the party or parties entitled to
courtesy review. The courtesy review period will be forty-five (45) days during
which period the reviewing parties will provide the accepting party with a
written response. Such response will include, as a minimum, that the reviewing
w�l
i
parties have commented or waived comment on a particular project proposal.
ARTICLE 5. AMENDMENTS
SECTION 5.1 AMENDMENTS TO THE JOINT PLANNING AREA LAND USE PLAN
AND MAP
Proposed amendments to the Joint Planning Area Land Use Plan and Map shall be
referred to the Joint Planning Advisory Commission for its comment, coordination
and recommendation before action by any party to this Agreement. A
recommendation for amendment shall be presented by the Joint Planning Advisory
Commission to the Boards of the parties to this Agreement for consideration and
if approved by the parties, for adoption.
F,ach party to this Agreement shall establish administrative procedures for
consideration and action on proposed amendments to the Joint Planning Area
Land Use Plan and Map. These procedures shall provide courtesy review of the
proposed amendment. The amendment procedures to become effective with the
adoption of this Agreement are outlined in Addendum 2 to the Agreement.
SECTION 5.2 AMENDMENTS TO THE AGREEMENT.
Proposed amendments to this Agreement shall be referred to the Joint Planning
Advisory Commission for its_comment, coordination and recommendation before
action by the parties to this Agreement as follows: .
A. Each party will receive notification of the amendment proposal
prior to the consideration of the proposal by the Commission.
B. Sufficient time will be allowed to permit consideration of the
amendment by each party.
C. Each party will bring its recommendations on the amendment to
the Commission during the Commission's deliberations on the
amendment_
D. After consideration of all recommendations made by the parties to
this Agreement, the Commission shall make a recommendation of
action to each party.
E. Amendments to the Agreement can only be made by Agreement of
all the parties to the Agreement.
ARTICLE 6. IMPLEMENTATION
SECTION 6.1 IMPLEMENTATION OF THE AGREEMENT.
The Planning Department or staff of each party to this Agreement shall establish
administrative working procedures to implement this Agreement.
SECTION 6.2 AUTHORIZATION OF INSPECTIONS.
(RESERVED)
SECTION 6.3 JOINT PLANNING ADVISORY COMMISSION.
The Joint Planning Advisory Commission is- established for the purpose of joint
planning. Its work shall include, but not be limited to, periodic review and
evaluation of progress on joint planning activities, further definition of joint
.standards for development proposals, amendments to the Joint Planning
Agreement, amendments to the Joint Planning Area Land Use Plan and Map, the
establishment of an' urban services area and the recommendation of policies for
the extension of water and sewer facilities, and other means as may be necessary
to assure desired development patterns in the Joint Planning Area.
The Joint .Planni•ng. Advisory Commission shall consist of twelve members as
-,determined„+ay-the foll,crwirr representation` scheme:
2 Orange County Commissioners
2 Orange County Planning Board members
2 Chapel Hill Councilors
2' Chapel. Hill Planning Board members
2 Carrboro Aldermen
2 Carrboro Planning Board members
SECTION 6.4 DURATION.
This Agreement shall be effective upon its execution by the parties hereto, and
shall continue thereafter until termination by mutual agreement or when all the
parties have withdrawn from the. Agreement.
s -
ADDENDUM 1
REVIEW SCHEDULES
1. The folllowine review schedule pertains to project requests within the
jurisdiction of Orange County after which time the County will take final
action on the request.
A. Minor .subdivisions. Following a staff review period of thirty (30) days,
the staff will make a final decision on the request unless appealed to
the Planning Roerd.
B. Major 'subdivisions. Following a staff review period of thirty (30) days,
the Planning Board will consider the request at their next regularly
-scheduled meeting at .which time they will either make a..deeision. on the.
project or -table it for later consideration. A final decision on the
request will be made at the second regularly scheduled Planning Board
meeting.
C. Special use permits. The review period.shall extend up to and including
the public hearing.
D.. Rezonings and planned development requests. The review period shall
extend up to and including the public hearing held during the last
regularly scheduled meetings in August, November, February, and May.
2. The following_ review schedule pertains to projects within the jurisdiction of
Chapel Hill.
A. SUBDIVISION PRELIMINARY. SKETCH:
STAFF REVIEW: Maximum of 30 days after acceptance of completed
application.
PLANNING BOARD REVIEW: Maximum of. 30.days after the meeting at
which the staff recommendation is presented.
COUNCIL ACTION: No time limit.
B. SPECIAL. -USE PERMIT AND MODIFICATIONS TO SPECIAL USE
PERMITS INCLUDING PLANNED DEVELOPMENT:
STAFF REVIEW: Maximum of 30 days after acceptance of completed
application, unless extended by Council or by consent of the applicant.
PLANNING BOARD REVIEW: Maximum of 30 days after the meeting at
which the staff recommendation is presented, unless extended by Council_
or by consent of the applicant.
PUBLIC HEARING: Council holds Public Hearings on the third Mondays
of January, March, May, September and November.
TOWN MANAGER'S .I:EPORT: Maximum of 30 days after completion of
Public Hearing., unless extended by Council or by consent of the
Applicant.
COUNCIL ACTION: No time limit.
C. ZONING MAP AMENDMENTS.
-STAFF REVIEW: : Maximum of 21 days.after acceptance of completed
application, unless extended by Council or by consent of the applicant.
PLANNING BOARD REVIEW: Maximum of 35 days after the meeting at
-which the staff recommendation is presented, unless extended by Council
or by consent.of the applicant.
PIIEITI'(, •1fEA•lZfNG: Council holds Public Hearings on the third yior y
of -January, March, Alay, September and November.
TOWN MANAGER'S REPORT: Maximum of 30 days after completion of
Public Hearing_, unless extended by Council or by consent of the
applicant.
COUNCIL ACTION: No time limit.
3, The following review schedule pertains to projects within the jurisdiction of
Carrbaro:.
In general, the courtesy review period for all proposals submitted to the
Town under the Joint Planning Agreement shall be thirty (30) working days.
This period will allow the Town staff to review proposals and make
recommendations in a staff report prior to the proposal's being presented to .
any Town Boards. The Carrboro Planning Board will be notified of all
proposals received for courtesy review.
The review schedule for projects within the Town's jurisdiction shall be as
follows:
A. For projects requiring a Special Use Permit, the Town's review period
shall be a minimum of fifteen (15) working days before a final
determination is made by the staff or the Board of Adjustment.
B. Projects requiring a Conditional Use Permit shall have a review period
of thirty (30) days_ The review period shall include a Planning Board
meeting and final action by the Board of Aldermen.
C. For Major Subdivisions that require a Conditional Use Permit the Town's
review period shall be a minimum of thirty 30 working days before
final. action is taken by the Board of Aldermen. (Note: Major
Subdivisions are generally defined as proposals which create more than
three lots.)
�• C,..�1.
D. For projects determined to be suitable for Minor Subdivision review, the
stuff review pericxl shall be a minimum of ten (10) working days before
final action is taken by the Planning Director. (Note: Minor
Subdivisions are generally defined as proposals which create no more
than a total of three lots.)
E. For Amendments to the Orange County Zoning Ordinance or Land Use
Plan for aezoni requests, the Town shall review the request within a
minimum of thirty (30) working days before final, action is taken by the
Board of Aldermen.
Cacrboro will make a .reasoriable effort to review projects or proposals covered
_by this courtesy review agreement within a maximum courtesy review period of
'forty-five (45) days. At the time materials are distributed for courtesy review,
Carrb.oro _will notify other jurisdictions of any meetings or public hearings
scheduled.:"ece the=proposals will.be. discussed.
Carrbora shall not be required to delay approval of proposals or regularly
scheduled Planning Board and other advisory board meetings until review
comments have been. received from other parties to this agreement.
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ADDENDUM. 2
JOINT PLA14NING AREA LAND USE PLAN
AMENDMENT PROCEDURES
A. Orange County. The Orange County Board of Commissioners, with input.
from Chapel Hill and, Carrboro, will hold public hearings on amendment
proposals twice a year. In addition to the notice required by law, Chapel
Hill and Carrboro, through their respective Planning staffs shall receive
notice of the public.hearing days prior to it and shall receive copies of
all documents related to the amendment proposal with the notice.
The .Board of .Commissioners .will refer. the .amendment__proposal to the
`Orange County Elanning 'Board which-Board shall make a recommendation to
the Board of Commissioners as in' the case of amendments to the Orange
County Zoning Ordinance, Atlas and Land Use Plan.
Action on the amendment shall occur only after the public hearing and
Planning Board recommendation as provided in the Orange County Zoning
Ordinance.
Public Bearings for Joint Planning Area Land Use Plan and Map amendment.
requests shall not be held at the same time as rezoning public hearings
unless the amendment has no effect on the rezoning request.
B. (Reserved for Chapel Hill).
C. (Reserved for Carrboro).
II
i
oRANCE a x=y `J '
BOAM OF COMISSIONErS ActiCn Aqenda
ACTION AGEMA T= ABSTPACT Item NO.J
MEES-MgG March 7, 1983
Subject: Court Facilities
p t, County manager PW3'lc Herrin : yes X no
p. t s tion O=tac r:
Yes County Manager's Office
phone Number: 732-8181
PULWM: For the Board to consider further recommendation in regard to the expansion
of County provided court facilities.
At the February 7, 1983 meeting of the Board., Mr. Robert Giles of the N. C.
Administrative Office of the Courts presented a report detailing current and
projected needs for expanded court facilities in Orange County. As to the
long term, Mr. Giles concluded from case filings and population projection
that a need will exist to construct a Courthouse Annex to provide an addi-
tional 20,159 square feet of space by the year 2000. This would allow for
an additional Superior Courtroom, two District Courtrooms, Clerk of Court
Office expansion and other ancillary functions.
It will take time to develop the means (funding source, plans and specifi-
_cations) for undertaking the Annex. In the meantime, a stop-gap measure
is needed to overcome the immediate space deficiency as relates to conduc-
ting District Court cases (the present basement courtroom is, 903 square
feet versus a minimal requirement of 1,300).
Attached report provides staff evaluation of the four alternatives Mr. Giles
identified for dealing with the problem., There are strong disadvantages
connected with each. However, when all factors are taken into consideration
it appears that reactivating the courtroom in the Old Courthouse is the course
that poses the- least number of disadvantages and cost amount.
IWACT: Briefly summarized the impacts of the four alternatives suggested are as
follows:
1. Convert 2nd Floor of New Courthouse
Cost to renovate the space for a new courtroom would be $20,000. Added
to this would be the c05.t to purchase and renovate or construct a new
building for the 2,000 feet of County Office space that would be dis-
located. It' does not appear justifiable to invest a high amount, as
this would entail for an interim measure.
2. Renovate Courtroom in Old Courthouse
A cost of $60,000 to $70,000 to renovate the courtroom in the Old Court-
house which does not include the central air conditioning, furnishings,
an elevator or the restoration of the exterior of the building.
3. Conversion of County-Owned Buildings (Agriculture Building)
This too would involve relocation of County Offices in order to provide
a courtroom. The cost is uncertain. Moreover, present design and loca-
tion of load bearing walls are such as to restrict what could be accom-
plished in the form of a courtroom.
4. Acquisition of Existing Privately Owned Building
Acquisition cost would be required in addition to renovation.
Court Facilities March 7, 1983
RECOMMENDATION(5):
1. Agree to plan now for the eventual building of a Courthouse Annex
and consider a timetable and amount to be annually set aside per
year for the construction.
2. Approve renovation of the Old Courthouse Courtroom as an interim
measure for courts use. .
3. Authorize Manager to secure technical assistance to develop a con-
struction plan and budget for the renovation--meeting conditions
worked out with the Town of Hillsborough and the N. C. Department
of Archives.
r -
TA$-RS"FUND -REQUEST
and
RELEASE
Leo Thomas Barber and Shannon St. John
This married couple listed personal- property for 19$2
taxation in October 19$2 although they moved to Orange County
after.January.l, 1952 and did not 'own property situated here on
January 1, 19$2• '
REFUND REQUESTED $49.73
RELEASE REQUESTED $ 5.14
RECQ TDATION: Approve.
TAI REFUND REQUEST
Alice L. Caldwell
A shed (valuation $1,400) was erroneously listed with
Mrs. Cal.dwell's lot in the 1951 revaluation and assessed with this
accaunt for 19$1 and 19$2.- The building is actually located on
and adjacent lot and owned by a neighbor.
REFUND REQUES TED: $3$.54
RECOMMENDATION:. Approve.
4 N
,TAX REFUND .REQUEST
Henry S. and Carolyn H. Cole
The 19$1 tax valuation of the Coles' lot was excessive in
that it 'failed to reflect a reduction in the size of the lot
based upon a 1979 conveyance of a portion of the lot by the previou,
owner to a third party.
The 19$0 tax valuation did reflect this change and was correct.
REFUND REQUESTED: $19.6$
RECOM=ATION: Approve.
TAX REFUND REQUES T
James F. and Harlene C. Cogan
19$1 tax on personal property of the former owner of the
Cogans' Hillsboro township residence was listed with the tax
account for the Cogan residence instead of the account for the
Carrboro residence of the owner of the personal property. The
Cogans have paid this personal property tax through their
mortgagee.
REFUND REQUESTED: $4$.62
RECOMMENDATION: Approve.
TAY REFUND REQUEST
Johnie T. Johnson
Johnson "66"
This account was assessed Hillsborough city tax for 19$2
through clerical error in the assignment of a tax rate code.
The 19$2 tax situs of the property listed with the account was
outside the corporate limits.
REFUND REQUESTED: $6$.64
TAX REFUND REQUEST w
Carlton William and Deborah Lynn F. K. Merritt
Through clerical error the 19$1 tax valuation of the
Merritts' house was not discounted by 50% on account of its
incomplete status on January 1, 1981 in accordance with their
timely 19$1 listing.
REFUND REQUESTED: $99.98
RECOMMENDATION: Approve.
TAX REFUND -REQUEST
James D. and Sue M. Leftwich
These taxpayers, owners of a house and lot in Carrboro, .
were assessed 1982 tax on personal property erroneously in that
they were Tennessee residents and did not own personalty located
in Orange County January 1, 1982. ,
REFUND REQUESTED: $17.53
RECOMMENDATION: Approve.
TAX REFUND REQUEST
Julious Moore and Bertha M, Baldwin
The valuation amount of a "Homestead Exemption" assigned
this account for 1982 was miscalculated as $7,372 instead of the
correct amount of $$,500.
REFUND REQUESTED: $6.65
`TAX REFUND REQUEST
Rev. John Francis O'Connor, Jr.
This taxpayer mistakenly listed the same personal property
twice for 19$2 taxatiohi and has paid both resultant bills.
REFUND REQUESTED: $62.67
RECOMI MATION: Approve.
TAX REFUND REQUEST
James E. Parrish
I
Through clerical error this taxpayer was billed and has
paid 19$1 tax on personal property listed and owned by another
person.,, also named:James Parrish.
REFUND REQUESTED: $60.24
REGOMMENDATIONa Approve.
TAX REFUND REQUEST
Dallas Finnix and Lucy P. Daye
A portion (1.65 acres) of the tract of land taxed 'to these
taxpayers for the year 19$2 in fact was conveyed to a third
party prior to January 1, 19$2 and was taxed to both the third 'party
and Mr. Pj nni x and .Mrs. Daye for 19$2.
REFUND REQUESTED: $7.60
TAIL REFUND REQUEST 14
�1.
Anita Lynne Washam
This taxpayer, a dormitory resident January 1, 1982,
submitted a 19$2 tax listing in May, 1982 which shows a lump
sum valuation of personal property (other than an automobile)
of $2,000, which figure the taxpayer now claims is erroneous,
the result of a clerical error, which should be corrected to
show a valuation of $200, the correct worth of the property.
REFUND REQUESTED: $27.34
RECUIlEND'A.TICN: Approve.
TAg REFUND REQUEST
and
RELEASE.
J. H. and Marie DeGraffenreid
The DeGraffenreids' house was listed with each of two
adjoining lots owned by-them for the 19$1 tax .year.
REFUND REQUESTED: $244.54
RELEASE REQUESTED: $ 53.97
RECQNMIDATIQN: Approve.
NORTH CAROLINA
RESOLUTION
ORANGE COUNTY
WHEREAS pursuant to N.C. General Statute 105-322 the Board
of Equalization and Review of Orange County is presently composed
of the members of the Board of County Conaomi.ssioners of Orange
County; and,
WHEREAS the Board of Commissioners of Orange County is authorized
to appoint a special Board of Equalization and Review to carry out
the duties imposed by N.C. General Statute 105-322; and
WHEREAS the Board of Commissioners of Orange County deems it
advisable to appoint a special Board of Equalization and Review
and by this resolution provide for the membership qualifications,
terms of office and the manner of filling of vacancies on the special
Board of Equalization and Review;
IT IS THEREFORE RESOLVED:
1. The special Board of Equalization and-Review of Orange:
County is hereby created.
2. The Orange County special Board of Equalization and Review
shall consist of 3 members, each to serve for a term beginning on
the date of appointment and ending on June 30, 1983.
3. Vacancies occurring and existing on the Orange County
special Board of Equalization and Review shall be filled by the
Orange County Board of Commissioners at their next regular meeting
after the occurence of the vacancies.
4. Each member of the special Ora3age County Board of Equaliza-
tion and Review shall be a resident of Orange County and have the
statutory qualifications necessary to hold the public office of
County Commissioner in Orange County. In addition the Board of Com-
missioners of Orange County, in selecting members of the special
Board of Equalization and Review, may consider:
a. The length of time a candidate has resided in Orange
County,
b. Whether and to what extent a candidate owns real
property located within Orange County,
c. Whether and to what extent a candidate is familiar
with- the value of real property located within Orange 'County,
d. Whether and to what extent a candidate has had formal
education in real estate appraising,
e. The geographical composition of the special Board of
Equalization and RevieV within Orange County,
f. Any other matters that the Board deems appropriate.
The Orange County Board of Commissioners shall appoint members
to the special Board of Equalization and Review of Orange County
in the same manner as it uses for other appointments.
After the members of the special Board of Equalization and
Review of Orange County have been appointed, the Orange County
Board of Commissioners shall designate a chairman of the special
Board and shall fix such compensation and allowances for the members
as it deems appropriate.
Upon motion duly made and seconded, the foregoing resolution
was passed upon the following vote:
Ayes: Commissioners Lloyd, Marshall, Walker, Whitted and
,
Willhoit
Noes: Commissioners -0-
I,. Paulette Pridgen, Clerk to the Board of County -Commissioners,
DO HEREBY CERTIFY that the foregoing is a true copy of so much of
the recorded proceedings of a meeting of the Orange County Board of
Commissioners held on March 7, 1983, as it relates to the resolution
hereinabove set forth.
WITNESS my hand and official seal of the said Board this the
day of March, 1983.
ra.
Paulette Fridgen
Clerk to the Orange County Board
of Commissioners
ORANGE COUNTY
BOARD OF COMMISSIONERS Action Agneda
Item No
ACTION AGENDA ITEM ABSTRACT
MEETING DATE.- &a._�
:hliect: Housing Rehabilitation Contract Award-
?-.artment: CQ_mmuni�ji Develstpl9Ant Public Hearing: des X no
:tachment s, : Information Contact: Wilbert McAdoo
Bid Results !Phone Number: 732-8181 Ext. 429
,rpose: Award of two Housing Rehabilitation Contracts.
Sealed bids were received and opened on February 18, 1983.
Attached is a tabulation of the bids by dwelling unit numbers.
:-'pact: Award of contract to the lowest binder will be consistent
with present housing rehabilitation bid procedure.
-=corrrnendation(s):
OUT# Street Contractor Bid Amount
7 Torain Street A&R Home Repairs 8,734.00
106 Harper Street Eugene Morrow 13,000..00
( V`t L `
RESULTS OF BID OPENING
APPLICATION NUMBER 106
OWNER: James Stewart Jr. •
ADDRESS: Harper Street COST ESTIMATE: 12,582-00
PERCENTAGE OF BID OVER 3.22 UNDER COST ESTIMATE
r-HECK ONE: JOB BID I X JOB NEGOTIATED
COMPANY BID AMOUNT
i .
A&R Home Repair _14-334.00
Temco �. -14j;On nn
Samuel English 14-733 DO
Eugene H. Morrow 13,000 On
Frank Griffin 17.2An 00
Bids opened by: Robert Wilson
Time of Bid Opening:
Date of Bid Opening: February 17 1983
Witnessed by: Wilbert McAdoo
Lowest Acceptable Bid: 13,000.00
negotiated Amount: N/A
Contractor: Eugene H. Morrow
NAME
Rt. 2 Box 394, Mebane N.0
. ADDR 5S -
563-3023
PHONE NUMBER-
COMMENTS:
Submitted by: �. DATE:
21 ?3
Z-
Bid Approved by:
Proceed Order: Issued Not Issued
COMMENTS:
RESULTS OF BID OPENING
01ANER: Bryant B. Roberts APPLICATION NUMBER
ADDRESS: Torain Street COST ESTIMATE:
==RCENTAGE OF BID OVER UNDER 2.91 COST ESTIMATE
=HECK ONE: JOB BID 1 X I JOB NEGOTIATED �]
COMPANY BID AMOUNT
Frank Griffin & Associates5��
Temco 11,164.00
}. Morrow 11,500.00
a. Samuel English 10,873.00
5. A&R Home Repairs 8,734.00
Bids opened by: Robert Wilson
Time of Bid Opening: 3
Date of Bid: Opening: Z-17-83
Witnessed by: Wilbert- McAdoo
+++•k*r+***a•r+*+**++-*+*++*+*+r+*,r•r*:+*+:rt*+a*+•raar++arrt++*t*+*►+***+•r**+*,r,r***•r*+w
Lowest Acceptable Bid: 8,734.00
:iegotiated Amount: N/A
Contractor: A&R Home Re airs
NAME
936 Danbury Drive, Durham, N.C. 27703
ADDRESS
596-2636
PHONE NUMBER
COMMENTS: Community Development's contribution towards the rehabilitation of this
dwelling unit will be $6,000.00.
Submitted by:
DATE: 2_~21-ss
Sid Approved by:
Proceed Order: Issued Not Issued D
COMMENTS:
ORANGE COUNTY
BOARD- OF COMMISSIONERS Action Agneda
Item No
.� oL
ACTION AGENDA ITEM ABSTRACT
MEETING DATE March 7. 1983
Subject: Community Development Target Area
3e artment: Community Development i Public Hearing: _ yes _�X__no
,:tachment s Housing and Community Information Contact: Albert Kittrell
Development Study; Community Development :Phone Number: Exit. 425 .
Needs Chart
Purpose: To consider.selecting a Community Development Block Grant
. (CDBG) Target Area for fiscal year 1983,
.led: On February 7, 1983 the Department of Natural Resources and
Community Development CDBG application requirements were
presented to the Board. Additionally, nine potential CDBG
target areas were mentioned. A more detailed analysis. of
potential target areas was requested by the Board: Attach-
ed is a Community Deve.lo ment Needs Chart- which quantitatively
ranks the nine potential target,areas and Orange Count
Housing and Community Development Study_.
?mpact: The State's CDBG application deadline is May 2, 1983. A
target area must be selected, if the County plans to
meet this deadline.
Recommendation(s): Authorize preparation and submission of a CDBG application
for the Councilville Community.
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SUMMARY OF THE COMMUNITY DEVELOPMENT NEEDS CHART ie'ti
PURPOSE
The community development needs chart was constructed in order to rank the potential
target areas according to the magnitude of their community development needs and the de-
gree of deteriorated dwelling units. This chart i,s used to quantify factors which may
be highly subjective or qu4l.itative in nature. It has three primary functions:
1) to rank the target areas by using the set of factors.
2) to classify and categorize the set of factors which affects the target areas.
3) to indicate the degree one factor exceeds another on a specified basis of
comparison.
METHODS OF USE
The general procedure for constructing this chart is as follows:
1) Determine the attributes or factors to be rated.
2) Determine the best scale for rating the factors.
3) Place data on chart.
4) Rate the attributes on factors.
5) Verify the consistency of the ratings.
The first step in constructing this chart was to identify the dependent and inde-
pendent variables. In this chart, the dependent variables are the target areas listed
in column 1 from Byrdsville to Rogers Road, and -the independent variables are the factors
listed in row i from percentage of units needing housing assistance to the number of
outdoor bathroom facilities.
In the second step, a scale from 1 to 3 was determined as the best means of rating
(listed in row 11). This scale rated the factors on three different levels of magnitude:
1 as low, 2 as medium, and 3 as high. Afterward, each factor was given a rating. The
rational behind the rating is factors with a 3 rating have direct impact to
the health and safety of the community; factors with a 2 rating have a possibility of
affecting the health and safety of the community; and factors with 1 rating do not have
a major impact to the community because of alternative methods currently being used-
such as wells, septic tanks and unpaved roads. Also, a majority of the dilapidated units
are vacant, and the dilapidated units that are occupied by residents must be relocated.
This process gives the occupied dilapidated units a higher rating because of the over-
lapping effect.
The third step was to place the information on the chart. All information on the
target areas were collected by a windshield survey.
In the fourth step, the information was given a quantitative value. If the infor-
mation is not in numerical form it must be changed to a quantitative value. Once this
process was done, the magnitude scale rating .in the column,of the factor being rated
was multiplied by the quantitative value of that same factor. For example, no number
in this chart needed to be changed but in order-to simplify the procedure all numbers
were changed into percentages. This procedure reduced the size of the number in the
rating. A good example is Byrdsville which has a magnitude scale rating of 3 in
column 2 and in the same column 54% of the units needs housing assistance, so the
calculation will be 3 X 54% = 1.6 rating. A different procedure was used for the "Yes"
and "No" answers. This information was given a quantitative value. For example, in
the Cheeks/Miles Area there is water service, but no sewer service. For water service
a quantitative value of 0% was given, and for sewer service a quantitative value of
100% was given. Since each factor has a magnitude rating of 1 , the magnitude rating
was multiplied by either 0% or 100% which gave a product of.0 or 1. After each factor
in each target area was rated, each factor rating was added together for every target
area (shown in column 11). Column 11 gives an overall rating of the target areas.
The areas were ranked by giving the highest rating a 1 ranking, the next highest rating
a 2 ranking, and so on (shown in column 12).
The fifth step was checking the chart for consistency-making sure each column
utilizes the same calculation procedures and making sure that each number has an
equal amount of value whey it was changed to a percentage.
A RESOLUTION AUTHORIZING SUBMISSION OF A GRANT APPLICATION
FOR RETIRED SENIOR VOLUNTEER PROGRAM (RSVP)
BE IT RESOLVED by the Commissioners of Orange County that .
the Commissioners authorize the County Manager to submit
an application to ACTION for a $24,775 grant for continu-
.ation of the Retired Senior Volunteer Program for twelve
months and to certify to. the federal government the will-
ingness of the County to assure a• minimum of 30% in cash,
goods, and services as the non-federal share in support
of the program.
This the 7th day of March, 1983.
I Sharon E. Allison, Clerk/Typist to the Board of
Commissioners for Orange County, North Carolina, do
hereby certify that the foregoing is a true copy of
so much of the proceedings of the Board of Commissioners
for said County at a meeting held the 7th day of March,
1983 ,as relates in any way to ,the Resolution hereinabove
set forth, and that .said proceedings are recorded in
the Minute Book of the Minutes of -said Board for said
date.
Witness my hand and seal of Orange County, North Carolina,
this the 7th day of March, 1983.
• hL �o• L��[l�d�J •--
""+n,, Sharon E. 'Allison, Clerk/Typist
to and subscribed before me
the day of March, 1983.
fit '''My Commi ion Expires: in— y
BO:ARD 0- Ca':�IISSZO>?!c:'� Action gerda
Acrza:� �;��•aa IT�•i E,sS r:c�GT
A�EICLtic kTL March 7, 1983
Subject.. Sheriff Department Salary Increase Request
Attachment(S): � II2�Ca n Contact Ken Thompson
YES Fb=e fir: B.M. Whitehead
EURPOSE:
'To c'oWrider authorizing an ad'd-itiona.l fifteen percent salary increase
.for .an empliq.ye.e in :,the Office of the Sheriff. Specifically, an increa
f-or Serge-ant Ear-1 Thomas -from"$13,644 to $15,612.
Duo The Sheriff 'recommended '. and subsequently received Board approval,
to establish the classification of Sergeant within his department.
Seven existing positions were then reallocated to that classification
The Sheriff selected five employees' to promote from within the depart-
ment. In accordance with Article VI, Section 6 of the Personnel Or-
dinanc.e employees receive a one-step (5%) salary increase, or an in-
crease to the minimum of the new range established for the class, whit
ever is higher. The promotions were made effective. January 15,1983
_ ,.and were in accordance with the Ordinance. however, in the ca.A-e of_
Sergeant Earl Thomas the one-step salary increase permitted was deeme�
insufficient by the Sheriff. Several meetings were .held •to discuss
the spirit and intent of the Ordinance and to convey why an exception
could not be granted. The Sheriff is seeking authorization from the
Board to grant- an exception to the Ordiance to permit Sergeant Earl
Thomas to receive an additional fifteen percent increase in salary.
IMPACT:. The impact o.f approving this request is. two-fold. First, since the
adoption of the Ordiance in 1976 all promotions have been limited to
a one=step -incre-ase,, or .an. increase..to. the minimum of the new :range.
To grant an exception would cause- disparity-and 'inequity.-in tha -ad- -
mini'stration of the Pay Plan. Second, due to projected cost overruns
in the Sheriff' s budget, resulting in the -need to-transfer fund's from
other accounts, 'ther&,is- question as•-�to-.any additional. fund avail,-
Ability.' '
RECOMMENDATION: Disapprove the request.
o A,zE
BQuc of CCNvISSrax&Rs Action Agand_a.
=ON AGENM =1 AB.S'lR2A= item 1%30.A6�—J
NSEETT1i'G DATE MARCH 7, 1983
gubject; JAIL INSPECTION REPORT
nepartvmt: SHERIFF =Pub� Ke rte' --Ves
pttacbme,t(s): n===tion �'oach:SHERIFF PENDERGRASS
YES,. REPORT Zz; 732-8181 ext. 526
puRpCIaE: To receive the Sheriff's response to the Jail Inspection Report.
of February-,2,1983, conducted by the NC Department of Human Resources.
lan; According to State requirements the Board of Commissioners must consider
this report at its next regularly scheduled meeting following the
receipt of the report.
STATE OF NORTH CAROLINA
DEPARTMENT OF HUMAN RESOURCES
Division. of Facility Services
JAMES B. HUNT.JR. L a 1WILKERSW.JR.
torpne� P.O.BOX 12200 RALEIGH 27605-2200 w�eCTO�
7ELL�gONE
SARAH T. MORROW, M.D.. M.P.M. (919) 733-4560
S[CP[T�IIY.
February 8, 19$3
Mr. Lindy Pendergrass, Sheriff
Orange County Sheriff's Department
125 Court Street '
Hillsboro, North Carolina 27278
Dear Sheriff Pendergrass:
On February 2, 1983, Mr. Robert E. Stokley, Jail Consultant from the North Carolina
Department of Human Resources, inspected the Orange County Jail. Enclosed is a Copy
of the inspection report for your attention.' Immediate action should be initiated
as soon as possible to correct any deficiencies cited in the report.
In formulating any plans for corrective action', it is of extreme importance that Item
E1121 Fire Safety, receive priority since any deficiencies in this area could produce
potentially. life threatening situations. Deficiencies in the above mentioned area,
when uncorrected, could also pose a threat to the health, safety and well-being of.
those confined.
If I or any member of the Jail and Detention staff may be of assistance to you
concerning this. or any detention matter, please do not hesitate to contact us..
Sincerely,
Thomas A. Ritter, Head
Jail and Detention Branch
TAR:pbt
Enclosure
cc: ;tlr. Richard Whitted, Chairman, Orange County Board of Commissioners
Mr. Ken Thompson, Orange County Manager
- - -.. -. -. -. -;.,.t����1.....ti ..j•• ;.•., • ''n �.-.-"�(scE'.- .-��rhi:�.�':?r�'�` -,' i.F;R.m�'+=fir`�y3 r•:
DFS-7023
(Rev. 6/81)
LOCAL CONFINEMENT FACILITY SEMIANNUAL INSPECTION
NORTH CAROLINA DEPARTMENT OF HUMAN RESOURCES
DIVISION OF FACILITY SERVICES
JAIL.AND DETENTION BRANCH
Post Office'Box 12200
Raleigh, North Carolina 27605
Inspection Date February 2, '19$3 Time 1:40 pm::'`'
Facility Orange. Countq' Tail County Orange
Address 125 Court Stra..t. Hi s ora N. .C_ Sheriff/Chief of Police Lindv Pendartrass
.Chief Jailer Capacity 12 Date Built _14A7 _
No.. of Confinement Levels _1 _ Total. Jail Staff 5 Jailers: •Male _ 5 - Female- n
Staff.on Duty: Male T _Female 0 Inmates Confined: Male- 10 Female 0
Facility Staff Schedule:: 8-hour.shifts. 12-hour shifts x Other
Z7 we g:a:. _- woke (During terms o£ court, "two j�Cle�s az`e Ym
2nd zh ft: : Tc00 'p:m. _ 7sGO •a:-m. `1 tuale -duty-first shift)_.:
C STRUCTURAL DEFICIENCIES OR INADEQUATE PROGRAM SERVICES IN-THIS BLOCK
o may jeopardize the safe custody, safety, health, or welfare of persons con- C
m
m fined in the facility and thus result in an immediate order for corrective .
I action or closure as provided in G.S. 153A-223. The governing body shall 7
n i consider the - entire report at the first regular meeting after receipt of .1 i
a the report and shall promptly initiate any .action,necessary to bring the a
C facility into conformity with the standards as provided by G. S. 153A-222.,
. e e
A. SUPERVISION
Continuous supervision is provided to the following types of inmates as required
by G.S. 153A-224, Section .1500 of the North Carolina Minimum Standards for the
Operation of Local Confinement Facilities:
1. Adult Males X
2. Adult Females must be supervised only b female jailers
3. Juvenile Males must be supervised onll bX male jailers
4. Juvenile Females must be•su ervised only by female Jailers
B. MEDICAL CARE
The unit has a written medical plan properly posted which functions effectively
as required by G.S. 153A-225 and Section .1800 of the North Carolina Minimum
Standards for the 0 eration of Local Confinement.Facilities. x
C. SANITATION
The sanitation of the unit is maintained in accordance with rules and regulations
adopted under G.S. 153A--226 to effectively protect the health -of inmates and
public.
D. FOOD SERVICE
The diet is adequate as required by.Section .1700 of the North Carolina Minimum
Standards for the Operation of Local Confinement Facilities. x
. .�"•.....:...,°"i..+..,._^�5"",=`,j.�".,ista;ls'._.v c �L.� _^—. �"F•;. y� '�k, .a•' •rar: - .tr .:Jn_�..+�
DFS-7023
(Rev. 6/81) � . !� 'p_... • :�
•Fagg' 2r
STRUCTURAL-DEFICIENCIES. OR INADEQUATE PROGRAM SERVICES IN THIS BLOCK C
o ' may jeopardize the safe custody, safety, health or welfare of
m , persons con- m.
OI p fined in the facility and thus result, in an immediate order for corrective
1 action or closure as provided in G. S. 153A-223. The governing body shall n• 1
T n i consider the entire report at the first regular meeting after receipt of i
a the report and shall promptly initiate an action necessary Pte' P mP Y Y ary tv bring the::: a
a facility, into conformity with the standards as provided by G. S. 153A-222.::
e
E. FIRE SAFETY
1. There are at least two complete sets of facility and emergency exit keys;
as required by Section .1401,• raragraph a , of the Minimum Jail Standards: 4.
(There are sets of keys in the. facility.) -
2. One:complete set.of-faciLxty :and.-emergency exi t.keys not in use is stored "
in a safe place but accessible to supervisory personnel for use in an- =
'emergency as required by Section .14012 Baragraph b, of the Minimum Jail'..: _ -
Standards.
3. .Approved, permanently identified mattresses in good condition are pro-
vided as required by Section .1412 of the Minimum.Jail Standards.
4. 'Sufficient fire extinguishers are available as required by Section .1413
.1415 of the Minimum Jail Standard's.
5. Fire extinguishers bear a current inspection tag and-'are maintained in a`
fully charged and.operable condition as required by Sections .1416 and
:.1417 of the Minimum Jail Standards:
6. Means of egress insufficient number comply with•N.C. Building Code and
G.S. 69-12. for each level.
x
7.. .Emergency exit doors are approved type, keyed to both sides, are func-
tional, and comply with N.C. Building Code. x
B. The confinement facility is of fire-resistive construction materials and
unattached to any structure of less than fire-resistive construction
-unless separated by-an-approved fire wallas specified by the N.C.
Building Code.
- g
9. There is'a'plan for the emergency evacuation of inmates as required by
Section ..1506, Paragraph a,.of the Minimum Jail Standards.
- x
10. The facility has a-master fire plan posted as required by Section ..1506, :-.
Paragraph a, of the Minimum Jail Standards.
11. Jailers have been trained in the use of fire fighting equipment as re-
quired by Section .1506, Paragraph b, of the Minimum Jail Standards.
2. Fare drills are conducted at 'least quarterly and recorded as required by
x Section .1506, Paragraph b, of the Minimum Jail Standards.
13. Sufficient number of smoke detectors with automatic audible alarm and
test capability, in operating condition, to monitor.all inmate. occupied
areas, as required by Section .1419 -0f the Minimum Jail Standards.
X.,.
::'y�•..;r�+ .p re .4_'Pti z s•iizja��;'i5,._ =,: r.,;^en! `.'s.T,:. ��.;;'al,P7i h.;.'•''. ... ^Tr.'."�','•a°�,--,' ,x,•,' by• "ti�'y -
DFS-702
(Rev.' 6181)
Page 3
- •� a .�, .
a�f s 4
jZ
»•e o -
Wx
1:: Construction•Materials as Required by Minimum Standards,
A. Paint
B. Bunks x
C.. Floors .......
D.
-Wall's .
Z._
F. .V.Wm ws.
G. Security Screens
H. Doors and Integral Locks
I.: Dayroom ipment
J. Steel Grating
K. Wiring and Electrical Fixtures
L. Safety Vestibules
M. Multiple Door Locking Mechanisms with Mechanical Override
N. Floor Drains Accessible to Inmates are Provided with Secure
Fasteners
2. Grouping of Prisoners
A_ Segregation of Females (G.S. 153A-228, G.S. 14-261, Minimum
Standards) x
B. Segregation of Juveniles (G.S. 153A-221.1, Minimum Standards) x
3. Safety and Security Features
A. Local Fire Department Has Been Requested to Inspect Facility In.
Its Fire Prevention Ins ection Program
B. Mirrors Cori ly With Standards
C. Safety-Type Razors for Shavin are Provided x
D. Visiting- Areas are in Co m liance with Standard Requireinents x
.E. ' Conference Area is Provided for Attorneys and Clergymen x
F. Medical Clinic Area is Provided y
• G. 'Booking Area Provides Pro er Security x
H. All Locks are Kept in Good Working Order x
I. Heat, Li s, Windows, or Controls are Not Accessible to Prisoners x .
J. . htSecurity Section Doors are Kept Locked X1 I
K. Facility is Hazard Free x
4. Space Utilization
A. Approved Holding Area is Provided and Properly Equipped x
B.' Pan is Provided to Handle Excess Population Should
. Overci^owded Conditions Exist in the Facility
C. Overcrowding Does Not 0 ccur x
: ..> _
DFS-7023 . . .
(Rev. 6J81)
Page 4 =
m
v
2 S
o
5'. Structural.'Arrangements and Accommodations
A. ..Single Cells Conform in Size to Minimum Standards. x
-B. Multi le Cells Conform in Size to Minimum Standards
C. .Cell Areas Utilizing. a Common Dayroom Do Not Exceed
Multiples of twentq:.four .(24r Persons. x
'D. ..3=f.Tac2Tity as 9or c tor -Type�Wrffinement, Size Conforms to
::Standards
No More Than Sixteen 1 Persons are Held in Any Dormitory .
E.. acility,Has. Sufficient:
. :'Number of.Commodes s
2. Number of Lavatories x
3. '•. Sanitary Drinking ater x
4. Number of Showers s
5. Tem erect Water
6. !P
al om Space x
F. Sufficient Storage S ace is Provided
6. Heat, Light.and Ventilation
A. Heat _(Type: Electric Heat Pump ) is Adequate x
B. Ventilation (Type:- Hykc is Ade uate x
C. Li hting Artificial s Natural x is Adequate x
7. Personal Hygiene and Comfort
A. Clean and Adequate Bedding is Provided s
B. Necessary Towels and SOU for Bathing are Provided x
C. Juveniles are Provided Toothpaste, Toothbrush, Soap, Towels,
Bedding and Combs
D. Ade uate Laundry Services are Provided x
8.. Medical Cara
A. Supervisors Understand Responsibility and Requirements in
Submitting Death Reports
x
B. The Mentally Ill are Properly Observed and Expeditiously.
Transferred to a Medical Facility x
C. Inmates with Infectious or Contagious Diseases are Segregated
9• Food and Sanitation
A. If Food is not Prepared at the Facility,• Food Catering is .
Handled by Written Agreement as Prescribed
B. risoners are Provided Three (3)-Adequate teals Per Day X
C. Fioet and Meal e u e.are in Comp lance with nimum Standards
D. RIMER Wears clean and-Sanitary
- ____�. _ __ -�r �W ... _,�4.'•mot'7Rn•''E"��+f+�---�^��:.'r-' 'o-�-_�t'
':.t,:`T`_?^:-�a_.f•N- _ -_�"�;:ri�:'�� -?'� '•'o*�'' ^,:'?yes- -�' - ,•.c3:-� �i'-i"!'`"+�'-;�i;:y.�i`� 'r..s:_.,�..• ��ri•,w.e.:,�• ,F'•,'
DFS-7023
(Rev._ 6-81)
m
,xo a
c°
R. Continued H .Z GsijP
E. Kitchen Equipment.'is Adequate .
F. Clean-up Stations and Equipment are Provided 4
G. Jail Appears to be Clean and Sanitary
H. Sagitation ,luspection Recommended: Yes No
I. Reports are Submitted as Prescribed (G.S. 108-81) a .
10. Are there any plans for new construction or major renovation:_
If yes, describe: Phase II of'_Proiect currently under,S:Qnstrilef n_ roMV1
scheduled for Spring of
11. Names) of Persou(s) Contacted: i e
12.., Comments:' NO ENTRY INDICATES ITEM NOT APPLICABLE
Chief Denut� Cook stated that lie is aware of his responsibilities
under the Federal Civil Rights Act regarding segregation by race.
SEE ADDITIONAL PAGE FOR COMENT5
Jail Consultant'
Distribution:
Mr: Richard Whit ed airma o of
t. an T n c
n— — County *rw
INSPECIION REPORT - ADDITIONAL COIDIE`IS
Orange County Jail
February 2, 1983
,TOTE: This inspection pertsiins only to Phase I. which was completed in 1982. Phase
II (renovation of the old facility) is still pending completion.
Item E,12: Staff' fire drills should be conducted and recorded at least quarterly.
Item I,F: Replace damaged glazing in juvenile cell.
Items 2,A & 2,B: Although structurally approved to bold females and juveniles, none
are held in the facility, but are transported to other counties.-
Item 3,A: Local fire department should be requested to inspect the jail on a
regular basis.
Item 3,.J: All security section doors should.remain locked.
Item 3,K: Newspapers and other paper materials should not be allowed to
accumulate in cells. Unnecessary paper build-up constitutes a fire
hazard.
RES:pbt
n �
STATE OF NORTH CAROLINA
DEPARTMENT OF HUMAN RESOURCES
Division of Facility Services
JAMES B. HUNT-JR.
L O.WILKERSON,JR.
wvcnnon P.O.BOX 12200 RALEIGH 27605-2200 oaerroe
' racrrroMr
SARAH T.MORROW. M.D. M.P.H. - _ X919}•733-4560 ..
scawttARY
February 8, 1983
Mr. Lindy Pendergrass, Sheriff
Orange Cbunty Sheriff's Department
125 Court Street'
Hillsboro, North Carolina 27278
Dear Sheriff Pendergrass:
On February 2, 1983, Mr. Robert E. Stokley, Jail Consultant from the North Carolina
Department of Human Resources, inspected the Orange County Jail. Enclosed is a copy
of the inspection report for your attention. Immediate action should be initiated
as soon as possible to correct any deficiencies cited in the report.
In formulating any plans for corrective action, it is of extreme importance that Item '
E,12, Fire Safety, receive priority since any deficiencies- in this area could produce
potentially life threatening situations. Deficiencies in the above mentioned area,
when uncorrected, could also pose a threat to the health, safety and well-being of
those confined.
If. I or any member of the Jail and Detention staff may be of assistance to you
concerning this or any detention matter, please do not hesitate to contact us.
Sincerely,
—77A 0 wg 4,A
Thomas A. Ritter, Head
Jail and Detention Branch
TAR:pbt
r -
Enclosure
cc: Mr. Richard Whitted, Chairman, Orange County Board of Commissioners -
V211r. Ken Thompson, Orange County Manager
n -
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1.
DF5-7023 - - - - - - - -
Rev. 6 - - - -
k.'
CONFINEMENT=hACILITX;.SEMIANNUAL'INSPECTION:`'-
- -
_ - `NORTH,CAROLINA DEPARTMENT, OF' HUMAN RESOURCES
- DIVISION .OF.•. I S RVICES
FACIL TY, E
Y.
JAIL AND DETENxION BRANCH - - -- -
*2'
- - - -
-
os �ffiZBo�r:12200 P
-
��-
Crolna'.'205 i --North h, .
- .. ..• .' . t'..,.y -. _ `:rte
- — -' _
�-r '!•. 'Februa 2'' 1983..ti;:
-- 3, ..r:Inspection.;Date:� ry. Time p:ia '
zh;-
`:Or -•e•; =fit _;J.� -•�
Co ail%'3`. =•t ;-r. fOrau a.:_
Facility• � y -- - Comity"- g
9ddress M Court: Streit, Hillsboro, N:_C�:,Sheriff/Chief bf"Polica = Lindy Pendergrass
ef Ja
er - - pacify te• t': icSR2: s..
Nc� of.'Confinement:Levels - ~,, Total-Jiii1.-Staf -
-: - ��A��.°�,..,, £�_::��5,:: . :'JaiTersc' Male-_..5• :.TFemale.
:,'97'Staff.on Dutg:: Male:.;:= : 1 Female '0 ' -: Inmates:.Confined::,Male '10' _,,Female, :'`0_.
0-urtish:Uts Zur s : Otie r Faciit y Staff,,,Schedule:==':;8=il
-
_
- - t.' :
7 w�: I
_.s..t. - y -�'•�,4i.:F.•_'vW _y: .�.r.,., sR`,y .lWV.••,•`,...
. - _ -'Jo?_'-:•�.z''a:`- ... ti�.,: �.... .`�•y'-+-n',•l-c J.�,X . Yf.'r-rif��'.::+�.
_-;�_y'..�;t",_-vR.�S 'Y �'sa'�`4'�" r'-''.:�1^^AiB�e~�'�DCt�n$.`'CermB%O�:>�C,QB�C,�,'?' :.. :• .;-.. ...
2nd:73hi7.0�., :14. :.'81$':.:.=.l1.:m@];e;:_...:.:.i :S• r:
r�ti7
-.;i7
STRUCTURAL`:-DEFICIENCIES' OR._`INADE DATE:PROGRAM.SERVICES X:THIS' BLOCK'
:.p' may jeopardize'`the:`safe'tustody;: ='safety;, head th', ,or welfare of persons con-
m:: .. y _ r•corrective.
:`. -°
fined in the £acilit and:thus.resuT't in: an immedfate. order,.fo
action off.closure as. rovided::iri;G.,S::_153A=Z23.:" .The: overnin �body"
shall.,""
P B 8 ...
entire! -reportz_a_.t''tfie,.first.regular:..meeting-_after:recel t ::.:af :z: "7
:..:>
'`. .
and' `shall`'promp. ;'initiaCe`;-an-- action necessary o'bring'the
facility'into:conf_ormiiy:.:wi_tli:t_he'; standard's'",as;�,providedr.by..;.G. .S.:. 153A-222:
•:'::;
- - :::�. - ,��• ,.gar
.. ,.
— - ':
A. S _
_ uPEiivzSiox�= - - -
Continuous 'supervision is provided to the following types of inmates as required
by G.S. 153A-224, Section .01500, of the North Carolina Minimum Standards for the
Operation o€''Local'Confinement Facilities:
1. Adult Males _ • - X.
2. Adult Females must be--supervised only b .. €emale jailers
3.. Juvenile Males must. be supervised only by male jailers
4. Juvenile Females must be su ervised only by female. ailers:
-
MEDZCAL. CABE�`a:
- The unit has at written medicax, plan pr operly posted which functions effectivel
as required by G.S. 153A-225- and.Section .1800 of:the North Carolina Minimum
Standards far .the• 0 eration of Local Confinement Facilities:=
• — - = F .
,
C. SANITATION c.
The sanitation,of the unit is mii ~
rdance-with r ,
retained in acco ales and -
= adopted under'G.S...153A-226.-to a€fee tivel the health of inmates and
ublic.. y::P
x
D. .FOOD SERVICE.,
•The diet.is .adequate,as required by Section:.'1700,of the North Carolina Minimum
Standards 'for-.the, 0 eration of Local�Confinement Facilities: ,; =
u '•x
• .. ;,; :mow ,,� • - ti,:;: �'^''--"'�til� _ _ .__ - -_ -�•�,_::�.ti:�?.�'+:ice:"�"?^;°a:�'�?r--�-.,�af�;
5-7023
sz
Pa e•
C °STRUCTURA2.-DEFICIENCTES. OR INA�EQUATE.PROGRAM SERVICES IN THIS BLOCK
o• . o.
may jeopardize.the- sate :custody,. safety,- health"-• or welfare of persons con- .:
N p fined in the:.facility': and Chas result in an immediate order.for:.corrective. . ::l P'.'
0 -1 ]. action.or closure as provided_in G.'. S. 153A-223: The governing' --body shall shal
T -i • consider :the..:-entire. :report at the.. first..regular meeting after.receipt of x'.
a- the•report.,:..:and'- sha]1:promptly initiate`:`:`any f.,action necessary.to,bring the.:'
n
•n
facility into confoximity`with the standards . as provided. by G� 5.;153A-222:
c '-
.: _::=
,.^-.. _
e.
E.. FIRE,'—SAE=
-
'S
f' ili -`and ewer 'enc=`-exit ke s;-
1: ;There are at-]east;two: complete'sets`off. ac. ty g Y.
as:required,by.Section:.1,401,• Paragraph d , of the Minimum Jail.Standards. ` '_
' -faci:li
of:keys,in.--the .)
- - :�- ti't•- - There��are:`:::?:`:; �... '=sets: Y tY'
-... . ..... ... . -. .... n .-.ter ,..--`
.. ..a-fie........-._, .. i-r•;`ey3.-a►i,+�.-_.;�w .q_. -
F foci]i and-emergency.exit keys,:not. in use is. stored
atre_campl^ 'te,ia . .: ... ,
- safe place; but!;accessible to supervisory personnel for'uee .ig an' =:.'
` --,.Section, paragraph b'r -of`the M Jail�equx b ygncy as
dards Stan . .;f:•,:µ.,+Vi,,
;
ryey
3. A�pr�ovid permanently identified mattresses in good condition are pro- _
=p
- .:-- "�':v d as::r ed'-.,•b Section:--..141:2'of=.thee Minimum Jail 5 andards:.
,. t _ -
4:``Sufficient.fire.'exting{iishers are'available as required by Section .1413..
141 Jail..Standards. 1'
. 5:of:-the Pr-t -
skiers:bear"a..'current' nspectiin tag $eataons .1416-:and
•'e: extx��'. _ dare:maintained in a.:
fiery charged and' operable condition as required by
the Miiii..mum.'Jail Standards _ . -__ „- - . ..- ::�=.` - - -- •'�'�-xF�'.
6, Means of egress in sufficient number comply with N.C. Building Code and
G.S...69-12, for each level_ ;`
7., Emergency exit doors are approved type, keyed to both sides, are func-
tional; and comply with N.C. Building Code.
S. The confinement facil:ity,is of fire-resistive construction materials and
unattached to any structure of less than fire resistive construction
iuiUass. separated by an. approved fire wall.as bpecified by•the N.C.
;Building Code..
..There is a�-plan:for the'emergency evacuation of=inmates as required by
;'Section .1506, Paragraph`a, of the Minimum Jail Standards.
10. ..Tlie.facility has:-a master_ fire plan posted as.required by Section .1506,:;
Paragraph.a,'-:of-the:Minimum Jail .Standards; 4
11.. .:Jailers have been-trained in the use. of firefighting.equipment as-re-
11..
by Section :.1506;-Paragraph-b, of,the Minimum Jail Standards:
-...'.r
7y Fire drills are conducted at-least quarterly and recorded as required by
x Section .1506, Paragraph b, of the Minimum Jail Standards.
13. Sufficient number of smoke detectors with automatic audible alarm and
test,.capability,--:in:.cperating condition, to monitor all inmate occupied
eas; as required.by Section,...1419_of the-Minimum_Jail. Standards.
!
':,>
� ' :: .:r:r : - r.«= rr ��Y+a.+ .ter'•- - �'1 ( yy�L..,.._ _
ra: a •.� t`•. n n;i• ` "TfX.o ^.:ti +.=:. r:�;, ','-. :'^"�xra
DES-74023
-
i .
page 3 -- -
F. C
-- - - - - - - •-1 ;C O O
- = 4 O ,y
_ -
O
y
- H.
- fi
- - Ca
4
zt
Ls7
yr
ConstructionZ`MaterJ,als`as Required byWMinimum Standards
B. rBunks..
..F1 ..7_ - - - -
- �C. aars
as =
is - - �t -- - -
_ -
..
G' `Security screens =
?Doors-.and znte al •Locks-
,y Dayroom EquiEment, -
°
J. Steel Grating, =
.Electrical Fixtures
w:Safety' Ves'tibul'es
M.' Multiple Door Locking Mechanisms with Mechanical Override
` N. :Floor•Drains.Accessible to-.Inmates are Provided.wi.th• Secure
Fasteners =
- u in oi' .P. _
p g.. -
.. I.n.;. .. - - - - - - - -
S e tion.of. Females G S.:-;1 =22
-
_ ( - _ - 5 ..G:S'i•.14 261; My
:•„, :.
_ .. _ .. .. . '. Standards) ,a . -
B. 5egr tion of Juveniles (G'.S: 153A-221.1, Minimum Standards) x
.3.., Safety and Security Features
A. Local Fire Department Has Been Requested to Inspect Facility-In
Its Fire Prevention Ins ection Program x
.B. Mirrors Comply its Standards
C. Safety-T a Razors for Shaving are Provided x
D. Visit Areas are in Com liance with Standard Require ments x
E. Conference Area is Provided for Attorneys and Clergymen x
- F., Medical.Clinic Area is Provided x
G'. Booking Area:Provides Proper Security
H. All Locks are Kept in. Good Order x
I. Heat, Lights,. Windows,.or Controls are Not Accessible to Prisoners x
Security Section Doors are. e t Locked k:: x
K. Facility is Hazard Free .�
4. .Space
at' Jj
y� PAroved Hol ';.,-. s:Provided and':P. ...
A. ' din Area 'i '..
Holding :-f - ` Prop erl•. Equi e-d x
B.. Plan is Provided:to Handle Excess Population Sho d
Overcrowded Conditions Exist in the Facilit z
C. Overcrowds Does Not Occur x
j
-
c..
- - rr4iY.. - -:: gar:•, !,y f';,:.. -•• � _
sue. +�'.`�:•:w-'":, - -
--. -"v.-�:�c•,°_•. -
F'S-7;023 -
•Rev�
Page 4
k. .
_ - -
"I
�•> fi ..
-
y,
-r
_ Si-
s`urat rrangement and`Accamriwdations• - _ - _ __ - -
-
Si` . e:;`CeZ1s-'Confo • ::-..,...•
-`A•'. , rte:=in•-Size- to Minimum`Standards''
B. Multiple Cells Conform.L Size to Minimum Standards .
Y._. :. ;y,;:C:; .,.Cell: Areas;.Utilizing:. Common=.Dayroom._Do.Mot_Exceed ,.t.'...,..• j''
�. '. .:
"(:;` - ..ro-.^x :•:__,;5.::' 5':';: at`;yq:.'F, •ae}^
A,p]. •'a�`,`•�ti�eisty�;.$aur.::.(;2k)"Persons' _ � . _.. - •r•.";�,. _ •z'.:
D.` If Facility:Has Dormitory-Type Confinnent Size Conforms'.to = •
S t tndarid •. :...
s:
No .Mvre .Than:S xte• `-
s,• i en 16 "Persons are Held in Any Do
_E Faci];sty-.•Has Sufftcien;_.'
r_c
- um er.�o'f
_ Commod •�a
_ es� - -_
"Number of Lavatories- x
'Sanitary.Arinkin Water a
'..
«7 Num bar of Showers- :_
-'5 ..Tem ered Water . . .
,- x
6
..
a
F'.; Sufficient Stor ELSP,SPace is Provided
{
6.-
' . -eat. Li n ent1Ia tion -H - - -
yr.
- _ - - .LrC_.._.._ _
A. .-
Heat'
`i A�.ectric` - - -
-'..�� Hes,t Pumn:: `•�)•'is Adequate. - �
Ventilation, Type:' HyAC ) is Adequate g
C. Lin tin Artific-al x Natural x is Adequate a
7. Personal Hygiene and Comfort
A. Clean and Adequate Bedding is Provided _ x
B. Necessary Towels and Soap for Bathing are Provided x
C. Juveniles�are.Provided Toothpaste, Toothbrush, Soap, Towels,
Bedding and Combs 1
D. Adequate La
und Services are Provided x
$.=
Medical:.care,
_- -
3 }p
�I•.
A. Su ervisors Understand,Resppnsibility anrl.Requirements in .
Submitting Death Reports
B. The Menty
$
. . y. •anpeditiously,Transferre&to
a Medical Facility
C. Inmates with Infectious or Contagious Diseases are Segre tedry� x
9. -Food
and
san t
z ati orr
A. If.Food is'not Prepared Facilit Food Ca
y, tering is-•
Handled Written Agreement as Prescribed
B. rxsoners are rove ed ree 3 A equa a eals er Day $
C. Met and Real c e u e' are in GOmPlianCe wdth llunimum St an ar s
D. i c en ppears Clean an Sanitary
-
Old
-'�.�.. 's!j'�..•. -.:� .5" - _�4a- 4-'\..,...,
�.�.:4 �...1..:.w'i
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M
Wit•" _ - - - -
DFS-7023. - - - ,: ++;':-�•-.�;:•- r.p-;�•
Pa a 5�� - `;�•-`� -
-
x..:
by.
- ci O
C
- - z
- a
- -tom':1' '••i "
�$_,.�,� T;`��:''�•:.:�y-:��... }fir
a
�y� QJ
" - ,.'{F� Sim+- i F. -.� �1 - - 2.ti•'.,.' �.t.._ti,._.�:�:�✓r. �
-/.,,R-. ..Ct{gn-_,T!':. .'"�i -::11�1;-.�]ey:^�`�.. :�:°f•T•`-r�••.:. .:Y - ,.'�.s.:�.�,:.ii� i1 0
-9 � •Continued - - - :r,:�,.. - - - - �
.:na!
Z S
,_,,�✓�+; E:' ,Kitchen Egiii'pmerity.i:�"Ad.eq tee=:;;;'".
Clean-up Stations':and. Eaui went- are Provided
^"Pei_.,,
s,fi`•.^ <<.G ••_'.Tail-ApRears,to..be Clean:and.Sanitary'
:' ;:'r`H: a'Sani�at oxi 'Ea ect orr``Retommended. ;-`"gas :No _
�.S.'_ 108--81)
I: :.5ubmLed Fzes ed
.:a$ rx ':,(. x
.M� '. . :._y .%'r _.:�. .:-rv:f+a;-.. _-e`. w
_.:s
anyr plans"far aew constructioii":or.ma''or renovata-on•:`;.,_" " ''- ''
0..::':Are=therer '
yes � d"escribee:.'•'•r°:Pbase;::II'-::of rc"ect'eurre i
? ' chetiuled' foie Sur
Tl'N==:Naives 'a 'Person o•, , .,',:•d.
,.,._ �..), f:: Cs)'.'C atac to R'
Y
- -a'r �ti: •.a.r :� ...f �_�;� „e•r - Y,�..?,a:F�..."� _.rzS ,t_x',_. �`ir+y:..
_ ;;fit_ :•1 -
-_F.. �.✓mil-� _ _ �:{J :9:5:
_ _ - r�•'�.•� ��.•]hiyly. .,+i:._ .:���- .r r,.r.:'��::_ _ �r(5�",w.t� !:d_.�'r'.•r: J!,
22'.`''<Couovents: NO'ENTRY��TNDTCATE5�ITEM NOT'APPLICABLE. -
'
t awar.e.of. his. res"onsibiliti "
es
�.?;a;.. p
v.
undex the:Federal-'Civi ,Rights".Act regarding._segregation hyrace.
i•:;:
.,.:" SEE:ADDITIONAL PAGE FOR COMTS
-
...: �.
i.
Tai-� Y3_ �••`}�: -.:�,�r;::i�:e•:��:_.',:
` ''z -
y: f.
,.rf,:- —�.�:'yam - ::,:.w.;, ."�::.+q=t,:•�. _
Jail Consultant
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Distributio
Mr. �Ri,chard Whitt ed: Chaii'mn _Orang roanty°.Soar of
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ORMCE COUNTY
ROAM OF CWIMIONEFS Action Agenda
AC= AM= ABSTRACT Item No.��
ME rnrn nA= March 7, 1983
S,ubject: Fire and Burglar Alarms
t: Emergency Services Pub7�-c Hearin : yes X rm
R t s Information Contact:
Yes Bobby Baker
Phone Number: 929-8109 or 732-8161
PwPom: To consider the need for the continuation of fire and intrusion monitoring by
Orange County Communications Center, and possible county liability associated
with providing this service..
NEED: 1. To inform the Board of County Commissioners of the County's role in
monitoring public/private alarms.
2. To clarify and protect Orange County's responsibility in providing
alarm monitoring.
IK*=: A clear hold harmless agreement with the private agency responsible for the
alarm system would benefit Orange County in that all parties would be certain
as to their responsibility.
RECOMMENDATION(S):
1. That Orange County provide monitoring of private/public alarm at no cost
through the Orange County Communications Center.
2. That Orange County have a written hold harmless contract with a private
alarm service.
3. That alarm monitoring firms, which can meet the County's contract terms,
be asked to submit proposals with Board decision on which firm to provide
the service to be made at a later date.
INSPECTION REPORT _ ADDITIONAL COKMENTS
Orange County Jail
February 2, 1983
TOTE: This inspection pertains only to Phase I, which was completed in 1982. Phase .
II (renovation of the old facility) is still pending completion.
Item E,12: Staff fire drills should be conducted and recorded at least quarterly.
Item 1,F: Replace damaged glazing in•juvenile cell.
Items 2,A & 2-,.B: A-lthough structurally approved to hold females and juveniles, none
are held in the facility, but are transported to other counties_
Item 3,A: Local fire department should be requested to inspect the jail on'a
regular basis.
Item 3,J: All security section doors should remain locked.
Item 3,K: Newspapers and other paper materials should not be allowed to
accumulate in cells. Unnecessary paper build-.up constitutes a fire. .
hazard.
RES:pbt
3�C
Background Informatiou Regarding Orange County Communications Center's
Relationship with Public/Private Alarms
In 1977, Orange County implemented a county-wide 911 Emergency Communica-
tiou Center. The Center began operating out of the old Police Station in Chapel
Hill.
At that time, the Town of Chapel Hill Dispatchers were monitoring Fire
and Burglar alarms for the town. Carrboro and the Orange County Sheriff's
Office were also monitoring similar alarms. The Town of Chapel Hill had
.consolidated all alarms through a written agreement with Alarms & Protective
System, Inc.(APS). This agreement would allow the consumer to purchase alarm
equipment of various types. The consumer would lease a dedicated pair of
lines from the phone company, which APS would connect to its monitoring equip-
ment in the Dispatch Center. The cost to the customer by APS would be a $60
connections fee and $48 annually thereafter. It-was-the responsibility of
the Dispatchers to monitor the Alarm Panel on a twenty-four hour basis, dis-
patch the appropriate agency upon receiving an alarm and report daily any mal-
functions to APS. No charge was made by the Town of Chapel Hill for this
service. It was the responsibility of APS to correct any problems with
the equipment and coordinate with the customer for repair of alarms.or
defective phone circuits.
When all communications equipment was turned over to Orange County and
county dispatchers became responsible for communications on a county-wide
basis, alarms from the Town of Carrboro and the4Orange County Sheriff's
Office were moved to the County Communications Center and connected to the
existing monitoring panel by APS. Orange County Communications has continued
to monitor and accept new alarms as before, continuing the same service for
all of Orange County. In addition to dedicated alarms, The Communications
Center provides a private telephone line for residential dialer alarms. With
the move of equipment, the existing agreement between the Town of Chapel Hill
and Alarms & Protective Systems was assumed by Orange County. This agreement
has now expired. y
During the move to the new 911 Center, considerable problems were
encountered with moving APS monitoring equipment and telephone circuits
for these alarms. This resulted in some alarms not being reconnected for sev-
eral weeks. Even though the necessary Coordination and responsibility for
moving.these alarms. and circuits belonged to APS, it became necessary for
the County to L ecommme involved to correct these problems.
All alarms are now operational, but the question of liability to the
County should a loss of property occur due to a malfunction of equipment of
which the County has no control remains. The history of the County's involve—
meat• with the alarms indicates that problems due to equipment failure and
maintenance will again occur. Orange County needs to have a relationship with
the private alarms service that will provide service to the public, yet protect
the County from any liability due to problems/errors beyond the Communications
Center's 'control. The Board of County Commissioners should consider the follow— —
ing options:
1. Discontinue providing alarm monitoring service since this service is
available through private companies.
2. Provide alarm monitoring service, but have a contract with a private
alarm service and charge a fee for monitoring the alarms.
3. Provide monitoring service at no cost the private alarm company realizing
it is a service to the citizens who would need dispatch service
in any event; but have a hold harmless agreement with the private
-alarm service. This hold harmless agreement would defend and hold the
County harmless from any lawsuits arising out of this service— —
thereby, transferring the risk to the vendors.
4.. Renew the previous agreement with Alarm & Protective System,Tnc, that
was between Chapel Hill and APS.
.;.cr.w-
ORMG9 COUNl'Y
ROAM OF CCND=IONEF4S Action Agenda c�
ACl'20b1 AGENDA ITEM ABSTRACT Item No.
Bmr'ING mm March 7, 1983
gubj,wt: Agreement between Orange County and OPC Mental Health, Mental Retardation and
Substance Abuse Authority
f _
Llepartm�lt: Fi n n're I Public Hearing: yes X 174
Attachment(s) : Infb=tation contzct:
Yes Finance Director
Phone fir: 732-8181 ext. 496
PLUM=: To consider an agreement between Orange County and the Orange-Person-Chatham
Mental Health, Mental Retardation and Substance Abuse Authority.
NEED: This agreement will enable the Orange-Person-Chatham !Mental Health, Mental
Retardation and- Substance Abuse Authority to receive funds from the State
of N. C. for allocation to Orange County for the renovation of the Old
Cafeteria Building adjacent to the Northside Mental Health Center.
IMPA=: The County will have available $125,000 ($100,000 grant from State of N. C.
and $25,000 from the Authority) for renovation of Old Cafeteria Building for
the purpose of establishing a day hospital program for the emotionally dis-
turbed youth.
t
RECOMMENDATION(S):
Approval of agreement.
s�
AGREEMENT BETWEEN THE ORANGE-PERSON--CHATHAM MENTAL HEALTH, MENTAL RETARDATION,
SUBSTANCE ABUSE AUTHORITY and ORANGE ODUNTY' GOVERN:4ENT FOR RENOVATION OF REAL
PROPERTY
This agreement is entered}into between the Orange-Person-Chatham Mental Health
Mental Retardation and Substance Abuse Authority (hereinafter referred to as
'Authority "), and Orange County (hereinafter,referred to as "County"). The purpose
of this agreement is to enable the Authority to receive funds from the State of
North Carolina through the Department of Human Resources, Division of Mental Health,
Mental Retardation, and Substance Abuse Services for allocation to the County for
the renovation of real property.
The parties hereto, acting through their authorized officials, do hereby agree as
follows:
A. That the Authority:
1. Shall make written application to the North Central Regional Office of the
Division of Mental Health, Mental Retardation, and Substance Abuse Services
in Winston-Salem, North Carolina, for a grant in.accordance with the North
Carolina Administrative Code.
2. Shall comply with provision of N.C. G.S. 143^129 and any other appropriate
statutory requirements for purchasing.
3. Shall obtain written verification from the Division of Facility Services that
an existing facility can,. with specified modifications, comply with licensure
requirements.
4. Shall obtain written verification from the Division of Facility Services
that architectural plans for new construction shall comply with licensure
requirements.
5. Shall obtain written verification from 'the ap&opriate local governmental
authority that the location meets all zoning requirements.
6. Shall abide by the applicable rules, regulations, guidelines, and statutes
of the Division of Mental Health, Mental Retardation, and Substance Abuse
Services, Department of Human Resources, State of north Carolina, and the
United States.
7. Shall be responsible for maintenance and upkeep of the property.
8. Shall allow inspection of the property by the County, Department of Human
Resources employees, or any other agency having licensure responsibilities
for the facility to review and inspect as deemed appropriate by that agency
director or his designee.
9. Shall be solely liable for all acts or actions by the Board and hold the
County, Department of Human Resources, Division of Mental Health; Mental
Retardation, and Substance Abuse Services, and the State of North.Carolina'
secure from harm of suit or liability resulti.ng,from any such acts or actions.
B. The.County that is a party to this agreement agrees to the following:
1. Shall. determine that adequate insurance, which is determined as actual cash
value is maintained and updated annually fox the facility. If building is
destroyed by fire or natural di:sazterR the insurance shall be used to replace
the building upon concurrence of the Division of Mental Health, Mental Retard-
ation, and Substance Abuse Services Director. If the building is not replaced,
the insurance proceeds will -first be used to return to the State of North
Carolina, Division of,mental Health, Mental Retardation, and Substance Abuse
Services, the exact amount of the renovation grant or the cash value of the
building..
2. 'if, because of anything.done, caused to be done, permitted or ommitted.by the
Authority, the premium rate for any kind of insurance affecting the Building
shall be raised, the Authority agrees that the amount of the increase in pre-
mium which the County shall be thereby obligated to pay for such insurance
shall be paid by the Authority to the County on demand, and that if-the County
shall demand that the Authority remedy the condition which caused the increase
in the insurance premium rate the Authority will remedy such condition within
five days after such demand. The Authority agrees 'that the Authority shall
not do, or cause to be done, or permit on 'the Leased.Premises anything deem
extra hazardous on account of fire. The County shall carry fire and extend..,
coverage insurance insuring its interest in the Building and .the Leased
Premises. The Authority shall carry fire and extended coverage insurance its -
interest, if any, in improvements to or in the Leased Premises and its interest
In its interest in its office furniture, equipment, supplies and other personal
property. Both the Authority and the County hereby waive any claims or rights
of action which the one may have against the other for loss or damage covered
by such insurance policies and both the Authority and County covenant and
agree that each of them will obtain a waiver from its carrier of such insurance
releasing such carrier's subrogation rights as against the other party.-
3. Shall agree that the Authority may have the use of this facility free of
rent for at least ten (10) years from the date first occupied by the Authority.
4. Upon disposal of Real Property before the completion of the ten (10) year
period, the County shall return to the State of North Carolina the exact amount
of the grant or the cash value, which ever is less.
C. Notwithstanding other provisions in this dontract, the Department of human
Resources, Division of Mental Health, Mental Retardation, and Substance Abuse
Services shall not be construed as a party to this contract or 4s'a holder of
any title to the real property purchased under this contract.
f
• i
V
D. Payment of Funds:
1. The Authority will request funds from the State of North Carolina.in accordance
with the procedures outlined in ASPM .1136 (Funds for Assaultive Children) .
2. After receipt and upon presentation of appropriate documentation (invoices, etc
the Authority will' advance.funds to the County.
3. The maximum amount of Funds available from the•State of.North Carolina for
this renovation is 5100,000. - Any additional funds •(up to 'a maximum of 525,000)
will be provided by the Authority.
Suspension or Termination:
This agreement may be suspended or terminated for cause presented by either party
or by mutual agreement of both parties, parties written notice of intent of such
suspension or termination is given sixty (60) days prior to the effective date
of such suspension or termination. In the.ease of suspension or termination,.the
County shall return to the Authority for return to the State of North Carolina,
Division of Mental Health,.,Mental Retardation, and Substance Abuse Services, the
exact amount of the grant.
The parties hereunder have executed the agreement-to be effective the
day of 19
Authority Chairman _ -- ._,._.. Date
i
Authority Director_ Date
Chairman, County Commissioner Date
APSM /5-.L
10/1/82
.1136 FUNDS FOR -ASSAULTIVE C41LDREN
(a) In furtherance of-,the Appropriation Bill of the 1.981
Session Laws, Chapter 859 and Chapter 1032, the division shall
administer a program of grants for the establishment and operation
of local programs to provide treatment to children under the age
of 18 who suffer from emotional, mental, or neurological handicaps
accompanied by violent or assaultive behavior and who have been
certified as Willie M. class members in the case of Willie M.,
et. al. vs. Hunt et. al. The focus of these programs may include,
but are not limited to, residential treatment programs and independent
living arrangements.
(b) Programs operated by an area program or a private program
contracted by the area program may spend funds for assaultive
children for the following:
(1) staffing;
(2) travel:
(3) supplies;
(4) utilities;
(5) . administrative and program equipment;
(6) administrative cost which can be clearly documented;
(7) transportation of clients;
(8) other program needs as approved by the division; and
(9) purchase, construction and/or alteration, improvement,
or repair of a facility according to the following
provisions:
(A) A request for alteration or repair of an existing
facility of five thousand dollars ($5,000) or less
shall be submitted to the appropriate regional
office of the division for approval.
(B) A request for alteration or improvement- of an
existing facility in excess of five thousand
dollars ($5,000) shall be forwarded to the
division controller's office through the
appropriate regional office of the division for
approval.
(C) A request for construction of a new facility or
purchase of an existing facility shall be forwarded.
to the divison controller's office through the
appropriate regional office of the division for .
approval.
(D) Each request as outlined in (b) (9) (B) and (C) of
this Rule shall be accompanied by a narrative that
explains the need for the purchase, construction,
alteration, improvement or repair of the facility
and a copy of the schematic drawings and specifications.
If approved by the Division of Mental Health,
Mental Retardation and Substance Abuse Services
these drawings and specifications shall be forwarded
to the Division of Facility Services for review
and approval_
EFFECTIVE: October 1, 1982(Technical Correction in (b) (9) (D) eff. 11/1/8;.
SUPERSEDES: Rule .1136 (11/6/81 publication date) in Section 25
of APSM 75--1
OPR: Controller, Controller's Office
DISTRIBUTION: C
y APSM 75-1
10/1/82
(F) Upon approval by the Division of Facility Services
the area program may proceed with the completion
of the project and shall meet the provisions of
G.S. 143-129 .and G.S. 143-131.
(F) For construction, alteration or repair projects
The Division of Facility Services shall conduct
on-site inspections when the project is 33 percent
complete and 67 percent complete and a final
inspection when the project is 100 percent complete.
Funds up to 45 percent of the cost shall be advanced
to an area program upon a written assurance from
the area director that the requirements of G.S.
143-129 and/or G.S. 143-131 have been met. An
additional 30 percent shall be advanced after the.
first inspection and the remaining 25 percent
shall be paid after final inspection.
(G) Prior to the-purchase of an existing. facility the
area program shall submit two property appraisals
to the appropriate regional office for review and
approval. The Division of Facility Services shall
conduct an on-site inspection of the facility.
Following the .inspection and approval of the
purchase by the Division of Mental health, Mental
Retardation and Substance Abuse Services, division
funds shall be transferred to the area program.
(H) When the expenditure of division funds for
construction, alteration, repair or purchase of a
facility is fifty thousand dollars ($50,000) or
more the area board shall obtain written assurance
from the owner of the facility that the facility
shall remain available for mental health, mental
retardation and substance abuse services for at
least 10 years. If a facility is purchased or
constructed by the. area program or its contracted
private non-profit board and is later sold, the
proceeds of the sale shall be used to refund
division funds which were used for the purchase or
construction.
(c) Funds provided by the division to support the services
provided to a Willie M. program shall be discontinued if the
program fails to serve any Willie M. clients for a period of 45
consecutive days unless an -extension of time is approved in
writing by the division director.
(d) Funds for assaultive children shall not be used in specific
programs to serve children who are not Willie M. class members if
any class member who is in that zone and who is appropriate for
the specific program being funded remains unserved. The zones .
within the state shall .be determined by the division. Funds
Shall not be expended for any program that does not serve Willie
M. class members. Funds shall not be used to start or operate a
service in its entirety which serves a disproportionately small
number of Willie M. clients. The division shall negotiate the
minimum number of Willie M. children who shall be served in each
program and shall specify that number .in the grant award notice.
i
• APSM 75-1
10/1/82
(e) Funds for assaultive children may be used to support the
cost of treatment for members of the Willie M. class who attain
the age of 18 if the member continues to be in need of such
treatment and will benefit from continued placement or involvement
in the program. However, such support shall not be in excess of
six months following the class member's 1.8th birthday or the and
of the fiscal year in which the class member reaches 18 years of
age, whichever comes later.
(f) To apply for funds administered under this Rule, an annual
plan and budget for such funds shall be included in the appropriate
area program's total annual plan and budget package when it is
submitted to the appropriate regional office -of the division.
(g) The annual budget for programs serving Willie M. clients
shall be budgeted into separate cost centers. Such cast centers
shall include all sources of revenue which support the direct
cost of services for Willie M. clients. . Funds expended for
services to Willie M. clients such as outpatient visits, emergency
s.=vices, .or case management services may be budgeted within the
area program cost center which provides that service if the area
program maintains sufficient statistical data to indicate the
service provided to the Willie M. client- and the cost of the
service.
(h) The area program shall -provide financial and statistical
reports regarding funds for assaultive children to the division
according to instructions of the division.
(i) The limitation on the number of inpatient days as contained
in 10 NCAC. I4D .0006(a) (1) (C) ; USE OF DIVISION FUNDS FOR INPATIENT
SERVICES; shall not apply to Funds for Assaultive Children.
History Note: Statutory Authority G.S. 122-35.56; S.L. 1981,
Chs. 859 and 1032;
Eff. January 1, 1982:
Amended Eff. November 1, 1982; October 1, 1982.
Note: Content changes in (b) (6) , (b) (9) (G) , deletion of the former
(c) prohibiting use of funds for administrative casts, and the addition
of (e) become effective October 1, 1982. The November 1, 1982
amended effective date applies to a technical correction in (b) (9) (D)
where the internal reference in the rule had to be changed from
(b) (8) (B) and (C) to (b) (9) (B) and (C) .
APPROVED and ADOPTED by
M.D., rector
DivisiGM of Mental Health, Mental
Retardation and Substance Abuse Services
C'
O?k--ZE COUXN4ly
BCARO O? Ca-LUSSI0NEit5 AetioZ Aqa=ls .
Item Ito- a(7
A=MT AGE-MA =M ABSrlt;1=
NLM.MG aITE March 7, 1983
subject: Budget amendments '
�pnrrit: Finance Pu1�7a-c T�'•ari�xga j' x zso
Attacbmat(s) *. Patricia Stutts
Yes - _
ph=e N m'bet. Ext. 8495
PappcSE: To.consider proposed budget amendments
rte: GENERAL FUND
1) To increase Social Services with 100% federal funds
2) To budget for donations to cover cost of medallions, trophies,
and awards for March 5, 1983 Road Race
3) . To transfer fund from Emergency Services for relocation of 911
Center
EMS CAPITAL PROJECTS FUND
1) To budget for 'transfer from General Fund
COUNTY CAPITAL PROJECTS FUND
1) To accept grants to be used for renovation of old cafeteria
building adjacent to the Northside Mental Health Center
IM : GENERAL FUND
1) Increase in funds available to Social Services-Subsidy Program.
No increase in level of county funding.
2) Increase in Recreation budget -for expenditure of materials needed
for March 5, 1983 Road-Race. Funds available from donations.
3) Transfer of funds from General Fund to EMS Capital Projects Fund
EMS CAPITAL PROJECTS FUND
1) Increase in funds available for relocation of 911 Center.
COUNTY CAPITAL PROJECTS FUND
1� Increase Capital Projects Fund by-.$125,000 for renovation,
RECOMMENTION: Approval
e
-MNGE COUNTY
PROPOSED
COUNTY CAPITAL PROJECTS ORDINANCE
AMENDMENT
The Capital Projects Ordinance of Orange County as adopted, and subsequently
amended, is' hereby amended as follows:
Appropriation:
Capital Improvements - Northside Cafeteria $ MAO.
.
Source:
Human Resources Grant $ 100,000.
OPC-MHC Grant 25,000.
(To accept grants to be used for the renovation of the old cafeteria building
adjacent to the Northside. Mental Health Center for the purpose of establishing
a day hospital program for the emotionally distrubed youth.)
Adopted this day of 1983.
Ctl ty 1
ORANGE COUNTY
PROPOSED
1982-83 BUDGET AMENDMENT
The 1982-83 Budget Ordinance of Orange County as adopted on June 22, 1982,
and subsequently amended, is hereby amended as follows:
GENERAL FUND
1) Appropriation:
Social Services $ 2,543.
Source: ,
Social Services Subsidy Programs, 2,543.
Increase in necessary expenditures will be covered by 100% federal funds
2) Appropriation: '
Recreation $ 300•
Source:
Recreation - Donations 300.
To budget for donation for March 5,. 1983 Road Race
3) Appropriation:
Transfer to EMS Capital Projects $ 4,000.
Emergency Services (4,000.)
To transfer funds from Emergency Services for relocation of 911 Center
Adopted this day of 1983.
td�4K
ORANGE COUNTY
PROPOSED
EMS CAPITAL PROJECTS ORDINANCE
AMENDMENT
x,
The 1981-82 Project 'Ordinance of Orange County as adopted, and subsequently
amended, is hereby amended as follows:
Appropriation:
EMS Capital Outlay, Contract Services $ 4,000..
Source:.
Tranfser from General Fund 4,000. ;
(To:`budget� for,transfer:from,General Fund, for relocation of 911 Center.)
Adopted this day of 1983 .