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HomeMy WebLinkAboutORD-2007-007 - Ordinance approving Budget Amendment #10 for FY 2006-07©DQ ~ - ~ao7- c)a~ ~~ ra -o ~ ~ ~d ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 10, 2007 Action Agen a Item No. ~~ SUBJECT: Budget Amendment #10 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary Attachment 3. Cedar Grove Fire Department Request Letter INFORMATION CONTACT: Donna Coffey, (919) 245-2151 PURPOSE: To approve budget ordinance amendments for fiscal year 2006-07. BACKGROUND: Health Department The Health Department has received notification of additional federal Family Planning Title X funds totaling $12,050 from the State. The State's premise for allocating these funds centers on the number of patients seen in the Family Planning Clinic during the previous year. The department plans to use these funds to purchase additional birth control methods and to help defray the costs for language line interpretation for family planning clients. The department must spend these funds by May 31, 2007. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column #1) Orange/Chatham Justice Partnership Program 2. The Governor's Crime Commission has awarded a $25,876 grant to Orange County. The grant period ends August 31, 2007 -the State plans to pass on a portion of the grant funds $21,248 in the current fiscal year followed by the remaining funds of $4,628 no later than August 31, 2007 (fiscal year 2007-08). The Orange/Chatham Justice Partnership plans to pass the monies to Volunteers for Youth to reimburse costs associated with their Working Towards the Future workshop series. At its January 23, 2007 meeting, the Board of County Commissioners accepted the initial reimbursement of $4,796. With this budget amendment, staff requests that the Board accept the additional $16,542 in State funds for the current fiscal year bringing the total grant funds budgeted in fiscal year 2006-07 to $21,248. Staff plans to include the remaining grant funds of $4,628 in fiscal year 2007-08 bringing the total State funds for the Working Towards the Future workshop series to $25,876. This budget amendment provides for the receipt of $16,452 for the above stated purpose. There is no county match required for the receipt of these funds. (See Attachment 1, column #2) Cedar Grove Fire Department 3. The President of the Cedar Grove Fire Department Board of Directors recently submitted a request to use $12,000 of the department's fund balance to help purchase a replacement tanker truck (See Attachment 3). The department plans to replace a 1979 model tanker at a cost of $210,700. According to information received from the Department, the funding plan for the purchase includes using funds from accumulated monies in the Department's reserve funds and savings accounts. As of June 30, 2006, $14,589 was available in the department's County-held fund balance. This budget amendment provides for the appropriation of $12,000 from the department's fund balance to help with this purchase. (See Attachment 3, and Attachment 1, column #3) Recreation and Parks Department 4. The Orange County Recreation and Parks Department has received a donation totaling $4,250 from the Trailheads Organization. This organization was a co-sponsor for the 5k and 7-mile event held at the Little River Regional Park on January 13, 2007. More than 400 runners registered for the event with all proceeds and donations dedicated to operating and maintaining the Park. The Recreation and Parks Department plans to use these donated funds to offset on-going park maintenance costs and to purchase park maintenance equipment including an all-terrain vehicle and accessories. This budget amendment provides for the receipt of these donated funds for the above stated purpose. (See Attachment 1, column #4). FINANCIAL IMPACT: Financial impacts. are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance amendments. 3 a ~pp F ' r ~ Ts ~:~ g~g i ~ w ~x ~ ~ C i6 ~ . _ ~, s N s M M N - N N -s N N N ~ M r N r N . M .. M ..~ N M - M s N ~~~~w s ~ + $ S _~ ~R ~~~N ~~ ~ ~ x ~ ~ N M N M M N N M M M M N M y y A c i g~y8 N M M N N M N M M M M N N N ~~~~~5+~~~ ,' ~ r ~ r ~~~~ $~ H ~~0 ~ ~~ ~ ~ M NM MN N M M MM N ~~~ ~ s s _N r ip 9$ S i i 8 ~ s ~~~ M N M M N N M N N M er ~ NN p p ~ NN - M ~ Y MM s m s NM ~ °~ s N N N r n N ~ w r n NN ~ w r NN s M ~s s w ~ w ~:~ ~~ N N N N M M N N N N N N N N N M ~, N NN N ss NN x ~ N s s: MM ~ ~ M ~- sa MN s x N , ' ~ ~~ r .-iS C .. s ~' q i e~ • ~ w r n w a r Z- N N N N M N N N N N N N N N N N N N N yp~ ~ ~ i ~l! 5 ~C y~~ ~ C ~ ~y ~ TS 13 ~ • ~ $~ ~ L ~ oC4r ! ~S V ~r 5 ~ o o 'J x 8 i't~ ~3 u`I w Year-To-Date Budget Summary Fiscal Year 2006-07 f2enn~~l Gnnr~ Rnrlna4 SummaN Ori final General Fund Bud et $163,473,184 dditional Revenue Received Through Budget mendment #10 A ril 10, 2007 Grant Funds $662,923 Non Grant Funds $887,927 dditional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unantici ated Ex enditures $1,406,650 Total Amended General Fund Budget $166,430,684 Dollar Change in 2006-07 Approved General Fund Bud et $2,957,500 Change in 2006-07 Approved General Fund Budget 1.81 A~~•hn~i~arl F~dl TimP_ EeulV9lent PASIt10nS Original Approved General Fund Full Time E uivalent Positions 773.836 Original Approved Other Funds Full Time E uivalent Positions 69.300 dditional Positions A roved Mid-Year 0.000 Total Approved Full-Time=Equivalen Positions for Fiscal Year 2006-07 843.136 Attachment 2 0 Cedar Grove Fire Department 720 Hawkins Rd: Cedar Grove,l~IC. 27231 (919) 732-9585 February 23, 2007 Dora Coffey, Budget Director Orange County Budget Office P.O. Box 8181 Hillsborough, NC 27278 Dear Donna: The-Cedar Grove Fire Department Board of Directors would like to request $12,000.00 appropriation from our fund balance to be used to help purchase a new tanker that we have on order. This truck will be replacing a 1979 tanker. The total cost of the new truck will be $210,700.00. We intend on paying for the truck with money from our Capital Reserves Account, and cashing in some of our CD's that we have been saving for this truck. If you have any questions please do not hesitate to give me a call at (919)624-8026 Thank You, ~f ~/~ Chad E. Woods, President Cedar Grove Fire Department Board v ~~ - moo ~ -b© '~ ~- is -~ ~ yd and' have worked together to provide low-cost or subsidized hookups for people in the community.- .Frank Carr said that the-affordability is a so an issue of the same category as public health. b. Matters on the Rrin ed Agenda (These matters were considered when the Board addressed that item on the agenda below:) 4. Cansen Agenda A motion was made. by Commissioner Jacobs, seconded by Commissioner Foushee to approve those items-on the consent agenda as stated below: a. Minutes -None b. Appointments -None c. Tax Abstract and Billing Fraductian Agreement Approval This item was removed-and placed at`the end of the consent agenda far separate consideration. d, Budget Amendment #TQ The: Board approved budget ordinance amendments for fiscal year2006-07 for Health Department, Orange/Chatham Justice Partnership Program, Cedar Grove-Fire Department, and Recreation and Parks Department. e. SchoolsAdeguat~ Public Facilities Ordinance (SAPFO~:- F~evievv of Annual TechnicalAdvisory:Committee Report This item. was removed and placed at the end of the consent agenda for separafe consideration.. f. Resalutiion Supporting a Real_E'state Transfer Tax for Orange County and Other North Carolina Counties The Board approved a resolution., which is incorporated by reference:, authorized the Chair to sign the resolution, and directed the Clerk to the Board to forward copies. of the signed resolution o Orange County's legislative delegation, the North Carolina General Assembly leadership, the other 99 North Carolina counties, and the North Carolina Association of County Commissioners. VOTE-ON CONSENTAGENDA: IJNANLMOUS ITEMS. REMOVED FROM CONSENT AGENDA: c. Tax Abstract and-Bilfnq Praductian Agreement;Approval The Board considered. authorizing gone-year agreement with American. Solutions for Business for the production of tax abstracts and billings, beginning July 1, 2007 and authorizing. the 'Manager to sign. Commissioner Jacobs thanked the staff for continuing to try and :pursue an Orange County vendor.. He also complimented-the Clerk for trying to-use an Orange County business. A motion was made by Commissioner Jacobs' seconded by Commissioner Foushee to authorize gone-year agreement with American Solutions for Business for the production of tax abstracts--and billings,. beginning. July 1, 2007 and authorize the Manager to sign;: VOTE:'IJNANIMOUS