HomeMy WebLinkAboutAgenda - 06-16-2000Orange County
Board of Commissioners
Proposed Agenda
Budget Work Session
7:30 - 10:30 pm
Thursday, June 15, 2000
Southern Human Services Center
Chapel Hill, NC
• Fire Districts
• Outside Agencies
• Complete County departmental focus (for those departments
identified at 6/13 budget work session)
• Solid Waste Enterprise Fund
• School Budgets
• Potential Tax Rate Reduction Scenarios
• Resolution of Intent to Adopt 2000-O1 Operating Budget
• CIP
ORANGE COUNTY
HILLSBOROUGH
NORTH CAROLINA
Manager's Office
June 14, 2000
- MEMORANDUM
TO: Orange County Board of Commissioners
~~ ~ • ~,
FROM: John Link, County Manager
SUBJECT: Budget Work Session and Budget Related Information
Established 1752
For the budget work session tomorrow night (Thursday, June 15), enclosed is the following:
1. Updated Agenda Face Sheet (Attachment 1)
This incorporates the remaining items from the Tuesday, June 13 meeting that the
Board indicated that it wished to discuss on Thursday, June 15 with the items
previously planned for June 15.
2. Summary of Budget Decisions Worksheet (Attachment 2)
This is provided as a tool to assist the Commissioners in the decision-making process.
The Board had requested and used a similaz tool in last year's budget decision making
process.
3. Draft Resolution of Intent to Adopt the Budget (Attachment 3)
For the June 15 work session discussion, the Board had requested that staff provide a
draft Resolution of Intent to Adopt the Budget for the 2000-01 budget. The draft
resolution provides a fill in the blanks form for the Board to indicate its budget
decisions.
Provided below is follow up information to several questions from the Tuesday, June 13
work session discussion.
4. Status of Commissioners' Contingency Fund (Attachment 4)
Attached is an update on the status of the expenditures from the Commissioners'
contingency. As you will note, the balance remaining is $1,800.
5. Report to the People
The 2000-01 budget request of $12,000 for the Report to the People includes costs
associated with the printing and distribution of approximately 75,000 copies. Once
-2-
completed, the document will be distributed as an insert in the local newspapers.
Additional copies will also be available throughout the various county buildings,
schools and town halls.
The plan is to have the document ready for distribution in fa112000
(September/October). We will follow-up with the Board this summer with a request
to provide staff with suggested topics of interest. The Board also will have an
opportunity to review the final draft. J
The $1,000 that was allocated for FY 1999-2000 was used to assist in the publication
of the Orange County Department Directory.
6. On-Call Pay
In the on-call pay discussion last night, the Board provided staff with a number of
excellent suggestions on questions. to address and items to consider in looking a on-
callpay for County employees. Assuming the reserve fund for on-call pay remains in
the budget, staff will incorporate these suggestions, including inclusion of the
Sheriff's Department Social Workers, in the proposed on-call package that it brings to
the Board for consideration in the fall.
For inclusion in your Budget Supplemental Information notebook, we will be providing you
with the following additional information at the meeting tomorrow night.
- Organization Charts for County Departments ~ This will include an organization
chart for each County department.
- Draft Proposed Fee Schedule -This shows the cu~ent fees and any proposed
changes, including the addition of Solid Waste fees to the County fee schedule
and the proposed changes in the Health Department fees as the result of the State
and Federal direction to "unbundle" Medicaid charges.
Please let us know if you have any questions.
1 of 4
DRAFT ~ marku down
Summary of Budget Decisions p
Bocc
Approved
Manager BOCC Budget (Mgr Rec
Manager's Recommended Potential Change to Approved Mark + or - BOCC
Recommended (Net County Manager Up/Mark- Approved Mark
Cate or Descri tion Bud et Pa e # Cost Recommended Down ~ U /Down
A. Compensation
A-la. 3% Cost of Living Page 12-14 $745,194 $0
increase effective July 1, 2000
A-lb. 2.75% Cost of Living Page 12-14 $683,095 ($62,099)
increase effective July 1, 2000
A-2. 2.5% In-Range Salary Page 12-14 $278,975 $0
adjustment
B. New Positions and Other Staff Resources
B-1. Social Worker I (Aging) Appendix B $40,088 $0
B-2. Child Support Appendix B $13,938 $0
Enforcement Officer (Child
Support Enforcement) t
B-3. Inpections/Planning Clerk Appendix B $29,684 $0
(Planning)
B-4. Code Enforcement Officer Appendix B $76,766 $0
III (Planning)
B-S. Outdoor Recreation Appendix B $40,904 ($40,904)
Specialist (Recreation & Parks)
~-
cT
N
Summary of Budget Decisions
DRAFT
2of4
markupdown
Bocc
Approved
Manager BOCC Budget (Mgr Rec
Manager's Recommended Potential Change to Approved Mar + or - BOCC
Recommended (Net County Manager Up/Mark- Approved Mark
Cate or Descri tion Bud et Pa e # Cost Recommended Down U /Down
B-6. Community Social Appendix B $26,307 $0
Services Assistant (DSS)
B-7. Change 12 COPSFAST Appendix B $183,659 $0
positions from partial grant
funding to 100% County
funding (Sheriff s Department)
B-8. Increase County Appendix B $31,095 $0
allocation for 2 Soil
Conservationists (Soil &
Water)
B-8. Increase hours for Appendix B $13,000 $0
Planning/Water Resource
Technician (ERCD)
B-9. Increase hours for 2 Appendix B $11,052 $0
Office Assistant II positions at
senior centers
B-10. Increase hours for Appendix B $5,757 $0
Adoptions Social Worker III
(DSS)
C. Fire Districts Tax Rate Ch
C-1. Cedar Grove Fire District Page 8-15 ~ 7.3 cents ~ ~ ~~
3of4
Summary of Budget Decisions
DRAFT markupdown
BOCC
Approved
' Manager BOCC Budget (Mgr Rec
Manager's Recommended Potential Change to Approved Mark + or - BOCC
Recommended (Net County Manager Up/ Mark- Approved Mark
Cate or Descri tion Bud et Pa e # Cost Recommended Down U /Down
C-2. Orange Rural Fire District Page 8-16 4.5 cents
C-3. New Hope Fire District Page 8-16 5.5 cents
C-4. South Orange Fire Page 8-17 9.0 cents
District
D. School Budgets Page 10-1
I~E. Operational
E-1.
E-2.
E-3.
IF. Non-Departmental Topics
F-1.
F-2.
F-3.
F-4.
F-6.
®R AFT 4 °f 4
markupdown
Summary of Budget Decisions
Bocc
Approved
Manager BOCC Budget (Mgr Rec
Manager's Recommended Potential Change to Approved Mark + or - BOCC
Recommended (Net County Manager Up/ Mark- Approved Mark
Cate or Descri tion Bud et Pa e # Cost Recommended Down U /Down)
G. Outside Agencies
G-1.
G-2.
G-3.
G-4.
Capital Investment Plan
H-1.
H-2.
H-3.
H-4.
I. Other Items
I-I.
I-2.
I-3.
I-4.
Attachment 3
' Resolution of Intent to Adopt the 2000-01
Orange County Budget ®RAFT
June 15, 2000
WHEREAS, the Orange County Board of Commissioners has considered the Orange County 2000-01
Manager's Recommended Budget; and
WHEREAS, the Commissioners have agreed on certain modifications to the Manager's Recommended
Budget;
;~
NOW THEREFORE BE IT RESOLVED, that the Orange County Board of Commissioners expresses its intent
to adopt the 2000-01 Orange County Budget Ordinance on Tuesday, June 20, 2000, based on the following
stipulations:
1)
The following new positions are approved:
• Social Worker (Agin
• Child Support Enforcement Officer (Child Support Enforcement)
• Inspections/Planning Clerk (Planning Department)
• Code Enforcement Officer III-Building Inspector
(Planning Department)
• Community Social Services Assistant (DSS)
2)
1.00 FTE
1.00 FTE
1.00 FTE
1.00 FTE
1.00 FTE
The following partially grant funded positions are approved to be funded 100% from the General
Fund:
• Deputy Sheriff I (Sheriff's Department) formerly funded in the
COPSFAST Grant Project 12.00 FTE
3)
The following .5 FTE time-limited position is approved as full-time permanent position:
• Planning/Water Resources Technician (ERCD)
4)
The following increases in hours are approved:
^ Office Assistant II Chapel Hill Senior Center (Aging 0.25 FTE
^ Office Assistant II Carrboro Senior Center (Aging 0.25 FTE
^ Adoption Social Worker III (DSS) 0.20 FTE
Attachment 3
5) The following time-limited positions have been extended until 6/30/01:
^ Transportation Coordinator (OPT) ®~~~
^ Senior Public Health Educator/Bilingual Coordinator (Health)
^ Office Assistant II (Health)
^ Social Worker II (Health)
^ Social Worker I (Health) y
^ Public Health Nurse I (Health)
.;r
6) The following modifications to the County Manager's Recommended Budget are made:
Appropriations
• Delete funding for Outdoor Recreation Specialist position ($54,942)
Revenues
7) -The current expense appropriation for Schools is $ .The appropriation to the Chapel
Hill-Carrboro City Schools is $ and the appropriation to the Orange County Schools
is $ .The approved per pupil allocation is $
8) The property tax rate shall be set at cents per $100 of assessed valuation.
Q~ ~~~ Attachment 3
9) The Chapel Hill-Carrboro City School District Tax shall be set at cents per $100 of assessed
valuation.
10) The Fire District tax rates shall be set at the following rates (all rates are based on cents per $100 of
assessed valuation):
Cedar Grove 7.30
Chapel Hill 2.50
Damascus 3:00
Efland 3.00.
Eno •. 5.10
Little River 4.65
New Hope 5.50
Orange Grove 4.40
Orange Rural 4.50
South Orange 9.00
Southern Triangle 3.00
White Cross 5.80
*Indicates recommended changes in current tax rates
11) Provide for a County pay and benefits plan that includes:
• Cost of Living Adjustment $745,194
3.0% increase for all permanent employees effective July 1, 2000
• In-Range Salary Increases $278, 975
2.5% salary increase if performance is proficient or higher. Increase awarded with
performance review.
• Meritorious Service Awards $133,149
Funds for program of meritorious Service Awards with two levels of award:
Exceptional - $1,500 lump sum and Superior - $7501ump sum.
12) Adopt the Proposed Fee Schedule for fiscal year 2000-O1.
13) Approve the capital projects as recommended by the County Manager in the 2000-10 Capital
Investment Plan with the following exceptions:
m:\budget\0001 \boccreq'ves2adopt
,[ ~ , ` ~.
Status of Commissioners Contingency Account
Fiscal Year 1999-00
Comments
$175,000 Approved 7/01/99
La Fiesta del Pueblo
Literacy Council
Student Generation Report
Shearon Harris Initiative
Sam Hobgood
Remaining Contingency
($5,000) Approved by BOCC on 9/7/99
($2,500) Approved by BOCC on 9/7/99
($30,400) Approved by BOCC on 5/3/00
($130,300) Approved by BOCC on 5/16/00
($5,000) Approved by BOCC on 5/16/00
$1,800