HomeMy WebLinkAboutORD-2008-111- Fiscal Year 2008-2009 Budget Amendment #4OQ~- Sao ~ ~!~
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 11, 2008
Action Agen a
Item No.
SUBJECT• Fiscal Year 2008-09 Budget Amendment #4
DEPARTMENT: Budget
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. Senior Citizen Health
Promotion Program Grant
Project Ordinance
INFORMATION CONTACT:
Donna Coffey, (919) 245-2151
Attachment 4. Criminal Justice
Partnership Program
Grant Project Ordinance
PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2008-
09.
BACKGROUND:..
Department on Aging
1. The Department on Aging has received additional revenue for the following programs:
• Frail Elderly -donated funds totaling $700 for the Eldercare Division's Frail Elderly
Program. These funds will assist at-risk older adults in maintaining their independent
living. (See Attachment 7, column #1)
• Fit Feet Clinic -additional fees totaling $2,500 from increased participation in the
"Fit Feet" clinic. The additional revenue will provide for contracted services and
additional clinic supplies. This brings the total program budget to $125,943 for FY
2008-09. (See Attachment 1, column #2 and Attachment 3, Senior Citizen Health
Promotion Program Grant Project Ordinance)
2
Orange Public Transportation (OPT)
2. Orange Public Transportation has received additional revenue from the North Carolina
Department of Transportation for the following programs:
• Elderly and Disabled Transportation Assistance Program -receipt of $38,621
for temporary personnel and contract services. This brings the budget for this
program to $93,745 for FY 2008-09.
• Rural Public Transportation Program -receipt of $34,652 to offset costs of
temporary personnel and contract services. This brings the budget for this program
to $84,314 for FY 2008-09.
• Work First Transport -funds totaling $10,631 to offset operational costs of
providing OPT services. The department will use the funds to expand the Wheels
for Work vehicle procurement and repair program. This brings the budget for this
program to .$21,870 for FY 2008-09: '
(See Attachment 1, column #3)
Library Services
3. Library Services has received additional revenue for the following programs and services:
• The North Carolina Room -receipt of $500 from the Durham-Orange Genealogical
Society to purchase supplies and equipment for the North Carolina Room.
• Public Internet Access - E-Rate discount funds totaling $3,010 to improve Internet
access on public computers. In accordance with the Federal Telecommunications
Act of 1996, the Orange County Library receives discounts for telecommunication
services offered by Embarq. There is no County match required for the receipt of
these funds.
• Children's Summer Reading Program -grant funds totaling $1,000 from Wal-Mart
to fund several interactive children's activities, including after school programs and
book week programming. There is no County match required for the receipt of these
funds.
(See Attachment 1, column #4)
Department of Social Services
4. The Department of Social Services has received notification of additional Adoption
Enhancement Fund donations:
Foster Care Donations -donations totaling $4,015 to offset costs for the on-going
needs of foster care children.
General Assistance Donations -donations totaling $11,937 to aid special-needs
clients, including senior citizens.
(See Attachment 1, column #5)
5. The Department of Social Services has received notification of additional State funds for
the following programs:
• Adult Home Care -receipt of $12,212 from the NC Division of Aging and Adult
Services. The department will use $2,612 to offset the cost of purchasing adult day
care for individuals with disabilities to help them meet basic needs. The remaining
$9,600 will provide contracted services for elderly patients to avoid institutional
placement.
• Work First -receipt of $7,988 in Temporary Assistance for Needy Families Federal
Funds (TANF) to purchase supplies for the Work First program.
• Energy Administration Program -receipt of $2,168 from the Low Income Home
Energy Assistance Program (LIHEAP) Block Grant to purchase supplies for the
program.
• Child Day Care Subsidies -receipt of $451,351 from the NC Department of Health
and Human Services to provide childcare subsidies to low-income families.
• Crisis Intervention Program -receipt of $126,385 to provide for the heating needs
of Orange County residents in crisis.
(See Attachment 1, column #6)
Criminal Justice Partnership Program (CJPP)
6. The North Carolina Department of Corrections has awarded $4,786 to Orange County's
Criminal Justice Partnership Program (CJPP). This award brings the total CJPP Budget
to $245,652 for FY 2008-09. Freedom House will receive these pass-through funds for
operating costs associated with currently offered programs. (See Attachment 1, column
#7 and Attachment 4, Criminal Justice Partnership Program Grant Project Ordinance)
Orange Grove Volunteer Fire Department
7. At its November 18, 2008 meeting, the Board of County :Commissioners approved a
request from the Orange Grove Volunteer Fire District to appropriate $20,000 from the
district's County-held fund balance. The fire department plans to use the monies to
offset the cost of purchasing a replacement fire truck. (See Attachment 1, column #8)
Health Department
8. The Health Department has received notification an .award of one-time funds of $3,000
from the North Carolina Department of Public Health. These funds are provided to
participating counties as part of a grant from the Centers for Disease Control and
Prevention, and must be used to purchase vaccine storage equipment. (See Attachment
1, column #9)
9. The Health Department has also received notification from the North Carolina
Department of Health and Human Services of additional Aid-to-County funds totaling
$48,000 for the current fiscal year. The department plans to use these funds to cover
interpreter services and to offset personnel costs within health. promotion and personal
health divisions. (See Attachment 1, column #10)
4
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve the budget and grant ordinance amendments for FY 2008-09.
Attachment 1. Oranpa County Proposed 2008-0a Budget Amendment
The 2008-09 Orange County Budget ONlnance !s amended as follows:
Ae AddObnd ehh heels
far Me tollowkip D88
If6 Receipt of Faehr C.n proprenn: AduR Home
O7 Reoelpl of addaond * Realpl of eddMbnN doratlona (04,07 tar the Gn (072,272) ar
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Year-To-Date Budget Summary
Fiscal Year 2008-09
General Fund Budget Summary
Ori final General Fund Bud et $183,005,580
dditional Revenue Received Through Budget
mendment #4 December 11, 2008
Grant Funds $61,726
Non Grant Funds $838,277
dditional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unantici ated nditures
$245,477
Total Amended General Fund Budget $184,151,060
Dollar Change in 2008-09 Approved
General Fund Bud et
$1,145,480
Change in 2008-09 Approved General
Fund Budget
0.63%
outherized Full Time Equivalent Positions
Original Approved General Fund Full Time
E uivalent Positions 833.650
Original Approved Other Funds Full Time
E uivalent Positions 69.800
dditional Positions Ap roved Mid-Year 0.000
Total Approved. Full-Time-Equivalen
Positions for Fiscal Year 2008-09 903.450
8
Criminal Justice Partnership Program
Grant Project Ordinance
Project Number 29-7050
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1. The project authorized is the Orange-Chatham Criminal Justice Partnership
Program as awarded to Orange and Chatham Gounties by the North Carolina
Department of Corrections. The project will provide pre-trial release and
substance abuse services to persons sentenced to intermediate sanctions.
Section 2. Under the terms of the agreement, Orange County will administer the grant as
fiscal agent. The officers of the County are hereby directed to proceed with the
grant project within the grant document, the rules and regulations of the North
Carolina Department of Corrections.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental (2007-08) $241,162
Intergovernmental (2008-09) $190,118
Totallntergovernmental $431,280
Transfer from General Fund (2007-08) $24,534
Transfer from General Fund (2008-09) $55,534
Total from General Fund $80,068
Total Orange-Chatham Criminal Justice
Partnership Revenue $511,348
Section 4. The following amount is appropriated for this project:
Fublic Safety -Orange-Chatham Criminal Justice
Partnership $Sll, 348
Section 5. The finance officer is hereby directed to maintain within the Grant Project
sufficient specific detailed accounting records to provide the accounting to the
grantor agency required by the grant agreement and federal and state
regulations.
Section 6. Funds may be advanced from the General Fund for the purpose of making
payments due. Reimbursement requests should be made to the grantor agency
in an orderly and timely manner.
9
Section 7. Copies of this grant project ordinance shall be made available to the finance
officer for direction in canying out this project:
Section 8. Positions authorized through this grant project ordinance include:
1.0 Full-time equivalent Criminal Justice Program .Coordinator
Section 9. This project ordinance is in effect until June 30, 2009.
Subsequent funding is contingent upon the availability of grant funds.
Section 10. This ordinance supersedes all previous "Criminal Justice Partnership Program"
grant project ordinances.
Modified this 11"' day of December 2008.
~o
Senior Citizen Health Promotion Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop
a comprehensive and coordinated County health promotion and disease prevention
program for citizens involving a partnership of public agencies, University Health
Affairs and private groups.
Section 2.The ofFcers of the County are hereby directed to proceed with the grant project in
accordance with the mutual cooperation agreement between the County and the
University of North Carolina at Chapel Hill, as approved by the Board of County
Commissioners on June 30, 1997.
Section 3. The following revenue is anticipated to be available to complete this. project:
Grant Funds (2007-08) $41,470
Fees for Service (2007-08) $95,500
Transfer from General Fund (2007-08) $32,142
Total FY 2007-08 Revenue $169,112
Grant Funds (2008-09) $33,000
Fees for Service (2008-09) $56,500
Transfer from General Fund (2008-09) $36,443
Total FY 2008-09 Revenue $125,943
Total Revenue $295,055
Section 4. The following amount is appropriated for this project:
Human Services -Senior Citizen Health Promotion $295,055
Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient
' specific detailed accounting records to provide the accounting to the grantor
agency.
Section 6.Funds may be advanced from the General Fund for the purpose of making
payments due. Reimbursement requests should be made to the grantor agency in
an orderly and timely manner.
Section 7.Copies of this grant project ordinance shall be made available to the finance officer
for direction in carrying out this project.
Section 8. Positions authorized through this grant project ordinance include:
11
7.0 Full Time Equivalent Senior Public Health Educator
This position is authorized through June 30, 2009. Subsequent funding in future
years is contingent upon the availability of grant funds.
Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant
Project Ordinances.
Section10.This project, originally adopted May 2, 1994 and subsequently amended, is in effect
through June 30, 2009.
Modified this 11 ~' day of December 2008.
11
7.0 Full Time Equivalent Senior Public Health Educator
This position is authorized through June 30, 2009. Subsequent funding in future
years is contingent upon the availability of grant funds.
Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant
Project Ordinances.
Section10.This project, originally adopted May 2, 1994 and subsequently amended, is in effect
through June 30, 2009.
Modified this 11 ~' day of December 2008.
o~~o- aod~~ X07
~. c
Eno Mixed Use
Proposed Definition:
Land located in areas served or to be served by public water and sewer where a mix of
residential, commercial, office, services, and light industrial uses are appropriate on a district-
wide basis Individual parcels may contain a sinale use or more than one use. New residential
uses within the Mixed Use area shall have a minimum density of six (6) units per acre.
Examples of housing at this density include attached homes, patio homes, and apartments. In
order to encourage non-residential uses no more than 25% of the acreage within the district
shall be comprised of residential uses on single-use parcels. However residential units
constructed above non-residential uses shall not count toward the residential acreage limit.
Proposed Schedule:
•December 3, 2008 Planning Board meeting for recommendation to BOCC
•January 22, 2009 BOCC meeting for decision regarding amendment to proposed land use
category
Commissioner Foushee said that the same concerns that the Planning Board and Board
of County Commissioners have about the additional residential acreage are the same concerns
that the task force had. The task force accepted the recommendations of the staff.
Commissioner Gordon asked clarifying questions about the Durham's Urban Growth
Boundary and Perdita Holtz said that Durham has consulted with Orange County on this.
NO PUBLIC COMMENT
Larry Wright asked if the Durham representative was at the task force meeting and
Perdita Holtz said that he could not attend, but had no comments or reservations about the
recommendations.
Chair Jacobs thanked the task force and staff because he had raised reservations about
the lack of allowance for residential to make this true mixed use, and this is a rational and
adequate amount of opportunity to have true mixed use in this area.
A motion was made by Commissioner Foushee, seconded by Commissioner Nelson to
receive the proposed amendment to the Eno EDD Area Small Plan; refer the matter to the
Planning Board for a recommendation to be returned to the Board of Commissioners no later
than January 8, 2009; and adjourn the public hearing until January 22, 2009 in order to receive
and accept the Planning Board's recommendation.
VOTE: UNANIMOUS
3. REZONING of a parcel of property at 4115 Old NC 10 (TMBL 5.26.40 /PIN 9893-00-
8606) from Existing Commercial Five (EC-5) to Rural Residential One (R-1 ).
Michael Harvey made this presentation.
Review of a petition to REZONE a parcel of property at 4115 Old NC 10 from
Existing Commercial Five (EC-5) to
Rural Residential One (R-1)
Property Vicinity Map (picture)
APPLICATION SPECIFICS:
•Applicant: Planning Staff/Dennis and Tracy Jones
•Address: 4115 Old NC 10
•TMBL /PIN: 5.26..40 / 9893-00-8606
•Size of Parcel: 2.8 acres
•Zoning: Existing Commercial Five (EC-5) Lower Eno Protected Watershed,
•Township: ENO
•Land Use Element Map (LUEM) Designation: Rural Residential
•Proposed Zoning: Rural Residential One (R-1) -entire parcel
Surrounding Land Uses:
•NORTH:
Across Old NC 10 there are several properties zoned R-1 with one (1) parcel zoned EC-5.
•SOUTH/EAST/WEST:
Properties are zoned
R-1. There are several single-family residences surrounding the property.
Request:
•Rezone property from EC-5 to R-1,
•The property owner has indicated that they are unsure why the property was zoned EC-5,
•They are currently utilizing the property for residential purposes,
•They have no interest in maintaining the commercial zoning designation on the property
Zoning Officer Analysis:
•The application is deemed to be complete in accordance with the provisions of Article Twenty
(20) of the Zoning Ordinance, specifically Section 20.3.2,
•The applicants have no interest, or intent, in developing/operating a commercial land use from
the property. This represents a changing condition that makes the rezoning request reasonable
as required under Section 20.3.2 (d) of the Ordinance,
•The Zoning Officer has concluded that the request is reasonable and consistent with the goals
of the Comprehensive Plan, which has the area designated as Rural Residential., as required
under Section 20.3.2 (e) of the Ordinance.
Staff Recommendations:
•Receive the rezoning petition,
•Conduct the public hearing to hear and consider public comment,
•Refer the matter to the Planning Board for a recommendation to be returned to the County
Board of Commissioners no later than January 8, 2009, and
•Adjourn the public hearing until February 3, 2009 in order to receive and accept the Planning
Board's recommendation
Commissioner Gordon said that the Statement of Consistency should be Statement of
Consistency with the Comprehensive Plan.
Chair Jacobs said that, as part of the Land Use Plan Update/Implementation, there
should be a systemic review and approach to everyone with an EC designation to see if they
are still valid. Staff answered that this is currently ongoing. There are 20 properties now under
study.
PUBLIC COMMENT:
Dennis Jones said that he had no idea when he bought the property that it had an EC-5
zoning. He wants it to go back to residential zoning.
Jeffrey Schmitt asked if there was any way that these 20 some properties could be
wrapped together and Michael Harvey said that they would each need their own rezoning
petition.
A motion was made by Commissioner Nelson, seconded by Commissioner Gordon to
receive the rezoning petition; refer the matter to the Planning Board for a recommendation to be
returned to the Board of Commissioners no later than January 8, 2009; and adjourn the public
hearing until February 3, 2009 in order to receive and accept the Planning Board's
recommendation.
VOTE: UNANIMOUS
4. REZONING of property at the intersection of NC 54 and White Cross Road (TMBL 6.30..7M
/ PIN 9749-40-0293) from Agricultural Residential (AR) to Neighborhood Commercial Two
N( C-2).
Michael Harvey made this presentation.
Review of a petition to REZONE a portion property at 3010 White Cross Road (approximately
1.04 acres) from
Agricultural Residential (AR) to
Neighborhood Commercial Two (NC-2)
Property Vicinity Map (picture)
APPLICATION SPECIFICS:
•Applicant: Vernon Davis
•Address: 3010 White Cross Rd
•TMBL /PIN: 6.30..7M / 9749-40-0293
•Size of Parcel: 4.7 acres
•Zoning: Agricultural Residential (AR),
•Township: Bingham
•Land Use Element Map (LUEM) Designation: White Cross Rural Community Activity Node
•Proposed Zoning: Neighborhood Commercial Two (NC-2) - 1.04 acres
Surrounding Land Uses:
•NORTH:
•Across NC 54: several commercial operations and residential land uses
•SOUTH/EAST/WEST:
•Predominately single-family residential land uses with a commercial land use to the east
Node Boundaries (picture)
Request:
•There is a septic system, and required repair area, located on the subject parcel that supports
an adjacent commercially zoned parcel of property owned by Mr. Davis,
o~pya,co~i/ j J
amendments necessary to implement this plan, as well as internal control measures to be used
in the future.
i. Schools Adequate Public Facilities Ordinance (Schools APFO) -Approval of
Membership and Capacity Numbers
The Board approved the November 14, 2008 membership and capacity numbers for both
school districts (Orange County and Chapel Hill-Carrboro City Schools) which will be used in
developing 10-year student membership projections and the 2009 SAPFO Technical Advisory
Committee Report.
j. Resolution of Approval -Conservation Easement for the Future Northeast District
Park (former Kirby Property)
The Board adopted the resolution approving the conveyance by Orange County of the
conservation easement and authorized the Chair and the Clerk to sign the conservation
easement agreement, subject to final review by staff and County Attorney, with a closing and
recordation of the document expected to occur on or about December 31, 2008.
k. Application for State Public School Building Capital Funds and NC Education Lottery
Monies
The Board approved applications to the North Carolina Department of Public Instruction to
release funds from Orange County's Public School Building Capital Fund and NC Education
Lottery account and authorized the Chair to sign.
I. Approval of Financing Arrangements for Volunteer Fire Departments to Purchase Fire
Trucks
The Board approved Cedar Grove, Little River, and Orange Rural Volunteer Fire Companies
entering into a financing arrangements to purchase replacement fire trucks; appropriated
$20,000 from the Caldwell (Little River) Fire Department's County-held unappropriated fund
balance; and .authorized the Board of Commissioner Chair to sign the appropriate documents
related to the financing arrangement.
m. Fiscal Year 2008-09 Budget Amendment #4
The Board approved budget and grant project ordinance amendments for fiscal year 2008-09
for Department on Aging, Orange Public Transportation, Library Services, Department of Social
Services, Criminal Justice Partnership Program, Orange Grove Volunteer Fire Department, and
Health Department.
n. Motorola Service Aareement for 9-1-1 Radio Equipment
The Board approved the service agreement and authorized the Chair to sign it pending review
by the County Attorney and authorized the Purchasing Director to sign future radio service
agreements.
o. Performance Agreement with the Town of Chapel Hill and Visitors Bureau
The Board approved a performance agreement for FY 2008-2009, between the Town of Chapel
Hill and the Visitors Bureau and authorized the Manager to sign.
p. Contract Renewal: Courier/Mail Services through OE Enterprises, Inc.
The Board renewed a contract with OE Enterprises, Inc. for courier and mail processing
services effective December 1, 2008 through November 30, 2011 and authorized the Chair to
sign.
q. Contract for Architectural Feasibility and Design Services, Department of Social
Services, Hillsborough Commons
This item was removed and placed at the end of the agenda for separate consideration.
r. Hillsborough Commons• Guaranteed Maximum Price Contract Amendment #1
This item was removed and placed at the end of the agenda for separate consideration.
s. Approval of Sewer Easement and Utility Dedication -Homestead Community Center