HomeMy WebLinkAboutAgenda - 05-18-2010 - 4japp-~~o-~-o4a
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 18, 2010
SUBJECT: Fiscal Year 2009-10
DEPARTMENT: Financial Services
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. Citizen Health Promotion
Program Grant Project
Ordinance
Attachment 4. Value-Added Processing
Center Capital Project
Ordinance
Action Agenda ,
Item No.
Amendment #10
PUBLIC HEARING: (Y/N) No
INFORMATION CONTACT:
Clarence Grier, (919) 245-2453
PURPOSE: To approve budget, grant and capital project ordinance amendments for Fiscal
Year 2009-10.
BACKGROUND:
Department of Environment, Agriculture, Parks and Recreation
1. The Parks and Recreation division has received a $5,000 donation from the Trailheads
Organization. This organization co-sponsored an event at the Little River Regional Park
in January 2010. The department will use these funds to offset future capital expenses
associated with Little River Park. (See Attachment 1, column 1)
Economic Development
2. The Arts Commission has received notification of a decrease in the County's State Arts
Grant allocation totaling $1,778. This change, attributed to State budget cuts, will
decrease the amount available for state artist grants from $35,559 to $33,781 for the
remainder of the current fiscal year. (See Atfachment 1, Column 2)
Department on Aging
3. The Department on Aging's Senior Health Coordination Program has received additional
revenue for the following programs:
2
• Wellness -Increased participation in wellness classes has generated fees totaling
$10,000. The department will use these funds to offset costs of course instructors
and materials.
• Fit Feet Clinic -additional fees totaling $4,000 from increased participation in the
"Fit Feet" clinic. The additional revenue will provide for contracted services and
additional clinic supplies.
• General Operation -United Way donation of $2,000, from the Friends of the
Seymour Center, for a blood pressure machine lease and other Wellness Program
expenses.
(See Attachment 1, column 3 and Attachment 3, Senior Citizen Health Promotion Grant
Project Ordinance.)
Economic Development (Value-Added Processing Center Capital Project Ordinance)
4. At its January 22, 2009 meeting, the Board of County Commissioners approved the
acceptance of two grant awards associated with the Piedmont Regional Value-Added-
Shared-Use Food and Agricultural Processing Center: (1) $479,000 form the Tobacco
Trust Fund Commission, and (2) $250,000 from the Golden Leaf Foundation. This
budget amendment provides for these grant funds in the attached capital project
ordinance. (See Attachment 4, Value-Added Processing Center Capital Project
Ordinance)
Board of Elections
5. The Orange County Board of Elections has received notification from the State Board of
Elections of the receipt of a grant award totaling $26,910 for the purchase of forty-five
(45) curbside assistance alert system at polling locations. This budget amendment
provides for the receipt of these funds for the above stated purpose. (See Attachment
1, column 4)
Emergency Services Department
6. At its April 20, 2010 meeting, the Board of County Commissioners approved funds of up
to $112,000 from the Emergency Services Reserve Capital Project to the Emergency
Services Department to update and improve the Public Safety Communications
Infrastructure. This amendment provides for the budgeting of these funds in the
department's Fiscal Year 2009-10 budget for the above stated purpose. (See
Attachment 1, column 5)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve budget, grant and capital project ordinance amendments for Fiscal Year 2009-10.
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Year-To-Date Budget Summary
Fiscal Year2009-TO
General Fund Budget Summary
Original General Fund Bud et $177,589,039
Additional Revenue Received Through Budget
Amendment #10 (May 18, 2010)
Grant Funds $521,824
Non Grant Funds $2,394,807
General Fund Fund Balance for
Anticipated Appropriations (i.e. Carry
Forwards) $3,313,754
General Fund Fund Balance Appropriated
to Cover Unanticipated Expenditures $152,509
Total Amended General Fund Budget $183,971,933
Dollar Change in 2009-10 Approved
General Fund Budget $6,382,894
Change in 2009-10 Approved General
Fund Budget 3.59%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 838.150
Original Approved Other Funds Full Time
Equivalent Positions 69.800
Additional Positions Approved Mid-Year 2.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2009-10 909.950
Appropriation of $48,798 from the
liability account to setup the newly
tablished Spay(Neuter Fund (BOA
$50,000 FY 2008-09 carryforward to
place two patrol cars (BOA #3)
$1,988,442 FY 20D8-09 Carry
rwards (BOA #5)
Encumbrance Carry Forwards of
,205,396 (as authorized by the
inual Budget Ordinance}
Appropriation of $21,116 for
maining FY 2008-09 Carry Forwards
i. $119,664 to add an additional staff
attorney position and unbudgeted legal
contract fees for Geoff Gledhill (BOA
$23,517 for Bradshaw Quarry to
nain open from September 21,
iuary 2, 2010 (BOA #3)
3. $9,325 for Bradshaw Quarry to
remain open from ]anuary 3, 2010
through June 30, 2010 (BOA #6)
BA #3 (October 20, 2009):
1) Staff Attorney (1.0 FfE) effective
January 4, 2010.
2) Deputy Tax Collector (1.0 FTE)
effective January 1, 2010.
o~2D- ~r~io- ~~-3
Senior Citizen Health Promotion Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop
a comprehensive and coordinated County health promotion and disease prevention
program for citizens involving a partnership of public agencies, University Health
Affairs and private groups.
Section 2.The officers of the County are hereby directed to proceed with the grant project in
accordance with the mutual cooperation agreement between the County and the
University of North Carolina at Chapel Hill, as approved by the Board of County
Commissioners on June 30, 1997.
Section 3. The following revenue is anticipated to be available to complete this project:
Grant Funds (2008-09)
Fees for Service (2008-09)
Transfer from General Fund (2008-09)
Total FY2008-09 Revenue
Grant Funds (2009-10)
Fees for Service (2009-10)
Transfer from General Fund (2009-10)
Total TY2009-10 Revenue
Total Revenue
Section 4. The following amount is appropriated for this project:
Human Services -Senior Citizen Health Promotion
$37,300
$94,900
$36,443
$168,643
$39,000
$66,200
$36,932
$142,132
$310,775
$310,775
Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor
agency.
Section 6.Funds may be advanced from the General Fund for the purpose of making
payments due. Reimbursement requests should be made to the grantor agency in
an orderly and timely manner.
6
Section 7.Copies of this grant project ordinance shall be made available to the finance officer
for direction in carrying out this project.
Section 8.Positions authorized through this grant project ordinance include:
1.0 Full Time Equivalent Senior Public Health Educator
This position is authorized through June 30, 2010. Subsequent funding in future
years is contingent upon the availability of grant funds.
Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant
Project Ordinances.
Section10.This project, originally adopted May 2, 1994 and subsequently amended, is in
effect through June 30, 2010.
Adopted this 18th day of May 2010.
o~~- aolo- X44 8
Value-Added Processing Center
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following
capital project is hereby adopted.
Section 1. The project authorized provides funds to transform the former Orange
Enterprises Facility located on Valley Forge Road in Hillsborough into a
Value-Added Processing Center. Grant funds from the North Carolina
Agriculture Development and Farmland Preservation Trust Fund, the
Golden Leaf Foundation, as well as the North Carolina Tobacco Trust
Fund finance the project.
Section 2. The officers of the County are hereby directed to proceed with the project
within the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY
2008-09 FY 2009-10
(4/20/10) FY 2009-10
(5/18/10) Through FY
2009-10
Sales Tax $0 $0 $0 $0
2001 Bonds $0 $0 $0 $0
2004 Two-Thirds Net Debt $0 $0 $0 $0
Fees $0 $0 $0 $0
Grant Funds $132,000 $28,819 $729,000 $889,819
Total Funding $132,000 $28,819 $729,000 $889,819
Section 4. The following amount is appropriated for this project:
Through FY
2008-09 FY 2009-10
(4120/10) FY 2009-10
(5/18/10) Through FY
2009-10
Land/Building $0 $0 $0 $0
Planning/ArchitectlEn
gineering
$0
$0
$0
$0
Construction $132,000 $0 $506,170 $638,170
Equipment $0 $28,819 $207,830 $236,649
Other $0 $0 $15,000 $15,000
Total Costs $132,000 $28,819 $729,000 $889,819
Section 5. This ordinance shall remain in effect until the Board of County
Commissioners takes action to amend the ordinance or close the project
ordinance upon completion of the project.
Adopted this 18th day of May 2010.