HomeMy WebLinkAboutMinutes - 19810908l...
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NIIN[PTES
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The Qxange County Board of Com'ni.ssioners nit in a special session
adjourned from September 2, 1981, until 9:30 A.M., September 8 , 1981,
an the Cca~missioners' Room, Orange County Courthouse, Hi7.lsborough,
North Carolina.
Commissioners present: Commissioner Anne Barnes, Chair, and Oaa-
missioners Norman Oustaveson, Richard I~'ii.tted and Don Wil]hoit.
Commissioners absent: Cor¢ni.ssioner Norman Walker.
Commissioner Barnes stated the purpose of this meeting which was
~-.crontinuata.on of the September 2. 1981, meeting. 'I".Ze Boaz~3 noted it
had been presented with a special use peanit request firm Pmerican
Stone at the meeting on September 2. The CoLm~.ty Attorney had not been
present to give advice to the Board for consideration of that rest.
7.Yie County Attorney, Mr. Gledhill, told the Board that within the Zoning
Ordinance Text, there are very specific procedures which must be followed
with xegard to the special use hearing; Mr. Gledhill told the Bc~rd that
witnesses moist be sworn and the applicant must make application to the
Board, them were also notification of persons interested in this request
and well as legal advertisement ~*~re~toerits. Mr. Gledhill said none of
these things had been drone at the Public Daring on July 7, 1981; there-
fore he advised the EoazY3 to schedule this request on the first public
hearing to follow and fu1Pi11 these *~+»*~+?*:ts. Crimtissioner Willhoit
moved in aco~rdance with the advice of the County Attorney to schedule
a public hearing on this special use pexmit request within the discussion
of Agenda Itan 10 (Agenda of September 8, 1981); Cc¢mussioner twitted
secce~ded the mt~tion. Vq`~: Ayes, 4; noes, 0.
Cc~missioner Willhoit moved, seconded by Commissioner *n3zitted,
to adjourn this meeting. Ccmm_issi.oner Barnes, as Chair, reminded the
Hoard there were two items remaining on the agenda of September 2 to
be discussed: the Agricultural Task Force Report and the Water Resouxc~._.s
Task Force Report. These wi11 be scheduled on later agenda. Vote: Ayes, 4;
noes, 0.
Anne Barnes. Chair
Paulette Pridgen-Pond, Clerk
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SEP'~ER 8, 1981
The Orange County Hoard of Ccx~missioners met in regular session on
Monday, September 8, 1981, at 10:00 A.M., in the Camii.ssioners' RcCan,
Orange County Courtr~ause, Hillsborough, North Carolina.
Ccx~missioners present: Ccamissioner Anne Barnes, Chair, and C~t-
missioners Norman Gustave~cm, Richard V~itted and Don Willhoit.
Catmissioners absent: Ccnmissioner Norman Wa]ker.
Agenda Item 1: Board Modification
Carmissioner Barnes struck agenda item 12, consideration of an
amendment to the New Hope Fire Department Charter, saying it was not
complete; she added a grant application request fran the Health Department.
The Manager added the request to unfreeze a C].esk-'Dist III positiari in
the Health Departlt~l'lt. The Board. welccs~d the Mayor of i3i.1].sbaxtaugh,
the Honorable Fred Cates.
Agenda Item 2: Audience Cca[ments
'Ire no mfrs of the audience who wished to speak to the Board
about matters either on or not on the agenda.
Agenda Item 3: Minutes: August 19, 20 and 21, 1981_
Carmiissioner Twitted moved the approval of the Minutes of August
19, 20 and 21, 1981, as submitted; ~issioner Willhoit seconded the
motion. Vote: Ayes, 4; noes, D.
Agenda Item 3a: Grant Application for Health Da~artm?I3t
Mr. Jerry Robinson, Health Director, presented a grant application
to the Board, rpYf1fllPCting its approval to provide for reimbursement by
the State in the amount of 5600.00; the purpose is to have the sanitarians
perform a survey of non~a~n.riity water systems in the County. Cam-
missioner Gustaveson moved, seconded by Commissioner Tnh.itted, to accept
this grant and to request that the appropriate budget amendment far the
Health Department be prepared. Vote: Ayes, 4; noes, 0.
Agenda Item 4: Fores Service Contract
Commissioner Barnes moved, seconded by C~nu.ssioner 4~7itted, approval
of the contracrt (see page of this book) with the U.S. Forastry S2x-
vioe, with the Chair empowered to execute the contract and to write a
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letter tO the lOOal a~n~y T~'n~[~77Psting its presence at a Eoaxd rr~ting to
respond to questions raised by the Board regarding responsibilities and
equi.~nent purchased with County ~+:ps. Vote: Ayes, ~; noes, 0.
Agenda Item 6: State Auditors
Messrs. John Midyette and 'Ikan WaGhhnrn, of the Audit Services Section
of the Human Services Depart~xtt of North Carolina reported to the Board
'°gardirig their bienni~7. audits. 7~e auai;~rs Said that their focus was
on ccEnplianc~ with regulations; that the independent auditors nixed by
the County did not have the real need for awareness of the particular re-
gulations and ccampliance with those regulations and therefore, those firn~s
were not duplicating efforts. ~e Hoard's concern dealt with Staff tuns
spent on these audits, and inTF~a5711Cf regulations Coupled with decreased
funding. Rile auditors told the Board that staff time spent on such audits
should be reimbursable as an indirect cost; the Board instructed the
Staff explore the passibility of reimbursement by the State for this time.
By a~nsensus the Eoard asked the Chair to write Mr. Norwood G. Clark in
Raleigh to request that the auditors be permitted to te11 Orange County
their suggestions for improvements within the system state--wl.de, not just
for mange County (regarding uniformity of the unit of cat~arison across the
State)- Zhe Board thanked the State Auditors for taking the time to re-
spond to its questians.
Agenda Item 5: Housi_n Authority Contracts
This discussion had been postponed pending the arrival of Mr.
Al Stevenson, Director of the Chapel Hi11 Housing Authority, and Ms.
Shirley Ma~hTil, Chair of that Authority's Advisory Board; both Mx.
Stevenscm and Ms. Marshall were welarned by the Boraxd.
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C~[missioner Willhoit moved appraval, seconded by Commissioner
Gustavesan, of the Manager's re~++++?*:dation to approve the administrative
agr~+pnts with that Authority and to a =tzx„nar the ~r of the Board of
Comtiissioners to execute such agreements. Vote: AyesR 4; noes, 0.
Rehabilitation Contract
~'ie Boar3 welcamr3 Mr. Albert Kitt_rell, Grange County r^rv,rr~ ;ty
Development Director. Commissioner Gustaveson moved, seconded by Corr
missioner omitted, approval. of the oont~--3ct. Vote: Ayes, 4; noes, 0.
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Agenda Itan 7: Riveredc~e subdivision
Mr. Eddie Kixk, of Planning Staff, made the presentation to the
Board regarding Riveredge Subdivision. Coannissioner Willhoit moved,
seconded by Ccnmissianer 4~iitted, to refer this subdivision back to the
Hillsborouc~ planning ward with the question of whether or not that Plan-
ning Board had ocnsidered the potential impact this subdivision might have
on Iaks Ben Johnson. The Planning Director was instzucted to write such .
a letter to the Aillsbarough. Planning Board expressing the Board of Ccm-
missioners' carioerns and to share the Hillsborough Planning Board's cents
with this Hoard. Vote: Ayes, 4; noes, 0.
Agenda Item 9: Building Pee s~-r~,~~e
'12~e Planning Director, Mr. Jim Polatty, presented the srhedu].e to
the Boatid, stating that Alternative 3 was Planning Staff's reca~unendation.
He further said he hoped to cross train inspectors and thereby cut costs.
The Board voiced conoern over the costs of construction, noting the cum-
mulative effect of various costs, i.e. subdivision fees, Health Depart-
ment fees and the number of inspectors needed.
Cumussioner Willhoit moved adoption of ~,~h_a._n; ~a 1 Fees in Schedule
J and K, in Alternative 1; Ca~d.ssioner G~staveson seccmded the motion.
Voss: Ayes, 4; noes, 0. (See page of this book for those fees).
Commissioner Willhoit moved, seocnded by C[mnissioner Gustaveson,
adoption of the ~ditional Inspection Fee, Alternative 1 ($20.00). Vote:
Ayes, 4; noes, 0.
Cata~issioner WiLlhoit moved adoption of the Miscellaneous Inspections
that do not fa11 within the inspecticm fee at the $20.00 rate; he with-
drew his motion.
Commissioner Willhoit moved, seed by Ccannissioner C~astaveson,
adoption of Alternative 1, Schedule AHC and D. Vote: Ayes, 4; noes, 0.
Zt1e Planning and Finance Directors were asked to prepare a fiscal
analysis of what "these regulations, mist of them frc¢n the State, are
ocsting people to develop and to build" and how that ~ ~*x3s to what
the County is subsidizing and what the individuals are asked tv contri-
bute. Ms. Battern and Mr. Polatty were also asked to ~.re the County's
costs with those costs of other counties and towns and the impact of those
costs with regard to total costs, development costs. health depaz-tm?nt
fees and tying antc various water and sewer lines.
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~ Commissioner V~.itted moved, seconded by Cr~mv.ssioner Gustavesar:,
the effective adoptive date of the Fee Schedules approved today is October
1, 1981, with the appropriate notification via the media. Vote: Ayes,
4; noes, 0.
The Board adjourned for lunch and reoonvaned at 2 P.M. in the
OaRmissioners' Ran with Canxniss~~~rc Barnes, 4d'iitted, Gustaveson and 1 --
Willhoit present; Commissioner Walker was absent.
' Agenda Item 11: HSAC Needs Assessment Report
~e Board agreed to hear this item early to accomodate those persons
who had been waiting.
Mr. D3Ve Biel addxesSed the BOard, c~mTrtariyjng the Needs Assessment
Process Proposal report (see page of this book). 'Ile Interim Assistant
County Manager, Mr. Rees, said Staff felt that of the amount regvestsd by
the HSAC, $500.00 was a more reasonable contingency figure. Ccx[missioner
Wi.llhoit moved, seconded by Commissioner Gustaveson, to appropriate an
additioonal $4,000.00 to the Manager's budget for this needs assessment
project. Vote: Ayes, 4; noes, D.
Agenda Item $: Subdivision in Planning Process in
Univerisity Take Watershed
Mr. T_„~ and Mr. Polatty of Planning Staff presented this list to
the Board. 'The Hoard had numerous questions referring to the length of
time after a sketch plan was suFznitted when a preliminary plan had to
lie submitted. Mr. Folatty told the Board that he felt only Forest Heath
and Coffey Grounds were active sketch plans; that the others had been sub-
mitted as early as 1977, in one case, and no f,,,±r~r work had been done.
Valleywood was x~mved fx~n the list because its peel, m r~,y app=oval had
expired. Ccx~missioner Willhoit moved, seconded b~ Ca[imissioner Barnes, to
those subdivisa.ons (both minor and major) for which sketch plans had been
surinitted prior to August 24, 1980, be subject to the moratorium on develop-
meet in the University Take Watershed and that those sketch plans submitted
after August 24, 1981, be subject also to the same moratorium; those
sketch plans submitted between. the aforementioned dates arc to be consid-
erect active for one year after their date of submission. Vote: Ayes, 3;
noes, 0 (Commissioner 'vhitted was not in the roaa for this wte).
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Agenda Item 10: Public Hearing for E~ctension of the Zoning__
Ordinance
Commissioner Willhoit moved "to call for a public hearing on ,October
6 tD consider extension Of the Zoning t7rri?nan~ into Cheeks lbwnstzip and
to conduct a Special Use Permit Application hearing for American Stone Conn
parry and to consider tecYm real am2xidments to the Zoning Ordinance; Ccm-
mi.ssionerFIl-,.ittedsec~ded the ,rr-r„i~,.,. Vote: Ayes, 3 (Commissioners Barnes,
Y~lvtted and Willhoit); noes, 1 (Con¢nissioner Gustaveson).
`I1'ie County Attorney was asked if he cbu].d give the Board of G~¢[missioners,
the Planning Board and Eoard of Adjustment, instructicros on the conduction
of special use ~?m;t hearings ari the nth Monday meeting. Nir. Gledhill re-
p7.ied in the affirmative.
Agenda Item 13: Lazidmark Incorporated Request for
Add_itianal Funds -
Mr. Roscoe Reeve and Mr. Geoffrey Gledhill presented the Board
with barkgroLmd inforttiatitaz on this request for an additional $500 to
their contract. Landmarks, Inc., said they had underestimated the csost of
the work by about $2,000. 'fie Beard discussed this but took no action.
Agenda Itetms 14 & 1S: Offer to purchase Land ~ Vanguard
Exiere~y Company
Mr. Gledhill told the Board that Vanguard wishes to pay the sewer
assessments in installments, therefore the deed was redrawn making the
property subject to all liens and taxes. The Board queskioned the possibility
of recovery of lost taxes; the County Attorney ux+~ed the Board to approve
and said he'd check this aspect. CoQrmissicmer Gustavesari moved, seconded
by Coamissioner ~~~, approval of the offer from Vanguard Energy Com-
pany to repurchase land (as described on page of this book) with the
adjustment of any lost/bark ta~aes which are awed and approval of the Re-
solution endorsing the offer to x+epurchase. Vote: Ayes, 4; noes, 0.
Agenda Item 16: Manager Recaranends the Board Unfre°ze
A. Social Services Department--2 clerical positions (numbers
061335 and 06173). Ca:amissioner Whitted moved approval of the Manager's
reca[er~endation; seconded by Commissioner Gustaveson. Vote: Ayes. a; noes, 0.
B. Central Services/Purdiasing--1 clerical position: Commissioner
[~Aritted moved, seconded by Carmissicazer GuStaVesOn, approval of tine Manager's
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ration. Vote: Ayes, 4; noes, 0.
C. Health Department--1 Clerk/typist position: Crmmissionex Whiffed
moved approval of the Manager's ndation; CoAmi.ssioner Gustaveson
seconded the motion. Voce: Ayes, 4; noes, 0.
Agenda Item 17: Pxnclarnation--~+~eek of September 14-18
Clean Un Litter Week -~.
Commissioner Gustaveson moved, seconded by Commissioner tn'~.tted,
to Proclaim Sept~.x 14-18 Clean Up Latter Week in Qrange County. Vote:
Ayes, 4; noes, 0. (See page of this book for the Proclamation.)
Agenda Item 18: Discussion of SB 711
The Board discussed SB 711 '~'~; ~ Sedim~.tation and Erosion Con-
trol Programs'•in North Carolina. By ~nsensus, the Board authorized a
lettx to our legislative delegation opposing the Bill and to the North
Caxnlina Associa-tion of Crnmty Cca~missioners. Ths County Attorney was
asked to check on the feasibility of having local legislation in place
to exempt Orange County from this Bill if it passes. Mr. Don Cots, Chair
of the Grange Soil and Water Conservation District Board of Supervisors,
was also invited to scent on this Bi11.
Agenda Item 19: Appointments
Zhe appointments to the Personnel Advisory Board, =anion Citizens
Board and AHC EGard wnxe to be returned to the third Tuesday meeting in
September.
Agenda Item 20: Ex~:cutive Session
Commissioner Wi1llwit moved, seconded by Conmigsioner Whitted,
to convene in executive session to consider legal and personnel matters.
Vote: Ayes, 4; noes, 0.
Anne Baines, Chair
Paulette Pridgen-Pond; Clerk
Kathryn Hester, Acti~ig Clerk