HomeMy WebLinkAboutAgenda - 05-18-2010 - 4kORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 18, 2010
Action Agenda
Item No. 4 " k
SUBJECT: Appropriation of General Fund Balance to Fund Existing County Capital
DEPARTMENT: Financial Services
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
INFORMATION CONTACT:
Clarence Grier, (919) 245-2453
Michael Talbert, (919) 245-2153
PURPOSE: To approve the appropriation of General Fund Balance to provide funding for
County Capital Projects which have a shortfall.
BACKGROUND: The Board of County Commissioners was presented a two year plan on
February 3, 2009 related to School and County Capital Projects. The plan was to fund a $5.9
million dollar shortfall from the General Fund. A total of $4.2 million dollars has been
appropriated from the General Fund, $3.5 million in Fiscal Year 2008/2009 and $.7 million in
Fiscal Year 2009/2010. The remaining $1.7 million has not yet been appropriated from the
General Fund.
In February 2009 staff analysis showed that the majority of the remaining shortfalls resulted
from differences between the pay-as-you-go funds budgeted for projects in the County Capital
Projects Fund and the funds actually transferred to the individual projects. Many of these
differences existed when the conversion to the MUNIS System occurred in 2003.
As an accounting reminder, the Board will recall that the General Fund only has annual
appropriations that when not expended at the end of each fiscal year, the remaining funds lapse
into Fund Balance. The County Capital Projects Fund is established by a project ordinance and
the funds only lapse when the project is complete and the project is closed.
CURRENT SITUTATION: There are eleven County Capital projects that have individual
existing budgets to receive transfers from the General Fund. To complete funding for these
projects listed below, an appropriation of $1,739,270 from the General Fund Balance is needed.
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Project Amount
Justice Facility $267,094
Norther Human Services Center $83,022
Senior Center Central Orange $280,533
Animal Services Facility $65,197
EMS Relocation $60,959
Lands Legacy -Unallocated $325,452
Parkland & Recreation Facilities $27,563
Utility Exiension Development $9,450
Affordable Housing $250,000
Roofing Projects $100,000
Information Technology $270,000
Total Project Funding 1,739,270
The Board of Commissioners previously discussed this item at its May 11, 2010 work session.
FINANCIAL IMPACT: The appropriation of $1,739,270 from the General Fund has been
anticipated since 2008 when the BOCC was presented a two year plan to fund the shortfall an
will not have an impact in the current Fiscal Year.
RECOMMENDATION(S): The Manager recommends the Board approve the appropriation of
$1,739,270 in General Fund Balance to provide funding for 11 County Capital Projects that
have a shortfall.
Revenues:
General Fund Balance Applied $1,739,270
Expenditures:
Transfer to County Capital Projects Fund $ 1,739,270