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HomeMy WebLinkAboutMinutes - 19821206 915 232 MINUTES, DECEMBER 6, 1982 The Orange County Board of Commissioners met in regular session on • Monday, December 6, 1982, at 10:00 A.M. in the Commissioners' Room, Orange County Courthouse, Hillsborough, North Carolina. • Commissioners present: Chairman Richard E. Whitted, and Commissioners Norman Gustaveson, Shirley 'E. Marshall, Norman Walker and Don Willhoit. A. MINUTES Commissioner Willhoit moved, seconded by Commissioner Gustaveson, to • approve the Minutes of November 16, 1982, as' submitted. Vote: Ayes, 5; noes, 0. Commissioner Marshall moved, seconded by Commissioner Willhoit, to approve the Minutes of November 22, 1982, as corrected. Vote: Ayes, 5; noes, 0, B. RESOLUTION OF APPRECIATION AND COMMENDATION Commissioner Willhoit moved, seconded by Commissioner Marshall, to adopt the Resolution of Appreciation and Commendation for Commissioner Norman F. Gustaveson. Vote: Ayes, 4; noes, 0. Chairman Whitted read the Resolution for Commissioner Gustaveson (the Resolution is attached to these Minutes and is on page,;?3e of this Book). • Cx-zissicner Gustaveson thanked fellow Comrissioners Aa rshall, ''alker, Whitted and Willhoit for the Resolution and said the County had accomplished • a lot in the past several years and he Was proud to have been a part of that . growth. Commissioner Gustaveson said the County had a good staff and he had enjoyed working with ft: Chairman Whitted presented the framed Resolution to Commissioner Gustaveson. C. OATHS Mr. Frank Frederick, Clerk of Court, administered the oaths of office to newly elected and re-elected Commissioners Ben Lloyd and Norman Walker, respectively. (The signed oaths are on permanent file in the office of the Clerk to the Board and copies are included on pages Z9aVf this Book.) Judge Patricia S. Hunt administered the oath of office to newly elected Commissioner Shirley E. Marshall . (The signed oath is on permanent file in the office of the Clerk to the Board and a copy is included on page.�Z// of this • Book.) • 233 . 916 D. BOARD ORGANIZATION The Board elected Richard E. Whitted Chair until December 5, 1983; the vote was: Richard E. Whitted, 3 (Commissioners Marshall, Whitted and Willhoit); Ben Lloyd, 1 (Commissioner Walker); Norman Walker,- 1 (Commissioner Lloyd). The Board elected Don Willhoit Vice-chair until December 5, 1983; the vote was: Don Willhoit, 3 (Commissioners Marshall, Whitted and Willhoit); Ben Lloyd, 1 (Commissioner Walker); Norman Walker, 1 (Commissioner Lloyd), E. APPOINTMENT OF MANAGER, CLERK AND COUNTY ATTORNEY Commissioner Marshall moved, seconded by Commissioner Willhoit, to appoint Kenneth R. Thompson County Manager. Vote: Ayes, 5; noes, 0. Commissioner Willhoit moved, seconded by Commissioner Marshall , to appoint Paulette Pridgen-Pond,Clerk to the Board. Vote: Ayes, 5; noes,. 0. Commissioner Willhoit moved, seconded by Commissioner Marshall , to con- tinue the County's association with the firm of Coleman, Bernholz, Dickerson, Bernholz, Gledhill and Hargrave for services as the County Attorney. Vote: Ayes, 5; noes, 0. F. BOARD COMMENTS Chairman Whitted announced that Mr. James Hester, County Parks and Recreation Staff, had a group of young people observing the Commissioners' meeting today as part of Youth Involvement Week. Commissioner Lloyd said that he was seated on the Board and intended to work in as harmonious a relationship with the other Members as was possible in the best interests of Orange County. G. AUDIENCE COMMENTS There were none. H. BOARD DECISION ITEMS 1. Appointments: Decisions on the Nursing Home Advisory Council, Energy Commission, and Planning Board were delayed until the January Board meeting. - Youth Services Needs Task Force: Commissioner Marshall moved the appoint- ment, seconded by Commissioner Willhoit, of Hilliard Caldwell to this Task Force. vote: Ayes, 5; noes, 0. Commissioner Willnolt „r :d, seconded by Commissioner Marshall, to appoint Donna Spielvogel, Valeria Laws, Marci McFarland and John Blanchard to this Task Force. Vote: Ayes, 5; noes, 0. 911 234 Commissioner Walker moved, seconded.by Commissioner Willhoit, to have Commissioner Lloyd assume those committees' duties held by former Commissioner Gustaveson except for those appointed by State or National Associations. Vote: Ayes, 5; noes, 0. Commissioner Willhoit moved, seconded by Commissioner Whitted, to appoint Commissioner Marshal-1 to the Youth Services Needs Task Force as Commissioners' representative. Vote: Ayes, 5; noes, 0. Commissioner Whitted moved, seconded by Commissioner Marshall, to reappoint Commissioner Walker Fire Commissioner of the County. Vote: Ayes, 5; noes, 0. Commissioner Whitted moved, seconded by Commissioner Willhoit, to appoint Commissioner Marshall alternate delegate to the Triangle J COG. Vote: Ayes, 5; noes, 0. Commissioner Whitted asked Commissioner Marshall to attend the January meeting in his place as he had a previous engagement; the Clerk was asked to notify Triangle J COG of this appointment and that Commissioner Marshall would be attending the January meeting. 2. Carolina Forest Road and Carolina Forest Court Commissioner Will'hoit moved, seconded by Commissioner Marshall, to approve the addition of Carolina Forest Road and Carolina Forest Court to the State Secondary Road System. Vote: Ayes, 5; noes, 0. 3. Coachway and Overland passage Commissioner Marshall moved, seconded by Commissioner Willhoit, to approve the addition of Overland Passage and Coachway to the State Secondary Road System. Vote: Ayes, 5; noes, 0. 4. Tax Releases/Refunds Requests Mr. Kermit Lloyd, Tax Supervisor, summarized the reasons for each release or refund request (please see pagesd4,? of this Book for those summaries). The Board deferred action on Brujest, Inc. and Cecil W. Riley until December 14, 1982, in order that the taxpayers may be present; the Clerk was asked to notify Brujest and Mr. Riley of this action. E &_ E Developers of Chapel Hill, Inc.: Commissioner Willhoit moved, seconded by Commissioner Marshall, to reduce the 1981 valuation of E & E Developers, Of Chapel Hill, Inc., to $1,369,831 from $1,529,542 as ordered by the NC Property Tax Commission. Vote: Ayes, 5; noes, 0. 91 E, 235 Pearl H. Riley: Commissioner Walker moved, seconded by Commissioner Willhoit, to approve refunding the excess taxes paid for 1980, 1981 and 1982, as the result of an error in listing the size of the tract (listed as 6.12 acres rather than"the correct 4.12 acres). Vote: Ayes, 5; noes, 0. Rojo, Inc.(O/B/A Tarheel_Car Wash): Commissioner Willhoit moved, seconded by Commissioner Marshall, to approve the Tax Supervisor's recommendation that the Tarheel Car Wash machinery and equipment be reduced to $95,500 based upon a March 2, 1981 appraisal of the property and an error in listing by Rojo, Inc. Vote: Ayes, 5; noes, 0. Roy_L. and Violet Smith: Commissioner Walker moved, seconded by Commis- sioner Whitted, to approve the Tax Supervisor's recommendation to deny the release for 1981 based on North Carolina General Statutes 105-322 (g) (1) (c), and 105-287 (a). Vote: Ayes, 5; noes, 0. 5. Review of Bonds: Sheriff; Register of Deeds and Clerk of Court Mr. Mark Rees, Purchasing and Central Services Officer, told the Board its review and approval of bonds for the Sheriff, Register of Deeds and Clerk of Court is required by North Carolina General Statutes 162-8; 162-9 and 128-8. Commissioner Willhoit moved, seconded by Commissioner Marshall, to approve the Manager's recommendation that the bonds be approved for the Sheriff (for $5,000); Register of Deeds (for $25,000) and the Clerk of Court (for $100,000). Vote: Ayes, 5; noes, 0. 6. Front End Loader Bids: Mr. Rees presented the bid results on the front end loading garbage truck (those results are on page oi*5 d of this Book). Commissioner Marshall moved, seconded by Commissioner Willhoit, to approve the awarding of the contract to purchase a front end loading refuse truck to Worth-Keeter, Inc. of Charlotte for $77,907.00 based on its being the lowest responsible bidder and contingent upon financing arrangements. Vote: Ayes, 5; noes, 0. 7. Northside Bid Results (The Center far Adolescent Day Treatment Program): Mr. Rees .presented the bid results on the Adolescent Day Treatment Center for plumbing, HVAC, electrical and general contracting (those complete bid results are on page .1 5dt of this Book). Commissioner Willhoit moved, seconded by Commissioner Marshall, to award the general contract to Traid, Inc. of Durham for $76,600.00; the Plumbing con- , tract to Worth Plumbing, of Durham for $11,130,00; the HVAC contract to Lee Air 91� 236 Conditioning, of Durham for $14,780.00; and the Electrical contract to RVM Electrical Company of Hillsborough for $9,957.00 and to authorize the Chair to sign the contracts. Vote: Ayes, 5; noes, 0. 8-10 Lease Agreements: Cedar Grove Day Care, Hyconeechee Regional Library ^� and Health Department at Carr Mill Mall Commissioner Willhoit suggested an addition to the Hyconeechee Library Lease; that Section 7 on page 10 should have a (K) to the effect that fire doors are not to be blocked. Commissioner Willhoit moved, seconded by Commissioner Marshall, to approve all three leases with the one change noted and to authorize the Chair to sign them Vote: Ayes, 5; noes, 0. A property matter, originally to be discussed in executive session was, on the advice of the County Attorney, considered in open session. Assistant County Manager Bill Laws told the Board that the County was deeded a piece of property behind the Courthouse by Ms. Annie Riley Obie but that she retained a lifetime use of the property. Ms. Obie has deeded, through her daughter Naomi Riley Bell, her interest in the house sited on the property to Mr. John Sealye. Mr. Sealye wishes to remove the house from the property and restore the house for historic purposes. Mr. Laws told the Board that since 'the County owns the property vt must in accordance with General Statutes dispose of , property in one of three ways: 1) sealed bid; 2) public auction; and, 3) negotiated offer with upset bid. Mr. Sealye asked that the County make an exception in this particular instance since he had estimated about $8,000 to move the house, much more than it is worth. Chairman Whitted told Mr. Sealye that the County does not have that flexibility under, North Carolina General Statutes. Chairman Whitted continued saying, the County Attorney should do two things: 1) establish a procedure for determining the County's interest in the house; and, 2) obtain from Ms. Obie a release of her interest in the real property. Commissioner Willhoit moved, seconded by Commissioner Lloyd, to have the i Attorney accomplish (1) and (2) above and to dispose of the house via a negotiated Off— upset bid; removal of the house contingent upon its being restored for historic purposes. Vote: Ayes, 5; noes, 0. Announcement: Chairman Whitted announced that the Board would host a reception and dinner on Thursday, December 9th at the Carolina Inn for Municipal 231 officials and the County's Legislative delegation. Chairman Whitted also reminded the audience that the Board's meeting of December 21st had been rescheduled for December 14th and the remainder of the Board's meeting for December were cancelled. 11. Executive Session: Commissioner Marshall moved, seconded by Commissioner Willhoit, to go into executive session to discuss property matters. Vote: Ayes, 5; noes, 0. Following the executive session the Board convened in open session; the Chairman said that the Board had been negotiating with the Town of Hillsborough for the purchase of property in Northern Fairview to be used as a Community Park. Commissioner Willhoit moved, seconded by Commissioner Marshall, to authorize the Chair to enter into the agreement with the Town of Hillsborough for the purchase of land in Northern Fairview for use as a Community park. Vote: 14 Ayes, 5; noes, 0. With no further business to come before the Board, Commissioner Marshall moved, seconded by Commissioner Whitted, to adjourn. Vote: Ayes, 5; noes, 0. Richard E. Whitted, Chair Paulette Pridgen-Pond, Clerk L+ i+ �o i + Se f+