Loading...
HomeMy WebLinkAboutAgenda - 04-20-2010 - 4lo~p-ao~o-O3~ ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 20, 2010 Action Agen a Item No. ~-~ _SUBJECT: Fiscal Year 2009-10 Budget Amendment #9 DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary Attachment 3. Specialty Crops Grant Project Ordinance Attachment 4. Local Food Initiatives Grant Project Ordinance Attachment 5. C. W. Stanford Renovation Capital Project Ordinance Attachment 6. Cameron Park Elementary Renovations Capital Project Ordinance Attachment 7. Technology Application Project Capital Project Ordinance INFORMATION CONTACT: Clarence Grier, (919) 245-2453 PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2009- 10. BACKGROUND: Grant Project Ordinances 1. The Orange County Cooperative Extension and Economic Development Departments have received the following two (2) grant awards: • Specialty Crops Grant - At its January 21, 2010 meeting, the Board of County Commissioners approved the receipt of a $20,000 award from the North Carolina Department of Agriculture and Consumer Services. This grant will help support the emerging needs at the PLANT @ Breeze Farm Enterprise Incubator Program. Specifically, the funds will be used to support training and field activities, including sustainable soil and water management, insect, disease, and weed management, 2 fruit and berry applied research, and business planning. Training supplies and hiring of a mentor farmer will allow for program expansion to better serve apprentice farmers and workshop participants. Local Food Initiatives Grant - At its September 15, 2009 meeting, the Board of County Commissioners approved the receipt of a $50,000 grant award from the Appalachian Sustainable Agriculture Project (ASAP). Since the September 15tH meeting, it has been determined that $10,000 will be allocated for a consultant and will be sent directly from ASAP, so therefore the actual grant funds received by Orange County is $40,000. This grant will provide training, guidance, education, and implementation funds to plan and execute a new food system project that compliments the continued effort to build a strong farm-to-fork food system in the Piedmont. This budget amendment provides for the receipt of these grant funds for the above stated purposes. (See Attachment 7 and Attachment 3, Specialty Crops Grant Project Ordinance, and Attachment 4, Local Food Initiatives Grant Project Ordinance) Health Department 2. The Health Department has received notification of the following additional funds: Federal Title X Family Planning - receipt of additional Federal Title X (Family Planning) bonus funds totaling $2,308. All local health departments have received this second distribution of bonus funds and the method of distribution includes a base amount and an additional amount based on performance. The department plans to use these funds to offset the County costs associated with operating family planning clinics. • Smokefree Restaurant and Bar Project -receipt of additional funds totaling $1,376 from the North Carolina Department of Health and Human Services, North Carolina Tobacco Prevention and Control Branch to use towards its Smoke Restaurant and Bar project. In May 2009, the NC General Assembly passed House Bill 2 that bans use of tobacco products in restaurants and bars beginning January 2, 2010. The department received an initial allocation of funds totaling $3,214 in January 2010 for this project, and plans to use these additional funds to purchase stickers for compliant restaurants to post in their windows. This budget amendment provides for the receipt of these funds. (See Attachment 1, Column 2) Department on Aging 3. The Department on Aging has received revenue for the following programs: • Sponsorships - $7,500 from advertisers and sponsors of Aging Transitions Resource Guide, which will be updated this spring. • Frail Elderly - $1,000 in contributions for items and services not covered by grant funds for at-risk seniors. Class Fees - $10,000 in additional class fees, which will fund course instructors and purchase program supplies. 3 • Retired Senior Volunteer Program (RSVP) - $1,500 in VITA tax services fees and donations to cover costs for office supplies and mileage reimbursements for volunteers. This budget amendment provides for the receipt of these funds for the above stated purposes. (See Attachment 1, Column 3) 4. When the Board of County Commissioners (BOCC) approved the FY 2008-09 carryforwards, on December 15, 2009, the Department on Aging had one outstanding request for $21,116 that was not approved by the previous Financial Services Director. The current director reviewed the department's appeal, determined the funds were previous years' revenues for class fees and that the department's request should be brought before the BOCC. If approved, the department will purchase program supplies and resources for classes at the senior centers. To carry funds forward and authorize their expenditure in fiscal year 2009-10, it is necessary for the Board to appropriate $21,116 from the General Fund balance. This budget amendment provides for the receipt of these funds for the above stated purposes. (See Attachment 1, column 3) Department of Social Services 5. The Department of Social Services has received revenue for the following programs: • Subsidized Employment Program - At its October 20, 2009 meeting, the Board of County Commissioners authorized acceptance of Subsidized Employment Program funds from the NC Division of Social Services. These funds are part of the TANF Emergency Contingency Fund (Emergency Fund) through the American Recovery and Reinvestment Act (ARRA). The department will receive $302,052, through September 2010, and provide subsidized employment all of the wages and costs of employing an individual. • CCDF Administration - additional funds of $16,549 to offset childcare administration costs. • Wheels-to-Work Program -funds totaling $25,109 to offset operational costs of administrating the Wheels-for-Work vehicle procurement and repair program. This program was previously operated by Orange Public Transportation, until FY 2009-10. This budget amendment provides for the receipt of these funds for the above stated purposes. (See Attachment 1, column 4) Orange County Schools Capital Projects Ordinance 6. The Orange County Board of Education is requesting a change in their 200/9/2010 CIP priorities. On June 5, 2009, the Orange County Board of Education approved their 2009/2010 Capital Investment Plan. The adopted CIP was different from the original plan provided to the County Budget office. The CIP included $310,000 for technology and deleted funds from Cameron Park Chiller ($160,000) and Stanford Middle bathroom renovations ($150,000). The action by the Orange county Board of Education was too late to be included in the adoption of the County's 2009/2010 Annual Budget. This 4 budget amendment provides for the receipt of these funds for the above stated purposes. Economic Development (Value-Added Processing Center Capital Project Ordinance) 7. Refer to separate Action Agenda Item on tonight's agenda regarding the acceptance of grant funds and approval of the Value-Added Processing Center Capital Project Ordinance. FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve budget, grant project and capital project ordinance amendments for fiscal year 2009- 10. Attachment 1. Orange County Proposed 2009-10 Budget Amendment The 2009-10 Orange County Budget Ordinance is amended as follows: 1. Receipt of two grant ~~ anmorea ~ awards by Cooperative 2. Health Department 3. Department on Aging 4 D t f - ~,v,,,,m„wuana ~ Extension and Economic receipt of Stale Federal Revenue for . epar ment o Sodel are anuN wCgrt Development TiOe X ($2,308). The sponsorships (57,500), Services subsidized ^~^~ departments: Specialty department will use funds the Frail Elderly employment Budget As Crops Grant of 520,000 to offset costs associated Program ($1,000), and ($302,052); CCDF Original Budget Encumbrance Budget as Amended Amended Through and Local Food Initia8ves with operating family senior center Gasses Adminisire8on funds to Budget As Carry Forwards BOA /8 Grant of 540,000 (See planning Ginics; receipt of (510,000), RSVP offset childcare Amended Throu h 9 AHachment 3, Specialty additional Stale funds donations (51,500) and administretion casts BOA M9 Crops Grant Project (51,378) for the a fund balance (518,549); and the Ordinance, and department's Smokefree appropria5on for FY Wheels-to-Work vehiGe AMachment 4, Local Food Restaurant and Ber 2008-09 carryforwerd procurement and repair Initia5ves Grant Project Project. revenue ($21,118). Progrem ($25,109). Ordinance General Fund Revenue Pro Taxes S 130,571,195 S S 130,571,195 i 130,848195 S - S S S S 130 846 18 Sales Taxes S 18,873 405 S S 18,873,405 S 16,873 405 S S S S , , 5 License and Permits 5 258 000 S S 288,000 S 288 000 S S S S S 16,873,405 Inte ovemmental S 16 724,924 S S 18,724,924 S 18,137,529 S f 3,684 S S 343 710 5 288,000 S 18 484 8 Char es for Service 5 9,898,897 S S 9,698 897 S 9,781,140 S S S 11 500 , S , , 23 S 9 772 84 InvestmentEamin s S 870 000 S S 870 000 S 870 000 , , 0 Miscellaneous S 782 818 S S 782 818 5 794,958 S 8 500 3 870,000 S 803 458 Transfers from Other Funds S 2,000,000 5 - $ 2 000 000 S 2 936 917 , , Fund Balance S - S 1,205 398 S 1,205 398 , , S 3,445,147 S 21 116 S 2,936 917 S 3 468 Total eneral Fund Revenues S 177 589,039 S 1,205 398 S 178,794,437 S 183,553,291 S S 3,684 , S 41,116 S 343,710 , 283 S 183 941,801 Expenditures Govsrnin d Mana ement General Services ommun nv ronment $ 8,882,901 S 20,335,509 8 S 119903 S 528,113 S 8,802,804 S 20 883,622 S 14,377,347 S 15,318,535 6 S 5 S S S S S - S 14,377,347 S 15,318,535 Human Services S 33,414,481 S 302,504 S 33,716,985 S 35,980,059 S S 3,684 S 41 118 S 343,710 S 36 388 568 Public Sate S 18,958,475 S 102 010 S 17,058,485 S 18,191,007 S S S S , , S 18 191 007 Culture & Recroadon S 4,180,533 S 63,702 S 4,224 235 5 4,263,598 S S S S , , S 4 263 599 Education S 81,665,582 S S 81,685 582 S 81,665,582 , , S 81 685 Transfers Out S 8,295,798 5 - S 8,295,798 S 9,375 798 , ,562 S 9 375 Total enera/ n Approprla on $ 177,568,039 s _ S 1,205,398 e _ S 176,794437 e S 183,553,291 S S 3,684 S~ 41,118 S 343,710 , ,796 S 183,941,801 - ~ ~ i 1 l1 J N Attachment 1. Orange County Proposed 2009-10 Budget Amendment The 2009-10 Orange County Budget Ordinance is amended as follows: ettmmErance <ary e ss +~eipl:eG h Original Budget I Encumbrencs Carry Forwards + Budget as Amended Grant ProJeet Fund 1. Receipt of two grant awards by Cooperative 2. Health Department 3. Department on Aging Extension and Economic receipt of State Federal Revenue for 4• Department of Sodel Development departments: Specialty Title X ($2,308), The gepartment will use funds sponsorships ($7,500), th F Senates subsidized employment Budget Aa Crops Grant of $20,000 to offset costs associated e rail Eldedy Program ($1,000) and ($302,052); CCDF Amended Through end Local Food Initiatives Grant of $40 000 (See with operating family l i , senior center dassea Administretion funds to Budget AS f , BOA ff8 Attachment 3, Specialty p ann ng dinics; receipt of additional State funds ($10,000), RSVP donations ($1 500) and o fset childcare Amended Through administragon costs BOA M9 Crops Grant Project ($1,376) for the , a fund balance ($18,549); and the Ordinance, and Attachment q Local Fo d gepartment's Smokefree R appropriation for FY Wheels-to-Work vehide , o Initiatives Grant Project estaurent and Bar Projed 2005.09 canyforwaM Procurement and repair Progrem ($25 10 n..c.,~.,.b~ . revenue {$21,118). , 8). t7) Year-To-Date Budget Summary Fiscal Year 2009-10 General Fund Budget Summary Ori final General Fund Bud et $177,589,039 dditional Revenue Received Through Budget Amendment #9 A ril 20, 2010 Grant Funds $494,914 Non Grant Funds $2,391,585 General Fund Fund Balance for Anticipated Appropriations (i.e. Carry Forwards) $3,313,754 General Fund Fund Balance Appropriated to Cover Unanticipated Expenditures $152,509 Total Amended General Fund Budget $183,941,801 Dollar Change in 2009-10 Approved General Fund Budget $6,352,762 Change in 2009-10 Approved General Fund Budget 3.58% Notes: 1. Appropriation of $48,798 from the GF liability account to set up the newly established Spay/Neuter Fund (BOA #i) '2. $50,000 FY 2008-09 canyforward to replace two patrol cars (BOA #3) 3. $1,988,442 FY 2008-09 Carry Forwards (BOA #5) 4. Encumbrance Carry Forwards of $1,205,398 (as authorized by the Annual Budget Ordinance) 5. Appropriation of $21,116 for remaining FY 2008-09 Cany Forwards Notes: 1. $119,664 to add an additional staff attorney position and unbudgeted legal contract fees for Geoff Gledhill (BOA #3) Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 838.150 Original Approved Other Funds Full Time Equivalent Positions 69.800 dditional Positions Ap roved Mid-Year 2.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2009-10 909.950 Z. $23,517 for Bradshaw Quarry to remain open from September 21, 2009- January 2, 2010 (BOA #3) 3. $9,328 for Bradshaw Quarry to remain open from January 3, 2010 through June 30, 2010 (BOA #6) BA #3 (October 20, 2009): 1) Staff Attorney (1.0 FTE) effective January 4, 2010. 2) Deputy Tax Collector (1.0 FTE) effective January 1, 2010. or~D- ~o~o - o.~b ~~a~me,~-l- 3 Specialty Crops Grant Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The program authorized is the Specialty Crops Grant as awarded to the Orange County Cooperative Extension and Economic Development departments by the North Carolina Department of Agriculture and Consumer Services. This grant will help to support the emerging needed at the PLANT@ Breeze Farm Enterprise Incubator Program. Specifically, the funds will be used to support training and field activities including sustainable soil and water management, insect, disease, and weed management, fruit and berry applied research, and business planning. Training supplies and hiring of a mentor farmer will allow for program expansion to better serve apprentice farmers and workshop participants. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document and the budget contained herein. Section 3. The following revenue is anticipated to be available to complete this project: Specialty Crops Grant Program Funds (FY 09-10) Total $20, 000 $20,000 Section 4. There is a required County match of $19,035 for this grant, and will be fulfilled by $9,035 from in-kind staff support within Cooperative Extension and Economic Development and $10,000 from the annual Board of County Commissioner approved allocation to the Breeze Farm. Section 5. The following amount is appropriated for this project: Specialty Crops Grant Program (FY 09-10) $20, 000 Section 6. The finance officer is hereby directed to maintain within the grant project specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. This ordinance supersedes all previous "Specialty Crops Grant" Grant Project Ordinances. Section 9. This project ordinance is in effect until December 31, 2010. g Adopted this 20th day of April 2010. oR D - ao io - 037 ~-~}ach,men~- ~- Local Food Initiatives Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The program authorized is the Local Food Initiatives Grant Project as awarded to the Orange County Cooperative Extension and Economic Development departments by the Appalachian Sustainable Agriculture Project and the Tobacco Trust Fund Commission. This grant will provide training, guidance, education, and implementation funds to plan and execute a new food system project that compliments the continued effort to build a strong farm-to-fork food system in the Piedmont. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document and the budget contained herein. Section 3. The following revenue is anticipated to be available to complete this project: Locat Food Initiatives Grant funds (FY 09-10) Total $40, 000 $40,000 Section 4. There is a required twenty-five (25%) in-kind County match for this grant over a two year period. This match will be fulfilled from time devoted to the project by staff currently employed in Orange County Cooperative Extension and Economic Development Section 5. The following amount is appropriated for this project: Local Food Initiatives Project (FY 09-10) $40,000 Section 6. The finance officer is hereby directed to maintain within the grant project specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. This ordinance supersedes all previous "Local Food Initiatives° Grant Project Ordinances. Section 9. This project ordinance is in effect until June 30, 2011. 9 Adopted this 20th day of April 2010 otZ p - ~o~o - 03$ fi~achm~~~ S 10 C. W. Stanford Renovation Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1.The project authorized provides funds for building renovations; kitchen door frame replacement; science lab renovations; entrance door replacement; and replacement of intercom system.. On June 5, 2009 the Orange County Board of Education approved their 2009/2010 Capital Investment Plan. The adopted CIP was different from the original plan provided to the County Budget office. The CIP included $310,000 for technology and deletes funds from Cameron Park Chiller ($160,000) and Stanford Middle bathroom renovations ($150,000). The action by the Orange county Board of Education was too late to be included in the adoption of the County's 2009/2010 Annual Budget. The funding for this change in priorities remains the pay-as-you-go capital funds. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: FY 2009-10 Current FY 2009-10 Amendment FY 2009-10 Revised Sales Tax $423,065 ($150,000) $273,065 Lottery Proceeds $0 $0 $0 PSBF $0 $0 $0 1992 Bond Funds $0 $0 $0 1997 Bond Funds $0 $0 $0 Transfer of Other Project $0 $0 $0 Total Project Funding $423,065 ($150,000) $273,065 Section 4.The following amount is appropriated for this project: FY 2009-10 Current FY 2009-10 Amendment FY 2009-10 Revised Plannin /Arch/En in $0 $0 $0 Land/Assoc Fees $0 $0 0 Construction 423,065 $150,000 $273,065 E ui ment/Furnishin s $0 $0 $0 Transfer to Other Pro'ect $0 $0 $0 Contin enc $0 $0 $0 Total A ro nation 423,065 $150,000 273,065 11 Section S.This ordinance supersedes all previous C. W. Stanford Renovations Capital Project Ordinances. Section 6.This ordinance shall remain in effect until closed by action of the Board of County Commissioners. Adopted this 20th day of April 20, 2010. p 1~ D- a o l 0- 03 q ~1~-~-ach a~'-~,~-~ Cv , 2 Cameron Park Elementary Renovations Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to drop the ceiling and replace the light fixtures in the older section of the school. The original recommended 2009/2010 CIP for Orange County Schools included funding for the replacement of the Chiller. On June 5, 2009 the Orange County Board of Education approved their 2009/2010 Capital Investment Plan. The adopted CIP was different from the original plan provided to the County Budget office. The CIP included $310,000 for technology and deletes funds from Cameron Park Chiller ($160,000) and Stanford Middle bathroom renovations ($150,000). The action by the Orange county Board of Education was too late to be included in the adoption of the County's 2009/2010 Annual Budget. The funding for this change in priorities remains the pay-as-you-go capital funds. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Current FY 2009-10 FY 2009-10 Through FY 2009-10 Sales Tax $495,000 ($1.60,000) $335,000 Impact Fees $0 $0 $0 PSBF $0 $0 $0 1992 Bond Funds $0 $0 $0 1997 Bond Funds $270,000 $0 $270,000 Other $0 $0 $0 Total Project Funding 765,000 (160,000) 605,000 Section 4. The following amount is appropriated for this project: Through FY 2008-09 FY 2009-10 Through FY 2009-10 Plannin Arch/En in $0 $0 $0 Land/Assoc Fees $0 $0 $0 Construction $765,000 ($].60,000 $605 000 E ui ment/Furnishin s $0 $0 $0 Other $0 $0 $0 Contin enc $0 $0 $0 Total A ro riation $765,000 $160,000 $605,000 13 Section 5. This ordinance supersedes all previous Cameron Park Elementary Renovations Capital Project Ordinances. Section 6. This ordinance remains in effect from July 1, 1998 until June 30, 2010. Adopted this 20~' day of Apri12010. o~ D - aoI o- OHO A-~achm~n~ ~ ~4 Technology Application Project Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1.The project authorized provides funds to retrofit facilities for new technology systems. On June 5, 2009 the Orange County Board of Education approved their 2009/2010 Capital Investment Plan. The adopted CIP was different from the original plan provided to the County Budget office. The CIP included $310,000 for technology and deletes funds from Cameron Park Chiller ($160,000) and Stanford Middle bathroom renovations ($150,000). The action by the Orange county Board of Education was too late to be included in the adoption of the County's 2009/2010 Annual Budget. The funding for this change in priorities remains the pay-as-you-go capital funds. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: FY 2009-10 Current FY 2009-10 Amendment FY 2009-10 Revised Sales Tax $244,099 $310,000 $554,099 Im act Fees $0 $0 $0 PSBF $0 $0 $0 1992 Bond Funds $0 $0 $0 1997 Bond Funds $0 $0 $0 Transfer from Other Pro~ects $0 $0 $0 Total Pro'ect Fundin $244,099 $310,000 $554,099 Section 4.The following amount is appropriated for this project: FY 2009-10 Current FY 2009-10 Amendment FY 2009-10 Revised Plannin /Arch/En in $0 $0 $0 Land/Assoc Fees $0 $0 $0 Construction $0 $0 $0 Technolo E ui ment $244,099 $310,000 $554,099 Other $0 $0 $0 Contin enc $0 $0 $0 Total A ro nation $244,099 310,000 554,099 Section 5.This ordinance supersedes all previous Technology Application Capital Project Ordinances for the Orange County Schools system. 15 Section 6.This ordinance shall remain in effect until closed by action of the Board of County Commissioners. Adopted this 20th day of April 2010.