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HomeMy WebLinkAboutMinutes - 19811005 1. 611 2. 30 4• MINUTES 5. OCTOBER 5, 1981 o. 7. The Orange County Board of Commissioners met in regular 8.. session on Monday, October 5, 1981, at 10:00 A.M. in the Commis- sioners' Room, Orange County Courthouse, Hillsborough, North 10. Carolina. 11„ Commissioners present: Commissioner Anne Barnes, Chair,and 12. Commissioners Norman Gustaveson, Norman Walker, Richard Whitted, 13• and Don Willhoit. 11!.. Agenda Item 1: Board modification_ of Agenda 15• Commissioner Gustaveson added a brief item on the Human -'•�• Services Advisory Commissions' first report on the needs assess- 2.7. ment. Commissioner Barnes requested a short executive session on 189 personnel. 19. Agenda Item 2: Audience Comments 20, Ms. Josephine Barbour said she wished to speak regarding • - the Agricultural Task Force discussion (Item number 9) ; there 22• were no comments regarding matters not on the agenda. 23• Agenda Item 3: Minutes--August 24, 1981 24-. Se tember 8 (10:00 A.M.) Commissioner Gustaveson moved, seconded by Commissioner 25. 26. Whitted, the approval of -the minutes of August 24, 1981, as corrected. Vote: Ayes, 5; noes, 0. 2-j. Commissioner Whitted moved the Minutes of September 8 (10:00 28. A.M.) , 1981, be approved as submitted; Commissioner Gustaveson 29. seconded the motion. Vote: Ayes, 5; noes, 0. 30. Agenda Item 4: Dr. Mayer's report 31. Dr. Pamela Mayer, Superintendent of the Chapel Hill-Carrboro 32. Schools, presented to the Board a brief report regarding the reorgw 33. 3 anization of that school system. She. added that reorganization was 34- 35• accomplished with no staff reduction. She said accountability was 36. - the "key word" to describe this reorganization. 'The. Board asked 37. Dr. Mayer about the effect on the school lunch program the Federal 38, budget cuts were having on that program. Dr. Mayer promised to get 39. 40. 2 0 30 4- that information to the Board via the mail., as she did not have 5- specific responses to those questions. 6. The Board thanked Dr. Mayer for her report and noted that she 7• had expressed the desire to have these reports on a 'regular basis. 8• The Clerk was asked to schedule Dr. Mayer.and Dr. Simmons (Super- 9- intendent of the Orange County Schools) on the agenda. 10• Agenda Item 5: U.S. Forestry Service--Mr. Harris 11. Mr. Robert Harris, U.S. Forestry Ranger stationed in Orange _. 12. County, briefed the Board on the Forestry ServicO:s activities 1.3• in orange County. He noted they were very active in helping land- 14- owners work up management plans for their property thereby reducing '1>0 taxes for those owners. He added that equipment purchased for the i6, Forestry Service's activities with County money stayed in Orange 17• County unless there was an emergency (ex., forest fire) in another 18• County. 194. Agenda Item 6: Dental Fees 200 Commissioner Willhoit moved, seconded by Commissioner Whitted, '1• to approve the Board of Health request to increase the "100% charge 22* level of Zfhe% dental panelipse X-ray service from $23.00 to $25.00." 239 Vote: Ayes, 5; noes, 0. 24• Agenda Item 7: Appeal of Frozen- Positions- 2.5. A. Social Services (positions #06107; #06187; and, #06104) : 269 Commissioner Whitted moved, seconded by Commissioner Gustaveson, 270 to approve the hiring of persons to fill these positions. vote: 2$• Ayes, 5; noes, 0. 29. B. Planning Department--Part-time Electrical Inspector: 30• Mr. Polatty, Planning Director, told the Board this was a created 31• position; that the Manager had cut it out of his budget request. >2• Mr. Polatty said this inspector had to inspect mobile homes and when 330 other building activity was down, mobile home inspections were increased. 34* The Board noted- that the County provided electrical inspections for 35• the Town of Hillsborough with the individual citizens providing the 36• fees for such inspections. 37. Commissioner Willhoit moved, seconded by Commissioner Walker, 380 to approve the funding and filling of this position (half-time 39a 40. Co .. 30 4. electrical inspector) but to delay the identification of the fund- 5. ing source until later (until the report on the fee schedule) . 6. Vote:'. Ayes, 5; noes, 0. 7• Agenda Item 8: Transfer of $4250 Within Road Naming Account 8. Commissioner Gustaveson moved, seconded by Commissioner Whitted, to approve the transfer of $4250.00 from Road Naming Equipment into 10. Road Naming Personnel. ' Vote: Ayes, 5; noes, 0. The Board noted the very positive feedback on the road sign program. _ 12. Agenda Item 9: Agricultural Task Force 13. - r Commissioner Barnes said that the Board had asked her, as the Chair of Agricultural Task Force, and the Planning Director to 15- identify those members of .the Task Force who had attended at least l6. half the meetings of the Task Force and to contact those members to �7. ask if they would be willing to serve on a subcommittee with a ,8- �a specific charge of designing a program to implement the proposals contained within the Agricultural Task Force Report. She said this 20, - had been done and asked if the Board would consider authorizing the 22. subcommittee, rather than the permanent Agricultural Advisory Counci'_ 22. with the specific charge (as outlined above) . She added that there 23. about nine people who had attended at least half the meetings and who would be willing to serve on such .a subcommittee with a limited 25. charge. 26. Commissioner Gustaveson moved, seconded .by Commissioner Barnes, 27. to establish 'such en Agricultural Subcommittee with the specific 28. charge of designing a plan to implement the proposals in the Agri- 29. cultural Task Force Report and to bring such proposals back to the 30. Board; and, to appoint, if individuals are swilling to serve, Me. 31. Elizabeth Walters, 'Mr. Carl Walters, Mr. Ben Lloyd, Mr. Bob Strayhorn, 32. - Mr. Logan Irvin, Mr. Bobby Nichols, Mr. Bob Nutter, Ms. Chris Nutter, , 33. and Mr. Wallace Bacon.to that subcommittee. 34- Commissioner Walker protested this action, saying the Report 35. had not been taken to public hearing and there had not been sufficient 36. public input, The .Board responded .that there had been a lot of 37. public input into this Task Force's Report, noting the meetings 38. 39. 40- Y Y 708 -4• ' ..... . - - 2v 3. 4. had been open and that everyone had been permitted to speak at 5, those meetings. The Board noted that Commissioner Walker had refused �. to serve on that Task Force; Commissioner Walker said he had not 7. bsen permitted to make an appointment to that Task Force. The Board said the appointee list had come from Agricultural Extension Service 9. and the Board of Commissioners had appointed the list intact. ?G. Commissioner Gustaveson moved to add Commissioner Walker to �1. that "Implementation Committee" and to make that part of his original 12. motion. Commissioner Whitted seconded the motion. 13, Ms. Josephine Barbour spoke regarding this topic, saying she thought there should be a public hearing on the Task Force Report. ,5. Commissioner Walker asked Ms. Barbour if she would be willing to �6. serve on the "implementation committee;" she said she would be, 17. saying she had attended at least half of the meetings of the Task Force. Commissioner Walker offered an amendment to Commissioner 19. Gustaveson's motion, to have Ms. Barbour serve on that Implementation -.,r' Committee, along with himself. 21. The Board noted that this would change the selection criteria 22. for the subcommittee; Ms. Barbour was not a member of the original 23. Task Force. Commissioner Gustaveson did not accept the amendment on 24. those grounds. 45. Ms. Barbour said this Task Force's meetings were the most open 26. she'd ever attended, saying everyone was given the chance to talk. 27. Commissioner Walker asked to withdraw his name and have Ms. 28. Barbour serve in hi`s stead. Commissioner Gustaveson said Commis� 29. sioner Walker was being appointed as the Board representative and 30- Ms. Barbour had not been a member of the original Task Force. 31, Commissioner Whitted called a paint of order. Commissioner .:326 Whitted noted there was a motion on the floor and called the question. -33- Commissioner Willhoit seconded the called question. 34- Commissioner Walker withdrew his name from consideration of 35. appointment to the "Implementation Committee" because of the "lack 36. of cooperation from this Board in not allowing me appointments." 37. Commissioner Barnes, saying .it was not the intent to exclude anyone 380 39. LO. 20 3° 4- from serving, but rather, to call on those who had a history of 5• attendance of at least half the meetings. She said she and the �• Planning Director would be glad to go further down the attendance 7• records and contact those who had attended- five of 19 meetings. 8• Commissioner Barnes said the "issue is to be fair in identifying with 7. some criteria persons to serve on the subcommittee." 10. Vote on Commissioner Whitted's called question on the main 11, motion: Ayes, 5; noes, . 0. 12• Commissioner Walker said he withdrew his name from Commissioner 13• Gustaveson's motion to appoint him to the subcommittee because it 14• was not a part of the agenda. The Board noted that .this Task Force 15• question had been on the previous agenda with specific instructions, 16. to bring this specific question back to the Board on this date.. Vote on the main motion (see page of this book for that 18• motion) : Ayes, 4 Commissioners Barnes, Gustaveson, Whitted and Willhoit) ; noes, 1 (Commissioner Walker) , 20° Agenda Item 10: Meadow Woods Subdivision - Mr. Polattyy Planning Director, presented the Planning Staff's 22. and Planning Board's recommendation to approve this subdivision. 23' Commissioner Willhoit moved, seconded by Commissioner Whitted, to 24' approve Meadow Woods Subdivision as recommended by the Orange �5' County Planning Board. Commissioner Willhoit noted in his remarks 26, that although this subdivision is in the University Lake Water- :2.f. shed, its lot sizes are very near the five acre minimum and the 28. soil is among the best in the watershed. Vote: Ayes, 5; noes, 0. 29` Agenda Item 11: Project Ordinance for CD 30° Mr. Kittrell, Community Development Director and Ms. Kathy 31' Battern, Finance Officer, told the Board this is the second year of 32' a three year program. The Project Ordinance is for $1,000,000.00.. 33° Commissioner Whitted moved, seconded by Commissioner Willhoit, 34• approval of this CD Project Ordinance for $1,000,000.00 (one million 35• dollars) . Vote: Ayes, 5; noes, 0. 36• Agenda Item 13: DOT Abandonment Request of SR 1569 37° The Board delayed action on this item until October 20, 1981, 38° when the Department of Transportation would bring its secondary 39. 40° 2. _ 3. 4. road program for Orange County to the Board. The Board asked a. the Clerk to relate its questions to Mr. Jones, District Engineer, regarding maintenance within the Eno State Park. 7. Agenda Item 14: Special Meetings 8. The Board set Thursday October 29, 1981, and Tuesday, October, � 13, 1981, at 6:30 P.M., as special meetings to hear property tax 10. appeals of those who had made timely appeals but who, through an 22., error, had never been given appointments for their appeals. :2. Agenda Item 12: Tax Releases/Refunds Requests 13. A. Marlie Johnson--Paid taxes on an automobile owned by his � father in Harnett County. Commissioner Walker moved, seconded by �lr 1„ Comrissioner Gustaveson, to approve the refund of $22.87, as recom- 2.5. mended by the Tax Supervisor. Vote: Ayes, 5; noes, 0. 17- Therma-Tray.Corporation--this corporation leased property {per to *7C Memorial Hospital which was discovered in 1980; the Corporation 19. protested the $530,000 valuation placed on this property and pro- 20. vided a selling price of $59,422; County Attorney Gledhill recom- =f.. mends the Tax Office accept this price as the 1980 tax valuation. 22. Mr. Kelly of the Tax Office said a partial payment of $3,534.97 23, was credited to the Corporation's account in May, 1981. 24- Commissioner Walker moved, seconded by Commissioner Whitted, 25, to approve the Tax Supervisor's recommendation to"refund $1747.52 26. (the difference between the $3,534.97 amount paid on this account 27. and the amount of tax, late list penalty advertising cost, and 28. interest for late payment which would have been due on May 26, 1981, 29. had the 1980 valuation been $59,422 $1787.457) and release the 30. balance due for this account as of October, 1981 ($12,845.32) ." -3 Vote: Ayes, 5; noes, 0. 32. Aragon Discount Carpet--after interviewing Mr. Bill Skinner, ,3e the Tax Supervisor recommends a total valuation of $1,980.00 34• Commissioner Gustaveson moved, seconded by Commissioner Whitted, 35, to approve the Tax Supervisor's recommendation. Vote: Ayes, 5; 36. noes, 0. 37, Honey Properties, Inc.--appealed their 1981 valuation of equ.ip- 38. ment of $40,620 because the resturant .was closed and was not pro-- 39. 40. I1 s = - 2, - - 3e ducing any income. The Tax Supervisor recommends that a 50% 5. economic depreciation be granted because no income was produced 6. ($40,620 reduced to $20,310) and that as much tax liability as is 7. "attributable to one half of that valuation" be released. Com- 8. missioner Whitted moved, seconded by Commissioner Willhoit, to 9. approve the Tax Supervisor's recommendation. Vote: Ayes, 5; noes, 0- ;a Kappa Alpha Order--Mr. Kelly told the Board the Tax Office had discovered the personal property of the Upsilon Chapter of this o:.-der in 1979 for the years 1974-79 in the amount of $15,200 each year (approximately 20% of the value of the house) ; the Tax Office discovered the personal property at approximately 40% (or .$3.0,400) in 1980. The Chapter has protested this valuation, and requests that valuation be reduced. The Tax Supervisor, based on an inspec-- -.3. tion of the personal, property of the chapter "and in the interest _<<; . of uniform assessment" recommends that the assessment be reduced to . 20„ 5% of the valuation of the house ($3,790) for 1974-80 plus 10% 27., late listing penalty for each year and the tax bills for those years 212, be reduced accordingly. Commissioner Gustaveson moved, seconded �3, by Commissioner Barnes, to approve the Tax Supervisor's recommendation. 21,._ Vote: Ayes, 5; noes, 0. The Board asked the Tax Office to furnish it with the exact figures of the amounts, i;nvolved, for informational purposes. Chapel Hill Country Club--Mr. Kelly said this personalty had 23 been incorrectly listed as being within the city limits of Chapel �9, Hill, when in fact, it was in the County. The Tax Supervisor recom- . 30. mends refund of Chapel Hill taxes for 1979-80 for $2,387.71. Commissioner Whitted moved .approval of the Tax Supervisor's f_e recommendation; Commissioner Gustaveson seconded the motion. Vote: 33- Ayes, 5; noes, 0. 3tr Edna Potts--Mr. Kelly said Ms. Potts claims an error was made 35. by the lister when her 1981 listing form was filled out, indicating 16. her income exceeded $9,000. Ms. Potts says her income does not 37. exceed that amount. Ms. Potts requests the Board release that portion 36, of her 1981 taxes which was based on the amount increased by the 39. 40. V X_ fib t 2v 3* - 3a 4. error ($7,500) . Commissioner Whitted moved to approve the release 5. as requested by Ms. Potts; Commissioner Willhoit seconded the 5. motion. Vote: Ayes, 5; noes, 0. (Amount released is $105.30) 7. Village Landscaping and Nursery--The company requested the �. Board reschedule this request. The Board rescheduled this request on the October 13, 1981, special meeting. 2.0. Agenda Item 15: A ppointments �_.. ABC Board---Commissioner Gustaveson moved to reappoint Messrs. 12. Bacon, Carey and Moore to terms on the ABC Board.with Dr. Moore's 13, term being retroactive to September 1979; Commissioner Whitted 31�- seconded the motion. Vote: Ayes, 5; noes, 0. (By Statute the 15. terms are all for three years.) lv. personnel':Advisory Board-=The Board asked this be returned to '17• the agenda of October 20th. Ia. Triangle J EMS Council--alternate delegate--The Board asked that this be returned to a later agenda. - 20. Energy Commission--Town of Hillsborough representative-- '1• The Town of Hillsborough recommended Mr. Frank Sheffield be appointed 22• as its representative on the Orange County Energy .Commission. 23. Commissioner Walker moved approval of Mr. Sheffield as the 24. Town of Hillsborough representative to that Commission; .Commissioner 25. Gustaveson seconded the motion. Vote: Ayes, 5; noes, 0. 26. Added Item: Case Management- -HSAC 27. Commissioner Gustaveson brought to the Board's attention a 28. memorandum from 14r. -Baxter, Chair of the HSAC, regarding the 299 Case Management Subcommittee Report. Commissioner Gustaveson asked 30. that the Board members study the report and get back to the HSAC, 33.• or to ham, with any suggestions or recommendations. 32• Added Item: Executive Session-Personnel 33• Commissioner Whitted moved to convene in executive session for 34- personnel matters; Cvssnissioner Willhoit seconded. Vote: Ayes,5; noes, '( 35• Commissioner Barnes welcomed Ms.. Hitt from the Commission for 36. Women. The Board convened in executive session. 37. 38 Anne Barnes, Chair . 39. Paulette Pridgen--Pond, Clerk 40.