HomeMy WebLinkAboutMinutes - 19810928 2.
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S• SEPTOIS C2 28, 1981
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7. The Oxmrigc County Board of.0mmiissioners met in regular session
• cn Yonday, September 28, 1981, at 7:30 P.M, in the Commissioners' From,
r Orange County Courthouse, Hillsborough, North Carolina.
- lO• Ca[missioners present: C=ni.ssioner Anne Barnes, Chair, and C7om-
:1 mission:xs Norman Gustaveson, Norman Walker, Richard Whitted, and Don
`�• Willhoit.
3- Agenda Item 1: Board modification of the agenda_
?!�• Canmissioner Barnes. asked that the executive session follow the Sheriff's
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report and added band Records' grant;Catm ssioner Willhoit.added an item from
he Health Board.
Agenda Item 2: Audience Cents
-�• There were no mfrs of the audience who desired to address the
Board. Cmmissicner Barnes welcomed those members of the orange County
Boards of Adjustment and Planning who were present for Mr. Gledhill's
��- discussion on the Special Use Permits.
s• Agenda Item 3: Minutes
. Cmmissioner Gustaveson ironed, seconded by Coumissioner Whitted,
23• the approval of the Minutes of August 3, 1981, as corrected. Vote: Ayes,
`4* S; noes, 0.
�5• Camnissicner aUtted moved,' seconded by Commissioner Gustaveson, the
26. approval, of the Minutes of August 18, 1981, as submitted. Vote: Ayes, 5;
27. noes, D.
23• Cormdssioner Whitted moved, seooz,ded by Come ssioner Barnes, the
29• approval of the Minutes of September 2, 1981, as submitted. Vote: Ayes,
30• 5; noes, 0.
31• Ounnissioner Tehitted moved, seconded by Ocztmiissioner Gustaveson, the
32• approval of the Minutes of the 10:00 A.M. meting of September 8, 1981
- as submitted. Vote: Ayes, 5; noes, 0.
Commissioner Barnes moved, seconded by Camnissioner Whitted, the
35° approval of the Minutes of September 15, 1981, as submitted. Vote: Ayes,
36• 5; noes, 0.
37• Agenda Item 4: Information on Spacial Use Permit Hearings
38, Mr. Gledhill, the County Attorney,explained the procedure-for holding
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4- Special Use Permit Public Hearings. He said that the Board would have
5' a checklist of findings which the applicant will have to meet in order
°e to be granted a special use permit and those findings were listed in
1. the Zoning Ordinance.
`'• The Board reached a Consensus that the
special use permit public
hearings should be continued so that the Planning Board could make a
-0- recommendation to the Board of Commissioners based on information re-
ceived at the public hearing.
Agenda Item 5: Report on Orange 2unty's Hospital Needs
Mr. Wilbur Morse, Chair of the Health and Medical Care Advisory Com-
mittee, summarized the written report the.Board received from that Corm$t-
,se in June on the "Hospital Needs of Orange County." The Committee made
several findings, summarized as fallow: 1) a surplus of hospital beds
currently exists in Orange County which will not be eliminated until 1986.87;
2) facilities are of high quality; high technology; 3) facilities are
accessible to citizens of (orange County; 4) quality service is available
to the disadvantaged; 5) cost of services is camnensurate with the re-- j
inainder of the State and the South and lower than than those costs in the
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North; 6) some of the facilities are not available to some patients, i.e.
`a' those physicians who are not on the staff at the teaching hospital.
Mr. Morse said scare study needs to be done on the impact a new
25' private hospital might have on Orange County; he said the Hospital Cbr-
26' ration of America held an
po option on 30 acres behind Brendles.
Commissioner Wallhoit moved, seconded by 0 nlssicner Walker, to
accept the initial report from the Health and Medical Care Advisory Cbm-
29' mittee and to request the Coma ttee continue to advise the Board. Vote:
�O° Ayes, 5; noes, 0.
31. The Board referred this re
part to the County Planning Staff for re--
32. view and asked them to pinpoint the exact location of the land held by
33° the WA and to do a preliminary study on the
impact that realization of
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the exercise of its option would have on the County.
35° Agenda Item 6: Jail Inspection laport—sheriff Knishk
30° Sheriff Knight discussed the Jail Inspection of August 27, 1981,
37. with the Board. He said a new jail, currently under construction, would
38° solve most of the violations listed on the report (see page of this
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3. book). He listed other violations and hold the Board of the steps he
Lie had taken to correct those.
The Board thanked Sheriff Knight for discussing the report with it.
6. Agenda Item 17: Executive Session to discuss Personnel
7• Commissioner Whittpd,", seconded by Commissioner Willhoit, to
�• convene in executive session to discuss personnel. Vote: Ayes, 5; noes, 0.
). The Board-convened in executive session.
10, Con &ssioner Vibitted moved to convene in public session; Commissioner
Willhoit seconded the motion. Vote: Ayes, 4; noes, 0 (Commissioner Walker
22. left the mVeting following the executive session and did not return).
3• Commissioner Wil.lhoit moved, seconded by Conutissioner M-Li.tted, to
14. name Mr. Kenneth Thompson County Manager of Orange County at salary.grade
87, step 1 and to approve up to $2300.00 in moving expenses for Mr. Muxqmon
15° with the appointment effective October 12, 1981. Vote: Ayes, 4; noes, 0.
7.7• Commissioner Barnes gave a brief biographical sketch of Mr. Thaq3son.
$A Agenda Item 7: Refimds/Releases of Taxes
:�. The Tax Supervisor recommended the Hoard release or refund taxes
assessed due to the effective date change in annexation by the Town of
1 Carrboro. Cmmissioner Witted moved, seconded by Commissioner Gustavesen;
`• to approve the tax releases/refunds zeconmended by the Tax Supervisor and
23• due to the effective date change in annexation by the Toam of Carxboro
L1�^ (see page of this book for those taxes released/refunded). Vote:
25• Ayes, 4; noes, 0.
26• Agenda Item 8: Redevelopment Commission
27. Mr. Albert Kittrell, Community Development Director, told the Board
28. a Redevelopment Commission was necessary to fill HUD requirements. He
29. told the Board it could: A) Appoint a Redevelopment Commission; B)
30. Appoint itself the Redevelopment Commission; or, C) do nothing and sit
31^ as the Pedevelogrent C=nission itself, as the Board of Cannissi hers
32. already had that authority.
3° Cmmissioner Gustaveson,moved, seconded by Commissioner Barnes, to
34. do nothing and thereby have the Board of Commissioners serve as the Re-
35. development Commission. Vote: Ayes, 4; noes, 0.
36• Agenda Item 9: County sponsorship of.RSVP
>7. Ms. Kay.Huey, Direct-or of RSVP, was present for this discussion.
3$• Commissioner Barnes said the County Senior Citizens' Board recommended
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4• the County take over sponsorship of RSVP from the Tbum of Chapel H111.
5• The Board noted that if it chose to assure. RSVP under the County's mantle,
6. that did not mean it would be able to assuage full-funding of RSVP; the ?owns
7. of Chapel Hill and Carrboro, it is hoped would continue to fund RSVP.
8• The Board asked Ms. Huey if the County's Senior Citizens' Board would
9. be able to serve as the Advisory Board of RSVP; xq. Huey said if 'ha of
10. the Senior Citizens' Baird was' senior citizens, yes, she thought it could.
11• Commissioner Wil7hoit moved to agree in principle to County Sponsor-
12. ship of RSVP program with the staff to return with regard to the particulars
13• of benefits for the two employees affected; Commissioner Gustaveson seconded
�4• with the addition that staff also check into the question of the advisory
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1�• board and who might serve.
16. Commissioner Gustavescn added another friendly amendment, accepted
�7• by Commissioner Willhoit, that until a vacancy was available on the
18. County's senior Citizens' Board, the Chair of the RSVP Advisory Board sit
19. bas officio on the Senior Citizens' Board.
20. Commissioner Wil hoit amended his nation further to make the sponsor-
• ship effective January 1, 1982; Commissioner Gustaveson's second stood.
22• Vote: Ayes, 4, noes, 0.
23° Agenda Item 10: Clarification of Fee Schedule for EL&min
24' Commissioner Wil7hoit moved, seconded by Commissioner Gustaveson, to
5. accept the Planning Department Is reoagmendation with regard to the fee
26. schedule for planning (see page of this book for xecwmendation and
27° schedule). Vote: Ayes, 4; noes, 0.
28. Agenda Item 11: Public Hearin Scheduled
29. cmydss c»r Whi tted moved, seconded by Commissioner Barnes, to
30. hold a public hearing on the naming of remaining State maintained
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31• roads on October 20, 1981, at 7:30 P.M. here in the Cb=-dZsioners' Room.
32• Voter Ayes] 4; noes, 0.
33. Agenda Item 12: Discussion of HB 405
34° Commissioner Barnes said this Bill. was passed in the legislature
35. (it deals with the care of the elderly) but no funds were appropriated
36° for its implenmtation. Commissioner Gustaveson moved, seconded by
37° Commissioner Barnes,. to send a letter from the Board to Dr. Mrrow in-
38° dicating Orange County's interest coupled with a lack of funds and asking
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4• to he kept informed of activity with regard to this bill. Vote: Ayes,
' 4; noes, 0.
6. The Baird also asked that the letter be copied to our Legislative
7• delegation and to Ron Aycock, with a note regarding HB 1376. (funding for
8' senior Citizens' centers) .
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" Agenda ItEm-13. Finance Officer Reports on Status
1 D. of m and MU budgets
11, The Finance Officer said the County had.Just received a $1,000,000
12. Grant for the County's &Tell-Cities Program and had received notification
13. of $167,063 for CMA 11-13 funding. She said the Project 1VB appeared
_�. to be fo�--th=ning. 7h- Finance Officer requested Board authorization to
1�. . incur expenses in these programs in anticipation of the checks for the
16, above funds.being received.
7. Conmissioner Tehit6ed moved, seconded by Coamissioner Gustaveson, to
38. accept the monies and to authorize the Staff to incur expanses and
1 to authorize the chair to executive such docents associated with
20o these particular grants as necessary. Vote: Ayes, 4: noes, 0.
'1. Agenda Item 14: CETA Project Crdfnance
2. Commissioner Gritted moved, seconded by Cmmissioner WiLUx6t, to approve
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the MMA Project Qrd,inance as suim tted by the Finance Officer (see page
24. of this book). - Vote: Ayes, 4; noes, 0.
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Agenda Item 15: Authorization for Defense of Employees
28' and-Officers and Appropriation of Funds
for Judgments/Claims against Rr-tpee yr
29. Officer
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31- The County Attorney brought to the Board's attention the fact that
32. lawsuits arise from time to time against County employees or officers in
!3. the performance of their duties. He recommended Board action to ratify
iY• earlier action by the Board authorizing the County to provide for the
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3, defense of employees and officers in civil or criminal actions or proceedings
n� brought against employees and officers on account of acts done or omissions
:LO. made in the scope and course of employment or duty as an employee or
?j„ officer of the County. He also recommended Board action to ratify its
12. previous authorization to pay claims and judgments entered against County
employees in certain situations.
�h. Commissioner Whitted moved that the Board ratify and confirm its
authorization to the County to provide for the defense of employees and
moo. officers in any civil or criminal action or proceeding brought against the
7.7, employee either in his or her official or individual capacity on account of
:.ii. any acts done or omissions made or any act allegedly done or omission
19. -allegedly made in the scope. and course of employment or duty as an
20 , employee or officer of the County. Commissioner.jtihitted further moved
'!, that the Board ratify its authorization of the payment by the County of any
22. claim or civil judgment not involving actual fraud, corruption or actual
E3. malice on the part of the employee against whom the claim is made, to the
21l. dollar limits of insurance coverage and for the risks covered by policies of
insurance in effect from time-to-time. This authorization shall also include
the payment by the County of any "retainage" (deductible) existing on any
such policy of insurance when such retainage is applied by the insurance
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carrier to the payment of any claim made or civil judgment entered against
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any employee.
Commissioner Gustaveson seconded the motion.
r Vote: Ayes, 4, Noes, 0.
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The Clerk was thereupon directed to make this action of the Board
available for public inspection.
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onnel Agenda Item 16: Revision of Section 13 of the Travel Policy— � .
2* in the Pers poll.
3' Ccaanissioner witted moved approval of the revision of the Travel section
4. in the personnel Policy as submitted by the Acting Manager; he withdrew
5- his ration. .
6. The Board asked that the Staff check.the exact wording on how the
7. state words its travel policy with regard to time worked while attending
8. as an employee Of the State_ The Board asked the
conferences/Workshops
Staff to do further work on this section and to check with for conflict
,10. it should
with the Fair Iabor Law. Commissioner Willhoit said perhaps
11` be worded to reflect #hat "is time worked for the purpose of o=puting
2. Vr g°s to 8 hours per calendar day."• C'onrdssicner GustavesOn suggested
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inserting a limit of 8 hours when the e<t ODYee is out of the County for
1 � work, commissioner Willhoit suggested making the Manager's approval nec-
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essary.
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This section is to be reworked and returned to the Board for Can-
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sideration.
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Agenda Item 17: Land Records (added item)
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The Chair announced that the Searetary of Administration sent a letter
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to the County offering a grant of $1,000 for the land Records Management
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Program. Commissioner Whitted moved, seconded by commissioner Gustaveson
to accept this $1,000 grant for the Land-Records program. Vote: Ayes,4;
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noes, 0.
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Agenda Item 18: Amend personnel Policy to bring Health
25. Degax-j7W t EMLc)yees under County'-Polite
26. commissioner Wallhoit said the Health Department and Social Services
27. Deparhment employees of the county were covered under,the Personnel Policy
28. �r of the 'State Regional Office of those Departments and that Only when a
29• J grievance was at the dismissal stage would the local agency/Board know
30• about it. Coardssioner Willhoit moved to amend the County's Personnel
31• policy to include the employees of the Health Department with the exception.
32• of the Health Director, and that any grievances that are filed with the
33° County Manager be brought to-the attention of the Chair of the Board of
32i Health as well as follow-up action on such grievances; C issioner Wnitted
35- seconded the motion. The Board asked the final wording on this be left
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to the County Eger; the County Attorney said this is the first reading
of the amendment and it will be returned for the second reading after
the Manages finishes with it. Voter Ayes, 4; noes, 0.
Commissioner Whitted moved, seconded by Commissioner Willhoit to
adjourn. Vote: Ayes, 4; noes, 0-
The.Board adjourned.
Anne Barnes, Chair
Paulette Pridgerin-Pond, Clerk
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