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HomeMy WebLinkAboutMinutes - 199405021 APPROVED 6/28/94 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MAY 2, 1994 The Orange County Board of Commissioners met in regular session on Monday, May 2, 1994 at 7:30 p.m. in the Courtroom of the Old Courthouse, Hillsborough, North Carolina. COUNTY COMMISSIONERS PRESENT: Chair Moses Carey, Jr., and Commissioners Stephen H. Halkiotis, Alice M. Gordon, Verla C. Insko and Don Willhoit. COUNTY ATTORNEY PRESENT: Geoffrey Gledhill COUNT STAFF PRESENT: County Manager John M. Link, Jr., Assistant County Managers Albert Kittrell and Rod Visser, Economic Development Director Ted Abernathy, Deputy Clerk to the Board Kathy Baker, Clerk to the Board Beverly A. Blythe, Data Processing Director Keith Brooks, Planner Emily Cameron, Register of Deeds Betty June Hayes, Personnel Director Elaine Holmes, Purchasing Director Pam Jones, Budget Director Sally Kost, Director of Aging Jerry Passmore, Health Director Dan Reimer, Deputy Director of EMS Jeanette Smith, County Engineer Paul Thames, EMS Director Nick Waters, and Planner Mary Willis. I. ADDITIONS OR CHANGES TO THE AGENDA Chair Carey added as item "C" under Items for Decision a request for additional representation on the Advisory Task Force for the Intervention/Prevention Program. The Planning Board and Commission for Women appointments were removed from the Consent Agenda and placed under Item XI-Appointments. II. AUDIENCE COMMENTS A. MATTERS ON THE PRINTED AGENDA Chair Carey indicated that those citizens who have expressed a desire to speak on an item on the printed agenda will be recognized at the appropriate time. B. MATTERS NOT ON THE PRINTED AGENDA Jean O'Bryant lives on Bacon Road off Highway 57 which is used as the pit entrance to the Orange County Speedway. She stated that this road is littered with trash thrown from automobiles entering and leaving the speedway. She believes that the speedway needs to be responsible for keeping the roadway clean and asked that the Commissioners contact the speedway. Charlie Evans lives directly across from the speedway. He said that trash is picked up at the speedway after each race. However, they do not pick up the trash thrown on the road and in the yards. He asked that speedway officials be required to clean up the road after each race. LeeAnn Tucker lives directly behind the speedway. She agreed that littering is a problem. However, her concern is that cars have repeatedly blocked her driveway. She has an older person in the house who frequently 2 must be transported to the hospital. Mr. Mason Day, the owner of the speedway, has been contacted and has not cooperated in solving the problem. Chair Carey indicated that County staff would look into this matter. Both the littering and public safety concerns need to be addressed. Commissioner Halkiotis asked that staff report on how the issue of security and traffic control is being handled at the speedway. County Manager Link stated that the Department of Transportation and the Highway Patrol will be contacted regarding the parking situation. The County Ordinance will be reviewed in light of the littering issue. A report will be presented at an upcoming Board meeting. PUBLIC CHARGE Chair Carey dispensed with the reading of the public charge. III. BOARD COMMENTS Commissioner Willhoit said that he received a copy of a letter and a flyer with information about University Station. Mr. Cogswell noted that in his opinion the information in the flyer misrepresented the outcome of negotiations with elected officials in regard to the proposed University Station development. Commissioner Willhoit reported that the Landfill Owners Group will discuss at their meeting scheduled for May 5 at 5:30 the concern expressed by Dr. Sluder at the last meeting. Joyce Engineering did make a mistake in not notifying Dr. Sluder and several of the other landowners about their process. He will keep the County Commissioners updated on this situation. Commissioner Halkiotis requested that the Manager obtain a copy of the regulations regarding the placement of candidate's signs from each of the municipalities. He suggested that a meeting be held prior to the next election to inform all candidates about regulations regarding the placement of their signs. IV. COUNTY MANAGER'S REPORT - NONE V. RESOLUTIONS/PROCLAMATIONS A. OLDER AMERICANS MONTH AND SENIOR CENTER WEER PROCLAMATIONS Chair Carey read the proclamations and presented them to Alice McAdoo, Chair of the Aging Board. A motion was made by Chair Carey, seconded by Commissioner Insko to approve the proclamation proclaiming May, 1994 as Older Americans Month as stated below: PROCLAMATION WHEREAS, According to the latest population figures, there are more than 13,000 persons over 60 years of age in Orange County; and, WHEREAS, The President of the United States has declared May as Older Americans Month with the theme "Long Life and Good Health"; and, 3 WHEREAS, WHEREAS, WHEREAS, Orange County is proud of the older adults who live here and wishes to show appreciation for what they have contributed to their County, State and Nation; and, All Orange County citizens enjoy the fruits of older persons and their labors and are inspired to continue to make Orange County a good place in which to live; and, Orange County also wishes to set aside a special month for recognition of the older segment of its citizenry; NOW, THEREFORE, We, the Orange County Board of Commissioners, join the Governor of North Carolina and the President of the United States in PROCLAIMING May, 1994, OLDER AMERICANS MONTH AND, further, do encourage all citizens to join us in honoring our older Americans. VOTE: UNANIMOUS A motion was made by Commissioner Insko, seconded by Commissioner Halkiotis to proclaim the week of May 8 through 14, 1994 as Senior Center Week as stated below: PROCLAMATION WHEREAS, Local communities support over 10,000 Senior Centers in the United States; and, WHEREAS, Orange County has recognized the importance of Senior Centers and has provided leadership in the development and operations of such facilities in the County; and, WHEREAS, Senior Centers affirm the dignity, self-worth and independence of older persons by facilitating their decisions and knowledge, and enabling their continued contribution to the community; and, WHEREAS, Encouraged and supported'by the Older Americans Act, Senior Centers function as service delivery focal points, help older persons to help themselves and each other, and offer opportunities to become physically active, mentally challenged, emotionally supported and socially involved; and, WHEREAS, The month of May has historically been proclaimed Older Americans Month, and communities across the country are giving special recognition to older persons and the role of Senior Centers in serving them; NOW, THEREFORE,. We, the Orange County Board of Commissioners, do hereby PROCLAIM the Week of May 8 through 14, 1994, SENIOR CENTER WEEK AND, further, do call upon the people of our community to honor older Americans and the Senior 4 Centers that bring together activities and services to their benefit. VOTE: UNANIMOUS B. NATIONAL HISTORIC PRESERVATION WEER Todd Dickinson read the proclamation. A motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to proclaim May 8 - 14, 1994 as National Historic Preservation Week as stated below: PROCLAMATION OF THE ORANGE COUNTY BOARD OF COMMISSIONERS NATIONAL HISTORIC PRESERVATION WEEK WHEREAS, historic preservation enriches the lives of all people by providing a greater understanding of American heritage, and WHEREAS, historic preservation is relevant for communities across the nation, from rural to urban areas, neighborhoods to business districts, and WHEREAS, Orange County is committed to preserving its historic cultural resources for its citizens and future generations, and WHEREAS, "It's your memory. It's our history. It's worth saving." is the theme for National Historic Preservation Week 1994, cosponsored by the Orange County Historic Preservation Commission and the National Trust for Historic Preservation; NOW, THEREFORE, the Orange County Board of Commissioners does hereby proclaim May 8 - 14, 1994, as National Historic Preservation Week in celebration of the cultural heritage of Orange County and hereby urges all citizens to support historic preservation efforts. VOTE: UNANIMOUS C. WEED CONTROL RESOLUTION FOR LAKE ORANGE HYDRILLA Paul Thames made reference to and summarized the report in the agenda. A motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to approve the resolution as stated below: AQUATIC WEED CONTROL RESOLUTION WHEREAS, the Orange County Board of Commissioners desires technical and financial assistance from the N.C. Aquatic Weed Program for treatment and control of eighty acres of HYDRILLA infestation at Lake Orange, a reservoir useful for raw drinking water supply, recreation, wildlife habitat and scenic beauty, NOW, THEREFORE, BE IT RESOLVED THAT: The Board requests that the N C Aquatic Weed Program conduct the 5 Lake Orange aquatic weed control project; The Board assumes full obligation for payment of fifty percent (50$) of non-federal costs associated with Lake Orange aquatic weed project; The Board will assist the NC Department of Environment, Health and Natural Resources and/or the US Army Corps of Engineers in quantifying its aquatic weed problems and determining the public benefits of the project; The Board will hold the State harmless from any damages that may result from the project with the exception that the State will not be held harmless from damages resulting from any negligence, incompetency or malfeasance on the part of its employees, agents or contractors; The Board will be responsible for notifying all landowners whose property is adjacent to the body of water in which the control project is located and for sponsoring any public information meetings that may be needed; and The Board will, to the extent of its power and authority, enforce any temporary restrictions on the use of the body of water as required by the specific method of treatment used. ADOPTED BY THE ORANGE COUNTY BOARD OF COMMISSIONERS this 2nd day of May, 1994 VOTE: UNANIMOUS D. RESOLOTIONS OF APPRECIATION FOR FORMER PLANNING BOARD AND HISTORIC PRESERVATION COMMISSION MEMBERS Chair Carey presented resolutions of appreciation to former Planning Board members Betty Eidenier and Carol Cantrell whose terms have expired. Resolutions will be sent to Jean Hamilton who also served on the Planning Board and to Trawick Ward who served on the Historic preservation Commission. VI. SPECIAL PRESENTATIONS NONE. VII. PIIBLIC HEARINGS A. PROPOSED NCDOT 1994-95 SECONDARY ROAD IMPROVEMENT PROGRAM Chair Carey recognized Mr. Watkins, Division Engineer and Mr. Gorman Gilbert, Orange County's representative on the Board of Transportation. Mr. Watkins reported that DOT is moving ahead with the program established in 1993. The priorities for 1994 will not be changed. Right-of-way issues on several of the roads have arisen, however, those issues are being addressed with the hope that resolutions will be reached. The 1994 allocation is anticipated to be $1,264,372. However, there may be 6 an increase in available funds. He read the list as included in the agenda. He said that they also anticipate funds being available after July 1 to place a signal at the Hwy 70 and Mt. Herman Church Road intersection. He commented on the potential impact of sanitation truck traffic on Saddle Club Road if a solid waste convenience center is located on that road. He indicated that the road would not withstand constant usage by heavy trucks. If a county facility were located on this road, DOT would attempt to provide an access that would carry legal loads. DOT is responsible for assuring that the road is able to withstand the traffic impacts. He indicated that it would be possible to resurface the road to withstand heavy trucks. Commission Gordon mentioned that DOT has been very cooperative in trying to address some of the identified needs in the County. Jean O'Byrant, a resident of Bacon Road asked the other landowners from Bacon Road to stand. Eight people stood in support of her request to have DOT pave Bacon Road. A petition signed by 28 people has been sent to DOT and they have talked with Mr. Dyer and Mr. Gilbert. Two buses travel this road daily. A traffic counter was installed last week. This road connects to a Person County road which is paved and is very heavily traveled. Anita James, a Green Riley Road resident, asked that this road be given a higher priority for paving as it supports 23 houses in a space of 1.2 miles. She also mentioned that an additional 10 houses and two businesses are located off the dead end portion of this road and two buses use this road daily. Mr. Watkins explained how the DOT point system works in rating potential roads for paving. The DOT Board decides when the roads are to be rerated. A motion was made by Commissioner Willhoit, seconded by Commissioner Insko, to approve the proposed North Carolina Department of Transportation 1994-1995 Secondary Road Improvement Program as presented. VOTE: UNANIMOUS VIII. ITEMS FOR DECISION - CONSENT AGENDA A motion was made by Commissioner Gordon, seconded by Commissioner Insko to approve those items on the Consent Agenda as stated below. The Planning Board Appointments and Commission For Women appointments were removed from the Consent Agenda. They were placed under XI Appointments. A. CONTRACT BETWEEN THE NC DEPARTMENT OF HUMAN RESOURCES, DIVISION OF CHILD DEVELOPMENT AND THE ORANGE COUNTY HEALTH DEPARTMENT The Board approved and authorized the Chair to sign the contract which provides Smart Start funding for the Dental Screening Project, the Home Visiting assessment and feasibility study, the development assessment, supplies and computer for the School Health Nurse, which were approved by the Board of Commissioners at previous meetings. This approval is subject to review by staff and the County Attorney. 7 B. BUDGET ORDINANCE AMENDMENT #11 The Board adopted the proposed budget ordinance amendments and proposed grant project ordinance amendments for the Smart Start Program as stated below: GENERAL FUND Source - Intergovernmental $ 12,568 Appropriation - Human Services 12,568 (To receive additional State Family Planning, Maternal and Child funds) Source - Intergovernmental $ 1,900 Appropriation - Human Services 1,900 (To accept additional State Environmental Health funds) Source - Intergovernmental 17,616 Appropriation - Human Services 17,616 (To accept additional State Family Planning funds) Source - Intergovernmental - Smart Start - DSS 77,119 Source - Intergovernmental - Smart Start - Health 43,777 Source - Intergovernmental - Smart Start - Library 10,721 Appropriation - Human Services - SS - DSS 77,119 Appropriation - Human Services - SS - Health 43,777 Appropriation - Human Services - SS - Library 10,721 (Grant Project Ordinance for the Smart Start program as awarded to the Orange County Departments of Social Services, Health and Library by the State of North Carolina and the Orange County Partnership for Young Children) Source-Intergovernmental - Immunization Action Plan 18,086 Appropriation - Human Services - Immunization Plan 18,086 (Grant Project Ordinance as awarded to Orange County Health Department by the North Carolina Department of Environment, Health and Natural Resources) C. CLASSIFICATION PLAN AMENDMENT - BUDGET DIRECTOR The Board approved the amendment to the Classification and Pay Plan changing the salary grade for the class of Budget Director from salary grade 73 to salary grade 76. D. PROPOSED CHANGES TO THE BYLAWS FOR THE COMMISSION FOR WOMEN The Board approved the proposed change in the Commission for Women by-laws as stated below: Article III - Membership - Section 3 "Distribution of the fifteen commission membership positions shall be as follows: five members shall reside in Chapel Hill Township; three members shall reside in Hillsborough Township; five members shall reside 8 in any of the following townships - Bingham, Eno, Little River, Cheeks, or Cedar Grove. The remaining two members shall reside in anv township in Orange County. E. APPOINTMENTS Planning Board and Commission for Women appointments have been removed from the Consent Agenda. The following appointments were approved: HIIMAN SERVICES ADVISORY COMMISSION Shirley Siegel was reappointed to her second full term which will end on 03/30/97. HISTORIC PRESERVATION COMMISSION Robert Rich was appointed to his first full term which will end on June 30, 1997. AGRICIILTURAL DISTRICTS ADVISORY BOARD Nancy Goodwin was appointed to fill an unexpired term which will end on June 30, 1996. VOTE: UNANIMOUS IX. ITEMS FOR DECISION - REGULAR AGENDA A. COURT SPACE DEVELOPMENT FUNDING OPTIONS This item was presented by John Link for the purpose of providing information about potential funding options available for the New Courthouse Project. He summarized the information in the agenda. Three options are currently being reviewed. The first option would be to renovate the upper floor at an approximate cost of $235,000. These funds are currently included in the CIP. The second option would be to build an addition on Churton Street. The cost estimate for this project is approximately $311,000 of which $235,000 is currently included in the CIP. An additional $75,000 would be needed. The third option would be for an addition on Margaret Lane with an estimated cost of 454,205. This would be funded from the $235,000 in CIP funds and a lease purchase for the remaining $219,205. He indicated that the greatest flexibility of use would be the Churton Street addition. A motion was made by Commissioner Willhoit, seconded by Commissioner Insko, to approve the Churton Street option. VOTE: UNANIMOUS This approval is contingent upon the County Manager contacting the Court Personnel to obtain their endorsement of the Churton Street Option. 8. SENIOR HEALTH PROMOTION COORDINATOR FOR SENIOR CITIZENS John Link presented for the Board's consideration the options for establishing a Senior Health Promotion Coordinator on behalf of the Friends of the Chapel Hill Senior Center, Inc. He summarized the various 9 options. He indicated that "The Friends" have endorsed the option in which the County would enter into a mutual cooperation agreement. Under this agreement the County would be reimbursed by the Friends group for the recruitment/selection process, salary, fringe benefits, related personnel and indirect costs for hiring and supervising a Senior Health Promotion Coordinator. Commissioner Insko requested that outcome measures for evaluation and assessment be reviewed so that results are as anticipated. She requested information on the exact outcomes they expect. Harry Phillips, President of the Chapel Hill Friends Senior Center, indicated that they are collaborating with the University in order to benefit from their expertise in addressing outcome measures. It is difficult, but not impossible, to measure the effect this initiative would have on the aging population. Commissioner Insko indicated that she supports having this be a mutual cooperation agreement. The outcomes of the programs should be positive based on the degree to which there is cooperation between the University, County and The Friends of the Senior Center. At the end of this three year grant it will be evident if this program is effective. If it is successful, they will probably ask the County to fund this position. That request would require appropriate documentation regarding outcome. Commissioners Halkiotis and Gordon indicated that the Senior Center is a wonderful gathering spot and one of the best investments made by Orange County. A motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis, to enter into and authorize the Chair to sign a mutual cooperation agreement with the Friends of the Chapel Hill Senior Center, contingent upon the review of the County Attorney. VOTE: UNANIMOUS C. APPOINTMENT OF ADVISORY TASR FORCE TO SUBMIT GRANT FOR THE INTERVENTION/PREVENTION PROGRAM This item was presented by John Link for the purpose of appointing the present Communities In Schools Board of Directors, and additional parents and students to serve as the Advisory Task Force to submit a grant for the intervention/prevention program. They will submit a joint proposal from the two school systems for a portion of the $12,000,000 which was recently appropriated by the General Assembly for this program. A motion was made by Commissioner Halkiotis, seconded by Commissioner Gordon, to approve these appointments as presented. VOTE: UNANIMOUS D. EMS FRANCHISE APPLICATION FOR THE JOHNSTON AMBIILANCE SERVICE Rod Visser presented for the Board's consideration a franchise request from Johnson Ambulance Service, Inc. to provide convalescent only transports within Orange County. This request is in accordance with the 10 provisions of the EMS franchise ordinance which was adopted by the Board in April, 1993. The EMS Advisory Council endorsed this concept. The County staff also recommends that the Board consider a change in policy regarding the transport only service which would allow the Johnson Ambulance Service to undertake all of this type of service. This would decrease the present workload of the EMS system and would improve availability of ambulances for emergency calls as well as lower operational costs, extend ambulance life and diminish the need for additional ambulance staff. Also, the EMS staff time could be redirected to higher priority functions. The need for billing and collection for these services would also be eliminated. This would redirect 10-15 hours per week of staff time in the Revenue Office. A motion was made by Commissioner Insko, seconded by Commissioner Halkiotis to approve the franchise for Johnston Ambulance Service, Inc., to begin operation as soon as practicable, after allowing some time for notification to users of the convalescent transport service. VOTE: UNANIMOUS E. PUBLIC HEARING NOTICE FOR MAY 23, 1994 QUARTERLY PUBLIC HEARING Marvin Collins presented for the Board's consideration the legal notice and items for discussion at the regular quarterly public hearing scheduled for May 23, 1994. A set of sustainable community principles has been requested for inclusion in the Board of Commissioner's policy manual and applicable for all County departments. Examples of sustainable development practices that have been used by the County in relation to each principle would be included in the policy manual. The items to be presented at Public Hearing were summarized. It would be possible for the Board of Commissioners to create a package using the report on the Rural Character strategies, the Open Space Land Use Plan Category, and the Zoning District Standards to craft open space categories and zoning district standards. The other amendments that are proposed are the Zoning Ordinance and Text Amendments which relate to enabling legislation passed in the last session of the General Assembly. These amendments provide for alternatives to notifying citizens by mail or 1/2 page advertisements in newspapers regarding public hearings that effect their properties. Certain standards would have to be used to utilitize the 1/2 page newspaper approach. Technical amendments are also being suggested to subdivision regulations dealing with private road justification criteria, definition of minor subdivision as well as public roads within approved minor subdivisions being accepted by the Board of Commissioners. These items could be sent to the Planning Board for a recommendation in June or July with a recommendation being returned to the Commissioners at an August meeting. Commissioner Gordon suggested adding to the notice that the meeting will start at 7:30 and end at 10:30. Items not heard will be rescheduled. Chair Carey indicated that he was concerned about presenting items to the public for comment which he could not support. He directed the Boards attention to the options that are included in the approval procedures. He stated that he would not support using the Special Use Permit Process for the Economic Development District at this point. He asked that all options which are not being considered by the Commissioners be removed from the agenda. 11 Commissioner Gordon suggested putting all the approval options on a future Board of Commissioners agenda for discussion. After further discussion, it was decided that the options that the Commissioners actually wish to be considered will be forwarded to the August 22 quarterly public hearing. She also asked that the subdivision regulation text amendments be postponed. Collins indicated that several minor subdivisions have been required to go through the major subdivision approval process because each involved public roads. The amendments listed in Section 7 of the hearing notice would resolve this problem by allowing the Board of Commissioners to resolve this issue through an administrative decision. A motion was made by Commissioner Gordon, seconded by Commissioner Insko, to approve the public hearing notice with the deletion of Item 3.a.1 pertaining to Comprehensive Plan/Zoning Ordinance/Subdivision Regulations Text Amendments approval procedures for Special Use Permit and and 3.a.3 pertaining to subdivision approval as described on page five of the agenda. VOTE: UNANIMOUS F. PIIRCHASE OF OPTICAL IMAGING SYSTEM Pam Jones presented information on the optical imaging software and hardware that will be used for creating a permanent record, indexing and a microfilm system. A motion was made by Commissioner Insko, seconded by Commissioner Gordon, to approve the purchase of the system proposed by Courthouse Systems, Inc. of West End, N.C. at a cost of $77,000.00. VOTE: UNANIMOUS The other bids received are as follows: Document Technologies $ 100,603 Cavin's 141,470 Sabre Systems 243,728 IBM 237,439 Perceptics 265,015 Unisys 268,633 Cott Index (Lease) 5,108 month 61,296 year G. NOTICE OF PIIBLIC HEARING ON WASTE TREATMENT OVERSIGHT PROGRAM John Link presented for Board discussion a draft public hearing notice on the Waste Treatment Oversight Program. Commissioner Willhoit suggested that the proposed frequency of inspections by the Orange County Health Department be the same as that required by the State. If the results of the inspections at the State mandated frequency show a high degree of non-compliance, then a more frequent inspection schedule can be considered. A letter to the Board of Commissioners from Commissioners Willhoit and Halkiotis, dated May 2, 1994, is in the permanent agenda file in the Clerk's Office. The letter suggested some modifications to the April 19 proposal and suggested changes to the public hearing notice. 12 Commissioner Halkiotis said that he is not satisfied with the $100.00 charge to inspect a septic system for a single family dwelling. Chair Carey indicated that he was in agreement with the direction of the report mentioned above. With regard to the cost, it is a question of whether the system owner pays the cost of the inspection or whether the costs should be paid by all taxpayers. John Link stated that the staff is reviewing the presentation made earlier on cost per inspection. It requires three hours to complete this type of inspection. He will provide a cost analysis to the Board. Commissioner Insko suggested discussing the items in the May 2 memo from Commissioners Halkiotis and Willhoit. It was agreed by consensus to substitute the word "monitoring for the word "oversight". The Board also decided to take each of the tiers of inspection frequency to public hearing. Commissioner Willhoit suggested not entering into an agreement with DEM because the Health Department already has the authority to monitor monthly reports that are sent to DEM and conduct inspections based on report information and field observation. System owners could be contacted and requested to forward copies of the laboratory results. Enforcement would be handled by DEM. He indicated that it would place an additional burden on the County to respond to hazardous waste spills which would be required by the MUA proposal. The State mandated frequency for monitoring is an appropriate beginning point which the County could use while the local monitoring program is being established. He also commented that the Notice of Public Hearing needs to be restructured so that it has a more logical flow. Commissioner Halkiotis requested information on how often sludge is inspected. Chair Carey requested clarification on the type of reports that are submitted for low pressure systems approved by the Health Department. He was informed that the homeowner's contractor is required to submit a semi- annual report to the Health Department. Chair Carey indicated that charging a fee for sampling appears to be a problem. John Link indicated that the public hearing needs to offer an opportunity to discuss exactly how the operation would be staffed relative to Tier 1. He suggested that the staff review both public hearing notices and create one final notice to be forwarded to the Board of Commissioners for their review and approval. The Board agreed. H. ORANGE COIINTY SENIOR CENTERS DEVELOPMENT PLANNING PROCESS Jerry Passmore presented information on the development of an 13 Orange County Senior Centers Development Plan. He stated that the County does not have a long range development plan in place at this time. This committee will develop a plan based on an historical perspective as well as projected future needs. This proposal will be taken to the centers for discussion and comments and will open up a discussion about the effectiveness of current programs as well as possible future directions for the Centers. Chair Carey suggested that the Advisory Board on Aging be added to the review process at two junctures prior to the proposal being returned to the Board of Commissioners. The Advisory Board will be asked for feedback on when they believe their review would be most effective. Commissioner Insko asked that attention be focused on the demographics of the proposed Board members. It was agreed that the proposed membership will be reviewed with attention given to include a sufficient number of northern Orange County residents and returned to the Board of Commissioners for approval at a future meeting. The Board of Commissioners stated support for this process. This item was tabled. The revised membership list for the Advisory Board will be placed on the next agenda. I. PROPOSED ZONING ORDINANCE TEXT AMENDMENT - WATERSHED PROTECTION OVERLAY DISTRICTS NOTE: PUBLIC COMMENTS WERE HEARD AT THE PUBLIC HEARING ON FEB. 28 This amendment to the Zoning Ordinance will allow for a reduction in the 150' building setback and 300' septic system setback adjacent to reservoirs and/or streams for lots created prior to January 1, 1994. Ed Holland, Director of Planning and Development of OWASA, reminded the Board of OWASA's request that setback requirements for buildings and septic systems remain at the current standards for University Lake and Cane Creek Watersheds. They respectfully disagree with the staff analysis. He indicated that there is a substantive technical basis for maintaining the present 300' and 150' setbacks in Cane Creek and University Lake. Also, there is an important symbolic value to maintaining these higher standards. The Camp, Dresser & McKee University Lake report mentioned a 300' "zone of influence" around septic systems and streams. It indicated that the impact zone, or the zone of influence, for failing septic tanks was assumed to be limited to areas within 300' of the stream. This is based on overland flow lengths characteristic of Piedmont Watersheds. This was in a section of the report which analyzed the overall effect of septic systems on the University Lake Watershed. Commissioner Willhoit asked if the staff had considered separating Lake Orange from this amendment request? Gledhill stated that the only legal basis for distinguishing one watershed from another is the number of lots in the watersheds. 14 Commissioner Willhoit suggested that the basis for distinguishing them could be that Lake Orange is a secondary water supply and University Lake and Cane Creek are primary water supplies. Mary Willis explained that the only areas under consideration are those lots where the 300 foot and 150 foot set-backs render the lot unbuildable. The setbacks are not going to be reduced in any broader sense. This is simply an acknowledgement that in some cases, meeting the setback requirement causes the landowner to suffer an undue hardship in not being able to build on their lot. These regulations have applied to University Lake and Cane Creek for quite some time. However, the problem of lots being unbuildable because of the setback has not arisen in those watersheds. This amendment is primarily for Lake Orange. Commissioner Gordon asked if conditions could be placed on the variance. For example, could there be mandated inspections of the system or requirements that pipes for sewer be laid so that when sewer is extended it will be easy to tap on. After further discussion, the Board decided to continue this item to the May 17, 1994 meeting. J. NORTH CAROLINA STATE/COUNTY CRIMINAL JIISTICE PARTNERSHIP ACT This item was not heard. It will be placed on the May 17, 1994 agenda. X. REPORTS - NONE XI. APPOINTMENTS ORANGE COUNTY PLANNING BOARD COMMISSION FOR WOMEN This item was postponed. XII. MINiTTES - NONE XIII. EXECUTIVE SESSION - NONE XIV. ADJOURNMENT With no further items for consideration, Chair Carey adjourned the meeting. The next regular meeting of the Board will be held on May 17, 1994 at 7:30 p.m. in the OWASA community meeting room in Carrboro, North Carolina. Moses Carey, Jr., Chair Beverly A. Blythe, Clerk