HomeMy WebLinkAboutMinutes - 19810818 L.
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>. ALUUST 18, 1981
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�. The Orange County Board of Cxnmissioners met in regular session on
3 Tuesday, August 18, 1981, at 7:30 P.M. in the Ccamnissioners' Room, Orange
)� County Courthouse, Hillsborough, North Carolina.
). Commissioners present: Cammissioner Anne Barnes, Chair, and Com-
missioners Norman Gustavgson, Norman Walker (who arr'-ed shortly after
the meeting began) , Richard Fhitted and Don Willhoit.
3• Agenda Item 1: Board Modification
Commissioner Barnes added a request from the Register of Dseds; .the
i. County Manager added a-request to unfreeze two motor pool positions.
Agenda Item 2: Audience Cents
A. Messrs. Carl Wallace, Bill Skinner and Tun Chenaweth said they
S� were present for agenda Item 4 C & A.
B. An unidentified person said they would like to speak later.
i• Agenda Item 3: Minutes
C=missicner Willhoit moved, seconded by C=uissicner Mniitted,
approval of the Minutes of May 20, 1981, as submitted. Vote: Ayes, 5;
noes, 0.
Ca muissioner Willhoit roved, seconded by Cmnissianer I-bitted, approval
of the Minutes of August 4, 1981, as submitted. Vote: Ayes, 5; noes, 0.
Commissioner Willhoit moved, seconded by Cammissioner Nutted, approval
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of the Minutes of August 12, 1981, as submitted. Vote: Ayes, 5; noes, 0.
Agenda Item 4: Tax Items
Ms. Donna Smith of the Tax Supervisor's office represented that
Office in these matters.
A. Tax supervisor reoouniands release/refunds of Ca =boro tames
due to the annexation reversal. Commissioner Willhoit moved to approve
the Tax Supervisor's recd endation to release/refund those taxes due
to the Annexation by Carrboro subsequently reversed by the Court; Catm-
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missioner Gustaveson seconded the motion. Vote: Ayes, 5; noes, 0. (For
a list of those released/refunded by this action, see page of this book.)
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B. The Tax Supervisor Recommends release/refund:
1. James M. Johnston Trust. Commissioner Willhoit moved
to approve the refund to the school tax paid by the James M. Johnston
Trust; Commissioner Gustaveson seconded the motion, Vote: Ayes, 5;
noes, 0.
2 & 3. W.S. Kutz. Commissioner Barnes moved, seconded by C=-
,� missioner Walker, refund of tax double listed. Vote: Ayes, 5; noes, 0.
4. Donald Levine. Commissioner Barnes moved, seconded by Can-
Walker, to approve the Tax Supervisor's recaTmndation to refund tax paid
due to listing of wrong car. Vote: Ayes, 5; noes, 0.
5. John & Shirley Maddry. Commissioner Barnes moved, seconded
by Camussianer Walker, the refund of tax paid when they railed to receive
Land Use Grant to which they were entitled. Vote: Ayes, 5; noes, 0.
6. Jacqueline & Michael Resnick. Commissioner Walker moved,
seccnded by Commissioner Gustaveson, refund of excess taxes pai4 due to clerical
error. Vote: Ayes, 5; noes, 0.
7. Freddie & Betty Young. Commissioner Walker moved, seconded
. by Commissioner Gustaveson, approval of the refund of tax paid due to
double listing of property. Vote: Ayes, 5; noes, 0.
C. Requests for Release/refund of taxes:
Ms. Smith told the Board Ms. Frautschi, Mr. Mooers and Ms. Nualey
wished to amend their 1981 tax listings, feeling that 5% exceeds the true
value. Commissioner Gustaveson moved, seconded by Commissioner Walker, to
have the Tax Office make an on-site visit for the purpose of appraising the
personal property of Ms.' Frautschi, Mx. 1400ers and Ms. Numley. Vote:
Ayes, 3, noes, 0.
4. R. G. Barry Corporation. Requests that penalty for late
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listing be dropped; Ms. Smith said they had not sent a lett-a requesting
an extension of the listing time. Commissioner Gustaveson roved, seconded
by Commissioner Mitted, to deny the request for release of 1981 late list-
ing penalty. Vote: Ayes, 5; noes, 0.
5. Intimate Bookshop. Mr. Chena.aeth, time Accountant for the
Intimate Bookshop, said he had filed a return that was in error due to
a lack of information. The Tax Office does
agree that the amended return
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• subsequently filed by Mr. Chenoweth is correct and should be accepted.
• Commissioner Walker moved to accept the amended listing; Cam issioner
Barnes seconded the motion. Vote: Ayes, 5; noes, 0.
• 6. Kappa Alpha Order. Mr. Wallace, the-Treasurer and local Dir-
ector of the Order, told the Board they were requesting adjustment on
• personal property valuation for last three years. Commissioner Gustaveson
• moved to have the Tax Office do an on-site visit/appraisal and to return
• to the Board; Commissioner Barnes seconded the motion. Vote: Ayes, 5,
• noes, 0.
• 4. D. Aragorn Discount Carpet. Mr. Bill Skinner of the Aragorn
• Discount Carpet appeared before the Board and told them he had never
• had any inventory, only samples; he has recently begirt selling bedding.
• Mr. Kelly of the Tax Office had made an on site visit,however, since the
• store had changed what it merchanAlsed he was unable to make a determination
of what it may have contained in 1980. Mr. Skinner was asked if he could
' make a list of what his store contained on January 1, 1980; Mr. Skinner
said he thought he could do that.
' Commissioner wi]lhoit moved, seconded by Commissioner Barnes, to
' refer this matter of Aragorn Discount Carpet to the Tax Supervisor for
his redation on disposition of 1980 and 1981 taxes. Vote: Ayes, 5;
noes, 0. .
Vickers Audio. Ms. Smith said Vickers had opted to accept the Tax
Office's assessment and consequently there was no appeal before the Board
of Commissioners.
Agenda Item 5: Reviewing Schedule of Zoning Atlas, _
Ordinance, Land Use Plan, Water Re-
sources and Agricultural Task Forces
The Board set September 2, 1981, at 7:30 P.M. as a review and de-
liberations session with possible action cn the Zoning Atlas, Zoning Ord-
inane, Land Use Plan and Water Resources and Agricultural Task For Re-
ports; the meeting is to be held in the Camnissioners Foam.
The Board referred the Water Resources Task Force Fle-port to the Planning
Board for its review and cannents, with dons to examine it with an
eye to zoning extension into Cheeks Township. Mr. Polatty said the pre-
sent Land Use Plan does include the findings of the Water Resources Task
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;• Force.
F.
C,==issianer Gistaveson moved, seconded by Commissioner Walker, to
bold up scheduling a public hearing on the *rooter Resources Task Force Re-
port and extension Of zoning into Cheeks 'Tao mshlp until the Planning Board
has had opportunity to review and reccauend. During the following dis-
cussion, Ccamdssioner GlzstavesOn accepted a friendly amendmmt offered
by Couanissioner Barnes to accept a target date of October 15 for response
� frau the Planning Board on the Water Resources 'Task Force Report. Vote:
Ayes, 5; noes, 0.
Agenda Item 6: CETA II-B
_ Mr. Ernest Mangum, CEM Director, presented a brief report .oat the
CETA programs, detailing the number of persons CM was tra;=g and costs
incurred. 'one Board expressed sate concern regarding the amotmt Of money
going 'off the top" to state schools. The Board asked the Finance Dir-
ector to document staff time spent on C'ETA in order to get a more accurate
estimate of costs associated with the program.
C=missicaner W111hoit moved to approve the application for CEM II-B
funding from October 1, 1981, through September 30, 1982, in the amount of
.
$268,898 and to authorize the Chair sign the document; Camtissicn^r _
• whitted seconded the motion. Vote: Ayes, 5; noes, 0.
• Agenda Item 7 & 8: Bid Re22rt and Recormendation On
•
Electronic_Y2 Frniin
• The purchasing officer recamanended the Board accept the bid of Computer
Election Systems, Inc., in the amount Of $11,250 for electronic voting
machines. Camni-ssioner W pitted moved the approval of the reccauendation
° of the Purchasing Officer; Cmvdssioner Barnes.seconded. Vote: Ayes, 5;
noes, 0.
Agenda. ItEM 9: Second Reading of the Amen(ke nt to
the C1r a Cmunty Personnel Policy
Rsgardin accrual of Vacation
The county Attorney presented to the Board the amendments to the
Orange County Personnel Policy regarding accrual of vacation leave. The
' Board siad it wished to clarify that those persons now with the County who
had more than thirty days vacation leave accrued may continue to earn
vacation leave; however, those employees affected must use the earned
' vacation leave time by the first day of the following mmrunth. That is,
those employees with thirty or more days of vacation leave nay earn addi-
cle II
' tional time but not accrue it. The Board further &mended ArtiI, Seo-
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• tion 9 of the amended Personnel Policy as presented by the County Attorney
• as follows: in the first sentence, replace "resignation" with "separation;"
strike sentences two and three.
• The County Attorney told the Board that-Sections 7 and 10 would be
• effective by a vote of the majority because these Sections were what the
• Board had approved on August 3, 1981, while Section 9, which had been fur-
thered amended this night as indicated above would require an unanimous
• vote. C=uissioner Willhoit moved,seconded by Cmaissioner ve tted to
• adopt the Amendments to the Personnel Ordinance., first read on August 3,
• 1981, and as furthered amended tonight. Vote: Ayes, 5; noes, 0. All
• Sections were adopted as mended tonight. 11ze affected Sections follow
• in their amended form.
ORANGE COUNTY
PERSONNEL POLICY
AMENDMENTS
Article III, Sec. 7 of the Orange County Personnel Policy is
amended to read as follows;
Sec. 7. Annual Vacation Leave - Maximum Accumulation of Leave.
Employees of Orange County, employed by the County and working
for the County on August 3, 1981, may accrue annual leave until
and including September 2, 1981, and, where applicable, in excess
of thirty (30) days. Effective September 3, 1981, all employees
of Orange County may accrue leave until a maximum of thirty (30)
days has accumulated. No employees may thereafter accumulate
more than thirty (30) days annual leave. An employee that has
accumulated thirty (30) or more days leave may continue to
earn leave on a monthly basis as described in Sec. 6 of this
Article. However, any such leave earned must be used in the
month earned or be permanently lost.
r :Erployees with more than thirty (30) days accumulated annual
Y leave on September 3, 1981 shall be required to use that portion
i• of annual leave accumulated in excess of thirty (30) days on or
before Septiq 3, 1984. Any unused accumulated annual leave
in excess of thirty (30) days on September 3, 1984 shall be
,• permanently lost for all purposes.
(Amended August 3, 1981)
• Article III, Sec. 9 of the Orange County Personnel Policy is
amended to read as follows:
Sec. 9. Annual Vacation Leave - Terminal Pay and P.epayrment of
Annual Leave.
• Upon separation, an employee will be paid for annual vacation
leave accumulated to the date of separation, not to exceed thirty
(30) days. An employee that has used more annual leave than
earned at the time of separation must pay the county for leave
taken in excess of leave earned.
(Amended August 3, 1981)
Article 111, Sec.. 10 of the Orange County Personnel Policy is
amended to read as follows:
• Sec. 10. Annual Vacation Leave - Payment for accumulated Vacation
• Leave upon Death.
A county employee who dies while working for the county will be
• entitled to payment for all accumulated annual leave, not to
• exceed thirty (30) days. Such accumulated leave payment will be
made to the estate of the deceased.
(Amended August 3, 1981)
Canni.ssioner Mitted moved, seconded by Cannissioner Barnes, that a -
quarterly report be made to the Manager of those employees with more than
thirty days of vacation leave be endorsed by this Board as an administrative
policy. Vote: Ayes, 5; noes, 0.
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Agenda Item 10: Rec mTended Amendments to the Travel
Sects of the Personnel Poli
Commissioner Whitted moved, seconded by cmudssioner Willhoit, approval
of the amendments to the travel section of the Orange County Personnel
policy as submitted. Subsequently, the following friendly amendments were
made and accepted by camassioner Whitted with the second by Commissioner
Willhoit standing: 1) commissioner Willhoit offered that Section 8 c of
the personnel Policy regarding travel remit be amended to reflect
reimbursement at the rate of coach fare; 2) Commissioner Whitted said the
additional clause in Section 9 should be &Tended to read, "except where
conference sponsored meals and lodging exceed those amounts;" 3) Commissioner
Barnes offered an anent to "encourage carPoolang and m x-tmIIn use of
County vehicles." Vote: Ayes, 5; noes, 0.
The Travel Policy Sections of the Personnel Policy as amended to-
night follow:
Article Il, Sec. 8 of the Orange County Personnel Policy is amended to read as
follows:
See. 8. Travel - Reimbursement for Mileage.
County employees and officials traveling away from the county on official
business will be reimbursed as follows:
(a) travel by official vehicle, Orange County pays total cost
of operation and maintenance;
(b) travel by personal car, twenty-two cents ($.22) per mile;
(c) travel by public conveyance with the prior approval of the
Manager, the actual cost of the fare, not to exceed the rate of
"coach" fare; and
(d) mileage for travel will be paid for the shortest usually traveled
route.
(Amended August 18, 1981)
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Article II, Sec. 9 of the Orange County Personnel Policy is amended to read as
'
A. f ollows:
Sec. 9. Travel - Room and Board and Special Expenses.
'• (a) Living expenses other than meals will be authorized only for
'• trips lasting overnight or longer.
(b) Employees and officials will be expected to commence the
return to Orange County as soon as practical after the conclusion of
their business. ----
(c) Room and board expenses incurred by personnel traveling away
from Orange County on official business will be reimbursed, not to
•
• exceed $45.00 per day for lodging and $15.00 per day for meals and
• gratuities. Provided, however, conference sponsored meals and
• lodging expenses will be reimbursed in full.
(d) .Employees and officials will be reimbursed for the actual cost
• of special expenses paid by them. from their personal funds, such as.-.,.
• registration fees and other related expenses.
• (e) Carpooling and the use of County-owned vehicles is hereby .
encouraged.
(Amended August 18, 1981)
Upon motion duly made and seconded, the foregoing Amendments to
the Orange County Personnel Policy are adopted by the Orange County Board of
it
Commissioners; Article III, Secs. 7, 9 and 10 upon second reading; Article 11,
Secs. 8 and 9 upon first reading, this 18th day of August, 1981.
Voting Aye: Commissioners Barnes Gustaveson Walker Whitted and Willhoit.
Voting Noe: None.
L. 39C
The Boyd asked that Section 13 of the Personnel Policy regarding
Travel be studied and auended to reflect the concerns expressed by the
).
i. Board cmcerning travel time away from work; this section should be re-
turned to the Board after rewriting. Section 14 should be changed to
read "Worker's Compensation," rather than "Workman's Compensation."
Agenda Item 11: Contract for Fire Protection Between
the County and Carrboro
cmTnissioner WiLnoit moved to approve the contract for fire pro-
tection for the South Orange Fire District between the County and
the Town of Carrboro as amended: Camuzsicner Whitted seconded the motion.
Vote: Ayes, 5; noes, 0. (A copy of this contract as approved is cn file
in the Office of the Clerk to the Board and on pages of this book.)
Commissioner Willhoit presented the Clerk to the Board with a letter
from the Trustees of the South Orange Fire District approving the
contract in the amount of $65,587 for 1981-82. (This letter is on page
of this book and in the Office of the Clerk to the Board.)
11-A Register of Deeds Request for
Resolution Regarding land RamrdG
Commissioner Whitted moved, seconded by Commissioner Gustaveson,
to pass a Resolution endorsing the Land Records Management Program within
Orange County and'."to co mend the efforts of the State Land Records
Management Program" and affizming $2,200.00 in the Register of Deeds'
budget for 1981-82 "for the purpose of matching the State grant monies."
Vote: Ayes, 5; noes, 0. (This Resolution is an page of this book.)
11-B Unfreezing of Two Positions in
' Public'Works
Commissioner Willhoit moved approval, seconded by Camnissioner
Witted, of the Manager's recce iendation to unfreeze two positions
in the Public Works Department (Autamotive Mechanic I and Maintenance
Mechanic III). Vote: Ayes, 5; noes, 0.
Agenda Item 12: Executive Session--legal Matters
Commissioner Whitted moved, seconded by CrYmimissicn r Barnes, to
convene in executive session to discuss legal matters. Vote: Ayes, 5;
noes, 0.
A rC a Barnes, 0-=
Paulette Pridgen-Pond, Clerk