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HomeMy WebLinkAboutMinutes - 199509051 APPROVED 10/2/95 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING TUESDAY, SEPTEMBER 5, 1995 The Orange County Board of Commissioners met in regular session on Tuesday, September 5, 1995 at 7:30 p.m. at the Caldwell Community Center in Rougemont, North Carolina. COUNTY COMMISSIONERS PRESENT: Chair Moses Carey, Jr., and Commissioners William L. Crowther, Alice M. Gordon, Stephen H. Halkiotis and Don Willhoit. COUNTY ATTORNEY PRESENT: Geoffrey Gledhill COUNTY STAFF PRESENT: County Manager John M. Link, Jr., Assistant County Manager Rod Visser and Clerk to the Board Beverly A. Blythe tother staff members are identified appropriately below) NOTE: All documents referred to in these minutes are in the permanent agenda file in the Clerk's office. All amendments to County ordinances are placed in the Ordinance Book in the County Commissioners' library. I. ADDITIONS OR CHANGES TO THE AGENDA The Board added to the agenda a proclamation in Support of the Second La Fiesta del Pueblo in Chapel Hill. They removed from the agenda item IX-D "1995-96 Commissioners' Goals" and placed it on the next agenda. They added as item IX-F a discussion on three wood processing plants. Chair Carey mentioned a letter he received from Jim Hunt asking for the County's support and participation in developing a bid for the 1999 world special Olympics. This will be reviewed for a possible response. II. AUDIENCE COMN~NTS A. MATTERS ON THE PRINTED AGENDA - NONE B. MATTERS NOT ON THE PRINTED AGENDA - NONE PUBLIC CHARGE Chair Carey dispensed with the reading of the Public Charge. III. BOARD COMMENTS - NONE IV. COUNTY MANAGER'S REPORT - NONE 2 V. PROCLAMATION A. SECOND LA FIESTA DEL PUEBLO A motion was made by Commissioner Halkiotis, seconded by Commissioner Crowther to approve the resolution as stated below: A RESOLUTION IN SUPPORT OF THE SECOND LA FIESTA DEL PUEBLO IN CHAPEL HILL ON SEPTEMBER 9 AND 10, 1995 WHEREAS, about 150,000 Americans of Hispanic heritage live in North Carolina; and WHEREAS, Hispanic Americans participate in all aspects of the economic, cultural and social life of the Orange County community; and WHEREAS, the Latin American community richly contributes to the cultural and social diversity that help make the Orange County community an excellent place to live; and WHEREAS, there is a need for a greater sense of community among all citizens, including Latin American citizens, and for increased communication with health, social services and other community service agencies; and WHEREAS, the Fiesta del Pueblo will include the North Carolina Hispanic soccer league finals. Latin American dances, music, foods, arts, crafts, sports, and children's games to be enjoyed by everyone who attends; and WHEREAS, last year's first Latin American festival in Chapel Hill was very successful, attracting over 3,000 visitors. NOW, THEREFORE, BE IT RESOLVED by the Orange County Board of Commissioners that the Board hereby expresses its strong support of the second "La Fiesta del Pueblo" celebration at Lincoln Center, Merritt Mill Road on the weekend of September 9th and 10th, and encourages all citizens to attend and participate in the festivities. VOTE: UNANIMOUS VI. SPECIAL PRESENTATIONS A. DISTINGUISHED BUDGET PRESENTATION AWARD John Link recognized Budget Director Sally Kost and Budget Management Analyst Donna Dean for their dedication and diligence in receiving the Government Finance Officer Association Distinguished Budget Presentation Award for the fifth consecutive year. He noted that the criteria was much more stringent this year and for the first time, the budget document was rated Outstanding as a policy document. VIII. ITEMS FOR DECISION (CONSENT AGENDA) A motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to approve those items on the Consent Agenda as stated below: A. APPOINTMENTS The Board approved the following appointments: EMS ADVISORY COUNCIL - Doug Noell and Neil Bateson reappointed for a two year term 3 LOCAL EMERGENCY PLANNING COMMISSION - Tamara Dempsey Tanner appointed for a three year term HUMAN RELATIONS COMMISSION - Pat Calliar appointed to complete an unexpired term ending December 30, 1996 H. MINUTES The Board approved the minutes for June 1, June 26, and August 10, 1995. C. RENEWAL OF GIS AGREEMENT WITH ESRI The Board approved an amendment to the existing agreement between Orange County and Environmental Systems Research Institute that renews the conditions of purchasing GIS software and hardware D. BUDGET ORDINANCE AMENDMENT #1 The Board approved the following budget ordinance amendments and project ordinances: GENERAL FUND Source - Intergovernmental $ 905 Appropriation - Human Services 905 (To budget for unanticipated State grants for the Health Department) Source - Intergovernmental 29,211 Appropriation - Outside Agencies 29,211 (to budget for VOCA "pass-through" grant for Rape Crisis) Source - Intergovernmental 32,512 Appropriation - Public Safety 32,512 (to budget for drug forfeiture monies received by the Sheriff's Department) COMPREHENSIVE BREAST AND CERVICAL CANCER CONTROL PROGRAM • GRANT PROJECT ORDINANCE Source - Intergovernmental-Breast & Cervical Cancer 26,996 Appropriation - Human Services 26,996 (to provide screening and follow-up services for women in Orange County) IMMUNIZATION ACTION PLAN PROGRAM GRANT PROJECT ORDINANCE Source - Intergovernmental-Immunization Action Plan 26,597 Appropriation - Human Services 26,597 (to provide for immunizations for an estimated 100 children) SMART START PROGRAM - DEPARTMENT OF SOCIAL SERVICES , HEALTH DEPARTMENT, LIBRARY AND COOPERATIVE SERVICES GRANT PROJECT ORDINANCE 4 Source - Intergovernmental (DSS) 1993-94 77,119 - Intergovernmental (DSS) 1994-95 259,953 - Intergovernmental {DSS) 1995-96 347,780 - Intergovernmental (Healt h) 1993-94 43,777 - Intergovernmental (Healt h) 1994-95 56,711 - Intergovernmental (Healt h) 1995-96 51,219 - Intergovernmental (Libra ry) 1993-94 10,721 - Intergovernmental (Coop. Ext.) 1994-95 6,000 - Intergovernmental (Coop. Ext.) 1995-96 17,880 TOTAL REVENUE $871,160 Appropriation - Human Services - DSS 684,852 - Human Services - Health 151,707 - Human Services - Library 10,721 - Human Services - Coop. Ext. 23,880 TOTAL APPROPRIATION $871,160 E. SUB-CONTRACTS BETWEEN THE ORANGE COUNTY HEALTH DEPARTMENT AND PIEDMONT HEALTH SERVICES AND THE JOINT ORANGE CHATHAM COD'IlrlUNITY ACTION AGENCY The Board approved two contracts for PHS and JOCCA to provide services specified in the contracts to improve the health of minority populations in Orange County communities selected by the Orange County Coalition. The cost of these subcontracts is covered fully by the W. K. Kellogg funds. F. CONTRACTS BETWEEN THE ORANGE COUNTY HEALTH DEPARTMENT AND THE UNC SCHOOL OF MEDICINE FOR ITS DEPARTMENTS OF FAMILY MEDICINE AND COMMUNITY PEDIATRICS The Board approved the renewal of Professional Service Contracts between the OCHD and the UNC-CH School of Medicine for its Departments of Family Medicine and Community Pediatrics. These contracts provides faculty members who serve as part-time medical director and clinicians. Funds for these contracts are provided in the approved budget. G. RENEWAL OF SHERIFF-UNC SPECIAL EVENTS COVERAGE AGREEMENT This item was moved to the end of the Consent Agenda for further discussion. H. CHANGE IN Board of Count Commissioners REGULAR MEETING SCHEDiTT.E The Board approved setting a Special Meeting for October 11 at 5:30 p.m. at the OWASA community meeting room in Carrboro for the purpose of meeting with the governing boards from Chapel Hill and Carrboro to discuss the "Green Tract". They canceled the meetings scheduled for September 19 and September 21. I. PHASE I CHARLES' WOODS SUBDIVISION - PRELIMINARY PLAN 5 This item was moved to the end of the Consent Agenda for further discussion. VOTE ON THE CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM THE CONSENT AGENDA G. RENEWAL OF SHERIFF-UNC SPECIAL EVENTS COVERAGE AGREEMENT A motion was made by Commissioner Gordon, seconded by Commissioner Willhoit to approve the proposed contract, authorize the Manager to sign and continue to review the renewal of the contract each academic year. VOTE: UNANIMOUS I. PHASE I CHARLES' WOODS SUBDIVISION - PRELIMINARY PLAN Commissioner Gordon requested that she be provided the complete fiscal impact analysis for this subdivision. Future agenda packets will include information on the cost of the lots within the subdivision that is analyzed. A motion was made by Commissioner Gordon, seconded by Commissioner Crowther to approve the Preliminary Plan for Phase I Charles` Woods Subdivision as presented in the agenda abstract. The property is located on the east side of Dumont Drive in Eno Township. Fifteen lots are proposed from 18.77 acres. VOTE: UNANIMOUS IX. ITEMS FOR DECISION (REGULAR AGENDA) A. ZONING ATLAS AMENDMENT FOR MARION & NANCY WILSON Planner Mary Willis presented for consideration of approval the rezoning of a .92 acre parcel from EC-5 Existing Commercial to RB Rural Residential. She noted that on November 2, 1993, the Board of County Commissioners approved the rezoning of .92 acre portion of a 6- acre lot located on the west side of Ferguson Road, between Old Greensboro Highway and Jones Ferry Road, from Rural Buffer (RB) to Existing Commercial (EC-5). The decision to rezone the property was appealed to Superior Court. The Court ruled the evidence submitted during the public hearing was insufficient to justify the rezoning of the property and remanded the case (sent it back) to the Board of Commissioners for further consideration. Henry Wilson, owner of the property in question, said that he feels there is reasonable doubt and that this property was used for automotive repair prior to September, 1981. Grainger Barrett, attorney for Buz Lloyd, distributed information noting that everything points to the fact that this property was a junk yard and not an automotive repair shop at the time this area was zoned on September 2, 1981. A motion was made by Commissioner Gordon, seconded by Commissioner Willhoit that the property be rezoned to RB (Rural Buffer) on the basis that the property was in use as a junkyard when Bingham Township was initially zoned, and junkyards are not a permitted use in the EC-5 zoning district. 6 VOTE: UNANIMOUS B. BID AWARD FOR JAIL/COURTHOUSE - CONTRACT AND FUNDING APPROVAL Purchasing Director Pam Jones summarized the pertinent information on these two projects. She noted the advantages of having one contractor do both buildings and that the construction time is ten months. It is recommended that the County pursue installment purchase financing to supplement available funds for construction/renovation of the County Jail, Courthouse and Southern Human Services Center. The financing will be through private placement and include $1.5 million for the Jail/Courthouse Project and $500,000 for the Southern Human Services Center. A motion was made by Commissioner Halkiotis, seconded by Chair Carey to (1) award the bid to Trafalgar House Construction for an amount not to exceed $3,408,642, (2} approve contracts contingent upon Attorney and Staff review and authorize the Chair to sign on behalf of the Board, (3) approve the proposed funding scenario and authorize Staff to prepare the appropriate budget modification documents for Board approval at a later meeting and (4) authorize $500,000 additional funds for Southern Human Services Building to be obtained through private placement in early, 1996. VOTE: UNANIMOUS C. BID AWARD-PERSONAL COMPUTERS FOR DATA PROCESSING A motion was made by Commissioner Crowther, seconded by Commissioner Willhoit to award the bid to P.C. Innovations of Cary, North Carolina at a delivered cost of $1,099.00 each for 486 DX2/66 Mhz personal computers, $1,403.00 each for Pentium 90 personal computers, and $6,247.0 for LAN File Servers. VOTE: UNANIMOUS D. 1995-96 COMMISSIONERS' GOALS This item was removed and will be considered at the next regular meeting scheduled for September 20, 1995. E. FARMLP,ND PRESERVATION WORKSHOP A motion was made by Commissioner Crowther, seconded by Commissioner Willhoit to approve funding from the Commissioners' Contingency Fund of $3,040 to fund a series of Farmland Preservation Workshops. VOTE: UNANIMOUS F. WILDLIFE HABITAT STUDY Planning Director Marvin Collins explained that this Wildlife Habitat Study would be conducted by the Triangle Land Conservancy. A biologist will be employed by the Conservancy to direct the study and the activities will be directed by an Oversight Committee comprised of three Conservancy members. Livy Ludington of the Triangle Land Conservancy was present to answer several questions from the Commissioners. A motion was made by Commissioner Gordon, seconded by Commissioner Crowther to approve funding for this study from the Commissioners' Contingency Fund for $10,000. VOTE: UNANIMOUS ADDED ITEM - WOOD PROCESSING PLANTS Commissioner Crowther said that it has come to his attention that within the next few months there will be three wood processing mills opening up north of Orange County that will require a large amount of timber to supply their needs. He feels that the projected impact on Orange County should be addressed as soon as possible. Chair Carey said that he feels that we need to be able to monitor what is happening with regards to logging in the area and he asked for a report from Staff on possible options for reducing the impacts on Orange County. Commissioner Willhoit asked that the Staff check with the North Carolina Department of Commerce to see if they know to what extent these companies will use recycled fiber in their products. He also suggested that the Staff and Orange Recycling explore the potential for a market for mixed paper products. This could be an opportunity for a market for mixed paper. A report will be prepared for the Board of County Commissioners retreat in December. X. REPORTS A. COUNTY INNOVATION AND EFFICIENCY COMMITTEE Chair Carey asked if the Board wants to pursue a survey and use that survey as a starting point for targeting the work of this group. His intent is to focus this group on improving productivity. Commissioner Gordon said that she is not sure a survey is needed. She has no reason to believe that the service to citizens is bad or that the morale is low. Her interest is in cost savings and/or efficiency but not reducing services or hurting morale. She feels that the Department Heads and the Board can meet this objective without a survey. Commissioner Willhoit suggested asking the Manager to identify some areas where the committee might want to focus. He wants it to be manager directed and focus on areas that the manager would recommend. Commissioner Crowther said he is against forming another standing committee. Perhaps they could meet for a specified number of months and then continue next year for a specified number of months. Commissioner Halkiotis feels that any organization needs to be analyzed periodically by the people they serve. He feels it needs to be directed by the Board of County Commissioners and the Manager with some involvement from the Department Heads. John Link said that three months will not be enough time for this committee to do their work. Efficiency will need to be defined. Also, the outcome will need to be clearly specified. He asked the Board to review the survey done in Lincoln County. This was a way that they involved the citizens who directly use the services they offer. 8 It was decided that John Link will take these comments and questions to the extended Department Head meeting this Friday and bring back their comments to the Board of County Commissioners. Commissioner Willhoit suggested that the County review the programs that won NACo recognition for specific ideas about cost savings and efficiency. He agrees with going ahead with the survey. John Link will bring back to the Board a listing of projects that show efficiencies that have been implemented. A motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to pursue the service quality approach to the extent outlined above, and to prepare a list of NACo projects that show efficiencies. VOTE: UNANIMOUS B. ANNUAL TRANSPORTATION IMPROVEMENT PROGRAMS Transportation Planner Slade McCalip presented a report on the N.C. Department of Transportation's annual State Transportation Improvement Program and the Durham-Chapel Hill-Carrboro Metropolitan Transportation Improvement Program. He asked for suggestions of projects to include or exclude from the plan. Commissioner Crowther suggested asking DOT to evaluate the speed limit at NC57 and NC157 and Guess Road and the Efland-Cedar Grove Road and Carr Store Road intersection. Both of these intersections still seem to be high accident areas. Also, the road needs to be improved on NC57 approaching that intersection. Slade McCalip will work with Commissioner Gordon on this proposal and bring back for Board approval on October 2. XI. APPOINTMENTS - NONE XII. MINUTES - NONE XIII. CLOSED SESSION - NONE XIV. ADJOURNMENT With no further items to come before the Board, Chair Carey adjourned the meeting. The next regular meeting will be held on Wednesday, September 20, 1995 at 7:30 p.m. in the OWASA community meeting room in Carrboro, North Carolina. Moses Carey, Jr., Chair Beverly A. Blythe, Clerk