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HomeMy WebLinkAboutMinutes - 19821116r ~~ 09~ MINUTES November 16, 1982 The Orange County Board of Commissioners met in regular session on Tuesday, November 16, 1982, at 7:30 P.M, in the Commissioners' Room in the Orange County Courthouse, Hillsborough, North Carolina. Commissioners present: Richard E..Whitted, Chairman and Commissioners Norm Gustaveson, Shirley E. Marshall, Norman Walker and Don Willhoit. A• BOARD COMMENTS Chairman Whitted moved consideration of Item 10 (sheriff's Office) up to the beginning of the agenda and to delay D-5 (Britton Woods) until November 22, 1982. There were no other changes. B. AUDIENCE COMMENTS There were no members of the audience who addressed issues on the agenda. Ms. Josephine Barbour asked permission to tape the meeting which was granted by the Chairman. Ms. Barbour asked to address the Board concerning its consideration of the Eno River Reservoir site in October; Ms. Barbour said action on the Eno site was taken despite the fact that it was listed on the agenda as a report. She said interested bodies were not notified that this item would be considered at the meeting. She questioned the legality of action taken at that meeting since there was no record of the meeting (i.e. the tape recorder malfunctioned and no tape was made); she further questioned the lack of public notice on the item. She asked that the item be returned to, the Board's agenda. Chairman Whitted said the action was taken in open session in a regularly scheduled meeting of the Board and was legal. Commissioner-elect Ben Lloyd said that if Commissioners could request items be placed on the agenda he promised to return consideration of the Eno River . Reservoir site to the agenda. • C• MINUTES .. Commissioner Willhoit moved, seconded by Commissioner Gustaveson to approve !. the minutes of October 25, 1982, resubmitted. Vote: Ayes, 5; Noes, D. !. Commissioner Willhoit moved, seconded by Commissioner Marshall, to approve F. the minutes of November 1, 1982, as. submitted. Vote: ayes, 5; Noes, 0. ~. D-10. SHERIFF'S OFFICE ~. Chairman Whitted said the Commissioners had received notice that Sheriff j• Knight will retire November 30, 1982, and Since Mr. Lindy Pendergrass would not 3, begin serving in his elected office until December 6, 1982, therefore it is q• necessary to appoint an interim Sheriff for that six day period. 0. ~7~ OJ3 Commissioner Willhoit moved, seconded by Commissioner Gustaveson, to appoint Lindy Pendergrass Sheriff of Orange County from December 1st to December 6th. Vote: Ayes, 5; Noes, 0. The Chairman instructed the Clerk to notify Mr. Pendergrass of the Board's action, that he should arrange to take his oath of office. D-l, PROCLAMATION Commissioner Gustaveson moved, seconded by Commissioner Walker to jointly proclaim with the Mayors of Chapel Mill-Carrboro and Hillsborough, Monday, November 29, 1982, Sheriff Buck Knight Day in Orange County. (A copy of that Joint Proclamation is on Page 9~of this book.) Vote: Ayes, 5; Noes, 0. D-2. RESOLUTION Commissioner Gustaveson moved, seconded by Commissioner Walker, to adopt the Resolution of Commendation for Sheriff Knight (See page q~ of this book far this Resolution). Vote: Ayes, 5; Noes, 0. " D-3. .STATE SECONDARY ROAp SYSTEM Commissioner Walker moved, seconded by Commissioner Gustaveson, to approve the addition of Carriage Trail, Surry Trail, Buckboard Drive, Stagecoach Drive and Landeau Drive in 5trayhorn Hills Subdivision, to the State Secondary Road System. Vote: Ayes, 5; Noes, 0. D-a~. MACE ROAD Commissioner Walker moved, seconded by Commissioner Gustaveson, to approve the petition for Mace Road, SR 1304, to be accepted to the Participatory Paving Program effective March 1, 1982.. Vote: Ayes, 5; Nves, 0. . D-6. Action on D-6 was delayed until Dr. Lands Berger, Chair of the Senior Citizens Board, could arrive. D-7. OLD COURTHOUSE GRANT Commissioner Willhoit moved, seconded by Commissioner Gustaveson, to accept the grant of $4,000 from the North Carolina Department of Cultural Resources to help with the costs of architectural services on the renovation of the Old „ Courthouse. Vote: Ayes, 5; Noes, 0. ,~ D-8. JAIL CHANGE ORDERS ;~ The Manager told the Board these were orders for $1,330 to remove plaster ~~ from brick walls (similar to the change orders approved October 25, 1982) and ~~ for $276 to install a door which would provide access to the maintenance equip- 3, ment on the roof of the jail. Commissioner Gustaveson moved, seconded by Com- ~~ missioner Marshall, to approve both change orders as recommended by the Manager's ~~ Office. Vote: ayes, 5; Noes, 0. os~ D-9. RETATNAGE FEE REDUCTION REQUEST The Manager told the Board that Security Building Company had requested a reduction of their retainage fee from 10~ to 5~. Their request is based on •the fact that the County has occupied Phase I with no major defects yet remaining to be corrected and that Phase II will be completed within 60-90 days. The Board expressed a concensus that Security Builders had not made a case for hardship and that it preferred to leave the retainage at 10~ at this time until completion. The Board said it would entertain a request for retainage reduction based on hardship if Security wished to pursue the question. D-11. LAND RECORDS PROGRAM ORDINANCE D-12. REAL ESTATE SALES VALUE DISCLOSURE STATEMENT Mr. Roscoe Reeve, Land Records Manager, and Mr. Kermit Lloyd, Tax Supervisor, presented and summarized both ordinances for the Board. Mr. Reeve said that the Land Records Program Ordinance would provide an accurate index by parcel number and enhance the integrity and accuracy of the County's Land Records. Mr. Reeve added that with regard to the Land Sales Ordinance it would aid the integrity of the records since the person recording would attest to the value of the conveyance and additionally, it provides groundwork for valuation of the property in the County. Commissioner-elect Lloyd asked if the realtors had been contacted regarding their opinions of the proposed sales value disclosure ordinance; he feels that an "outcry" would ensue if this ordinance is adopted. Tax Supervisor Lloyd said the local Bar Association had been contacted since they are the ones who record the deeds. He said the rnsponse had been that it might entail extra work for them . and that they might incur liability if they recorded a disclosure statement that was later deemed in error. Tax Supervisor Lloyd said that was the reason for insertion of "willful" to the ordinance. Mr. Bob Windsor, a reporter, said that being in the real estate field, his feeling was that it was an invasion of privacy; that it was no business of the County what people paid for their property. Commissioner Gustaveson moved, seconded by Commissioner Willhoit, to adopt .. the Land Records Program Ordinance with the effective date of January 1, 1983. ;. Vote: Ayes, 5; Noes, 0. ~. Commissioner Walker moved to table the Sales Disclosure Ordinance. Motion '~ died for lack of a second. S, ~. ). ~~~ . 095 0 e f, ). I. Commissioner Willhoi~,t moved, seconded by Commissioner Walker, to table this ordinance until the Board had received input from the Chapel Hill Board of Realtors. Vote: Ayes, 4 (.Commissioners Whitted, Walker, Willhoit and Marshall); Noes, 1 (Commissioner Gustaveson). The Clerk was asked to inform the Chapel Hill Board of Realtors of this action. rd=TT'. ~~~~ BUDGET AMENDMENTS Commissioner Willhoit asked if, with regard to amendments ~3 & 4, there was ' offsetting revenue. (See pages/o2~/~f this book for these amendments.) Mr. Harding, Finance Director, said there was no offsetting revenue. Commissioner Willhoit said he would like to handle a decrease in revenues with a corresponding decrease in expenditures. Commissioner Willhoit moved, seconded by Commissioner Marshall, to approve budget amendments ~1 and Z. Vote: Ayes, 5; Noes, 0. Commissioner Willhoit moved, seconded by Commissioner Whitted, to accept the additional funds for Maternal and Child Health. Vote: Ayes, 5; Noes, 0. Concerning proposed budget amendment ~4, Commissioner Willhoit said he pre- ferred to meet Federal cuts with a reduction in expenditures, not by replacing it with local funding. The question of how to deal with a reduction in expected revenues is to be considered by the Health Board. Commissioner Marshall moved, seconded by Commissioner Gustaveson, to budget Orange County Housing Authority as a special revenue fund. Vote: Ayes, 5; Noes, 0. E. REPORT ON TELEPHONES Mr. Mark Rees, Central Services Director, reported to the Board, detailing problems we have experienced with the telephones and his response to those pro- blems, aimed at improving service. There was a consensus among Board Members that this problem with the telephones was a high priority and should receive the Manager's and Mr. Rees' continued attention. D-6. DOMI CI LI{~RY HOMES Ms. Betty Landsberger, Chair of the Senior Citizens Board, told the Com- missioners that her Board had considered this question, i.e. establishment of a Domiciliary Home Council, far several months. She said there are about 200 people in the existing 18 domiciliary homes in the County. She said such a council would provide a "bridge of involvement with the community" and prevent isolation of older people. Commissioner Willhoit asked the Manager far a report on the budgetary impli- cations if the Board establishes a Domiciliary Home Council. ~'7~ oss Ms. Josephine Barbour said that the Orange Congregations in Mission have an advocacy program which sounds as though it might be performing the same duties as would be expected of a domiciliary home council. Commissioner Willhoit asked that Mr. Passmore check out that possibility and to also examine the question from the standpoint of the Inter-faith Council in Chapel Hill. Commissioner Marshall moved, seconded by Commissioner Willhoit to adjourn. Vote: Ayes, 5; Noes, 0. Richard E. Whitted, Chair Paulette Pridgen-Pond, Clerk e (e >. ~. T. 3, ~. ~.