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HomeMy WebLinkAboutORD-2008-101 - Fiscal Year 2008-09 Budget Amendment #24oQA- ~ao~- iD / 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 16, 2008 Action Agen a Item No. SUBJECT• Fiscal Year 2008-09 Budget Amendment #2 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary Attachment 3. Senior Citizen Health Promotion Program Grant Project Ordinance INFORMATION CONTACT: Donna Coffey, (919) 245-2151 PURPOSE: To approve budget and grant project ordinance amendments, and to amend the County Fee Schedule for fiscal year 2008-09. BACKGROUND: Department of Social Services 1. The Department of Social Services has received notification of additional funds for the following programs: • Additional Adoption Enhancement Fund donations o Foster Care Donations - $10,695 to offset costs the on-going needs of foster care children. o General Assistance Donations - $186.80 to aid special-needs clients, including senior citizens. o Adoption Services Donations - $200 to offset the cost of adoption services. • NC Safe Kids -Grant funds, from NC Safe Kids, totaling $800 to facilitate 'bicycle safety events on behalf of the Orange County Safe Kids Coalition. The department serves as the lead agency for the coalition, which members include the Sheriffs Department. This budget amendment provides for the receipt of these funds for the above stated purposes. (See Attachment 1, columns #1 and #2) 2 Department on Aging 2. The Department has received funds totaling $500 from Performance Auto to support the University Mall Walk Program sponsored by the department. This donation will cover costs of breakfasts served at the Mall Walks each month. This budget amendment provides for the receipt of these funds for the above stated purposes. (See Attachment 1, column #3) 3. In fiscal year 2007-08, the Board of County Commissioners approved aself-supporting fitness studio at the Robert and Pearl Seymour Center. The fitness studio's revenue and expenditure accounts currently exist within the department's grant project fund. Recent discussions between the Budget Office and the Department on Aging. determined the fitness studio functions as a community-based service and should be placed within that division. This budget amendment transfers the fitness studio's revenues and expenditures from the department's grant project fund to its General Fund accounts within the Community Based Services Division. The budget amendment does not increase or decrease the bottom line funding available for this program. (See Attachment 1, column #4 and Attachment 3, Senior Citizen Health Promotion Program Grant Project Ordinance) Health Department 4. At its August 19, 2008 meeting, the Board of County Commissioners approved the acceptance of continuation grant funds of $44,769 for primary care services at the Southem Human Services Center clinic for fiscal year 2008-09. The department will use these funds to continue staffing apart-time, temporary clinician team consisting of a family nurse practitioner, a registered nurse, a nursing assistant, and a lab technician. This budget amendment provides for the receipt of these funds to continue primary care services at the Southem Human Services Center clinic until June 30, 2009. (See Attachment 1, column #5) 5. Also at its August 19, 2008 meeting, the Board of County Commissioners approved a new fee of $55 for a measles, mumps, and rubella (MMR) vaccination for adults. The $55 fee will cover the direct costs of the vaccine, materials, and a small amount for staff time. This budget amendment provides for the receipt of the anticipated $1,100 in revenue and amends the County fee schedule to include this fee. (See Attachment 1, column #6) Register of Deeds 6. In the 2008 session of the North Carolina General Assembly, legislators increased the registration fee for Deeds of Trust and Mortgages by $10 (going from a current fee of $12.00 to $22.00 for the first page). The current fee of -$3.00 for each additional page as well as the additional $2.00 probate fee for all verified copies will remain the same and are not impacted by this legislative change. These monies will be passed directly from counties to the State and used to offset costs associated with the State's Floodplain Mapping program. In order to facilitate the fee, it is necessary for the County to amend its fee schedule. Miscellaneous 7. A technical amendment is necessary to re-classify an expenditure and a revenue into their correct budgetary functions. This amendment reclassifies Board approved reductions in annual operating expenditures associated with the opening of Hillsborough Commons from the General Services function to the Human Services function. In addition, this amendment reclassifies a $56,000 Board approved reduction from the Charges for Services category to the Property Taxes category.. There is also a need to reflect correctly the budgeted transfer from Orange County Schools Construction Impact Fee fund to the General Fund. The budget ordinance had a typo on the first- page -the approved budgeted transfer totals $2,190,000 instead of the stated $2,070,000. This amendment transfers currently budgeted monies between functions and does not increase or decrease the Board approved FY 2008-09 General Fund budget. (See Attachment 1, column #7) Orange Soil and Water Conservation 8. Orange Soil and Water Conservation has received notification of the receipt of a Water Quality Grant totaling $7,010 for the Stillhouse Creek and Public Market site. The department plans to use the funds to install storm water best management demonstration practices such as a rain garden, rain barrels, pet waste receptacles, an educational sign detailing the project, and a split rail fence along the Stillhouse Creek stream buffer and the Market site. In accordance with the grant agreemeht, the County must expend these project funds no later than September 30, 2008. The required County match will come from staff time including personnel costs associated with planning, design, and oversight of the project. This budget amendment provides for the receipt of these grant funds. (See Attachment 1, column #8) Revenue Department 9. Currently Orange County has approximately 250 properties with outstanding multi-year taxes owed. Revenue staff has exhausted all regular collection options, and as a last resort to collect the monies and ultimately return these properties to a current tax paying status, the Revenue .Director recommends In Rem foreclosure. This method of collection requires extensive title search work to be completed. The projected cost of paralegal services associated with title searches of these properties totals $15,000. Based on staff analysis, it is believed that the $15,000 investment will yield at least $50,000 by June 30, 2009 followed by an additional $50,000 within the first six months of FY 2009-2010. This amendment budgets $15,000 in anticipated revenues generated by this initiative to cover the cost of title searches. Monies collected, above the $15,000 cost for legal services, -will revert to the County's fund balance. (See Attachment 1, column #9) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the budget, grant project ordinance amendments, and amend the County Fee Schedule for fiscal year 2008-09. a : -= 8' ' ~ -~ s~ ~ a : s ~ :: ~~~~~ E~ S ~@ ~ g ~ g ~~~~~~~ {{s ~E$~~ ~~~~€~~sF~sr~~~ Cs ~~ ~Es ~s ._~ ~S~~~t ~ ~ s~~8~~~~ ~ _ ~ ~~. ~' ~~~~~. ~~~ ~~ ~ _ i ~~y ~s ~~~~ •~ .~ $ Ci~,~E 3 ' ~'~~ ~~i~ 'a i •$ ~ . C~P~ ~~~e ~ ~~~~ s@ as s as ~a ~ a ` 6 _ ~ s s ~ ¢ 6 £ s - ~ a _- a -a ~. a J~~ + i R F^ ~ ~ ' ~~ ' _ C )~ ~ • ~~ ~~ ~ i ~ ~~ ~ i ~~ ~Y ~ 33~~ ~ ~ ~ ~ i .~ ~YY4111 ~ ~ 5t O 4 Attachment 2 Year-To-Date Budget Summary Fiscal Year 2008-09 2s..e.~1 Cnnrl Rurlnpt SummaN Ori final General Fund Bud et $183,005,580 dditional Revenue Received Through Budget endment #2 Se tember 16, 2008 Grant Funds ~ $58,771 Non Grant Funds $92,832 dditional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unantici ated Ex nditures $245,477 Total Amended General Fund Budget $183,402,660 Dollar Change in 2008-09 Approved General Fund Bud et $397,080 °k Change in 2008-09 Approved General Fund Budget 0.22% e..fl~nri~prl F~~II Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 833.650 Original Approved Other Funds Full Time E uivalent Positions 69.800 dditional Positions A roved Mid-Year 0.000 Total Approved Full-Time-Equivalen Positions for Fiscal Year 2008-09 903.450 Note: Transfers $245,477 from the General Fund tp a newt' Qeated Human Rights and Relations HUD Grant Project to comply with Federal accounting ATTACHMENT 3 (G1 U Senior Citizen Health Promotion Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop a comprehensive and coordinated County health promotion and disease prevention program for citizens involving a partnership of public agencies, University Health Affairs and private groups. Section 2.The officers of the County are hereby directed to proceed with the grant project in accordance with the mutual cooperation agreement between the County and the University of North Carolina at Chapel Hill, as approved by the Board of County Commissioners on June 30, 1997. Section 3. The following revenue is anticipated to be available to complete this project: Fees for Service (2007-08) Transfer from General Fund (2007-08) Grant Funds (2008-09) Fees for Service (2008-09) Transfer from General Fund (2008-09) Total Revenue Section 4. The following amount is appropriated for this project: Human Services -Senior Citizen Health Promotion $95,500 $32,142 $33,,000 $24,000 $36,4.43 $262,555 $262, SSS Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency. Section 6.Funds 'may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly.and timely manner. Section 7.Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. ..Section B.Positions.authorized through this grant project ordinance include: ATTACHMENT3 ,1 v 1.OFul/ Time Equivalent Senior Public Health Educator This position is authorized through June. 30, 2009. Subsequent funding in future years is contingent upon the availability of grant funds. . Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant Project Ordinances. Section10.This project, originally adopted May 2, 1994 and subsequently amended, is in effect through June 30,.2009. Amended this 16th day of September 2008.