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HomeMy WebLinkAboutMinutes - 19821101 71.i U `= MINUTES NOVEMBER 1, 1982 The Orange County Board of Commissioners met in regular session on Monday, November 1, 1982, at 10:00 A.M. in the Commissioners' Room, Orange County Court- house, Hillsborough, North Carolina. Commissioners present: Chairman Richard E. Whitted, and Commissioners Norman Gustaveson, Shirley E. Marshall, Norman Walker and Don Willhoit. A. BOARD COMMENTS Chairman Whitted said there were two addenda and an announcement; Com- missioner Marshall also added an announcement. B. AUDIENCE COMMENTS Mr. Ben Lloyd asked to address the Board on the question of proposed amendments to the Land Use Plan for Cheeks Township; Mr. Bernice Hackney asked to address the Board on the John Hackney Heirs Subdivision. There were no other audience comments. C. MINUTES The Minutes of the October 25, 1982, meeting were deferred until the tape could be checked. D. AUDIT PRESENTATION Mr. Wallace Harding presented the County's financial audit for the year ending June 30, 1982, to the Board; the audit was prepared by Touche Ross Com- pany whose representative was present. Mr. Harding said the information con- tained within the audit went beyond that required legally and by generally accepted audit practices. Mr. Nelson, of Touche Ross, said, responding to an inquiry from Chairman Whitted, that the goal for the audit presentation for 1983 is September 30, 1983. Commissioner Marshall suggested that the Department of Aging be listed as a Department rather than as- the Commission on Aging. Commissioner Gustaveson said this was a good beginning of a sound historical financial document. E. BOARD DECISIONS 1. .John Hackney Heirs Subdivision--preliminary plan: Mr. Cannity, Planning Staff, made the presentation for the Planning Department, citing location and that the subdivision meets m;,,im= standards. Mr. Bernice Hackney asked that . tea 0 L the Board not require the Class C road be built through the property to the proposed five acre lot requested. Mr. Hackney explained that there were no subdivision plans for the property, that it is all for family use. Mr. Hackney is willing to have the 60" right-cf-way, but asks that he not have to build the road. Mr. Hackney added that in order for the family to build individual homes on the property left to them, they have to either have deeds or go through the subdivision process. Commissioner Gustaveson moved, seconded by Commissioner Marshall, to approve the preliminary plan for the John Hackney Heirs Subdivision and asked that the Planning Department work with Mr. B. Hackney to draw up the two plats, as required under the Zoning Ordinance, with one plat reading that no building permits would be issued for this lot until the Class C road is constructed. Vote: Ayes, 5; noes, 0. 2. John Blackwood Prone -preliminary plan: Mr. Cannity made the pre- sentation for the Planning Staff, citing the location of the property and that it meets mininum standards for subdivision. Commissioner Gustaveson moved, seconded by Commissioner Walker, to approve the preliminary plan for the John Blackwood property. Vote: Ayes, 5; noes, 0. { 3. Special Use Permit Modification—The Timbers: 'Mr. Cannity told the Board the proposed modification would change the location of the swimming Pool from the north side of the project to the south side. Commissioner Gustaveson moved, seconded by Commissioner Marshall, to approve the Class A Special Use Permit modification as requested for the Timbers. Vote: Ayes, 5; noes, 0. 4. Land Use Plan Amendments Procedure Policy: Chairman Whitted said this policy had first been discussed at the Monday meeting of October 4th. Commis- sioner Gustaveson moved, seconded by Commissioner Marshall, to approve the Procedure Policy for Amending the Land Use Plan with inclusion of Staff recom- mended language (see pages of this book for the policy). Vote: Ayes, 5; noes, 0. 5. Pro used land Use Plan Amendments for Cheeks Township: Chairman Whitted explained the rrocedure the Board follows after items have been to public hearing, specifically addressing this issue. Commissioners Marshall and Wilihoit noted that the Board had not received the Planning Board Minutes of the meeting when 7 1�. ��L � its (the Planning Board's) recommendation on this issue was made. Accordingly, Commissioner Willhoit moved, seconded by Commissioner Walker, to table the proposed amendments to the•Land Use Plan for Cheeks Township until the neat meeting when the Planning Board Minutes would be available to the Commissioners. During the discussion following the motion, Board members suggested that the Planning Board Chair might be present at that meeting to provide guidance as to the reasoning process of the Planning Board. Mr. Lloyd said that with - the motion to table his. questions had been answered and he would not address I the Board at this time. Vote: Ayes, 5; noes, 0. 6. Extension of Zoning Into Cheeks: This item was.tabled until the neat meeting, pending the availability of the Planning Board Minutes. 7. Planning Board By-Laws Revision: Board members said they felt that Planning Board members should not abstain from voting unless a personal, financial interest was involved. Commissioner Gustaveson moved, seconded by Commissioner Walker, to approve the Planning Board's rewritten by-laws with warding changed to reflect that members present but not voting should be recorded as having voted "Aye" and abstentions are not permitted. Both the motion and the second were later withdrawn. Board members indicated changes they would prefer be made to the By-Laws- 1) the Planning Director shall serve as Secretary to the Planning Board (he/she may appoint staff to serve that function but the responsibility is his/hers); 2) no abstentions are permitted unless a financial interest is involved (those not voting will be counted as "ayes" and the Chair should vote); the County Attorney questioned whether the Article referring to "Amendments" was in conformance with the Zoning Ordinance. The Board asked thatathese suggested changes be taken to the Planning Board and returned to the Commissioners following the Planning Board's review. The Commissioners suggested a short, ten minute discussion with the Planning Board on November 22, 1982, regarding the voting/not noting/abstention question, if necessary. 8. Sheriff's Vehicles & Animal Control Truck Purchase: Mr. Rees, Purchasing Officer, passed out the bid results for the Sheriff's Vehicles and the Animal Control vehicle. Those results for the Sheriff's Vehicles are: _ Unit Total Life Cycle -ife cycle. Unit Cost Total Cost Cost Cost Don Lacefield Chevrolet $9,689.38 $389257.52 $21,587.37 $86,349.48 Malibu Sedan Ray Motor company $9,698.93 $38,795.72 $22,296.81 $893187.Z4 LTD Sedan Commissioner•Willhoit asked Mr. Rees what the vehicles would have cost if the County had gone on State Contract for the vehicles; Mr. Rees replied that for the State Contract the Malibu was $7,450 while•the Ford LTD was $8,131. Commissioner Willhoitrmoved to reject the bids and to wait until 1983 to go on State Contract for vehicle purchase. Motion died for lack of a second. Board members expressed disappointment that local dealers had been unable to provide the same price for the County as provided for the State Contract. Commissioner Gustaveson moved, seconded by Commissioner Marshall, to purchase the Sheriff's vehicles from Don Lacefield Chevrolet as this5was the lowest responsible bid received. Vote Ayes, 4 (Commissioners Gustaveson, Marshall, Walker and Whitted); noes, 1 (Commissioner Will.hoit). The results of the bid for the animal control vehicle are: Unit Cost. Life Cycle .Cost Ray Motor Company $15,139.44 Ford FIN $8,052.61 Dan Lacefield Chevrolet $14,454.72 Chevy C-10 $7,761.61 Ray Motor Company No Bid Cab & Chasis only No Bid Don Lacefield Chevrolet Cab & Chasis only $7,361.61 $14.054.72 Chevy C-10 Commissioner Gustaveson moved, seconded by Commissioner Marshall, to purchase the animal control vehicle from Don Lacefield Chevrolet as the lowest responsible bidder. Vote: Ayes, 5; noes, 0. Commissioner Marshall asked the Manager if his office would contact the vendors regarding the reasons for the amounts they bid above the amounts on the State Contract. 9. Mainframe Computer Equioment: The bid results for this equipment are: Fulcrum, $163,497 less trade in allowance of $15,000; and, Shebesta Associates, $180,400 less trade in allowance of $20,000. The totals are Fulcrum, $148,497 and Shebesta Associates, $160,400 for one Microdata Sequal with one megabyte memory & . operating software, 40 open ports, 4 prism IV's, one streaming tape drive, one 600 LPM printer and 127 million bytes disc; with trade in of one Microdata Reality with 72.1,E��u 96K memory, one 1600 BPT tape drive, one 300 LPM printer, 24 open ports and two 25 million bytes disc. Commissioner Willhoit moved, seconded by Commissioner Gustaveson, to award the contract for purchase of computer maluframe equipment to Fulcr= as recommended and subject to financing arrangements being secured under separate request to fin- ancial institutions. Vote: Ayes, 5; noes, 0. 10. Front End Loading Truck: The bid results are: Simpson Equipment, packer body, cab & chasis--$80,255 for a write truck; E-Z Packer body 35 yd. Cooper Kenworth, cab & Chasis only--$53,878 Kabco, Packer.hody only—$30,615; for packer body cab and chasis--$83,115 for white truck, Leach Body 35yd. Carolina Mack, cab & chasis onl7—$54,580 Specialty Waste, packer body, cab & chasis—$89,900 for Kenworth Truck, Canadian Disposal Body, 36 cu-yd. Sanco, packer body, cab & chasis—$91,855 for White Truck, Dempster body, 38 yd. Commissioner Walker moved, seconded by Commissioner Gustavesou, to approve the a awarding of the purchase of the front end loading truck to Simpson Equipment. During discussion the Manager told the Board that the department head had wanted a 38 cu. yd. body but that the difference in the price was so much that he was recommending a 35 cu. yd. body truck. Since specifications were for a 38 cu. yd. body, the Board was concerned that some company may not have submitted a bid for a truck with a 35 cu. yd. body but would 'crave if it had been aware that this range was acceptable. Both the motion and second were withdrawn and the Purchasing Officer was asked to take the front end loading truck to bid again. Commissioner Willhoit told the Manager that due to some recent reorganization in Carrboro, there may be an extra vehicle available there. 11. Appointments: Nursiug. Home Advisory Council: The Clerk *as asked to. contact those current members of the Board and ascertain their interest in serving another term. Mental Health Board: Commissioner Gustaveson moved, seconded by Commissioner Marshall, to reappoint Jan Pinney to another term on this Board. Vote: Ayes, 5; noes, 0. Youth Services Needs Task Force: Commissioner Willhoit moved, seconded by Com- missioner Whitted, to appoint Michael Bramble, Sarah Tillis and Linda Reifsnyder to this Task Force. Vote: Ayes, 5; noes, 0. Commissioner Marshall moved, seconded by Commissioner Willhoit, to appoint Robin Wells to this Task Force. Ayes, 5; noes, 0. Commission For Women: Commissioner Marshall moved, seconded by Commissioner Willhoit to appoint Elaine Parker and Meg Kemper to terms on this Commission. Vote: Ayes, 5; noes, 0. Hillsborough Planning Board: Commissioner Willhoit moved, seconded by Com- missioner Marshall, to appoint Ronald Wagner to the term expiring Februrary, 1983 on this Board. Vote:: Ayes,5; noes, 0. Energy Commission: The Board asked that contact- be made with those whose representatives had resigned. Triangle J EMS Council: Mr. John Stewart, consumer alternate, has resigned; the Board asked that it be advertised. 12. Budget Amendments: Commissioner Gustaveson moved, seconded by Commission( Whitted, to approve the budget amendments and the EMS Capital Projects Ordinance amendment (see pages for these amendments) . Vote: Ayes,5; noes, 0. 13. Resolution Opposing Proposed Amendments to the Regulations Governing the N Community Development Block Grant Program: Commissioner Whitted said that Triangle J COG had adopted a similar resolution at its last meeting; the proposed changes would virtually eliminate two of the three objectives of the Program. (See pages of this book for a copy of the Resolution).. Commissioner Marhsall. moved, seconded by Commissioner Willhoit, to adopt the Resolution Opposing Proposed Amendments to the Regulations Governing the Community Development Block Grant Program. Vote: Ayes, 5; noes, 0. The Clerk was asked to send copies of the Resolution to Mr. Gonzalez, Chair of the House Housing Subcommittee and to our Senators and Congressmen and President Reagan. 14. Announcement:. Commissioner Marshall said the Mental Health Association would be having its dinner on November 4th at 6:30 p.m. at the Wesley Foundation. Chairman Whitted announced that the Board would be taking a tour of the new 911 building following lunch and that all were welcome to join. With no further business to come before it the Board adjourned by consensus. Richard E. Whitted, Chair Paulette Pridgen-Pond, Clerk