HomeMy WebLinkAboutMinutes - 19810824 • 43C
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• AUGUST 24, 1981
•
• The Orange County Board of Commissioners mat in regular session
Monday, August 24, 1981, at 7:30 P.M., in the Commissioners' Roan, Orange
County Courthouse, Hillsborough, North Carolina.
• Commissioners present: Chmmissioner Anne Barnes, Chair, and Comm-
.. �
' missioners Norman Gustaveson, Norman Walker, Richard Twitted and Don
Willhoit.
• Agenda Item 1: Board Modification_of Agenda
• There was no Hoard modificaticn. of the agenda.
• Agenda Item 2: Audience Comments
Those who wished to oo aeent on agenda items were: Mr. Bill Baxter,
• Chair, Horan Services Advisory Commission, agenda item 7; Ms. Josephine
• Barbour, agenda item 10; and Ms. Gail Barker, agenda item 4. There were
• no manbers of the audience who wished to address the Board about matters
° not on the agenda.
Agenda Item 3: Minutes of Jame 22 and 23, 1981
• Cmuissicner !Vhitted moved, seconded by Commissioner Gustaveson,
to appzove the Minutes of June 22, 1981, as corrected. Vote: Ayes, 5;
noes, 0.
Commissioner Thitted moved, seconded by Commissioner Gustaveson, the
' approval of the Minutes of June 23, 1981, as corrected. Vote: Ayes, 5;
' noes, 0.
Agenda Item 4: Garr and Gail Barker Subdivision
Commissioner Barnes moved for re=mideraticm of the motion to
deny approval of this preliminary plan for a subdivision, restating the
motion (see Blinutes of August 3, 1981, for the original motion); Corr-
-- missibner Fhitted seeded the motion. Vote: Ayes, 5; noes, 0.
' The original motion (moved by Cmmussioner Willhoit and seconded
by Commissioner Barnes on August 3, 1981) to deny approval of this pre-
],;m;nary plan for the Gary and Gail Barker subdivision on Damascus Church
Road, "saying it was in the watershed and was not consistent with the
findings of the Water Resources Task Force on development in watersheds "
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is back on the floor for discussion.
The Board noted it bad approved other subdivisions in the water-
shed and stated it wished to be equitable. Other members of the Board
noted it now had information in the form of the Water Resources Task Force
Report which had not earlier been available: some membe-rs of the Board said
they had not had time to study the Report. The County Attorney offered
his opinion, when asked, that it would be legal to "preserve the status
quo" for a"reasonable length of time" to petit study of the Report.
Commissioner omitted moved to approve the prelinunary plan for the
Barker subdivision; Commissioner Gustaveson seed. Commissioner 44hitted
withdrew his motion and called the question on the previous motion.
Vote to call question. Ayes, 5; noes, 0.
Vote on called question on original motion, i.e. to deny approval as
stated on the preceeding page of these Minutes: Ayes, 1 (Commissioner
• Willhoit); noes, 4 (Commissioners Barnes, Gusta0eson, Walker and R-itted).
Commissioner Witted moved to approve the preliminary plan for the
Gail and Gary Barker subdivision as submitted to the Board on August 3,
1981; Commissioner Gustaveson seconded the motion. Vote: Ayes, 4 (Cam-
missioners Barnes, Gustaveson, Walker and witted); noes, 1 (Commissioner
Willhoit)
Conudssioner Willhoit moved "to declare .a mmmorator- on further von-
sideration of subdivisions in the University Lake watershed until we have
a chance to review and act upon the recommendations of the Water Resources
Task Force;" Commissioner Barnes seconded the motion. The Board noted
the report of the Water Resources Task Force was due for review by this
Board on September 2. Mr. Polatty, Planning Director, responded to questioning
by the Board by saying that without checking the records, he could only re-
call one subdivision which was currently in the process which would be
affected by this motion. Commissioner Willhoit clarified his motion by
saying it was to declare a moratorium on "further consideration of applications
for subdivisions;" and the Chair said therefore, it would not apply,if passed,
to those already in the planning process.
Commissioner Gustaveson moved, seconded by commissioner Walker, to
table the motion to declare a moratorium until, the first Monday meeting in
September, because it is a substantative issue. Vote: Ayes, 2 (Commissioners
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4• Gustaveson and Walker) ; noes, 3 (Cam'iissioners Barnes, Gtutted and Willhoit) .
�• Vote to declare a moratoriman: Ayes, 3 (Commissioners Barnes, Mitted,
'• and Willhoit); noes, 2(ccammissicners Gustaveson and Walker) .
'• Ms. Barker thanked the Board for its reconsideration of her sub-
division request.
• Agenda Item 5: Sedimentation and Erosion Control Vacan
• The Manager recatarends that the Sedimentation and Erosion Control
Officer position which will becans vacant on Septemioer4 be mfrozen.
• Commissioner IV&itted moved to unfreeze this position, as recammermded by
the Manager; Camaiissioner Barnes seconded the motion. Vote: Ayes, 5;
noes, 0.
• Agenda Item 6: staff Tame on Du lication of State Audits
and Pegulaticns
Commissioners Barnes and Gustaveson gave a brief overview of the
problem of staff being interrupted to retrieve records/materials already
• available due to previous requests from other State Audit teams. The staff
• feels there is a duplication of requests and that more coordination on the
• part of the state audit teams would result in more productive audits with
no wasted staff time reproducing files/records previously requested. There
was also the question of perhaps one state auditing team doing all audits
• rather than only one aspect of an audit. staff noted these requests are
•
not mandatory but are administrative in nature from different state De-
• partments. Staff felt that the audits were duplicative both in the fiscal
and programmatic portions. The Director of Social Services, Director of
• Health and Mr. Bill Baxter, Chair, Human services Advisory Commission, felt
that the State authorities needed to be made aware of this problem of
duplication in audits.
• Commissioner Walker, seconded by ozmmissioner Gustaveson, moved to
• "ask the State Auditors to come to the County Board to request staff time
for any assistance other than the one audit that the law requires."
Commissioner Walker mended his motion to "that Staff time for duplicative
State reporting must be specifically approved by the Commissioners;" Cam-
missioner Gustaveson's second stood. Vote: Ayes, 5; noes, 0.
•
The Board authorized the Chair write a letter to Secretary MArrow
with copies to Governor Hunt and the North Carolina Association of County
Ca mussioners outlining the Board's position on this issue .
•
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• Agenda Item 7: HSAC Re its C
A. Revised Block Grant position:
Ms. Peggy Pollitaer reviewed the statement prepared by the HSAC on Block
Grants. (For a copy of this statement see page of this book) . .The
Board made minor changes/suggestions and Commissioner Baines moved to :-
adopt, the HSAC Statement as (range Co mty's Position on Block Grants;
Camrissioner Gustaveson seconded the motion. Vote: Ayes, 5; noes, 0.
B. Work Program for this Fiscal. Year
Mr. Bill Baxter reviewed his memorandum to the Board (see page of this
book) . Ca[missicner Willhoit moved to appropriate $5,000 total to the HSAC
for the needs assessment; Notion died for lack of a second. Board discussion
ensued because the HSAC was also requesting staff time; Board felt that the
Manager's office needed to assess -hat request in terms of the work load already
on staff. The Board did indicate its support of the work completed by the HSAC
toward the charge given it by the Board. The Board received the report and work
program from the HSAC and asked the Manager to assess the request for staff
support in addition to the $5,000 (total) request.
Agenda Item S: t ens n o s Train Board
M. Peggy McCarthy, Chair of the Orange County Commission for Wanen,
presented that Cmmi.ssion's request for endorsement of its program to
the Board. Comnissicner Gustaveson moved, seconded by c=m_issioner %-iitted,
to endorse the Women's Training Board and the program "W[manpower Through
Boards and Commissions." Vote: Ayes, 5; noes, 0.
Agenda Item 9: Canmanity Park Devel t in Northern
F
Recreation Director, Mr. Weston, the Chair of the Parks and Recreations
Advisory Commission, Mr. Hyatt, Ms. Mary Howes and Mr. Albert Kittrell,
Cc enmity Development Director were present for this discussion and pre-
sentatien to the Board. The Board noted that the comfy needed to make
contact with the Town of Hillsborough to impress upon the 'Pawn the need
for a can[amity park and the need to acquire the land for such a park or
face loss of funds.
Commissioner Gustaveson moved, seconded by Commissioner Walker,to
enter into a contractual agreaTmt with the firm of Recreation and Park
Consultants, Inc. of Raleigh, in the amount of $7,200.00 for the planning
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of the proposed c=mmmity park in Northern Fairview. Vote: Ayes, 5;
noes, 0.
�• The Board expressed a consensus that the Chair should request the .
• Town of Hillsborough place the Board and the request for the o=mjnity.
park in the Northern Fairview on its agenda.
�• Agenda Item 10: Manager's Report 1 gaxding
B. Northside Multipurpose Center: Mr.Kolodij of Jams M. Webb
s
Fixm, presented the Board with his firm's proposal for the renovation of
• Northside. Commissioner Willhoit moved, seconded by Camai.ssioner W fitted,
to accept the proposal and proceed with phase T as outlined in Mr. Kolodij's
report (See pageSs7r59P this book). Mr. Willhoit said he intended to
• include in his original motion to employ the James M. Webb Finn for this
project. Commissioner Whitted's second stands. Vote: Ayes, 5; noes, 0.
The Board clarified its intention saying: that the fina be accepted with
the understanding that the Manager is to negogiate with James Webb Firm
within the-guidelines set forth in the proposal to work out the details
and the contract to be returned to the Board for its action.
• A. Old Courthouse: The Manager asked for direction from the Board,
noting that the same in-depth information that was available on Northside
• was not available on the Old Courthouse. The Board asked the Manager to
• solicit proposals from Orange County Architects, utilizing those listed
in the yellow pages of the the County's phone books; he was furthered in-
• structed to inquire as to when the architectural f=n might begin such work.
Ms. Josephine Barbour addressed the Board, saying she had not re-
ceived her agenda; she questioned the ownership of the building.
C =issioner Mlitted moved to authorize the Manager to proceed to
• solicit proposals for renovation of the Old mouse; Commissioner
Willhoit seconded the motion. Vote: Ayes, 4(Co missioners Barnes,
' Whitted; Gustaveson and Willhoit); noes, 1 (Cannissioner Walker) .
Canmissianer Whitted moved, seconded by Ca[missioner Willhoit, to
authorize the Chair oom+nwLicate by letter With the Orange County Historical
Museum Board that the Board of Oxmissioners would like them to have
vacated the Old Courthouse by January 4, 1982. Vote: Ayes, 5; noes, 0.
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Agenda item 11: JJDp-LEAA Funding for Tree House
Commissioner Whitted moved, seconded by Commissioner willhoit, to
a-prove the Manager's recommendation for the application of funding for
1981-82 from JJDP^-LEAA for Tree House, Inc. Vote: Ayes, 5; noes, 0.
Agenda Item 12: Purchase of sheriff's and Motor Pool
Vehicles
The Purchasing Officer, Mr. Fees, recommended the Hoard authorize
the purchase of four vehicles for the Sheriff's department and one vehicle
for the Motor Fool through the state Contract procedure. Commissioner
Willhoit moved approval of•the Purchasing officer's recommendation; Com-
mmissioner Barnes seconded. Sane Board nimbers expressed a desire to pur-
chase those vehicles from Orange County dealers via a bidding procedure.
Vote: Ayes, 2 (Commissioners Barnes and WiLUmit); noes, 3 (Cammissicners
Gustavesoz,walker, and Tthitted) .
Commissioner Rutted moved to instruct the Purchasing Officer to
get formal bids from orange County dealers for those vehicles; Cammassioner
Walker seconded the motion. Vote: Ayes, 4 (Commissioners Rutted, Walker
Gustaveson and Barnes) ; noes, 1 (Commissioner Wil]hoit) .
Agenda Item 13: Budget and project Ordinances anandments
Comissioner Whitted moved, seconded by Cam-ai.ssicner Gustaveson,
approval of. the Budget Ordinance Amenm±wnt and Project ordinance Amendment
as submitted by the Finance Officer (See page of this book).. Vote:
Ayes, 5; noes, 0.
Agenda Itan 14: Appointments
A. cm%sA--Ms. Carolyn Lloyd of the Cane Creek Conservation group
suggested that the Hoard appoint sammeaame from the unincorporated.p0rt3-on of
the County to this Board. Coa missioner Walker ncsmminated Pat Crawford; Coro-
missioner Q fitted nominated Scott Herman-Giddens. Commissioner Gustaveson
moved those ncmmlated by intexviewm ; motion died for lack of a second. Vote:
(by show of hands) Mr. Herman-Giddens, 3 (Carmissioners Willhoit, Whitted and
Barnes) ; Ms. Crawford, 2 (Cerumssioners Walker and Gustaveson) . The Board
asked the Clerk to notify Mr. Herman-Giddens and Messrs. Billingsley and
Moreau.
Commissioner Walker left the meeting after this Vote.
B. Energy Camlmission: Commissioner Gustaveson moved to appoint
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s.
Ernie MjaXnee; Conuissicner m- tted seconded the motion. Vote: Ayes, 4;
noes, 0.
C. Commission for warren: Ms-Peggy McCarthy, Chair of the Commission
for Warren, told the Board there were .presently six vacancies on the Gosmm-
mission. She recommended Janet cannon, Darlene Walker and Ruth Royster;
Ccamissioner Yiitted nominated those Person
s for appointment to the Can-
• mission for Wcmen; Mr. bitted was reminded that the Board had appointed
Ms. Cannon to the Energy Caimissicn sore weeks earlier, whex'*upam he with-
• drew her nomination. Commissioner Willhoit nominated Margaret Brown;
• Commissioner Barnes rM nated Millicent Rainey and Kathy Sewell. Com-
missioner Whitted roved to appoint those five persons to the C=nission
• for Warren; Canissioner Willhoit seconded the motion. Vote: Ayes, 4;
• noes, 0.
The Clerk was instructed the advertise the vacancy on the Commission
• for Waiten from the Efland-cheeks area.
• D. Chapel Hill Board of Adjustment: CORM'ssicner Willhoit moved
to appoint Mr. Douglas Ludy to that Board; Commissioner Baines seconded-
Vote: Ayes, 4; noes, 0-
E. Triangle J. Ebb Councils Delegate: Commissioner Whitted
moved to appoint Mr. William E. Vaughn to that Council as the Consumer
Delegate; commissioner Willhoit seconded the motion. Vote: Ayes, 4; noes, 0.
F. Planning Board--comnissioner Whitted moved, seconded by Cmraissicner
Willhoit, reappoint Mr. Logan Irvin to that Board. Vote: Ayes, 4; noes,
0.
Agenda Item 15: Executive Session
Ccnmissioner Whitted moved, seconded by Cam alssionex Willhoit to
convene in executive session to discuss personnel matters. Vote: Ayes,
4; noes, 0.
Anne Barnes, Chair
Paulette Pridgen-Pond, Clerk