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HomeMy WebLinkAboutMinutes - 199410181 APPROVED 11/15/94 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING OCTOBER 18, 1994 The Orange County Board of Commissioners met in regular session on Tuesday, October 18, 1994 at 7:30 p.m. in the OWASA Community meeting room, 400 Jones Ferry Road in Carrboro, North Carolina. COUNTY COMMISSIONERS PRESENT: Vice-Chair Stephen Halkiotis and Commissioners Alice M. Gordon, Verla C. Insko and Don Willhoit COUNTY COMMISSIONER ABSENT: Chair Moses Carey, Jr. ATTORNEY PRESENT: Geoffrey Gledhill STAFF PRESENT: County Manager John M. Link, Jr., Assistant County Managers Albert Kittrell and Rod Visser, and Clerk to the Board Beverly A. Blythe (other staff members are identified appropriately below) I. ADDITIONS OR CHANGES TO THE AGENDA The appointment for the Planning Board was deleted. II. AUDIENCE COMMENTS A. MATTERS ON THE PRINTED AGENDA - NONE B. MATTERS NOT ON THE PRINTED AGENDA Kelly Tackett stated that she is in support of Item VIII-E which is a proposed subdivision regulation text amendment which will allow her to build a house. PUBLIC CHARGE Vice-Chair Halkiotis dispensed with the reading of the public charge. III. BOARD COMMENTS Commissioner Halkiotis asked John Link to find out if NCDOT is going to close the entrance onto I-85 from Highway 70 east of NC751. He suggested a resolution requesting that this entrance not be closed be presented to DOT at the TIP meeting next week. Commissioner Gordon noted that the Transportation Advisory Council has already sent a letter to DOT making this request. IV. COUNTY MANAGER'S REPORT John Link recognized Roscoe Reeve and commended him for receiving the "Mapper of the Year" award from the Property Mappers Association. Roscoe Reeve was the founder of this association and has been instrumental in getting key legislation passed. Since 1981 this award has been given seven times with Orange County receiving four of these awards. The award was read by Commissioner Halkiotis and the Board congratulated Roscoe Reeve for the contributions he has made to his profession. V. RESOLOTIONS~PROCLAMATIONS A. RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION FOR INSTALLMENT PURCHASE OF THE NEW CHAPEL HILL-CARRBORO ELEMENTARY SCHOOL A motion was made by Commissioner Insko, seconded by Commissioner 2 Gordon to approve the resolution authorizing the filing of an application for installment purchase of the new Chapel Hill-Carrboro Elementary School as presented in the agenda. VOTE: UNANIMOUS VI. SPECIAL PRESENTATIONS A. PRESENTATION CERTIFICATE OF ACHIEVEMENT FOR E%CELLENCE IN FINANCIAL REPORTING John Link said that the Government Finance Officers' Association Certificate of Achievement recognizes excellence in government financial reporting. Orange County has received this award each year since 1982. He commended the Finance staff for their ability to consistently meet the high standards reflected in this award. Finance Director Ken Chavious introduced staff members Debbie Smith, Deborah Austin and Howard Fitts. Joyce Refiners was attending classes. He commended his staff for this outstanding accomplishment. VII. PUBLIC HEARINGS A. CULBRETH PARR INTERIM ASSISTANCE GRANT PROGRAM Housing and Community Development. Director Tara Fikes said that a public hearing is required prior to official closeout of the Culbreth Park Interim Assistance Grant Program. Since there were no public comments Vice-Chair Halkiotis closed the public hearing. A motion was made by Commissioner Halkiotis, seconded by Commissioner Insko to authorize the Vice-Chair to sign the Certificate of Completion and Public Hearing Certification, which will contain minutes of tonight's public hearing. VOTE: UNANIMOUS VIII. ITEMS FOR DECISION - CONSENT AGENDA A motion was made by Commissioner Willhoit, seconded by Commissioner Insko to approve those items on the Consent Agenda as listed below: A. SUBCONTRACT BETWEEN THE ORANGE COUNTY HEALTH DEPARTMENT AND THE ORANGE CHATHAM COMPREHENSIVE HEALTH SERVICES, INC._ The Board approved and authorized the Vice-Chair to sign a contract authorizing the Orange County Coalition of the Community-Based Public Health Services to provide services specified in the contract to improve the health of minority populations in selected Orange County communities. This coalition is fully funded with a grant received from the W. K. Kellogg Foundation. B. PROPOSED HEALTHY CAROLINIANS 2000 TASK FORCE The Board endorsed the establishment of the Orange County Healthy Carolinians 2000 Task Force and the list of nominees as presented in the agenda, except that the Vice Chair of the commissioners, Stephen Halkiotis, was designated to represent the Orange County Board of Commissioners instead of the Chair. C. HOUSEHOLD HAZARDOIIS WASTE COLLECTION AGREEMENT The Board approved and authorized the Chair to sign an agreement with Laidlaw Environmental Services for collection and disposal of household hazardous wastes. 3 D. VOTER REGISTRATION PROPOSAL The Board approved and authorized the Chair to sign a State grant application for $22,800 to help implement the National Voter Registration Act. E. PROPOSED SUBDIVISION REGULATION TEXT AMENDMENT LOT LAYOUT This item was removed and placed at the end of the Consent Agenda. F. APPOINTMENTS The following appointments were approved: Arts Commission Lauren R. Chalmers for an unexpired term ending March 30, 1996 Hillsborouah Board of Adjustment Thomas K. Tiemann for an unexpired term ending March 30, 1997 Youth Services Needs Task Force Mary Bobbitt-Cooke for an unexpired term ending Sept. 30, 1995 LaRue Cash for an unexpired term ending Sept. 30, 1995 Josephine Harris for an unexpired term ending Sept. 30, 1995 Mary Martin for a term ending Sept. 30, 1997 Tracy Moran for a term ending Sept. 30, 1997 Donnie Phillips as court representative Sara Wilbur for an unexpired term ending Sept. 30, 1996 ITEM REMOVED FROM_THE CONSENT AGENDA E. PROPOSED SUBDIVISION REGULATION TEXT AMENDMENT LOT LAYOUT Planning Director Marvin Collins explained how this amendment would allow, in some circumstances, a new lot to contain land area on both sides of a private road easement. A motion was made by Commissioner Insko, seconded by Commissioner Halkiotis to approve this amendment as presented per the Planning Board recommendation. VOTE: UNANIMOUS IX. ITEMS FOR DECISION - REGULAR AGENDA A. 1994-95 COMMISSIONERS' GOALS In response to a question from Commissioner Gordon, County Engineer Paul Thames explained the goals as listed for the Efland Sewer System. He noted that the consultant would cost approximately $100,000. It was decided that it would be acceptable to move ahead with the formation of a work group to look at the development of the Buckhorn EDD and explore how that fits in with the expansion of the Efland sewer system. However, the Board did not approve the appointment of a consultant and decided to delay that decision and the request for grant funds until after these matters can be discussed at the December goals setting retreat. Mr. Thames explained that it would be necessary to contract with a consulting engineer because plans and specifications must be developed to qualify for grant funds. A motion was made by Commissioner Gordon, seconded by Commissioner Insko to adopt the 1994-95 goals as presented and amended above. VOTE: UNANIMOUS 4 B. SEWER EASEMENT AGREEMENT WITB HILL$BOROOGB Commissioner Insko reported that members of the I-40/Old 86 work group discussed this issue last week and understands and agrees with the recommendation. A motion was made by Commissioner Insko, seconded by Commissioner Halkiotis to (1) convey the easement to Hillsborough, (2) authorize the Chair, the County Manager and the County Attorney to determine the value of the easement, devise modifications (consistent with the intent of the approved easement agreement) to the agreement as required to secure accord among the parties to the easement agreement, and negotiate a settlement with Hillsborough, and (c) authorize the Chair to approve the settlement and to sign and execute the agreement. VOTE: UNANIMOUS C. WASTEWATER TREATMENT MANAGEMENT PROGRAM (WTMP) A motion was made by Commissioner Gordon, seconded by Commissioner Willhoit to approve the Plan of Action and establish a new, permanent Environmental Health Specialist position in the Health Department effective December 5, 1994. VOTE: UNANIMOUS D. $RILL DEVELOPMENT PROGRAM The Board added to the composition of this work group a person from the Media, a vocational education teacher from each school system and added the word "private" in front of major employers (private not public employers). A motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to approve the composition of this work group as amended above and authorize the chair to invite each member to participate. VOTE: UNANIMOUS E. REVISED ORANGE COIINTY TRANSPORTATION PRIORITIES LIST Commissioner Gordon, the County's representative to the Transportation Advisory Committee, and Slade McCalip, the County's Transportation Planner, worked on the preparation of the County's transportation priorities list and that list has been approved by the Planning Board. Commissioner Willhoit asked that a statement be included in the list about the need to paint the bridges. Also, the resolution previously adopted by the County Commissioners concerning the widening of I-40, and the' desirability of a high occupancy vehicle lane in any expansion of I-40, will be included in the request that will be presented to the Department of Transportation on October 25. A motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to endorse the Orange County Local Transportation Priorities list including the amendment above about bridge painting, and to authorize the Chair to sign the cover letter (with attachments), as endorsed by the Planning Board, to be used by NCDOT and the DCHC in the development of the 1996-2002 STIP and LTIP. VOTE: UNANIMOUS 5 F. PERSONNEL ORDINANCE REVISION Elaine Holmes briefly explained for consideration of approval revisions to the Orange County Personnel Ordinance sections covering: Sexual Harassment Recruitment and Selection Temporary Appointments A motion was made by Commissioner Willhoit, seconded by Commissioner Insko to adopt the proposed Personnel Ordinance revisions effective December 1, 1994 as presented in the agenda. VOTE: UNANIMOUS amended. VOTE: Ayes, 3; No, 1 (Commissioner Willhoit) G. MEETING SCHEDIILE FOR CALENDAR YEAR 1995 A motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to approve the meeting schedule for 1995 as submitted and as X. REPORTS A. NORTH CAROLINA INFORMATION HIGHWAY Some months ago, County staff began discussions with Orange County School staff and telephone company representatives to explore opportunities for cost effective access to the North Carolina Information Highway. Telephone company representatives and a staff member from the State's Information Highway office made a brief presentation of what can be available. The Board encouraged this committee to include the Chapel Hill-Carrboro City School system in future discussions. This report was received as information. XI. APPOINTMENTS This item was deleted from the agenda. XII. MINUTES - NONE XIII. CLOSED SESSION XIV. ADJOIIRNMENT With no further item Halkiotis adjourned the meeting. Tuesday, November 1, 1994 at 7:30 Courthouse in Hillsborough, North s to come before the Board, Vice-Chair The next regular meeting will be held on p.m. in the courtroom of the Old County Carolina. Moses Carey, Jr., Chair Beverly A. Blythe, Clerk