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HomeMy WebLinkAboutMinutes - 19811207 1• 00146 2, 3 o 4. MINUTES 5. . DECEMBER 7, 1981 6. 7. 8. The Orange County Board of Commissioners met in regular session 9 Monday, December 7, 1981, dt 10:00 A.M. in the Commissioners' Room,- 10. orange County Courthouse, Hillsborough, North Carolina. 11. Commissioners present; Commissioner Anne Barnes, Chair, -and 12. Commissioners Norm Gustaveson, Norman Walker (who arrived late) , 13• Richard E. Whitted and Don Willhoit. 14. Commissioner-Barnes opened the meeting with a moment of sil �5• ence to observe Pearl Harbor Day and commemorate the importance of 16. that day. 17. Agenda Item A: Board modification 18• Commissioner Willhoit wished to add a request for a commun- 19• ication with our Legislative delegation; Commissioner Gustaveson 20• added the EMS Council under the appointments and discussion of '+ • Energy Assistance Payments. 22. Agenda Item B: Audience Comments 23• There were no comments from the audience. 24. Agenda Item C: Minutes 25. Commissioner Whitted moved, seconded by Commissioner Gustaveson, 26. to approve the minutes of November 17, 1981, as corrected. Vote: 27• Ayes, 4; noes, 0. 28. Commissioner Walker arrived after this vote. 29. Agenda Item D: Resolution--Ron Hyatt 300 Commissioner Gustaveson moved, seconded by Commissioner whitted, 31. to adopt the Resolution of Appreciation and Congratulations for -�2• Ron Hyatt, Chairman of the Orange County Recreation Advisory Council. _ •3• (That Resolution appears on page of this book) . Vote: Ayes, 5; 34- noes, 0. 35. Agenda Item E; Board_Or2anization 36• By ballot, the vote was unanimous to elect Richard E. Whitted 37. Chairman of the Board for 1981-82. By ballot, the vote was unanimous 38e to elect Norm Gustaveson Vice-chairman of the Board for that same 39. 40. U0146 Z.�_ _ 2, s .4; 3. 4. period. Chairman Whitted asked Commissioner Barnes if she would 5. continue- to preside until the end of this meeting; Commissioner 6, Barnes acceded to the request. 7. The Board deferred consideration of the members' various com- 8, mittee appointments until the first Monday in January. 9. 2. Dr. Pamela Mayer 10. Dr. Mayer, Superintendent of the Chapel Hill-Carrboro Schools, reported to the Board on.her efforts to set up a decision making _ . 12. model. She said while accountability was ultimately her responsibility, 13. she wanted to involve the community and staff in the schools' operation. 14. As a result, several committees have been formed; Superintendent's 15. Advisory Committee (this committee was in existence earlier.and is 16. continuing) , Professional Personnel Policies Committee, GT Task Force, 17. Bi-racial Steering Committee, Student Advisory Committee, and a 18. Science and Technology Committee in the planning stage. A new com- 19. mittee is the Redistricting Committee which will begin work by Feb- 20.• ruary 1 to redraw district lines to achieve racial balance in the 21• schools'. 22• Dr. Mayer said her staff had begun to work up preliminary pro- 23. gram costings for the budget process and would send those program 24• costings to the Board. 25• The Board thanked Dr. Mayer for her presentation. '26. Commissioner Gustaveson said he had forgotten to request that 27e the Manager send to NACo headquarters a copy of the County logo to 28. be included with others for a display. Commissioner Barnes noted 29. that she had an announcement to make. 30• 3. Audit Report . 31• Mr. Phil Wilson and Mr. Ron Dietrich of Peat, .Marwick, Mitchell 32. & Company, reported to the Board on its audit of the County's books 33e and records. 34. Mr. Dietrich said his firm made several suggestions: 35. 1) the property tax levy be recorded at the beginning of the 36• year and that that reconcilliations to the general ledger be made 37. monthly; 2) analysis of balance sheet accounts monthly; 3) better 38.. 39. 40. (1014t; 3 1. . . . 0.qJ 2,; 3• 4• integration of funds into existing funds; 4) eliminate those funds 5. which are not required to be maintained separately; 5) in data 6. processing some exposed wiring needs to -be fixed. 7. Commissioner Gustaveson voiced a concern that the audit gave 8. no historical perspective and no detailed analysis; he feels that 9. it is an inadequacy in the audit. 10. Mr. Wilson said the accounting guidelines had changed over the s 11. past few years. 12• Commissioner Gustaveson said there were still two basic concerns: 13• 1) it is a historical document; 2) ease of reference for general 14• citizens. 15• Mr. Dietrich said additional schedules could be added if the 16. Board wished that type of information included in the audit. 17. Commissioner Barnes told the auditors of this Board's concern 18• about multiple audits. She desired the auditor's comments on any 19• duplication of efforts they might perceive. Commissioner Barnes 10. said that the Board would like to search out ways to integrate. -'1• audits, that is, have .one or two audits serve several purposes. 22• Commissioner Whitted moved to accept the audit report for 23• 1980-81; Commissioner Walker seconded the motion. Vote: Ayes, 24. noes, 0. 25• 4. HSAC 26. Ms. Lisa Berolzheimer, the HSAC consultant, told the Board 27• the HSAC had set up six committees of fifteen members each to rank 28. the needs identified for the Needs Assessment report. Commissioner 29. Gustaveson moved, seconded by Commissioner Whitted, to approve the 30• committees and those nominated for those committees for the human 31. services needs assessment project; and further, that the Steering - 32. Committee be allowed to appoint persons to replace those who are 53. unable to serve. Vote: Ayes, 5; noes, 0. 34- 5. CD Legal and Appraisal Contracts 356 Commissioner Gustaveson moved, seconded by Commissioner 36. Whitted, to approve the CD legal and appraisal contracts and to 37• authorize the Chairman to sign them. Vote: Ayes, 5; noes, 0. 3$• 6. Sheriff Vehicle Specifications 39. 40. 4 . - . 7 2. Y} . 3e The Board requested the Manager get information on the 5. Sheriff's present fleet with regard to size, age, number of cars, 6, mileage and the use of the cars for serving papers. Additional 7. information was requested about down time for the vehicles. The 8. Board requested this item returned to the agenda when the informatiC .: 9. was acquired. 10. 7. Ratification of Government Form 11. Commissioner Gustaveson_7moved to adopt the. Resolution for. . _.: .. 12. the County Manager Plan of Government for Orange County; Commis-- 13. ' sioner Walker seconded the motion. Vote: Ayes 5; noes, 0. 14. 8. Tax Supervisor Recruitment 15.. The Manager sought Board advice on the steps to take in 16. recruiting a Tax Supervisor; The Tax Supervi-sor Is appointed 17. by the Board. The Board asked the Manager to be sure to specify 18. the close relationship between the Tax Supervisor's Office and 19. the Land Records Office; the Board further directed the Manager 20, to advertise internally prior to going outside with the position. 21. ' The Board directed the Manager to bring one candidate to the Board 22. an interview and consideration. 23• Commissioner Gustaveson moved to advertise the Tax Supervisor 24• position internally before advertising in newspapers and to bring 25. one candidate to the Board for consideration and interview; Com- 26. missioner Walker seconded the motion. Vote-, Ayes, 5; noes, 0. 27. Commissioner Willhoit moved to adjourn for lunch; motion died 28. for lack of a second. 29. 10. Discussion of Architects' Proposals 30. Commissioner Gustaveson moved, seconded by Commissioner Barnes, 31. to invite the architectural firms of James Webb, Gary Giles, Design- 32• works and Integrated Energy Systems to make proposals for the renova_ 33• tion of the Old Courthouse. Vote: Ayes, 5; noes, 0. 34• 11. Extended Area Coverage--Telephone 35• Commissioner Gustaveson moved, seconded by Commissioner Willhoit, 36. to authorize the Manager to sign the ballots for the County in favor 37. of extended area coverage for the telephones between Durham, Chapel 38. Hill and Hillsborough. Vote: Ayes, 5; noes, 0. 39. 40. 5 2, 3� 4. The Board of Commissioners adjourned for a lunch break. �. The Board of Commissioners resumed its deliberations with 6. Commissioner Walker absent; all other members were present. 7. 9. Subdivisions 8, a. Steep Bottom Run--Mr. Cannity, Planning Department, pre- 9. sented this subdivision to the Board. He said it had been on an 10. earlier agenda but the Board had referred it to the developer and 11. Planning Board. Mr: Cannity said driveways had been combined as 12• the Board suggested. Commissioner Willhoit asked if there were any 13• standards on the number of driveways allowed per mile. Mr. Cannity 14• did not know but said he would find out and get the information to 15• the Board. 16• Commissioner Whitted moved to approve Steep Bottom Run as 17. recommended by the Planning Board and as amended; Commissioner 18. Gustaveson seconded the motion. Vote: Ayes, 4; noes, 0. 19. b. Seven Miles Falls, Section II--Mr. Cannity told the Board h0• this subdivision had been referred back to the Planning Board from ?1• ari earlier agenda. He said the plan had been revised to have 22• four joint driveways rather than the six originally planned. 23• Commissioner Whitted moved approval, seconded by Commissioner 24- Gustaveson, of Seven Miles Falls,. Section II as recommended by the 25. Planning Board and as amended. Vote: Ayes, 4; noes, 0. 26• C. Oakdale Woods.Renewal--Commissioner Whitted moved, seconded 27e by Commissioner Barnes, approval of the Oakdale Woods subdivision 28• request for renewal. Commissioner Barnes withdrew her seconded when 29. she learned the Oakdale Woods Subdivision was within the planning 30• jurisdiction of the Town of Hillsborough. She said the County had, 31• several months ago requested information from Hillsborough on their .32. standards and had never received this information. Commissioner 13• Barnes said in the absence of such information she did not feel 34 comfortable making decisions for the Town of Hillsborough. Commis- 35. sioner Whitted said his motion to approve the request for renewal 36, stood because it was a request for renewal, not a new subdivision. 37. Commissioner Gustaveson seconded Commissioner Whitted's motion. 38. Vote: Ayes, 4; noes, 0. 39. 40. 1. 6 2. :Y', 3* 4. 12. Appointments 5- a. Southern Triangle Fire District .Board of Trustees-- 6, Commissioner Gustaveson moved, seconded by Commissioner Willhoit, 7• to appoint Mr. Geoffrey Feiss, Mr. Bobby Spaugh, Mr. John Harold 81 and Ms. Barbara Steckler to the Southern Triangle Fire District 9, Board of Trustees. Vote: Ayes, 4; noes, 0. 10. The Clerk was requested.to bring the fifth appointment to the ill next agenda-.- 12. b. Personnel Advisory Board--Commissioner Whitted moved, 13. seconded by Commissioner Barnes, to-appoint Amanda Carol Cantrell, 14. George Prillaman and Johnnie Leon Peace to the Personnel Advisory 15. Board. Vote: Ayes,4; noes, 0. Clerk was instructed to. notify 16. those persons of their appointment. 17. c. Orange County Board of Adjustment-alternate delegate-- 18. This will be returned to a subsequent agenda. 19.. d. Energy Commission--These appointments are to be returned 20. to a subsequent agenda. 21. 1e Commission for Women--To be returned to a subsequent agenda'.... 22. f. Senior Citizens Board--This will be considered at the first 23. Monday meeting in January, 1982. 24. g. EMS Council Status--The Manager was requested to check 25. with Ms. Flo Garrett on the status of this council. 20. 13. Budget Amendments 27. Commissioner Barnes moved, seconded by Commissioner. Gustaveson, 28. to approve the budget amendments for the Department on Aging (see 29. page of this book) . Vote: Ayes, 4; noes, 0. 30. Energy Assistance Payments--Commissioner Gustaveson said that 31. the payments did not really address the long term need, that is 32• the weatherization of the homes. He suggested that the Energy 33• office working with the Department of Social Services could offer 34- assistance to those receiving the energy assistance payments in 35• the weatherization of their homes. The Chairman was asked to write 36. a letter to the Energy Commission Chairman, to JOCCA and DSS asking 37. coordination of effort to accomplish this goal_ 38. 39. 40. 1. 0615JL 2. �� J 3. 4. Announcement--Board of Transportation 5- Commissioner Barnes said she had received a letter from the 6. Board of Transportation and the Orange County Secondary Road pro- 7. gram, as revised by the Board of Commissioners, has been approved. 8, The Board had asked that the money allocated to the improvement of 9. paved secondary roads be allocated to the paving of unpaved roads. - 10. The money will be applied to the next unpaved road on the priority y 11. list. 12. Commissioner Willhoit withdrew his request for a communication 13- with our Legislative delegation. 14- Commissioner Willhoit moved, seconded by Commissioner Whitted, 15- to convene in executive session to discuss legal d property matters. 16. Vote: Ayes, 4; noes, 0. 17. 1$. ichard E. Whitte Chairman 19. 701 Paulette Pridgen-Pond, Clerk 22. 23- 24. 25. 26. 27. 28. 29. 30. 31- --32. .3. 34- 35. 36, 37. 38• 39. 40.