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HomeMy WebLinkAboutMinutes - 19810803 vw�-• le 3 . 'G 4 Mn�s • AUGUST 3, 1981 5. 6. 7 Me Grange County Board of Commissioners met in regular session 8. on Monday August 3, 1981, at 10:00 A.M. in the Commissioners' Room, 9. Orange County Courthouse, Hillsborough, North Carolina. Q, Commissioners present: Commissioner Anne Barnes, Chair, and Com- 1• missioners Norman Gustaveson, Richard Whitted and Don W3.11hoit. 2. Commissioners absent: Commissioner Norman Walker Agenda Item 1: Board Mx3ification of Agenda Commissioner Barnes requested an executive session for personnel matters to be item # 20; the County Manager asked the Board consider a �. request from the Health Director to unfreeze an Administrative Secretary 7. V position and to consider extending the term of the Board of Dqualization 3. and Review. • Agenda Item 2: Audience tents )• Mr. Bill Baxter, Chair of the Human Services Advisory Commission, L. was present for agenda item # 4 and there were no members of the audience who wished to speak to the Board about matters not on the agenda. 3. Agenda Item 3: Minutes E• Commissioner T, itted moved, seconded by Commissioner Gustavesen, i. approval of the Minutes of May 4, 1981, as submitted. Vote: Ayes, 4; >. noes, 0. • Commissioner Barnes moved the approval of the Minutes of June 1, 1981, S� as corrected, seconded by Commissioner Rdtted. Vote: Ayes, 4; noes, 0. Commissioner Barnes moved the approval of the Minutes of June 4, 1 981, as submitted, seconded by Commissioner whitted. Vote: Ayes, 4; noes, 0. • Commissioner Gustavescn moved approval of the Minutes of June 8, 1981, • as corrected, seconded by Commissioner Willhoit. Vote: Ayes, 4; noes, 0. Commissioner Wi]lhoit moved approval of the Minutes of June 9, 1981, as corrected, seconded by Commissioner Ndzitted. Vote: Ayes, 4; noes, 0. Commissioner Gustaveson moved approval of the Minutes of the 4:00 P.M. • meeting of June 14 1981, as submitted, seconded by Commissioner Willhoit. Vote: Ayes, 4; noes, 0. le 3 1 2. 3• 4• Ca=ssioner Qistaveson moved, seconded by Commissioner Willhoit, the 5• approval of the Minutes of the meeting held at 7:30 P.M. June 10, 1981, as 6• corrected. Vote: Ayes, 4; noes, 0. 7• Commissioner Willhoit roved, seconded by CcmTussicner Gustaveson, 8• approval of the Minutes of June 11, 1981, as corrected. Vote: Ayes, 4; noes, 0. 9• Commissioner Gustaveson moved, seconded by Commissioner Barnes, the 0• approval of the Minutes of June 15, 1981, as submitted. Vote: Ayes, 4; noes, 0. 1• Commissioner Gustaveson moved, seconded by Commissioner witted, approval 2. -of the Minutes of June 16, 1981, as corrected. Vote: Ayes, 4; noes, 0. 3. Commissioner Gustavuson proved, seconded by 0mr issioner Barnes, approval • of the Minutes of June 17, 1981, as submitted. Vote: Ayes, 4; noes, 0. 5• Commissioner Barnes maned, seconded by Commissioner Witted, approval 6• of the Minutes of June 18, 1981, as submitted. Votez Ayes, 4; noes, 0. 7• Cm mi,ssicner Barnes moved, seconded by Commissioner Gustaveson, the 8• approval of the Minutes of July 2, 1981, as corrected. Vote: Ayes, 4; 90 noes, 0. 0° Commissioner Barnes moved, seconded by Comissioner Gustaveson, the 1• approval of the Minutes of July 7, 1981, as submitted. Vote: Ayes, 4; noes, 0. 2• Agenda Item 4: Pznposed Principles for Block Grants 3• IL-c coded by the HSAC _ Mr. Bill Baxter summarized the memo attached (see page%34j*)f this 5 book) and Ms. Peggy Pollitzer also addressed the Board. The Board dis- 6 cussed how best to approach the reduce funding for mandated services. The Board reached a consensus that it should make Raleigh aware of Orange County's 7. 8� excellent record in delivery of human services but that we can not replace cut Federal and State funds. 'The Board asked that the HSAC rework this 9. "Principles for the First Year of the Bloch Grant" between now the Board 0. of Commissioners' meeting on August 24th, paying particular attention to 1. the section which deals with priority listings rather than proporti[mna1, 2. 3 and the discretionary portim to accurately reflect the Hoard's meaning e m and to add statements to the effect that more flexibility is needed and 5 that all counties' needs are not alike or necessarily similar. Mr. Bill 6• Woodward said Orange County needed to develop a model program in order to be "special" to the State and therefore receive differential treatment 7e 8 in this regard. ° 9. 0. Agenda Item 5: Manager ReccnTnends Unfreezing: A. Eligibility Specialist I in Social Services Department (2 positions) ; i. 'Am Board deferred this item to be included in the discussion in Agenda 7. Item # 6 A, Reduction in Force. j. B. Commzi.cations Dispatcher; Camnissi.aner Gustaveson moved, seconded - ). by Commissioner Barnes, to approve the bbnage_r'S recommendation to fill this position. Vote: Ayes, 4; noes, 0. C. Veterans' Officer; C=nissicmer Whitted moved, seconded by Cast-. nissioner Gustaveson, to approve the Manager's recommendation to fill i. this position. Vote: Ayes, 4; noes, 0. D. Child Support Officer; Connissioner Gustaveson moved, seconded by Catmissioner Whitted, to approve the Manager's reocamEmdation to fill this position. , Vote: Ayes, 4; noes, 0. E. Public Health Nurse I & II; Cot[missicner Barnes moved approval of the Manager's recommendation to fill these two positions, seccnded by Commissioner ssioner Gustaveson. Vote: Ayes, 4; noes, 0. G. Administrative Secretary V position in Health Department; The s Manager told the Hoard this vacancy had just become • &-ant due to a re- signation effective in two weeks. Commissioner Willhoit moved approval of the Ma hr's recommendation to fill this position, seconded. by Ccmnis- sioner Gustaveson. Vote: Ayes, 4; noes, 0. F. Part-time Courier in Central Services; Commissioner Gustaveson moved approval of the Manager's recommendation to fill this position, . seconded by Commissioner Barnes. Vote: Ayes, 4; noes, 0. . Agenda Item 6: Social Services Board Reports: A. Paductim in Force Proposal; tie Social Services Director, Mr. Tan Ward reviewed the memo (see page4/T-4VI of this book) submitted to the Board or u=nissioners and responded to questioning from the Board. Mr. Ward said the reduction in hours is voluntary and the feeling was it was better to cut hours than to have to retrain/reassign persons to other tasks. He noted that studies indicated that part-time persons were mare efficient . when hours were selectively reduced. Commissioner Gustaveson moved, seconded by Camtiissioner Barnes, to approve Option I as outlined in the Board of Social Services mew (re- ferenced above)"with the understanding that flexibility exists within that proposal to adapt to unforeseen circumstances." In response to a �. 30r ;o E. query from the Health Director, the Board said the motion dealt',only with i. the Social Services department but the Board would be glad to entertain ,. specific proposals from the Health Board. '. Vote.on Qoannissioner Gustaveson's ration: Ayes, 4; noes, 0.. !. B. Reduction in Services; Ccnmi.ssioner Gustaveson moved, seconded, 1. by Conmussioner Barnes, to receive this plan for the reduction in services ►. as Presented. Vote: Ayv, 5; noes, 0. C. Legal services Contract with Northern, Little & Bagwell. Com- missioner ithitted moved approval of the contract with Northern, Little & Bagwell for Legal Services; Coinnissioner (�staveson seconded the motion. • Commissioner Barnes asked that the reference to the Finance Director in the contract be changed to reflect that the Finance Director for Orange • County is a woman, i.e. "he" be changed to "she." Vote: Ayes, 4; noes, 0. Agenda Item 6-A Commissioner W-fitted moved approval of the Manager's recamnendation • to fill two Eligibility Specialists I positions in the Social Services Deparment; Commissioner Gustaveson seconded the motion. Vote: Ayes, 4 7n noes, 0. • Agenda Item 7: C=ni.ssion for Women Presentation . Ms. Candace Burt, Coordinator for the orange County Crmmission for Women, presented the Board with the publication "A Guide to Seeking Quality • Child Care in Orange County." Ms. Burt thanked the Board of Connnissioners for its support. The Board thanked Ms. Burt for the "Guide." The Board adjourned lunch to reconvene at 2 P.M. The Board reconvened shortly after 2 P.M. in the Commissioners' Roan, • with all members,except Coimtiissioner Walker, present. • Agenda Item 8: Balanced Growth Commissioner Wi.l]hoit moved, seconded by Commissioner WIti-tted to apply for the Balanced. Growth Designation from the State of North Carolina. Vote: Ayes, 2 (C mission�rs Willhoit and Fflnitted); noes, 2 (Oomm ssianers • Barnes and Gustaveson). Motion failed. Agenda Item 9: Discussion Reg Sale of Alcohol to Minors • The County Attorney told the Board the authority it possesses with • regard to enforcement of ABC laws. nie- Board agreed that sale of alcohol ,v • to those under age was a prablem and discussed various ways to encourage 5• the enforcement of the ABC laws. Commissioner Willhoit moved, seconded • by Cammissioner W[i.itted to authorize the Chair to write a letter to the 7• Mayors of Chapel Hill, Carrboro, and Hillsborough supporting enforcement 3. of ABC laws and to write a letter to the Sheriff and ABC Board of Orange �• County asking their suggesticns and dial in preventing the sale of alcohol ]• to those under age. Vote: Ayes, 4; noes, 0. 1• Agenda Item 10: Certification of Qia 1 Bill Fire Commissioner Whitted moved, seconded by Commissioner Willhoit, to 3• certify the Chapel Hill Fire Department. The County Attorney recaimended the Board table this request until he could get some clarification, saying i. 5 the Board of Cmuissioners had no control over this fire department. Rnre- r• upon, Commissioner Whitted moved to table this item until the end of the 3 meeting; Ca atissioner Gustaveson seconded the moticn. Vote: Ayes, 4; noes, 0. • Agenda Item 11: The Planning Board 1eccgrends: ). A. Elizabeth Pegg Latta Subdivision preliminary plan approval. Mr. Cannity of Planning Staff presented. to .the Board.Ms. Latta and Mr. Callemyn, surveyor, - were present for this item; they were opposed to the designation of this subdivision as major subdivision. Commissioner Gustaveson moved the i. approval of the Planning Board.'a relation (see page of this I.• book), seconded by Commissioner Kiitted. Vote: Ayes, 3 (Commissioners Barnes, Gustaveson and Hutted); noes, 1 (Ccm missicner.Willhoit) . B. Approval of Minor Subdivison of Carl and June Lowe property. Mr. and Ms. Lowe were present for this request; Mr. Cannity made the Planning Staff presentation. Mr. 7awe said he had been unable to obtain the right Of way frmn the Episcopal Church; he said the road was at least 120 years old and was maintained by St. Mary's Day school, not the Episcopal Church. Commissioner Whitted moved approval of the Planning noard's recom r=ndation for this subdivision with the Change that the required right-of-way be a Variance rather than an exception as rerded by the Planning Board. Commissioner Gustaveson seconded the motion. Vote: Ayes, 4; noes, 0. C. Approval of BDy C. Belon Minor Subdivision. Mr. Cannity made the presentation for this subdivision to the Board of Ca[missicners. Commissioner Gustaveson moved approval of the Planning Board's rea=lendaticn; 30; 4* Commissioner Whitted seconded the motion. Vote: Ayes, 3 (C udssioners 5• Gustaveson, Whitted and Barnes); noes, 1 (Commissioner Willhoit) . 6, D. Approval of Preliminary Plan of Gail and Gary Barker Subdivision. 7. Mr. Cannity made the presentation for the Planning staff. Mr. Cannity 8• said the property was off Damascus Church Road.- Camu_ssioner Willhoit 9. moved, seconded by Commissioner Barnes, to deny approval of this preliminary �• plan for a subdivision, saying it was in the watershed and was not con- 1• sistent with the findings of the Water Resources Task Force on development .2. in watersheds. Vote: Ayes, 3 (Commissioners Barnes, Willhoit and Whitted) ; 3• noes, 1 (Cmui.ssioner Gastaveson) . ZI• Agenda Item 12: RCNW Requests a Public Hearing 5• Camuzsioner Barnes moved, seconded by Commissioner Gustaveson, to 6. hold a public hearing on September 21, 1981, at 7:30 P.M., in the Com- 7• mi.sssioners' Room, on the naming of remaining State maintained roads. �• Vote: Ayes, 4; noes, 0. 9• Agenda Item 13: Mutual Aid anent ,�• Commissioner Whitted moved, seconded by Commissioner Gustaveson,.to l• approve the Manager's recommendation that the Board approve a Mutual Aid 2. Agreement concerning Emergency Management and to authorize the Chair to 3• execute this document on behalf of the County. Commissioner Barnes suggested �• the docuTtent be sent to the governing boards of the municipalities rather 5• than the Town Manager, through the Mayors, for the sake of consistency. 6• Vote: Ayes, 4; noes, 0. 7• Agenda Item 14: Amendment to Personnel Policy BRzydin Annual Accrued Vacation Leave Commissioner Gustaveson moved approval of the Manager's reed • amendments to the Personnel Policy regarding Annual Vacation Leave Accrual; 0. CCSmirmissicner Barnes seconded the motion (See page of this book for those 1. a recommendations) . Vote: Ayes, 4; noes, 0. 'the County Attorney was asked to draw up a formal amendment to the personnel policy; the Attorney told 3. 4 the Board that due to the absence of one member, this policy ant should • have a second reading at the next regular meeting; The Board so directed 5. the Clerk. 6. Commissioner Gustaveson moved, seconded by Co missicner Wiitted, to 7e declare the amendments effective as of this date, August 3, 1981. Vote: 8. 9. 0. �e. 3Qt- 2, • Ayes, 4; noes, 0. 5• Agenda Item 15: Tax Ref-Lmda/Release::Requests �. Mr. Archie Belly of the Tax Supervisor's office told the Board that 7. Vicker's Audio and Aragorn Discount carpet wished to be rescheduled an �• a later agenda. 3• Triangle Communications: Mr.Kelly said the Tax Supervisor recan- �• mended a reduction ;n T+aluation of personalty based-on information re- L. ceived at the July 2, 1981, meeting by the owner. Commissioner Barnes ?• moved to approve the Tax Supervisor's reoamnendati.on of a reduction 3• from $10,000 to $3,465; Commissioner Ahitted seconded the motion. Vote: L• Ayes, 4; noes, 0. �• Fry and Xoungblood: Mr. Kelly told the Board the Tax Supervisor }• recommends a reduction in valuation frmsn,$19,480 to $5,500 based upon r• an on-site inspection and evidence produced. carn,;ssioner rhitted moved 3• approval of the Tax Supervisor's recommendation of a reduction in the �• amounts noted; Crmnissioner Barnes seconded the motion. Vote: Ayes, 4; )• noes, 0. Ellen Sott Foundation: (Craig Manor property) The Tax Supervisor's ' reaxmmndaticn is to allow exemption of the house and ten acres (see ;• maps available in Tax Office for exact ten acres and description thereof). • Cammmni.ssio2ner 1+1hi.tted moved to approve the Tax Supervisor's recommendation '• to exemmpt that portion of the Ellen Scott Foundation property described >• above: Camussi.oner Barnes seconded the motion. Vote: Ayes, 4; noes, 0. Agenda Item 16: Budget Amarstnents '• The Board deferred action on this item at this time. m• Agenda Item 17: Cbun Housing Assistance Payments Program—Annual Contract Commissioner Whitted moved approval of the orange County Housing Assistance Payments Contract A-2903 and Resolution (for a copy of this Resolution, see page of this book). Ccmmmissioner Willhoit seconded the motion. Vote: Ayes, 4; noes, 0. • Agenda Item 16: Budget Amendments Commissioner Whitted moved approval of the budget amendments as presented by the Finance Director and recommended by the Manager; Con- •' missioner Gustaveson seccr-ded the motion. Vote: Ayes, 4; noes,; 0. (see page of this book for those amir2d<-eats as approved) . t. 30 i Agenda Item 18: V _ Delegate for Annual Conference • Cm missioner 4litted moved the Chair be authorized to appointment a i• Board member to be the voting delegate at the Annual Conference of �• the North Carolina Association of County Commissioners; Commissioner !• Gustaveson seconded the motion. Vote: Ayes, 4; noes, 0. 1• Agenda Item 19: intnents �• A. CIMSA—The Board asked that this appointment be readvertised and • returned to the August 18, 1981, agenda. B. Energy-Commissioner Nhitted moved, seconded by 0=dssioner I Willhoit, to appoint Mr. Fornegay, Ms. Page, Ms. Cannon, Mr. h1mble, Ms. Morris.and Ms. Walters to the Energy Commission. Mr. Whi.tted withdrew • his motion pending clarification of the member of vacancies now existing • on the Energy Coamission. Couraissicner Barnes nominated Ms. Jo Ella Walters to the Energy Com- • -mission; Commissioner Willhoit nominated Mr. Ed HU-nble to the Energy Coam- • mission; Commissioner Adtted nominated Ms. Page to the Energy Commission; Commissioner Willhoit nominated Ms. Morris to the Energy Camnission. Carr- • mi.ssicner M-itted moved, seconded by Commissioner Willhoit, to appoint those sons to that =mLc Per si.on. Vote: Ayes, 4; noes, 0. • Mr. Rob Addelscn, Energy Coordinator, told the Board there were six vacancies on the Energy Commission; accordingly,Commissioner W-Utted • moved, seconded by Commissioner Willhoit, to appoint Ms. Gannon and yx,. Kornegay to the Energy Commissicn. Vote: Ayes, 4; noes, 0. ' C. Chapel Hill Board of Adjustment: The Board asked the Clerk to check with Chapel Hill for a rev=nendation to that Board. D. Personnel Advisory Board: The Board asked that the Clerk ad- vertise the vacancies on this Board and reached a consensus that the number of metndbers on this Board initially be three. ',his is to be returned to the Board's agenda for the first September meeting. E. Orange County Board of Adjustments: Commissioner T-bitted roved that the present alternate to that Board be appointed the delegate, Mr. Pattishaw; Commissioner Willhoit seconded the motion. Vote: Ayes, 4; noes, 0. The Board instructed the Clerk advertise this position (alternate). F. Board of Health. Commissioner Willhoit moved to reappoint 3©t e • • Mrs. Winifred Prysock and Mrs. James Boyd to the Board of Health, Com- missioner Whitted seconded the motion. Vote: Ayes, 4; noes, 0. • G. Orange County Planning Board—Little River Township seat: • Commissioner Willhoit moved to nominate Mr. T m Bacon; Commissioner • 4,hitted seconded the nomination. • Commissioner Gustaveson nominated Ms. Elsie Smith. • Vote by show of hands: Mr. Bacon--3 (Commissioners T41itted, Willhoit • and Barnes) ; Ms. Smith-1 (Commissioner Gustaveson) . • The Clerk was instructed to notify those persons appointed to • Boards and Commissions. H. Board of Equalization and Review Extention: Commissioner i,hitted moved to extend the term of the Board of Equalization and Review till September 30, 1981; Commissioner Gustaveson seconded the motion. Vote: Ayes, 4; noes, 0. Agenda Item 20: Executive Session for Personnel Matter Commissioner TAhitted moved, seconded by Commissioner Willhoit, to convene in executive session to consider a personnel matter. Vote: Ayes, 4; noes, 0. Anne Barnes, Chair Paulette Pridgen-Pond, Clerk