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HomeMy WebLinkAboutMinutes - 19820622The Orange County Board of Commissioners met in special session on Tuesday, June 22, 1982, at 7:30 P.M, in the Commissioners' Room, Orange County Courthouse, Hillsborough, North Carolina. Commissioners present: Chairman Richard E. Whitted, and Commissioners Norm Gustaveson, Shirley E. Marshall, Norman Walker and Don Willhoit. Chairman Whitted presided over the special meeting called for the purposes as specified in these Minutes. A. Budget Amendments Commissioner Willhoit moved, seconded by Commissioner Gustaveson, approval of the budget amendments as recommended by the Manager..(those amendments are on pages of these Minutes). Vote: Ayes, 5; noes, 0. B. Jordan Lake Allocation Commissioner Willhoit said any allocation request submitted by the County should 6e based on our Planning Department's ten year intervals estimate. Commissioner Willhoit moved, seconded by Commissioner Marshall, to authorize. the Chair to write the letter to the State requesting an allocation of water from the Jordan Lake Reservoir on behalf of the entire County. Vote: Ayes,~5; noes, 0. (A copy of the letter submitted is an file in the Clerk's Office under this heading.) C. Ado tion of the Fiscal 1982-83 Bud et for Oran a Count Chairman Whitted introduced Representative Anne C. Barnes who reported on General Assembly activities of special interest to Orange County. Representative Barnes said the General Assembly had ratified the Appropriations Bill today and passed two "special Bills which directly benefit two Orange County projects." Representative Joe Hackney's Bill which provides support to the Dispute Settlement Center in Orange County in the amount of $24,000 and Representative'Barnes' Bill requesting a. Grant in Aid from the State on a matching 50-50 basis from the County to assist~in.the restoration of the Old Courthouse in the amount of $25,000 were both passed by the.General Assembly on this. date. Chairman Whitted thanked Representative Barnes for her and Representative Hackney's efforts on behalf of the County. Commissioner Marshall reported to the Board on the way $16,000, placed in contingency the previous year for Child Protective Services was .spent, saying that before the person could be hired, the Federal cuts took effect and the Social Services Board had implemented a reduction in Staff and Servite; if the Commissioners had not set aside the $16,000 two positions would have been lost, rather than the anticipated one-position. Social Services Director Tom Ward said that his department did anticipate an additional $39,856 due to a change in the formula for Medicaid reimbursement; that leaves about $10,000 needed for Sacia] Services. County Manager told tt~e Board that the County had had the roofs at Stanford School inspected today. The inspection was done by Board of Education Staff, County Staff and Mr. Pickard of Pickard Roofing in Durham_ The Manager said~Mr. Pickard's estimate of $38,000 considered the damage, corrective action far the damage (re- roofing both sides of the gym and the connecting areas) and added insulation; he. added that thiS.~roof would be guaranteed for 20 years. Dr. Lunsford, Board of Education Staff, told the Board that: 1) there were a number of areas regarding the Stanford roof wherein both the Board of. Education consultant and County consultant agreed; 2) areas of dis- agreement are based on two paints. He continued that .it was pouring rain when the roof was inspected and that the Board of Education consultant had gone over all three structures, not just one and parts of the others, and had taken up portions of the roof and "gone down to the decking." Dr. Lunsford said that Mr. Pickard himself had today agreed that he had had to replace the same type of shingles, as currently are on the Stanford roofs. Dr. Lunsford read from the consultant's letter which said that they had cut down to the jepdeck and it.wa5 split; pr. Lunsford said this had not been done by the County consultant. pr. Lunsford said that based on his consultant's work, which he feels was more thorough than that conducted on this date, he feels there are more extensive problems which the $38,000 spent an one part of the roof will not correct. He said there was a "difference of opinion" here and there was no problem with such a difference, however, on behalf of the Board of Education he had to "continue to advocate" for the entire $300,000 for the Stanford roof and the additional moneys for --- I capital as requested by his Board. The Manager told the Board the problem was "not so much the pitch of the roof i but rather the type of material used in the shingle" according to Mr. Pickard. The Manager said Mr. Pickard had said such a shingle would split and this was i what had occured in the gym on one side and may well occur in other areas later. I Y~~ _ - - .w - ~~- ~v ' The Manager continued that there were on~y two leaks clearly defined as roof leaks while there. was sweating around air conditioning d~ts; he said the :'leak- age problem was confined to the gymnasium area." Dr. Lunsford said that Mr. Pickard had said that a new roof would be one way to handle the problem. Dr. Lunsford, responding to Commissioners' questions about the insulation, said that some was deteriorated and some was in good con- dition. Mr. Max Kennedy,speaking_::as. "professional builder and also as Vice-chairman of the School Board," said that the pitch of the roof is clear. indication that shingles shouldn't be put back on the roof. Anew roof is needed-) Mr. Kennedy invited the Commissioners over to tour the building during a rain. He said the partial new roof was an "aspirin approach." He said the problem was smaller now and would become a larger; structural problem later. "It would be irresponsi61a of us to take any other stand and we stand firm in that request for the $300,000 to do the whole thing and do it as we, we the responsible parties for that par- ticular facility, we stand firm on that request. We want to do it right." Cammissianer Willhoit said all parties agreed that there was a problem; he suggested that perhaps a shingle of the "appropriate design".might work for another several years since the present shingles had worked for about eleven years. He added that a capital improvements plan was needed and said the Board of Education had not evinced any interest in such planning three years ago. Mr. Bill Laws, Assistant County Manager, said there were two other options for the Stanford roof: 1) a built up roof; and 2) a metal roof. Dr. Lunsford said ,the two consultants, Mr. Pickard and the Board of Education consultant, were in agreement that whatever approach was taken the present shingles should be removed. ;-9r. Laws elaborated on ~~ir. Pickard's recommended treatment of the roof, saying fiberglass shingles would permit flexing not permitted by-the asphat shingles presently on the roof. Mr. Lindsay Efland, Orange County Board of Education member, said he would like to point out about NC Statue. The decision, the decision as to the type of roof is clearly the province of the school Board. And we are responsible for physical well-being of the building; we can be held criminally liable for that condition. We have no choice but to reiterate the request for the full $300,000. And there has been no feeling on the part of our Board, whatso- ever to adopt a band-aid approach. Commissioner Willhoit has talked about a planned maintenance program and the point has already been made tonight that we were up here last year with LJ LJ~ .. •!_n a request for a planned maintenance program. We were put off one year. The l~guage comes out again tonight. It could be one more year, do part of it now and maybe one more~year.do another part. That's behind system wide. But as a Board we have a responsibility to spend the public funds in the best way we see. We have no choice under North Carolina law but to come to you for the request for money. And'; it's, as we discussed among ourselves last night, that's an unusual situation that North Carolina finds itself in but nevertheless, that's the system we operate under. And we do feel strongly that it's the best use of public funds to do more than a band-aid approach. Commissioner Wi7lhoit'responded: Of course last year at this time we had questions of consideration of when the State-wide school bond referendum might be held and we're still to that point. Because the needs that have been identified apparently are going to require that kind of funding. Mr. Cfland said "we were at that point four or five years ago." Commissioner Willhoit said that Orange County had held a bond referendum within the past four or five years. There was a consensus among Board members to reduce the contingency ,fund. to last year's level; suspend merits and fringes for one year;. reduce the amount allocated to economic development to $25,000; and allow $10,000 increase for legal fees for this year. The Board discussed other options for the budget in~the '; areas of capital (schools'and County's), CBA funding for Shaeffer House, Protective Services, per pupil expenditure, appropriation from County fund balance, and funding schools at a level $50,000 below to permit their appropriating from their fund balance. There was a consensus among Board members to fund protective services at 2.ti additional positions, rather than the Manager's recommended 1.6 additionalpmsit'ions or the Board of Social Services' recommended 3.6 positions. The Board said its intent was for the Board of Social Services to decide how to allocate the additional employees, i.e,. for Child Protective Services or Adult Protective Services; the Commissioners are co cerned about both areas. The Commissioners did request that the Board of Social Servic~s monitor the situation closely and resort to the Board of Commissioners in about four months. There was a consensus among Board members to follow the recommendation received from the Youth Services Task Force for funding. /See the Minutes of ,Tune 15, 1982, for that recorrnnendatian.~ Board members discussed various proposals far the budget; the Manager recom- mended strongly against the County's going "beyond this $354,000 appropriated fund balance." The Board took a thirty minute break and resumed deliberations with all I ~ members present. ~ Chairman Whitted recapped the proposal which received the most discussion: Contingency funded at $100,000 for $144,760 in revenue Merit/Fringes suspended for one year $119,150 - . Capital. outlay for schools ~~ Orange $476,250 . CH-Carrboro $350,000 `"' Capital outlay for County $275,000 Economic development funded at $25,000 Legal fees increase by $10;000 Addition 2.6 persons for Soc. Services Per pupil current expense $571 level Appropriated fund balance $36.9,774 total The tax rate would be $.55/per hundred dollars of evaluation for an increase of $0.006 from last year's tax rate. Commissioner Willhoit moved, seconded. by Commissioner Marshall to adopt the Orange County budget for Fiscal 1982-83, with the-modifications outlined above by Chairman Whitted and to set the tax rate at $.55/per hundred and the Chapel Hill-Carrboro School=District Supplemental Tax at $.146. Vote: Ayes, 4 (Commissioners Gustaveson, Marshall, WFii.tted and Willhoit); noes, 1 (Commissioner Walker). Commissioner Willhoit moved, seconded by Commissioner Walker, to set the Fire Districts tax=rates and the Special District taz rates at the level recommended the County Manager. Vote: .Ayes, 5; noes, 0. The Orange County Budget for Fiscal 1982-$3 follows: -.- i v ~~ c •~ ~ .~ ~~ c •~ ~ ~ ~ 0 P -+ CVdtD oo[poO~ndde~OOd ~+ H Horn OOgpgr-OONpq l17 ~~ H r LCD w O lO n O M VD r n7 f7p q r ~ a to N L[y LL7 01 LCf r ~D LO W 1~N f~"1 q r ~ ll') lrl ~ C 1 ['ry C7 ['7 d' (•7 ~p~ O ~1--~ U U O ~ ro a r. G1 a +-- ~ ~ d ro O b ~ c a ~ w m 01 7i ti ~ 7 m •o v rn++ cn wo ° •a ~ H r- ~ ~v ro Q4 n rn m ~ rn ¢ c cc ma rn ui O •~ d tD a o a ch ~~ z a ~ ~d • E L- ¢ ro ~ C ro Q r t i~ z r- r. 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U O"O s O W ~ U/ U C V7 O.~ r N 7 •r ~ • to E ~ ' ~ a, v ~~ ~ ~ ~ ~ N Qt 41 c a ~'] Q ro •O •O C N s +~ b v R O ro C ro b 47 N H ro d _~ a 't1 O) C .~ A N V ro G ~v a r N S. v C 0 N N .p~ U O •O ro O m aai c a O U N C ro 0 N d C D N y ~ •~ E O ~ V V ~ 4-~ 'P O ~ d '~ ~ O BCD ~~ ~ C 0. 7 0 N U Y N ai v~ c ~ ro ~- O +~ ~~~~ ' i` ,y ~~~~~ .._ ..:; ~ asp w~ - 7here~was a consensus to discuss the position of the Energy Coordinator/ Management Analyst position in the Manager's office and the Planning Department ~ objectives at the July 6th meeing of the Board; additionally, there was a consensus • i that the Recreation Department was to move ahead with the lights at the Cedar ' Grove faci1 i•ty. D. COMMUNICATIONS BUILDING CONTRACTS Commissioner Walker moved, seconded by Gommissioner Gustaveson, to award the contracts for the communications building as recommended by the Manager; General contract Cleora Sterling Corp. $45,500,00 Electrical Contract Alternate Electric Co. $6,750.00 Plumbing Contract Randall E. Wilson Plumbing Co. $2,845.00 Heating & A/C Contract Tillman Heating and A/C Co., Inc. $fi,300.00 Total: $61,395.00 (Complete bid results are on~pag,e of this Book.) ~. Vote: Ayes, 5; noes, 0. The Manager told the Board that he had two items to add to the agenda~•~which were non-controversial: Extension of the E & R Board term by two weeks and a condemnation agreement-from Goforth Properties for land in the Sedgefield Subdivision desired by DOT for proposed I-40. Commissioner Gustaveson moved, seconded by Commissioner Whitted, to approvF the extension of the term of the Board of Equalization and Review for two weeks. Vote: ayes, 5; noes, 0. Commissioner Marshall moved, seconded by Commissioner Gustaveson, to approve - the Manager's recommendation that the condemnation agreement with Goforth be approved upon the certification that all taxes are paid and the Chair is authorized to sign. Vote: ayes, 5; noes, 0. Commissioner Willhoit moved to adjourn and Commissioner Whitted seconded the motion. Vote: ayes, 5; noes, 0. ~. ichar E. ~ tit a air - - Paulette Pridgen-Pond, Clerk