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HomeMy WebLinkAboutORD-2007-001 - Ordinance approving Budget Amendment #8 for FY 2006-07O~ ~- ~oo~~ ©al ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 23, 2007 Action Agenda Item No. ,~~___ SUBJECT: Budget Amendment #8 DEPARTMENT: Budget PUBLIC HEARING: (YIN) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary INFORMATION CONTACT: Donna Coffey, (919) 245-2151 PURPOSE: To approve budget ordinance amendments for fiscal year 2006-07. BACKGROUND: Health Department 1) The Health Department has received the following additional funds: a) Primary Care - At its December 12, 2006 meeting, the Board of County .Commissioners approved the acceptance of primary care expansion grant funds from the State totaling $70,370 to begin providing primary care services at the Southern Human. Services Center (SHSC) in Chapel Hill. The department plans to use the funds for staffing, operations, equipment, furniture and minor clinic renovations necessary for operation of the clinic. In accordance with the grant requirements, the department must expend these funds by May 31, 2007. The department anticipates that continuation funds will be available next fiscal year to continue these services at this site. b) Vaccination Initiative -The department recently received notification of the receipt of vaccination initiative funds from the State totaling $12,625. The department plans to use these funds for a special outreach project that would increase the number of meningitis vaccinations offered to high school students entering college. In accordance with the grant requirements; the department must expend these funds by May 31, 2007. This budget amendment provides for the receipt of these funds by the Health Department for the above stated purposes. (See Attachment 1, column #1) z Department on Aging 2) At its December 4, 2006 meeting, the Board of County Commissioners approved a Service Coordination Renewal Agreement between Manley Estates and Orange County for fiscal year 2006-07. This agreement will allow the Department on Aging to provide social work services for the residents of the First Baptist and Manley Estates senior housing complex in Chapel Hill. The department anticipates receiving $7,200 during FY 2006-07 to offset staffing and operational costs of the service. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 1, column #2) Department of Social Services 3) The Department of Social Services has received the following donations for its Adoption Enhancement Fund: a) Foster Care Donations -donated funds totaling $4,857 to help purchase holiday items for foster care clients. b) General Assistance Donations -donated funds totaling $2,025 to help with special needs of clients, including seniors. This budget amendment provides for the receipt of these donated funds. (See Attachment 1, column #3) 4) The Department of Social Services has received grant funds totaling $2,300 from UNC Hospitals to purchase materials that promote child safety. No county match is required for the receipt of these funds. This budget amendment provides for the receipt of these grant funds for the above stated purpose. (See Attachment 1, column #4) 5) The Department of Social Services has received notification from the State of additional funds for the current fiscal year for the Crisis Intervention program. The department plans to use the additional State allocation of $112,747 to pay for crisis related heating needs for Orange County residents. This budget amendment provides for the receipt of these funds and brings the budget for this program to $247,782 for fiscal year 2006-07. (See Attachment 1, column #5) Library Services 6) The Library has received donated funds totaling $500 from Weaver Street Realty for Children's Summer Reading Programs. The department plans to use these for two additional teen programs in the spring. There is no county match required for the receipt of these funds. This budget amendment provides for the receipt of these grant funds for the above stated purpose. (See Attachment 1, column #6) Orange/Chatham Justice Partnership Program 7) The Governor's Crime Commission has awarded a $4,796 grant to Orange County. The Partnership plans to pass the monies to Volunteers for Youth to offset costs associated with their Working Towards the Future workshop series. There is no county match required for the receipt of these funds. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 1, column #7) Arts Commission 8) For the last several years, the Howard Perry and Walston Foundation and Triangle Network of Theatres have donated monies to the Orange County Arts Commission for community art projects. This year, the Arts Commission has received $572 more than originally anticipated during the budget planning process last spring. This budget amendment provides for the receipt of the additional $572. (See Attachment 1, column #8). FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance amendments. Attachment 1. Orange County Proposed 2006-07 Budget Amendment The 2006-07 Orange County Budget Ordinance is amended as follows: General Fund Revenue Expenditures Nopli._..... S iEii;i ii''i RII~.U endmtK6iMZ:ajy fdwardc es euthakeid:tir, uk!~pnuaF 4udeK'd i ii: Si i ~~"""~ #1 Receipt of Primary Caro funds (;70,370) to #2 Receipt of funds tq Receipt of additional begin primary taro (S7 200) by the Foster Caro donatons services al Southern Department on Aging for (54,857) and' Generel #4 Receipt of grant funds Original Budget Encumbrance Ca ~ Budget as Amended Budget As Amended Human Services Center, providing sodal work Assistance donations (52,300) from UNC Forwards Through BOA tr7 and Veodna0on IniOaWe services to the residents (52,025) that eroset- Hospitals to be used to funds (512,825) to be of the First Baptist and aside in a apedal purchase materials to used for a special Manley Estates senior Adoption Enhancement promote child safety meningitis vaccination housing complex In Fund (outside of the outreach pro)ed Chapel HAI General Fund) S 110,308,222 ; - 5 110,308,222 S 110,308,222 S ; ; - _ S 20,808,210 ; - S 20,808,270 S 20,808,210 i - S S - S S 270,000 ; - ; 270,000 ; 270,000 i - ; ; _ ; i 18,988,378 S ; 18,988,378 S 18,083,888 ; 82,998 ; i - S 2 300 S 9,934,049 S - ; 9,934,049 ; 9,940,809 S S 7,200 ; - , ; , S 504,780 804,780 S S 871,897 S 3,883,548 ; 3,883,848 S 3,883,548 S S 834,780 i 834,780 ; 7,408,880 S 183,473,784 ; 834,760 S .184,307,934 ; 188,981,201 e . e e .,........ ; 82,995 S 7,200 ; - S 2,300 Governing 6 Mana ement i 7,890,511 ; 177,135 S 7,887,848 S 8,211,354 ; ; ; ; General Services ; 16,374,923 S 188,810 S 18,473,833 S 16,474,283 ; - S ; _ S Commun b Environment S 3,928,162 ; 61,221 ; 3,989,383 S 4,027,978 S - S - ; S Human Services ; 34,167,883 S 271,031 i 34,438,814 ; 36,708,701 S 82,998 ; 7,200 S - S 2 300 Public Safe S 15,407,893 ; 98,778 i 15,508,471 S 15,314,201 ; - ; ; , : Culture 8 Recreation ; 3,314,543 ; 67,978 S 3;382,818 ; 3,407,948 ; i i ; - Education S 74,593,312 S 74,593,312 S 74,593;312 Transfers Out S 8,058,487 ; 8,088,487 S 8,288,457 Total General Fund Appropriation S 183,473,184 S 834,750 S 184,307,934 S 165 991 201 S 82 995 S 7 200 S s - s _ , , , , • S 2,300 ~. - ~ ~ s 0 tachment 1. Orange Count ie 2006-07 Orange County Bl #7 Receipt of grant funds ~ Receipt of additional #8 Receipt of donated (;4,796) from the dona0ons ($572) from the #5 Receipt of additional funds (;500) from Weave Govemor!s Crime Howard Peny and Crisis Intervention funds Street Really for the Commission; the County Walston Foundation end from the State (5112,747) Library's Children submitted a request for Triangle Network of Budgst As Arrwndsd to be used to pay for crisis Summer Reading funds on behaN of Theatres to be used by Through BOA #8 related heating needs for Program; these funds will Volunteero for Youth to be the Arta Commission for Orange County residents be used for two additional used for their "Working " re-grenting and for teen programs TowaMs the Future wmmunity art projects workshop series menlFund rvenue ope Taxes i - i - i - i - ; 110,308,222 des Taxes ; - S ; ; ; 2Q808,210 sense and Permit ; - S - i ; i Z70,000 to ovemmentsl ; 112,747 ; S 4,788 ; - ; 18,288,708 urges for Service ; i ; - S ; 9,948,009 vas en am n s iscellaneoua ; b00 ; 572 ; 612,989 ansfere from Other Funds ; 3,883,546 rnd Balance ; 1,408,850 rte enera un avenues ; 112,747 i 600 ; 4,798 ; 672 ; 788,202,311 ; 188,202,311 c enditures oveming 8 Mana ement i i - i - ; - ; 8,211,384 enerel3ervices ; S - ; - ; - ; 16,474,283 immunity 8 Environment ; - ; ; - ; - ; 4,027,978 omen Services ; 112,747 ; - ; - S - ; 35,910,843 ~bllc Safe ; S - ; 4,798 ; ; 15,318,997 ulure d< Recreation ; - i 500 ; ; 672 i 3,409,017 tucatlon ; 74,593,312 Transfers Out S 8,268,467 ~tal General Fund Appropriation ; 112,747 ; 600 S 4,798 ; 572 ; 186,202,311 i i i a a 0 Attachment 2 Year-To-Date Budget Summary Fiscal Year 2006-07 General Fund Budget Summary Ori final General Fund Bud et $163,473,184 dditional Revenue Received Through Budget mendment #8 Janua 23, 2007 Grant Funds $494,386 Non Grant Funds $828,091 dditional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unantici ated Ex enditures $1,406,650 Total Amended General Fund Budget $166,202,311 Dollar Change in 2006-07 Approved General Fund Bud et $2,729,127 Change in 2006-07 Approved General Fund Budget 1.67% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time E uivalent Positions 773.836 Original Approved Other Funds Full Time E uivalent Positions 69.300 dditional Positions A roved Mid-Year 0.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2006-07 843.136 0 odes encumbrance y forwards as horized by the annual Iget ordinance __ OfLh7~oZop7.- 60J 1_ 2 3 _o ~' ~~ 4. County Manager's Report Laura Blackmon said that she had forwarded to the County Commissioners a memo from Superintendent Neil Pedersen regarding the First School moving forward. The memo asked for a Board of County Commissioners' representative and Commissioner Foushee volunteered to be the representative. Chair Carey made reference to Commissioner Jacobs' comment about the Carolina North meeting. He said that it is significant that UNC has decided to place easements and convey to a third party the holding of the easement. He remembers discussing this a few years ago, and this was not something that UNC was willing to consider. Commissioner Gordon said that a regional effort on transportation does not mean that Orange County will not get anything. This would be part of the discussion. VOTE: UNANIMOUS 5. Items for Decision--Consent Agenda A motion was made by Commissioner Foushee, seconded by Commissioner Nelson to approve those items on the consent agenda as stated below: a. Minutes The Board approved the minutes for November 14 and 20, and December 4, 2006 as submitted by the Clerk to the Board. b. Appointments (1) Commission for the Environment -Reappointments The Board reappointed Tom O'Dwyer and Bill Kaiser to the Commission for the Environment to first full terms ending December 31, 2009. c. Motor Vehicle Property Tax Release/Refunds The Board adopted a refund resolution, which is incorporated by reference, related to 69 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. d. Applications for Property Tax Exemption The Board approved seven (7) untimely applications for exemption/exclusion from ad Val Orem taxation for the 2006 tax year. e. Property Value Changes The Board adopted a resolution, which is incorporated by reference, approving value changes made in property values after the 2006 Board of Equalization and Review has adjourned. f. Property Tax Release The Board adopted a resolution, which is incorporated by reference, to release the property value related to one (1) request for property tax release in accordance with N.C. General Statute 105-381. ~ Resolution Creating a Special Board of Equalization and Review The Board adopted a resolution, which is incorporated by reference, to appoint a special board of equalization and review, and established the recommended level of compensation for members of the E&R Board. Further, the Boar directed staff to recruit applicants for the E&R Board, with appointments to be made at a future Commissioners' meeting. h. Resolution in Support of Local Fees for Food and Lodging Inspections The Board adopted a resolution, which is incorporated by reference, in support of state associations that call for legislation to allow counties the option to set fees for the inspection of food and lodging establishments and authorized the Chair to sign. i. Agreement Renewal for Adopt a Child Care Dental Screening Project Coordinator