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Home My WebLink AboutORD-2008-097 - Fiscal Year 2008-09 Budget Amendment #1ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 19, 2008 1 aRA-1taa~'-a~i'7 Action Agenda Item No. ~ - u SUBJECT: Fiscal Year 2008-09 Budget Amendment #1 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary Attachment 3. Emergency Services Relocation at Meadowlands Capital Project Ordinance Attachment 4. Medicaid Maximization Capital Project Ordinance Attachment 5. Human Rights and Relations HUD Grant Project Ordinance INFORMATION CONTACT: Donna Coffey, (919) 245-2151 PURPOSE: To approve budget, capital and grant project ordinance amendments for fiscal year 2008-09. BACKGROUND: Arts Commission 1. The. North Carolina General Assembly has awarded the Orange County Arts Commission aone-time increase in State Art Grants funding of $6,202. The General Assembly originally allocated $36,095 for fiscal year 2008-09; this additional funding brings the State's allocation to Orange County to $42,297. The Arts Commission will use these funds to provide grants to local artists. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 1, column #1) Emergency Telephone System Fund 2. To approve a fund balance appropriation of $60,958 from the Emergency Telephone .Fund to cover the cost of installing fiber for the new 911 center located at the Meadowlands.. As of December 31, 2007, Orange County had $1,477,671.23 in accumulated wireline and wireless funds. This budget amendment appropriates $60,958 2 from the County's E911 Fund to the Emergency Services Relocation at Meadowlands Capital Project to allow for purchase of 911 related equipment. (See Attachment 1, column #2 and Attachment 3, Emergency Services Relocation at Meadowlands Capital Project Ordinance) Board of County Commissioners 3. In June 2008, Commissioners approved a 2.5 percent pay for performance salary adjustment, effective July 1, 2008, for the Clerk to the Board. This budget amendment allocates sufficient funds to the Board of County Commissioners' budget to allow for the salary increase. (See Attachment 1, column #3) Health Department 4. The Orange County Health Department has received Medicaid Maximization Cost Settlement funds totaling $465,597 over the amount currently budgeted. In accordance with Federal and State regulations, these funds must be budgeted and expended to further the objectives of the program that generates the funds. Allowed uses of these funds include, but are not limited to: public information and outreach, automation of administrative operations, capital improvements, expansion of preventive and primary care services to uninsured and under-insured populations, and expansion of program support services. The Orange County Health Department invests these funds into various capital areas.. For. example, the department used some of the past receipts to offset costs of renovating clinic areas at the Whiffed Human and Southern Human Services Centers. This budget amendment provides for the receipt of these unbudgeted revenues in this multi-year capital project. (See Attachment 1, column #4 and Attachment 4, Medicaid Maximization Capital Project Ordinance) Non-Departmental 5. The Approved FY 2008-09 included a 25% reduction in travel expenses totaling $34,347 for departments, which was budgeted as a lump-sum operational savings in a non- departmental account. This technical budget amendment provides for the transfer of funds from the non-departmental section of the General Fund to individual departments. (See Attachment 1, column #5) Department on Aging 6. The Department on Aging has received notification of additional funds for the following programs: • Operation Fan -receipt of $1,360 from Duke Power and private donations to purchase fans for low-income, elderly Orange County residents. Case Assistance -receipt of an additional $10,000 in Home and Community Care Block Grant (HCCBG) funds to continue the African-American Outreach project, which the department began in FY 2006-07. This project provides outreach, education, and community referraUsupport services for African Americans at risk for dementia. • National Family Caregiver Support Program -receipt of an additional $25,672 in National Family Caregiver Support funds. These funds will cover in-home respite services and support a 5-hour per week, group respite program. Manley Estates -receipt of contract revenues totaling $7,200 to cover the cost of providing social work services for the residents of the First Baptist and Manley Estates senior housing complex in Chapel Hill. This budget amendment provides for the receipt of these funds for the above-mentioned programs. (See Attachment 1, column #6) Soil and Water 7. The North Carolina Division of Soil and Water Conservation has allocated additional funding to the Soil and Water Department totaling $2,000. These funds will offset personnel costs for the department. This budget amendment provides for the receipt of these funds for the above-mentioned purpose. (See Attachment 1, column #7) Solid Waste Enterprise Fund 8. At its June 24, 2008 meeting, the Board of County Commissioners awarded a bid for the construction of a leachate sewer line from Mixed Solid Wastes (MSW) Landfill on Eubanks road to the .existing sewer line on Mill House Road. However, construction timetables were such that the work did not actually begin until after the beginning of the current fiscal year. This budget amendment appropriates Solid Waste reserve funds totaling $284,000 for the Board. approved purposes to cover the costs associated with this sewer construction work. (See Attachment 1, column #8) Human Rights and Relations 9. HUD grant funded portions of the Human Rights and Relations budget are currently budgeted in the General Fund. However, in order to comply with Federal accounting standards, the County must account for these monies in a separate grant project ordinance. This budget amendment creates a new Human Rights and Relations HUD Grant Project Ordinance and transfers the currently budgeted grant funds of $245,477 from the General Fund into the county's grant fund. (See Attachment 1, column #9 and Attachment 5, Human Rights and Relations HUD Grant Project Ordinance). FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the budget, capital and grant project ordinance amendments for fiscal year 2008-09. 4 ~~ :~ ~~ ga 6 S~ o~ E $$ <~ i xn R_ ~ _ '~ ~ '~ ~ a ~ . s- ~ - A'r' s ~~~~t~g ~~.E ~2 Q _~~~~~ ~ ~~~~~~~g~ ~~ ~$S ~~~~$ 5~~~~~ E ~~~~~ ~~ $ ~ ~ ~ ~~~ ~~~~ ~~~g~~i~ 2 l a ~ ! ~~ ~~ ~ ~ ~~ i i ~ lEE C ~ ~ ~ c a IIRR ~~€~, E~ ~~~~ a ~ ~~~~~ ~~~~~ ~~g~ K % ~S'~~ i i 88 °p ~ ~~¢a ~~a~ a E~ ~~~~ 0 e e - ~ ~ - r .F a g ~~ _ _ A •A ¢ ~ = ~ F C -~ C R Z ~~ ~ ~ ~ ~~ S ~ Year-To-Date Budget Summary Fiscal Year 2008-09 General Fund Buds~et Summary Ori final General Fund Bud et $183,005,580 dditional Revenue Received Through Budget mendment #1 Au ust 19, 2008 Grant Funds $6,202 Non Grant Funds $46,232 dditional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unantici ated Ex enditures $245,477 Total Amended General Fund Budget $183,303,491 Dollar Change in 2008-09 Approved General Fund Bud et $297,911 Change in 2008-09 Approved General Fund Budget 0.16% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time E uivalent Positions 832.650 Original Approved Other Funds Full Time E uivalent Positions 69.800 dditional Positions A roved Mid-Year 0.000 Total Approved Full-Time-Equivalen Positions for Fiscal Year 2008-09 902.450 Attachment 2 lsfers X245,477 from General Fund to a dy created Human its and Relations HUD nt Project to comply ~ Federal accounting ATTACHMENT 3 Emergency Services Relocation at Meadowlands Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for the purchase of the Meadowlands Drive facility and for upfitting the facility to accommodate the relocation of the Emergency Services Department. Proceeds from alternative financing, two-thirds net debt bonds, and transfers from other funds/projects finance the project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 2007-08 FY 2008-09 Throagh FY 2008-09 Sales Tax $1,300,000 $0 $1,300,000 2001 Bonds $0 $0 $0 Private Placement $1,685,000 $0 $1,685,000 2/3 Net Debt Bonds $200,000 $0 $200,000 Transfer from Pazks Operation Base Capital Pro'ect $222,765 $0 $222,765 Transfer from General Fund (Court tions Reserve $200,000 $0 $200,000 Transfer from Emergency Tele hone Fund $0 $60,958 $60,958 Total Fnndin $3,607,765 $60 58 $3,668,723 Section 4. The following amount is appropriated for this project: Through FY 2007-08 FY 2008-09 Through FY 2008-09 LandBuil ' $1,757,765 $0 $1,757,765 Planning/Architect/E $50,000 $0 $50,000 Construction $1,800,000 $0 $1,800,000 ui ment $0 $60,958 $60,958 Total Costs $3,607,765 $60,958 $3,668,723 ATTACHMENT 3 Section 5. This ordinance shall be in effect from the original date of adoption, March 24, 2003, until June 30, 2009. Adopted this 19th day of August 2008. Medicaid Maximization Capital Project Ordinance ATTACHMENT 4 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for the Health Department to purchase capital items and make minor renovations to clinic space. Medicaid maximization funds received by the Health Department finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. Section 4. The following revenue is anticipated to complete this project: Through FY 2007-08 FY 2008-09 Throngh FY 2008-09 Sales Tax $0 $0 $0 Bond Funds $0 $0 $0 2004 Two-thirds Net Debt $0 $0 $0 Grant Funds $0 $0 $0 Other $1,280,302 $465,597 $1,745,899 Total Fundin $1,280,302 $465,597 $1,745,899 The following amount is appropriated for this project: Through FY 2007-08 FY 2008-09 Throngh FY 2008-09 LandBuildin $0 $0 $0 Desi $0 $0 $0 Construction $0 $0 $0 Other $1,280,302 $465,597 $1,745,899 Total Costs $1,280,302 $465,597 $1,745,899 Section 5. This ordinance supersedes all previous Medicaid Maximization Capital Project Ordinances for Orange County. Section 6. This ordinance, originally adopted February 16, 1999, shall be in effect until June 30, 2009. Adopted this 19th day of August 2008. ATTACHMENT 5 ~~ Human Rights and Relations HUD .Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Human Rights and Relations HUD Grant as awarded to the Orange County Human Rights and Relations Office by Housing and Urban Development (HUD). HUD funds from this grant will be used to affirmalily further fair housing in Orange County. This is accomplished through projects including housing investigations, community outreach, and the Community Civil Rights Educator Program. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document and the budget contained herein. Section 3. The following revenue is anticipated to be available to complete this project: Housing and Urban Development (HUD) funds $245,477 Total $245,477 Section 4. There is no required County match for this grant. Section 5. The following amount is appropriated for this project: Housing and Urban Development (HUD) Grant $245,477 Section 6. The finance officer is hereby directed to maintain within the .grant project specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. No full-time equivalent County positions are related to this grant project ordinance. Section 9. This project ordinance is in effect until June 30, 2009. Adopted this 19th day of August 2008.