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Home My WebLink AboutORD-2008-106 - Fiscal Year 2008-2009 Budget Amendment #3ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 18, 2008 ~~~ ` ~oo~, e~~ Action Agenda Item No. ~, SUBJECT: Fiscal Year 2008-09 Budget Amendment #3 --- DEPARTMENT: Budget ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary PUBLIC HEARING: (Y/N) No INFORMATION CONTACT: Donna Coffey, (919) 245-2151 PURPOSE: To approve budget ordinance amendments for fiscal year 2008-09. BACKGROUND: Department of Social Services 1. The Department of Social Services has received $1,056 in Foster Care donations to offset costs for the on-going needs of foster care children. These funds are set aside in a special Adoption Enhancement Fund. (See Attachment 1, column #1) Health Department 2. The Health Department has received .notification of additional State funds totaling $5,727 for the department's Healthy Carolinians program. The department plans to use these funds to support the Health Promotion Committee's Community Action Plan to reduce obesity status in the County. (See Attachment 1, column #2} Board of Elections 3. The Orange County Board of Elections received a $2,945 Accessible Polling Places - Grant from the North Carolina Department of Health and Human Services. The monies cover the, cost of installing Call Bell System devices at each of the County's one-stop voting sites. These devices alert election officials that curbside voters have arrived at the .site. With the installation of these devices, all regular election day precincts and one-stop sites are equipped with these devices. (See Attachment 1, column #3) Visitor's Bureau Fund 4. The Visitors Bureau requests an appropriation of $100,000 from available fund balance of the Visitors Bureau Fund to complete three initiatives. • .Sales promotion efforts with local hotels - $30,000 to generate leads and future sales • Advertising efforts - $50,000 for advertising initiatives, including a Hillsborough tourism plan and consumer/conference • Building Renovations - $20,000 for renovations to the office's back entrance, to alleviate pooling of water at and near entranceways. With this appropriation, approximately $289,743 remains in the Visitors Bureau Fund's available fund balance. This budget amendment provides for the appropriation of $100,000 from the Visitors Bureau Fund for the above stated purposes. (See Attachment 1, column #4) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve the budget ordinance amendments for fiscal year 2008-09. Attachment 1. Orange County Proposed 2008.08 Budget Amendment The 2008.09 Orange County Budget Ordinance is amended as follows: t1 Receipt of Fester Caro ~ Recslpl of sddPoonsl d b fh St t f H l h IK1 R i f Denatlans (81,058) to e y s un s s ea t t ece pt o Accsn9He offset eosb for on-poin0 ap~nent for the Pdlinp Plaeea Grant needs of foster rare depertmenYs Hsaithy funds (52,945) hom the N4 Appropdatlon of land Odplnal Budpst Encumbnnw Carry Budget as Amended Budget Ae Amended children; these funds aro Cuolinlans proprom 727) to support the (85 N.C. Department of Health and Human balance (8100,000) from fha Vls6ofa Bureau Fund Budget As Amended Forwards Through BOA AZ set olds kf a !pedal , Heatlh Promotlon Services to cover tlre to complete throe Through BOA 83 Adoptlon Enhancement CommNke's Community , coats of five (5) CNI Bell Initlatlvss ' ~ rand (outside of iM Acton Plot to redoes Syskm at each of Oro Osnsrol Fund) obesity stelae k the one-atop votlnp siks County GenerolFund Revenue Pro a Taxes 8 128 303 889 8 s 128 J03 889 8 128 374 889 s 8 8 8 i 128 374 889 Saks Taxes 8 18 857 310 8 S 18 857 310 8 18657 310 8 8 f f 8 18 857 310 License and Permits 8 288 000 8 8 266 000 S 288 000 S S i s s 2e6,ooo Ints ovammental 8 18 303,182 8 8 18 303182 8 16401488 8 8 6 727 i 2945 8 8 18 410137 Cha ss Por Service 8 10 859 803 S 8 10 859 603 8 10642,103 8 8 8 8 8 10 642103 nwsema m n s 0 Miscellaneous 8 800 071 s 900 071 8 900 071 8 900,071 Tnnafaro from Other Funds 8 2,853 545 8 853 645 8 863 848 Fund Balance 8 000 000 S 2 000 000 8 2,245 477 8 2,245 477 od snero/ n ennuea 8 163 008 580 8 8 183 005 580 8 18340 880 s 8 6 727 8 2945 8 8 183 411 332 8 183,402,880 S 183,411,332 Fat endituros Oowmin a Msna ermM S 9,824,881 S S 9 524 881 8 9547139 8 8 8 8 8 9647138 General Services 8 19198,875 8 s 18189,87b 8 19 741844 8 8 8 2,945 8 S 19 744 588 Common a Environment 8 4138,847 S s 138,847 s 4148,365 8 s 8 S 8 4146,365 Human Services S 38,895,871 8 8 38 895 871 8 38 277 847 i 8 5 727 S 8 S 38,283 374 Public Safe 8 17184,424 8 S 17164,424 i 17177,444 s 8 8 8 8 17,177,444 Culturo 8 Reerodlon 8 3 688 588 S 8 3,888,588 8 3 89 880 8 s 8 8 8 3,882,880 Education 8 64,482 768 8 64,482,788 i 84482,788 S 84 48 786 Tnnshn Out 8 8 081 528 S 6091 528 8 8 337 005 8 6 337 005 Total General Fund Approprlatlon 8 163,006 580 8 S 163 005 580 S 183402 880 8 s 6 727 s 2,845 8 8 183 411 332 s s s s s s s Visitor Bureau Fund Revenues Oxu a Tax 8 900,000 8 900 000 8 900,000 8 900,000 Salsa and Fees 8 1 000 8 1,000 6 1 000 8 1000 Irate ovemmentel S 103 000 ~ 8 103,000 8 103000 ~ 8 103 000 Irneslment Eamin e 8 10,000 8 10000 s 10,000 8 10 000 A m dated Fund Balance 8 7 999 8 7,999 S 7 999 ~ 9 100,000 8 107,999 zeta evsnwa 5 1 021 889 S - f 1 021,989 8 1 OZt 998 8 - S - 8 - 8 100000 8 1 121,889 Vlaltore Bureau Fund 8 1021,889 S 1021 889 8 1,021,869 8 100000 8 1 121 889 W Year-To-Date Budget Summary Fiscal Year 2008-09 General Fund Budget Summary Ori final General Fund Bud et $183,005,580 itional Revenue Received Through Budget mendment #3 November 18, 2008 Grant Funds $61,716 Non Grant funds $98,559 dditional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Ex enditures $245,477 Total Amended General Fund Budget $183,411,332 Dollar Change in 2008-09 Approved General Fund Bud et $405,752 Change in 2008-09 Approved General Fund Budget 0.22% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 833.650 Original Approved Other Funds Full Time E uivalent Positions 69.800 dditional Positions Approved Mid-Year 0.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2008-09 903.450 ,~ f. RFP Award: Graphic Design, Cartography and Production of a Map of Bicycle Routes in Orange County This item was removed and placed at the end of the consent agenda for separate consideration. g_ Bid Award: Fiber and Telephone Cable Project, Orange County Solid Waste and Animal Shelter The Board awarded bid number 1558 to Integrated Communications Services of Raleigh, North Carolina at a total cost of $56,200 to construct a fiber connection between the new Solid Waste Operations Center (SWOC) and new Animal Shelter Facility and connect the SWOC with other buildings at the Landfill and authorized the Purchasing Director to execute the necessary paperwork. h. Bid Award: Truck Lease for Solid Waste The Board awarded bid number 1557 to TranSource, Inc. at a delivered cost of $2,135 per month for the lease of one (1) truck for use by the Recycling Division of the Department of Solid Waste Management; and authorized the Purchasing Director to execute the necessary paperwork subject to final review by staff and the County Attorney. i. Contract Renewal for Summit Consulting, PLLC The Board renewed an agreement between the Solid Waste Department and Summit consulting, PLLC, for surveying and consulting services at the Orange County Landfill through December 31, 2011 and authorized the Chair to sign, subject to final review by staff and the County Attorney. L Resolution Endorsing Taste of Hope Program This item was removed and placed at the end of the consent agenda for separate consideration. k. Classification and Pay Plan Amendment -Add/Revise Various Classes The Board amended the Classification and Pay Plan, as outlined in the tables in the "Background" section of this abstract, to add 2 new classifications: Public Health Education Program manager and Athletics Program & Facilities Director to be funded from current departmental budgets. I. Fiscal Year 2008-09 Budget Amendment #3 The Board approved budget ordinance amendments for fiscal year 2008-09 for Department of Social Services, Health Department, Board of Elections, and Visitor's Bureau Fund. m. Establish the Criminal Justice Partnership Program (CJPP) & Juvenile Crime Prevention Council (JCPC) The Board established the Criminal Justice Partnership Program Advisory Board and the Juvenile Crime Prevention Council as a separate entity of the Orange-Chatham Justice Partnership and appointed the list of recommended individuals for the indicated positions and terms. n. Change in BOCC Regular Meeting Schedule for 2008 The Board amended its regular meeting calendar for 2008 by adding a BOCC Mini-Retreat on Thursday, December 4, 2008 from 9:00 a.m. to 1:00 p.m. at the Southern Human Services Center in Chapel Hill. o. Board of Commissioners Meeting Calendar for Year 2009 This item was removed and placed at the end of the consent agenda for separate consideration. ~ County Attorney Transition and Legal Services Contract Approval The Board approved a contract with the law firm of Coleman, Gledhill, Hargrave & Peek for legal services to the County; and authorized the Chair to sign.