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HomeMy WebLinkAboutMinutes - 19820607 ~~~ MINUTES JUNE 7, 1982 The Orange County Board of CortAUissioners met in regular session on Monday, June 7, 1982, at 10:00 A.M. in the Commissioners' Room, Orange County Courthouse, Hillsborough, North Carolina. Commissioners present: Chairman Richard E. Whitted, and Commissioners Norman Gustaveson, Shirley E. Marshall, Norman Walker and Don Willhoit. A. BOARD COMMENTS Commissioner Whitted added an announcement to the agenda and litigation to the executive session. Commissioner Marshall asked that when Proclamations are written that the audience composition be considered for better comptirension. ~ B, AUDTENCE COMMENTS There were no persons in the audience who wished to comment about items on the agenda ar not on the agenda. C. MINUTES Commissioner Marshall moved, seconded by Commissioner Gustaveson, to approve the minutes of March 22, 1982,as submitted. Vote: Ayes, 5; noes, 0. Commissioner Marshall moved, seconded by Commissioner Gustaveson, to approve the minutes of April 5, 1982, as submitted. Vote: Ayes, 5; noes, 0. Commissioner Gustaveson moved, seconded by Commissioner Marshall, to approve the minutes of May 25, 1982, as submitted. Vote: Ayes, 5; noes. 0. Conenissianer Gustaveson moved, seconded by Commissioner Whitted, to approve the minutes of May 27, 1982, as submitted. Vote: Ayes, 5; noes, 0. The Minutes of April 20, 1982, were approved after lunch but are included here for conciseness. Commissioner Gustaveson moved, seconded 6y Commissioner Marshall, to approve the minutes of April 20, 1982, as corrected. Vote: Ayes, 5; noes, 0. D. DECISIONS BY BOARD 1. Conference for Children and Youth: Ms. Nancy Park asked that the is Board carry over into Fiscal '82-'83 the $lOD stipend the County had received to hold a follow-up conference on children and youth. She outlined same rough plans for two County conferences for the fa11 and next spring. The Board indicated there was no problem with carrying over the funds into FY '82-'83. 2. GOVERNOR'S.STATEWIDE VDLUNTEER AWARDS: Commissioner Gustaveson moved the nomination of Gladys Parker and Walter Trott in the category of School Volunteer; Commissioner Marshall seconded the nomination. Vote: ayes, 5; noes, 0. Commissioner Gustaveson moved, seconded by Commissioner Willhoit, the ;~' nomination of Village Companies, Inc., in the category of Business/Industry __.,.., Volunteer Involvement. Vote: Ayes, 5; noes, 0. The Clerk was asked to convey these nominations to the Governor and to seek further nominations for Youth Volunteer from the 4-H Clubs and Recreation and the Youth Services Task Force. 3. APPOINTMENTS Commissioner Willhoit moved, seconded by Commissioner Gustaveson, to reappoint Dr. Betty Landsberger to the Senior Citizens Board. Vote: Ayes, 5; noes, 0. Commissioner Marshall moved, seconded 6y Commissioner Gustaveson, to appoint Erma Jean Smith to the Senior Citizens Board. Votes Ayes, 5;~noes,.0. Commissioner Marshall moved, seconded by Commissioner Willhoit, to ""- reappoint Rodger Dalston to a term on the Chapel Hill Planning Board. Vote: ___ ayes, 5; noes, 0. Comissioner Gustaveson moved, seconded by Commissioner Marshall, to reappoint Mr. James Bullard, and Mr. Velverton Land to terms on the Chapel Hill Board.of Adjustment. Vote: Ayes,. 5; noes, 0. Commissioner Whitted;moved, seconded by Commissioner Gustaveson, to appoint Mr. Arthur.Plambeck to a term an the Hillsborough Planning Board. Vote: ayes, 5; noes, 0. Commissioner Walker moved, seconded by Commissioner Marshall, to appoint Lorraine Parker from the~.Little River Township, to a term on the Recreation Advisory Council as that Township's representative. Vote: Ayes, 5; noes, 0. Commissioner Willhoit moved, seconded by Commissioner Gustaveson, to appoint Michael Boyd to a term on the Energy Commission. Vote: Ayes, 5; ~_ noes, 0. Commissioner Willhoit moved seconded by Commissioner Marshall, to appoint Theodore Eason to a term an the Energy Camnnission: Vote: 1{yes, 5; noes, 0. The Clerk was instructed to advertise vacancies on the Orange County. _ _ Planning Board (Eno and Cedar Grove Townships), Commission on Women, and the Nursing Home Advisory Council. The Board is, still awaiting recommendations for the Southern Triangle Fire District Board of Trustees; appointment pro- cedures for the fire districts were to be investigated. The Clerk was asked to write a letter to Mr. McKerrow from the Board, thanking him for his faith- ful service on the Senior Citizens Board and the former Council an Aging. 4. JUDGE AND D.A.'S LEASE RENEWAL Commissioner Marshall moved, seconded by Commissioner Gustaveson, to approve the lease renewal for office space for the Judge's and D.A.'s offices. Vote: ayes, 5; noes, 0. 5. CEDAR GROVE AND CALDWELL FIRE DEPARTMENTS--CERTIFICATION Commissioner Walker moved, seconded by Commissioner Gustaveson, to certify the rosters of .the Cedar Grove and Caldwell Fire Departments. Vote: Ayes, 5; noes, 0. 6. DISCUSSION OF AUDIT FORMAT The Board discussed with the Manager and the Finance Director special schedules that it would like to see included in the County's annual audit. The Finance Director passed out copies of schedules that he would like to phase into the audit report while working toward a Certificate of Compliance. from the NFOA. The Board expressed satisfaction with the Finance Director's plan and some Board members suggested a Capital Projects schedule in order. to more easily track a particular project through the budget. Commissioner Whitted said he would be pleased to have Commissioners Gustaveson and Walker work on the Audit-Committee with the Manager and Finance Director. Commissioner Walker said he would withdraw in favor of Commissioner Whitted and Commissioner Gustaveston. 7. VACANT COUNTY POSITION The County Manager added consideration of a Clerk Typist position in the Social Services Department. Commissioner Whitted moved, seconded by Commissioner Marshall, to fill both the Clerk Typist position and the Child Support Enforcement Officer position. Vote: Ayes, 5; noes, 0. 8. PLANNING a. Subdivisions HICKORY HILL PRELIMINARY PLAT: Mr. Rick Cannity, Planning Staff, made the Planning Department's presentation on this subdivision (far details see page Le'~. of this book). The Board expressed a wish that the number of drive- - - d.'~~. ~ ~Vu... ways entering directly onto the main highway (in this case NC 86) be limited for safiety reasons. Commissioner Marshall moved, seconded 6y Commissioner Gustaveson, to approve the planning Board's recommendation of approval af.~ Hickory Hill Preliminary Plat with the three conditions recommended"by the Planning Board .(see page l ~ for those conditions) and the additional stdpulation that the existing lot of approximately 1.6 acres 6e allowed - access tv the proposed Glass B road in the subdivision. Commissioner Willhoit, noting that the subdivision was divided by two different fire districts, offered an amendment (which was accepted) that the subdivision be within one fire district. Vote: ayes, 5; noes, 0. ELIZABETH.PEGG LATTA PROPERTY: Mr. Cannity made the Planning Department's ..presentation to the Board.on this subdivision (see page of this book for _ specifics). Commissioner Gustaveson moved, seconded by Commiss.ivner Walker, - ~- to approve the Planning Board's recommendation of approval of this subdivision with the .attached condition (see page / 3 for the condition). Vote: Ayes, 5; noes, 0. Commissioner W'illhoit,.questioning the wisdom of approving lots that don't.. perk, asked that the Tax Supervisor prepare an analysis of valuation of before -- and after tax values on such lots. SANDBERG WOODS PRELIMINARY PLAT: Mr. Cannity made the Planning Depart- ment's presentation to the Board on this subdivision (see page /w of this book for specifics). Commissioner Gustaveson moved, seconded by Commissioner. Walker, to approve the Planning Board's recommendation for approval of this subdivision. Vote: ayes, 5; noes, 0. EVERETT'AND EVELYN RUSH PROPERTY: Mr. Cannity made the Planning Depart- ment's presentation to the Board an this subdivision (see page /.S of this book for specifics). Commissioner Walker moved,;.seconded by Commissioner) Whitted, to approve the Planning Board's recommendation for approval of this subdivision with conditions recommended by the Planning Staff .(see page for -- conditions). Vote: Ayes, 5; noes, 0. " Commissioner Willhoit moved, seconded by Commissioner Whitted, that previous approval of the subdivision be contingent upon its being located completely within one singla~fire~district. Vote: Ayes, 5; noes, 0. -. b. ROAD NAME~SIGN POLICY: The County Manager told the Board that P1annin~ needed guidance on posting road signs on public non-state maintained roads. Com- '~ missioner Gustaveson moved, seconded by Commissioner Walker, to adopt a ,_. .. __ . ... -: .: Ull. policy for posting public roads provided that: a) the roads are on the State road system; b) the public, non-state maintained roads will be added onto the State road system; and c) the public, non-State maintained roads will not be added to the State system but there~~5s a recorded plat Showing the right-of way as public and 51~ of the residents want the County to erect a road name i sign. Vote: Ayes, 5; noes, 0. c. PUBLIC HEARING DATE The Board set the RONAC public hearing date for July 8, 1982, to follow the Midway airport on the agenda. d. RECOMMENDED ROAD NAME5 TAKEN TO PUBLIC HEARING ON MAY 18, 1982 Commissioner Gustaveson moved, seconded by Commissioner Marshall, to approve the recommended names submitted by RONAC and taken to public hearing. on May 18, 1982.(that list is on pages /d '~ of this book). Following dis- cussion on a policy for maintenance and replacement of sign blades, Commissioner Walker called the question. Vote on the motion: Ayes,.4 (Commissioners Whitted, Gustaveson Marshall and Walker); noes, 1 (Commissioner Willhoit). ANNOUNCEMENT: The County Manager announced that he had received the resignation of the Planning Director who had accepted a position in West Palm Beach, Florida. -The Board wished Mr. Palatty all the best in his new career position. EXECUTIVE SESSION: Commissioner Gustaveson moved, seconded by Commissioner Marshall, to convene in executive session to discuss personnel, property and ligitation matters. Vote:. Ayes, 4; noes, 0. (Commissioner Willhoit was not in the room for this vote.) Following the execut-ive session, the Board adjourned for lunch; after the lunch break the Board resumed deliberations with all members present. 10. WORK SESSION ON BUDGET The Finance Director and the Manager reviewed the revenue picture for the County Commissioners. The Board set the fallowing dates and areas of i ~ discussion for budget work sessions: June 9 (Hillsborough) Public Works, Capital Improvements Program, Manager's budget, Economic Development, Planning; i i June 10 (Hillsborough) Sheriff, Jail, EMS, Commission On Women, Rape Crisis, Battered Women and Women's Health Counselling; June 17 (southern end of County) I Health, DSS, general discussion and schools' budget. +~ i" Board members provided County Staff with suggestions and requests for. . information in various areas for budget consideration. At the end of the budget work session, pr. Mike Simmons provided the Commissioners with handouts detailing the reductions suffered by the public schools and proposed reductions. He outlined the percentage by general funds received by public schools over the past six years. These figures did not "'-' include capital funds received by the schools. The Board thanked Dr, Simmons for his information. Commissioner Marshall moved, seconded by Commissioner Whitte to adjourn the meeting. Vote: Ayes, 5; noes, 0. / Richard fitted, air Paulette Pridgen-Pond, Clerk ~' ~