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HomeMy WebLinkAboutMinutes - 19950403APPROVED 6/5/95 MINUTES APRIL 3, 1995 ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING The Orange County Board of Commissioners met in regular session on Monday, April 3, 1995 at 5:30 p.m. at the Pleasant Green Community Center in Eno Township, Hillsborough, North Carolina. COUNTY COI~SISSIONERS PRESENT: Chair Moses Carey, Jr., and Commissioners William L. Crowther, Alice M. Gordon, Stephen H. Halkiotis and Don Willhoit COUNTY ATTORNEY PRESENT: Geoffrey Gledhill COUNTY STAFF PRESENT: County Manager John M. Link, Jr., Assistant County Managers Albert Kittrell and Rod Visser, Deputy Clerk to the Board Kathy Baker and Clerk to the Board Beverly A. Blythe (other staff members are identified appropriately below NOTE: All documents referred to in these minutes are in the permanent agenda file in the Clerk's Office. All amendments to ordinances are in the official Ordinance Book located in the Commissioners' Library. I. ADDITIONS OR CHANGES TO THE AGENDA Chair Carey added to the agenda a proclamation designating April 22-29 as Orange County Pre-School Immunization Week. With regards to item IX-A, the Board will vote on all the amendments to the Educational Facilities Impact Fee Ordinance, leaving the amount at $750.00 until after the public hearing scheduled for May 25 at 7:30 in Superior Courtroom. II. AUDIENCE COMN~NTS A. MATTERS ON THE PRINTED AGENDA - NONE B. MATTERS NOT ON THE PRINTED AGENDA 1. Community Concerns Mr. Edwards from the Orange County Farm Bureau explained that he will be videotaping some of the County Commissioner meetings so that members of the Farm Bureau could stay informed on the issues. PUBLIC CHARGE Chair Carey dispensed with the reading of the public charge. III. BOARD COMN~NTS Commissioner Crowther asked about the number of cellular towers in Orange County. The Orange County Planning Department will provide him a report. Chair Carey announced that the County received grant funds for implementation of the Criminal Justice Partnership Act. .Orange and Chatham 2 Chair Carey announced that the County received grant funds for implementation of the Criminal Justice Partnership Act. Orange and Chatham counties must now develop a plan for how this money will be used. He made several announcements about upcoming meetings. Commissioner Willhoit asked that several items relating to animal control be on the agenda with the Health Board on May 16. IV. COUNTY MANAGER'S REPORT John Link noted that the County had an excellent program for County Government Week, highlighted by the "official for a day" program. V. RESOLUTIONS/PROCLAMATIONS A. PROCLAMATION DESIGNATING APRIL 22-29 AS ORANGE COUNTY PRE-SCHOOL IMMUNIZATION WEEK A motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to proclaim April 22 - 29 as Orange County Pre-School Immunization Week as stated below: PROCLAMATION ORANGE COUNTY PRESCHOOL IMMUNIZATION WEEK APRIL 22-29, 1995 WHEREAS, April 22-29 has been proclaimed as National Preschool Immunization Week; and WHEREAS, during National Preschool Immunization Week all immunization providers are encouraged to work with their communities to vaccinate children by expanding clinic hours, increasing screening, and distributing educational materials; and WHEREAS, more than one-third of North Carolina two year olds are not age- appropriately immunized; and WHEREAS, North Carolina's goal is to achieve complete immunization of at least 90$ of all North Carolina children by their second birthday; and WHEREAS, in an effort to increase the immunization rate in Orange County, the Cooperative Extension Service has organized the Orange County Coalition for Immunization, a group comprised of representatives of public and private agencies, civic, community and church groups, and volunteers; and WHEREAS, the mission of the Orange County Coalition for Immunization is to coordinate and promote free immunization clinics through Piedmont Health Services, Chapel Hill Home Health, and Orange County Health Department, by providing financial assistance, outreach, transportation, and educational efforts during National Preschool Immunization Week April 22-29; and 3 WHEREAS,, the continuing goal of the Orange County Coalition for Immunization is to develop strategies for the year-round promotion of age- appropriate immunizations; and WHEREAS, it is essential to raise public awareness of the importance of age- appropriate immunizations and provide accessibility to immunizations through a collaborative community-based effort. NOW, THEREFORE, We, the ORANGE COUNTY BOARD OF COMMISSIONERS, do hereby proclaim April 22-29 as Orange County Preschool Immunization Week, this the 3rd day of April, 1995. VOTE: UNANIMOUS VIII. ITEMS FOR DECISION - CONSENT AGENDA A motion was made by Commissioner Halkiotis, seconded by Commissioner Crowther to approve those items on the Consent Agenda as stated below: A. APPOINTMENTS The following appointments were approved: ORANGE COUNTY ARTS COMMISSION: Carolyn Leith for an unexpired term ending March 30, 1997 Caleb Moore for a new term ending March 30, 1998 HILLSBOROUGH PLANNING BOARD Edward Gill for a new term ending March 30, 1998 Chris Quinn for a new term ending March 30, 1998 B. MINUTES The minutes for the special meeting held on February 6, 1995 and the special meeting held on February 9, 1995 were approved. The minutes for the regular meeting held on February 6 will be considered at the next meeting. C. PETITION FOR ADDITION - LYSTRA LANE IN CHAPEL HILL TOWNSHIP The Board approved a petition from NCDOT for adding Lystra Lane in Chapel Hill to the State-maintained Secondary Road System. D. ANNUAL CONTRIBUTIONS CONTRACT/SECTION 8 PROGRAM The Board approved the resolution stated below authorizing the execution of an Annual Contributions Contract and Form 55071, Certification for Contracts, Loans and Cooperative Agreements for the Section 8 Housing Certificate Program: RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRIBUTIONS CONTRACT WHEREAS, the Orange County Housing Authority (herein called the "PHA"} proposes to enter into an Annual Contributions Contract (herein called the "Contract") with the United States of America, Department of Housing and Urban Development (herein called the "Government") NOW, THEREFORE, BE IT RESOLVED BY THE PHA AS FOLLOWS: Section 1. The Contracts, numbered Contract 2903-E and 2903-K is hereby approved and accepted both as to form and. substance and the Chair of the 4 Orange County Board of Commissioners is hereby authorized and directed to execute said Contract in triplicate on behalf of the PHA, and the Clerk to the Board of Commissioners is hereby authorized and directed to impress and attest the official seal of the PHA on each such counterpart and to forward said executed counterparts to the Government together with such other documents evidencing the approval and authorizing the execution thereof as may be required by the Government. Section 2. The County Manager is hereby authorized to file with the Government from time to time, as monies are required, requisitions together with the necessary supporting documentation, for payment under the Contracts. Section 3. This resolution shall take effect immediately. E. FLYING W. ESTATES - PRELIMINARY PLAN The Board approved the Preliminary Plan for Flying W. Estates subject to the conditions contained in the attached Resolution of Approval. The property is located on the southwest side of Schley Road and is zoned A-R and L-Eno-PW and designated Agricultural. Twelve lots will be developed from the 77.57 acre parcel which will leave 52 acres remaining in the parcel. F . BUDGET ORDINANCE AMENDMENT # 10 The Board approved budget ordinance amendments, grant project ordinances and capital project ordinance as stated below: GENERAL FUND Source - Intergovernmental $ 2,000 Appropriation - Community Maintenance 2,000 (to budget for allocation from.N.C. Dept. of Environment, Health and Natural Resources) Source - Intergovernmental $ 2,040 Appropriation - Human Services 2,040 (to budget for State funds to purchase mobile radio units) Source - Appropriated Fund Balance $ 41,936 Appropriation - Human Services 41,936 (to budget for Library Automation Capital Project) SMART START PROGRAM - GRANT PROJECT ORDINANCE Source - Intergovernmental - DSS (1993-94) $ 77,119 (Smart Start) DSS (1994-95) 211,247 Health (1993-94) 67,598 Health (1994-95) 56,711 Library (1993-94) 10,721 Coop Ext (1994-95) 6, 000 Appropriation - Human Services (Smart Start) DSS (1993-94) $ 77,119 DSS (1994-95) 211,247 Health (1993-94) 67,598 Health (1994-95) 56,711 5 Library (1993-94) 10,721 Coop Ext (1994-95) 6,000 (for Smart Start project awarded to the Orange County Departments of Social Services, Health, Library and Cooperative Extension by the State of North Carolina and the Orange County Partnership for Young Children) LIBRARY AUTOMATION PROJECT - CAPITAL PROJECT ORDINANCE Source - transfer from General Fund (1994-95) $ 41,936 Appropriation - library automation 41,936 (for automation of the Orange County Library's (including the Carrboro Library) materials circulation system) CRISIS INTERVENTION TEAM GRANT PROJECT ORDINANCE Source - Intergovernmental - Crisis Intervention $ 38,841 General Fund Operating Match 20,915 Appropriation - Public Safety - Crisis Intervention Grant Funds $ 38,841 Public Safety - General Fund 20,915 (for funding the Crisis Intervention program as awarded to the Orange County Sheriff's Dept. by the N.C. Department of Crime Control and Public Safety) G. 1995 CLG SURVEY AND PLANNING GRANT The Board approved and authorized the County Manager to sign the Subgrant Agreement for $5,000 CLG Survey and Planning Grant funds from the State Historic Preservation Office. H. 1995 CLG SURVEY AND PLANNING GRANT - OPEN SPACE DESIGN GUIDEBOOK The Board approved and authorized the County Manager to sign the Subgrant Agreement and provide certification of matching funds for a $2,500 CLG Survey and Planning Grant from the State Historic Preservation Office. VOTE ON THE CONSENT AGENDA: UNANIMOUS IX. ITEMS FOR DECISION - REGULAR AGENDA A. PUBLIC SCHOOL IMPACT FEES A motion was made by Commissioner Crowther, seconded by Commissioner Halkiotis to approve the amendments as presented in the agenda abstract leaving the amount of the impact fee at $750.00. VOTE: UNANIMOUS 6 Commissioner Gordon made reference to the summary sheet that was distributed outlining a proposed school capital funding program. It is a ten step program aimed at alleviating school facility concerns. Discussion ensued and several changes were suggested. A motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to approve the summary with two changes. A corrected copy is in the permanent agenda file in the Clerk's Office. VOTE: UNANIMOUS B. TAX REFUND REQUEST - CH HOTEL ASSOCIATES, LTD. Chapel Hill Associates, Ltd. requested a refund or a release of portions of 1991 and 1992 property taxes. Because of a change in the valuation of a parcel of land where a portion of the property was taken by the Department of Transportation in connection with a widening project, Mr. G. Roland Gammon, Managing General Partner of CH Hotel Associates asked for a refund of a portion of the 1991 taxes that have been paid and a release of a portion of 1992 taxes which have not been paid. It was noted by Geof Gledhill that if the County released the taxes for 1991, the County could be held liable. After a brief discussion, a motion was made by Commissioner Willhoit, Seconded by Commissioner Gordon to approve the release of a portion of the 1992 taxes and deny the refund of any 1991 taxes. VOTE: AYES, 4; NOS, 1 (Commissioner Crowther) C. BID AWARD - APPLICATIONS SOFTWARE AND HARDWARE FOR SHERIFF A motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to award the bid to Visions Software Incorporated of Wilmington, North Carolina and authorize the purchase of the remainder of the equipment if the funds are allocated in the 1995-96 CIP. VOTE: UNANIMOUS X. REPORTS A. TRIANGLE SPORTSPLEX UPDATE Grant Blair, SportsPlex General Manager, gave a report about the upcoming opening of the Triangle SportsPlex. He said that they have had hundreds of people walking through the facility and that participation in the programs offered at the SportsPlex has increased. The SportsPlex opened on Sunday, April 1. Their grand opening is set for May 6. He said that they are working with the Visitors Bureau and will continue to put together proposals for use of the facility. XI. APPOINTMENTS ORANGE COUNTY PLANNING BOARD Nominations were made as listed below: Commissioner Crowther - Renee Price to replace Kent Scott Chair Carey - Leo Allison Commissioner Gordon - Paul Hoecke and Arnie Katz Commissioner Willhoit - Ann Joyner Vote on the nom: Leo Allison Renee Price Paul Hoecke Arnie Katz Ann Joyner inations is listed below: - 5 votes - 5 votes - 5 votes - 3 votes - 2 votes ORANGE COUNTY BOARD OF ADJUSTMENT Nominations were made as listed below: Commissioner Gordon - Lee Rafalow Commissioner Halkiotis - Lynn Cox as a full member Commissioner Crowther - Larry Carroll as a full member Chair Carey - Terry Westendorf Vote on the nominations is listed below: Lee Rafalow - 1 Lynn Cox - 2 Larry Carroll - 1 Terry Westendorf - 1 Lynn Cox was appointed to a full member position and Terry Westendorf stayed as the alternate. UNC-HORACE WILLLAMS/MASON FARM LANG RANGE PLANNING PROCESS It was decided that a letter will be written to the Planning Board Chair requesting that they give the County Commissioners a recommendation for appointment to this committee. BOARD OF E & R A motion was made by Commissioner Gordon, seconded by Chair Carey to approve the appointment of Tom Hefner as Chair of this Board. The other two members of this Board will be Commissioner Halkiotis and Commissioner Crowther. Tom Hefner will be paid a stipend of $100.00 per meeting. Commissioner Willhoit said he would be willing to serve as an alternate if necessary. VOTE: AYES, 4; NOS, 1 (Commissioner Halkiotis). XII. MINUTES - NONE XIII. CLOSED SESSION - NONE XIV. ADJOURTIl~NT With no further items to come before the Board, Chair Carey adjourned the meeting. The next regular meeting will be held on Tuesday, 8 April 18, 1995 at 7:30 p.m. in the OWASA community meeting room in Carrboro, North Carolina. Moses Carey, Jr., Chair Beverly A. Blythe, Clerk