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Home My WebLink AboutNS Contract - Sheriff - Contract with Orange County Speedway – Sheriff’s Office 02-20-2007-9cORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 20, 2007 Action Agenda Item No. - G _ SUBJECT: Contract with Oran a Coun Speedway - Sheriff s Office DEPARTMENT: Sheriff s Office PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Contract Sheriff Lindy Pendergrass 245-2900 PURPOSE: To approve a contract with the Orange County Raceway (OCR), Inc. to provide law enforcement coverage at events and races at the Orange County Speedway during 2007. BACKGROUND: For many years, Orange County has contracted with the owners of the Orange County Speedway to provide law enforcement coverage/service at races and related events. In 2005, the property underwent a change of ownership. Mr. Vance Agee was introduced by the Economic Development Director at the October 18, 2005 Board of Commissioners meeting as the new partner/Operations Manager of the Orange County Speedway. Mr. Agee has been meeting.with the County Fire Marshal, Building Inspector, interim Emergency Services Director, and the Orange County Sheriffs Office to ensure that his facility will meet the safety requirements of the North Carolina statues governing this type of operation. Mr. Agee had committed to the following requirements and has expended time, funding and energy in preparing the race season. There are approximately 16 races scheduled for the 2007 season. The coverage staff consists of four Orange County Deputy Sheriffs and four Sheriff's vehicles. The charge rates for this coverage are based on actual overtime costs. The charges are $30 per hour for each deputy needed, and a 1 hour travel charge per vehicle. Races are to begin March 10, 2007. FINANCIAL IMPACT: The rates charged will fully cover the County's direct and indirect costs for personnel and no other impacts are anticipated. RECOMMENDATION(S): The Manager recommends that the Board approve the contract and authorize the Chair to sign it, subject to final review by staff and the County Attorney. STATE OF NORTH CAROLINA ORANGE COUNTY This contract dated ,between (The "Speedway") and theCounty of Orange (the "County") for joint and cooperative arrangements for the provision of law enforcement Services at certain Speedway events. WHEREAS, the County and the Speedway propose to work jointly on matters of concern or interest; and WHEREAS, events at the Speedway bring spectators to Orange County to enjoy the events; and WHEREAS, the provision of adequate law enforcement service at such events is a matter of mutual interest to the Speedway and the County; and WHEREAS, detailed joint and cooperative arrangements with respect to such events will mutually benefit the Speedway and the County; and WHEREAS, the County and Speedway desire to provide such cooperative law enforcement service; NOW THEREFORE, in consideration of the premises and the mutual covenants and conditions set forth below, the County and the Speedway agree as follows: 1. The county agrees to provide law enforcement service at events at the Speedway as outlined in the Orange County Speedway 2007 Schedule. (Attachment A) 2. The County agrees to provide four (4) Deputy Sheriffs' at Speedway events. There will be two deputies assigned to work the spectator's bleachers and two to work the pit area. If at any time a Deputy needs assistance from a Deputy working in the pit azea or any other assigned area the race will be stopped to allow deputies to cross the track. 3. The County agrees to keep records and reports at the Speedway under this contract. 4. The Speedway shall compensate the County for Law Enforcement Services provided pursuant to this contract by paying the County a sum based on a rate of $30.00 per hour per Deputy Sheriff. These hours will include preparation and travel time of one (1) hour for each event plus the coverage time per event. The County shall submit an invoice for these events within 14 calendar days of the event and payment by the Speedway shall be made within 14 calendaz days of the invoice date to the order of the County and mailed to Orange County Department of Revenue, P.O. Box 8181, Hillsborough, North Carolina 27278. 5. The personnel providing Law Enforcement Services shall report to the Speedway at the time agreed upon by the Speedway and the County. The personnel providing law enforcement services under this contract will operate as employees of the County, not the Speedway, and will exclusively provide law enforcement as delineated by the laws of the State of North Carolina, Sheriff of Orange County and Orange County. 6. The Speedway shall purchase and maintain from an insurance company acceptable to the County, insurance with the following limits of liability: a. Comprehensive General Liability Insurance -Comprehensive Liability Insurance shall be carried in the following amounts: One Million Dollars (1,000,000) bodily injury each person, One Million Dollars (1,000,000) property damage. The County shall be an additional named insured on the General Liability Insurance Policy secured by the Speedway, and the Speedway shall provide appropriate documentation of this status to the County. 7. The contract may be reviewed annually no later than January I ~`, and may be modified, renewed or amended at that time, or at any other time, upon the mutual written Agreement of the parties. This contract may be terminated at any time by either party by giving ninety (90) days notice to the other party in writing. 9. If either party defaults in its obligations including remitting timely payments and does not cure such default within ten (10) days of receipt of notice of such default, the non- defaulting party may immediately terminate the contract. IN WITNESS WHEREOF, the parties hereto have duly and validly authorized and executed this contract as of this day of , 2007. Corporate Name By: Corporate Officer County Of Orange Chair, Board of County Commissioners ATTEST: County Clerk ~' L-1..~,_C~.~ ;~ ~~~~ ~~~~~~ z 9740 NC Hwy 57, Rougemont, NC 336-364-1222 phone 2007 Race Schedule '" " (subject to revisions) FLASH! August through September - NC State, Duke & UNC students, faculty 8~ staff admitted for half-price with picture ID! March 3 TEST & TUNE 1:~ pm March 10 2 pm Green Flag -LMSC 150, LSC 50, GS 35, PS 20, Mod4s 25, SS 25, Rolling ~~ ~ :~ March 17 2 pm Green Flag -LMSC Twin 75, LSC 50, GS 35, PS 20, Mod4s 25, Allison Legacy Series 50 April 21 2 pm Green Flag - ISCARS 150, LSC 50, GS Twin 35, PS 20, Mod4s 25, SGP-S 25, SGP-M 25, SS 25, East Coast Flatheads 20 r ~r May 5 LMSC 150, LSC 50, GS 35, PS 20, SS 25 le .- ~ May 19 Coke-Cola 355: LMSC Twin 75, LSC 50, GS 35, SS 25, VA Mini-cup 25, East Coast e~ Flatheads 20, Rolling Thunder Modfieds 50 June 9 LSC Twin 50, GS 35, SS 25, Allison Legacy Series 50 June 16 LMSC Twin 75, LSC 50, GS 35, SGP-S 25, SGP-M 25, SS 25, Rolling Thunder Modfieds 50, VA Mini-cup 25 '~S June 30 LMSC 150, LSC 75, GS 35, SS 25, Allison Legacy Series 75 ~ ~ July 7 Fireworks, LMSC 200, LSC 50, GS 50, SS 25, VA Mini~up 25 336-226-6277 tlrgwolkonefpath.nef Juiy 28 LMSC Twin 75, LSC 50, GS 35, SGP-S 25, SGP-M 25,.SS 25, Rolling Thunder Modifieds 50 MI~~S August 11 ASALM 125, LSC Twin 50, GS 35, SGP-S 25, SGP-M 25, SS 25 Motorsports August 25 Dr. Pepper 385: LMSC Twin 75, LSC 50, GS 35, SS 25, VA Mini-cup 25, Rolling 80U-691-R.ACE Thunder Modfieds 50, SGP-S 25, SGP-M 25 hdnsronol RadnO Fawpvrxnl September 22 LMSC 150, LSC Twin 50, GS 35, SGP-S 25, SGP-M 25, SS 25, VA Mini~up 25, Allison Legacy Series 50 October 6 2 pm Green Flag -LMSC 150, LSC 50, GS Twin 35, SS 25, VA Mini-cup 25, Rolling Thunder Modfieds 50 October 20 2 pm Green Flag -LMSC Twin 100, LSC 75, GS 35, SGP-S 25, SGP-M 25 November 3 2 pm Green Flag -CHAMPIONSHIP NIGHTfor LMSC 300 and LSC 50 with racing by SGP-S 25 ~ SGP-M 25 Racing General Admission: Adults;l0, Students ;8, 10 b under Free, VIP Tower Seatfng;25. Note Special Event Prices on April 21, Juty 7, Aug. 11 6 Nov. 3: Adults;l5, Students;l0, 10 6 under Free) Raees Start at 7pm except as noted. 12 Inch coolers allowed. No glass p/easel Family seating in Tum 1. t 2007 Tarheel Sports Car Club Rally Cross Events G re ~ Free admission! For more info contact email - rallycross@thscc.com e ~ ~~~ ~ ~ y March 24 Rally ross oo . me expenence t e t rill. raindate Apn 14 r ~ / March 25 Rally Cross Race (rain date April 15) ~~ ~ - ~ l~ ~ August 11 Rally Cross Race ~ 8 , September 22 Rally Cross Race (rain date Sept 29)