HomeMy WebLinkAboutAgenda - 04-08-2010 - 1 r
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 8, 20110
Action Agenda
Item No.
SUBJECT: Proposed Guidelines for Funding Outside Agencies, FY 2010-11
DEPARTMENT: County Manager's Office PUBLIC HEARING: (YIN) No
Financial Services
ATTACHMENTS): INFORMATION CONTACT:
A. Revised Outside Agency Performance Gwen Harvey, Assistant County
Agreements and Reporting Manager, 245-2307
Procedures Clarence Grier Financial Services
B. FY 2010-11 Outside Agency Funding Director, 245-2453
Requests Annette Moore Count Attorney's County y Office,
C. FY 2009-10 Outside Agency 245-2317
Processes and Allocations for Ton a Walton Budget and Management
Neighboring Jurisdictions Analyst, 245-2150
PURPOSE:
To present background information on how the County has recently addressed funding
decisions for annual appropriations to outside (private, not-for profit) agencies, approaches
employed by neighboring jurisdictions, and how the County management has been transitioning
the process for the upcoming fiscal year.
BACKGROUND:
The Board of County Commissioners approved and County management implemented certain
changes in the outside agency grant application process during FY2008-2009:
1) The grant application solicitation began in December, one month earlier.
2) The BOCC agreed in advance to establish a target percentage of the General Fund to be
made available for allocation to outside agencies. The target percentage for FY2008-
2009 was 1.2%, or $1,809,600 for possible distribution among competing outside agency
requests. (Due to financial constraints, the final BOCC adopted budget appropriated a
total of $1,368,413, or 0.7% of the General Fund distributed among a total of forty-three
(43) agencies.)
3) The BOCC charged the Human Services Advisory Commission (HSAC) with preparing
and presenting its own outside agency funding recommendations directly to the BOCC. In
the past, HSAC :shared an advisory only role with County Departments and the County
Manager. HSAC drafted and the BOCC approved an application scorecard and narrative
criteria as evaluation tools for this purpose.
Th
3
2} Lingering confusion and concern about the efficacy of HSAC involvement in the outside
agency review (HSAC members have expressed frustration and a feeling their work was
being discounted when ultimate decisions by the BOCC were counter to HSAC advice
and input.).
3) A BOCC objective with support and assistance from the Clerk and the new County
Manager to review, reduce, and consolidate the number of volunteer advisory boards and
commissions.
4) More aggressive interest by County Management in accelerating collaboration and
coordination with credible, high-performing outside agencies in the delivery of County
services.
5) Continued budget tightening in the face of fiscal forecasts.
To that end, the process unfolding for FY2010-11 includes the following characteristics:
1) HSAC members have reviewed and provided advisory feedback to the Assistant County
Manager and Financial Services on only a small subset of community-based
organizations, such as the orange-Durham County Chapter of the American Red Cross.
2} County operating departments in conjunction with their BOCC-appointed community
advisors have reviewed and provided their advisory feedback to the Assistant County
Manager and Financial Services on those outside agencies within their normal realm of
involvement or affiliation. This has included the Department of Social Services/Social
Services Board; Department on Aging/Aging Advisory Board; Health Department/Board
of Health; Environment and Resource Conservation Department Recreation and
Parks/Recreation and Parks Advisory Council; Orange-Person--Chatham (OPC) Local
Management Entity/OPC Board.
3) The County Manager will assess all professional staff and volunteer board findings and
incorporate proposals and conclusions, and specific funding allocations, within the
recommended budget to be presented to the BOCC in May.
4) Additionally, in the interest of increased ' public accountability and operational
transparency, the County Attorney's, office has worked with County Management and
Financial Services to review and recommend revisions in the annual performance
agreement template for outside agencies, and periodic performance and financial
reporting, to be made effective in the upcoming fiscal year. Attachment A provides
sample copies for your information.
5) Fifty-six (50) agencies have applied for FY 2010-11 funding. Attachment B provides
agency requested and approved appropriations for FY 2000-10 and 2010-11.
G} A survey of processes employed by neighboring jurisdictions has been conducted. Those
results are summarized for background information in Attachment C.
3
ATTACHMENT
•
Revised Outside Agency Performance
Agreements and Reporting Procedures
Agency Allocations < $10,000
• Performance Agreement
• Scope of Services (Exhibit B)
• Semi-Annual Reporting Forms
.................
17 52
4
•
Page l of 28
Allocation<$10,000
ATTACHMENT A
3
-c. The County's obligation to make each payment is contingent upon receipt of
Semi-Annual Report and satisfactory progress toward completion of
performance measures and accounting of expenditures detailed in the Scope
of Services and Budget and reported in the Semi-Annual Report.
d. The Provider will be 12aid in two semi-annual installments in the amount of
<<Field9}>; contingent upon the receipt of a semi-annual request for
reimbursement and related supporting documentation. The first installment
shall be paid no later than August 30 of the Program year and after execution
of this Outside Agency Performance Agreement by both the County and the
Provider; the second and final installment shall be disbursed on January 15 of
the Program Year and upon satisfactory completion of(c) above.
e. Once Provider has satisfied its obligations as provided in (c) and (d) above,
payment will be made 30 days after receipt of the Semi-Annual Report and
Request for Reimbursement or 30 days after due date of the Semi-Annual
report,whichever is later.
f. The County is not obligated to provide any other support to Provider in this
or in succeeding fiscal years.
4. .Agency Reporting.
a. Provider will 12t0v1de the Coun a semi-annual report that includes a fiscal
rel2ort, updates on 1hisert current year} performance measures and
objectives as provided in Scope of Services. Semi-annual Progress Report
dates are July 1 — December 15 and December 16 --June 30. Semi-Annual
Reports are due December 31 and July 31 of the program year.
b. Semi Annual Reports shall be forwarded to the Orange County Manager's
Office.
c. Provider agrees to allow the County to inspect its financial books and
records, which document costs of those services, upon reasonable notice
during normal working hours.
5. Termination.
a. In the event of any of the circumstances set forth below (hereinafter referred
to as "default"), the Count-fir may immediately terminate this Agreement, in
whole or in part, and from time tQ time. Notice of termination must be in
writing, state the reason or reasons for the termination, and specify the
effective date of the termination:
i. In the event that Provider shall cease to exist as an organization or
shall enter bankruptcy proceedings,be declared insolvent, or liquidate
all or substantially all of its assets, or significantly reduce its services
(Ageng Name)
Orange County Outside Agency Performance 14greement
Page 2 of$
Page 3 of 26
Allocation<$10,000
ATTACHMENT A
5
ii. Comprehensive General Liability Insurance covering claims arising
out of or relating to bodily injury,including bodily injury, sickness,
disease or death of any of the Consultant's employees or any other
person and to real and personal property*including loss of use
resulting thereof;
iii. Comprehensive Automobile Liability Insurance, including hired and
non-owned vehicles,if any, covering personal injury or death, and
property damage; and
iv. Professional Liability Insurance, covering personal injury,bodily
injury and property damage and claims arising out of or related to the
performance under this Agreement by the Consultant or his agents,
consultants and employees.
b. Limits of Coverage: Minitnurn limits of insurance coverage shall be as
follows:
INSURANCE DESCRIPTION MINIMUM RE UIRED COVERAGE
• Worker's Compensation Limits for Coverage A - Statutory State
NC &Coverage B - Employers Liability
$500,000 each accident, disease policy
limit and disease each employee
• Commercial General $1,000,000 Each Occurrence
Liability $2,000,000 Aggregate
• Automobile Liabili ty $500,000 Combined Sin g le Limit
• Professional Liability $1,000,000 Each Occurrence
$2,000,000 Aggregate
c. All insurance policies (with the exception of Worker's Compensation and
Professional Liability) required under this Agreement shad name the County
as an additional insured party and as a certificate holder. Evidence of such
insurance and all correspondence shall be sent to:
Orange County Risk Manager
Post Office Box 8181
Hillsborough,NC 27275
d. Nothing in this section is intended to affect or abrogate the County's
sovereign immunity defenses.
7. Relationship of the Parties. Provider is an independent contractor of the County.
Provider represents that they has or will secure, at his own expense, all personnel
(�4gency Name)
Orange County Outf ide Ageng Performance Agreement
Page 4 of S
Page 5 of 26
Allocation<$I 0X0
■
ATTACHMENT A
7
wage is $10.12 per hour. To the extent possible, Orange County recommends that
<<Fieldl N provide a living wage to its employees.
15. Notice. The Parties hereto agree and understand that written notice, mailed or
delivered, to the last known address shall constitute sufficient notice to the County
and the Provider. All notices required and/or made pursuant to this Agreement to
be given to the County and the Provides shall be in writing and mailed to the party
addressed as follows:
County: County Manager's office Provider:
Orange County
Post Office Box 8181
Hillsborough, NC 27278
16. Entire Agreement. This Agreement, including any referenced attachments,
constitutes the entire Agreement between the parties and shall supersede, replace or
nullify any and all prior Agreements of understandings;written or oral,relating to the
matters set forth herein, and any such-prior Agreements or understandings shall have
no force or affect whatsoever on this Agreement. The County and Provider have
read this Agreement and agree to be bound by all of its terms, and further agree that
this Agreement constitutes the complete and exclusive statement of the Agreement
between the County and Provider.
17. Severability. All clauses found herein shall act independently of each other. If a
clause is found to be illegal or unenforceable, it shall have no effect on the other
provisions of this Agreement. It is understood by the parties hereto that if any part,
term or provision of this Agreement is by the Courts held to be illegal or in conflict
with any laws of the State of North Carolina or the United States, the validity of the
remaining portions or provisions shall not be affected, and the rights and obligations
of the parties shall be construed and enforced as if the Agreement did not contain
the particular part, term or provision held to be invalid.
18. Governing Lava. The laws of the State of North Carolina shall govern all aspects of
this Agreement. In the event that it is necessary for either p arty to initiate legal
action regarding this Agreement, venue shall he in orange County, North Carolina.
The parties hereby waive their right to trial by jury in any action, proceeding or claim,
arising out o f this Agreement,which may be brought by either of the part ies.
[SIGNATURES ON FOLLOWING PAGE]
(Agency Name)
Orange County Outside Agency Performance Agreement
Page6o_f8
Page 7 of 26
Allocation<$10,000
ATTACHMENT A
9
ATTACHMENT "A"
Orange County Certifications —FY 2010
Outside Agency Performance Agreement
Chief Contact,Administrators, chief Executive officer and chief Financial officer
I certify that I have provided a list of the chief contact, administrators, chief executive officer
and chief financial officer for my agency with this Agreement and that I will keep it current
to the County of orange. The list should be in writing with the name, title,residential
address;phone and email address and if possible, fax number.
Officers and Board of Directors
I certify that I have provided a current list of the officers and Board of Directors with this
Agreement and that we will continue to update the list as changes occur. The list should be
in writing,with the name, physical address,mailing address and if possible,phone, fax and
email address.
Budget Submission
I certify that I have provided a budget for the period to be covered by funding orange
County, and that any substantive changes made to this budget have been in advance
authorized in writing by orange County.
Annual Financial Review
I certify that I have provided a copy of the latest annual Financial Review for our agency
and the budget adopted by the agency for the fiscal years encompassing this Agreement. If
not,please explain on a separate sheet of paper.
Alignment with Organization's Mission
I certify that the programs and services for which this funding is requested align with the
mission of the organization.
Intended Purpose
I certify that the funds provided to the agency under the terms of this Agreement will be
used for a public purpose and shall only be used for the purposes intended and any money
not used for those purposes will be promptly returned to orange County.
Certified by: Title: Date:
(Ageng Name)
grange County autlide Ageng Performance Agreement
Page 8of8
Page 9 of 26
Allocation<$10,000
ATTACHMENT A
Orange County Government 1 1
FY 2010-11 Outside Agency Performance Agreement
Agency Name: Semi-Annual Report
FY 2010-11 Appropriation: $ Semi-Annual Appropriation: $
OUTCOME MEASURES(OUTLINED IN THE SCOPE OF SERVICES)
Measure July-December December 2010- Proposed Year-
2009 June 2011 End Outcome
SEMi-ANNUAL EXPENSES
Explain how your agency spent its Orange County allocation during the past six months. Also
complete the Semi-Annual Expense Report worksheet.
CHALLENGES
Describe any challenges your agency has faced during the quarter.What are your plans for
overcoming these obstacles? (If no challenges exist, please write none.)
None
ADDITIONAL AGENCY COMMENTS
FY 2010-11 Outside Agency Performance Agreement
Semi--Annual Report
Page I of I
Page I I of 26
Allocation<$10,000
R
ATTACHMENT A
13
Orange County Government
Reimbursement Cover Sheet
Complete a separate cover sheet for each line item. Staple receipts and invoices to this page.
Agency:
Period Ending:
Line Item Name:
Line Item Total:
Number of Attached
Receipts:
IIw!i��i i i i i i it r i i i i i i i i i i•i i i i,i i�i i i ii i i<�i�i i i i�
Orange County Government
Reimbursement Cover Sheet
Complete a separate cover sheet for each line item. Staple receipts and invoices to this page.
Agency:
Period Ending:
Line Item Name:
Line Item Total:
Number of Attached
Receipts:
Page 13 of 26
Allocation<$10,000
ATTACHMENT A
15
{Insert Fiscal Year} OUTSIDE AGENCY PERFo CE AGREEMENT
This Agreement, made and entered into the first da y of July , and between the
20 b�
County of Orange, a political subdivision of the State of North Carolina, 200 South
Cameron Street, Hillsborough, North Carolina, 27278, ("County") and <<Fieldl», <<Fie1d2>>, a
not-for-profit corporation, located at<<Field3>), ((Field4>), <<FieldS» C"Provider")
W'ITNESSETH:
WHEREAS, it is in the interests of the County that said program be assisted by the County
and thereby enhance its availability to residents of the County, and":,said ro ram addresses
an important community human services need, as identified by th r and of Commissioners;
NOW5 THEREFORE, in consideration of the above and the mutual covenants and
conditions hereafter set forth, the County and c{Fieldl 0>)agree as follows:
1. Term of the Agreement. The term of this Agreement shall :e a program year
Y � P � y
beginning July 1, 20 t :
a June 30, 20 AM
.0
2. Scope of Services. }
a. Provider will provide s are ces, as o--dihed in the attached Outside Agency
Funding Application. Sc"""- Qf Services; d any amendments or revision
thereto which.is attached Ls EkWbit `B�Y"'and incorporated by reference, to
Y
the residents >'�`��raatlge County. `T`he Scope of Services may be different
:r
from the original,.;application based on County appropriation; however, any
revisions or amen&-Rents'to this Agreement must be approved in writing by
the unty and attached to this Agreement.
.,
b. The Pry d A 'a be solely responsible far the means methods techniques.,
Rvi N y p g
> a
Sk
se uen ��4,.s=afe tY program and ptocedures necessa ry to properly and full y
complete`the work set forth in the Scope of Services.
3. 'undi
9
a. The County agrees to appropriate for the provision of services described in
Attachment B. Scope of Services and more particularly described in the
Program Budget, the maximum sum of<<Field8>>.
b. All funds appropriated shall be used for purposes described *n Attachment B.
Any funds not used for the purposes stated shall be returned to the County.
Any substantive changes in the use of funds must be authoM* ed in writing by
the County prior to any expenditure of the funds by the Provider. If the
funds are expended not in accordance with the Scope of Services, at the
discretion of the County the Provider may be required to repay the funds to
the County.
Page 15 of 25
Allocation>w$1O,000
r
ATTACHMENT A
• 17
i. In the event that Provider shall cease to exist as an organization or
shall enter bankruptcy proceedings, be declared insolvent, or liquidate
all or substantially all of its assets, or significantly reduce its services
or accessibility to Orange County residents during the term of this
Agreement;or
u. In the event that Provider shall fail to render a satisfactory
accounting as provided section 4 above, the County may terminate
this Agreement and Provider shall return all payments already made
to it by the County for services which have not been provided or for
which no satisfactory accounting has been rendered; or
iii. In the event of any fraudulent representation by the Provider in an
invoice or other verification requited to obtain payment under this
Agreement or other dishonesty on a material matter relating to the
performance of services under this Agreement.
iv. Nonperformance,incomplete service or performance, or failure to
satisfactorily perform any part of the work identified in the Scope of
Services or to comply with any provision of this Agreement,,as
determined by the County m its sole discretion.
v. Failure to adhere to the terms of applicable county, state or federal
laws,regulations, or stated public policy.
b. In the event of default by the Provider, the county may elect to terminate this
Agreement, in whole or in part and/or require the Provider to repay the
funds within seven (7) from written notice of default. The County may (but
shall not be required to) grant the Provider an opportunity to cure the default
without termination of this Agreement. This clause shall not be interpreted
to limit the County's remedies in law or in equity.
c. Notwithstanding the foregoing, either party may terminate the agreement at
any time without penalty; provided that written notice of such termination is
furnished to the other party at least 30 days prior to termination. In the
event of such termination, any payment due shall be prorated to the date of
termination and any unused funds shall be returned to the County within 10
days of termination.
d. Any termination of this Agreement for default under this section that is later
deemed to be unjustified shall be deemed a termination for convenience.
d. Insurance.
a. General Requirements. the Provider shall purchase and maintain, during the
period of performance of this Agreement,insurance:
(Agency Name)
Oran
ge Count Outside Agency Performance Agreement
Page 3 of 8 .
Page 17 of 26
Allocation>=$10,000
ATTACHMENT A
19
7. Relationship of the Parties. Provider is an independent contractor of the County.
Provider represents that they has or will secure, at his own expense, all personnel
required in performing the services under this Agreement. Such personnel shall not
be employees or have any contractual relationship with the County. All personnel
engaged in work under this Agreement shall be fully qualified and shall be authorized
and permitted under federal, state and local law to perform such services.
S. Compliance with all Laws. The Provider, at its sole expense, shall comply with all
laws, ordinances, orders and regulations of the federal, state or local governments, as
well as their respective departments, commissions, boards, and officers, which are
effect at the time of execution of this Agreement or are adopted at any time
following execution of this agreement.
9. Subcontract. The County and Provider deem the services provided under this
Agreement to be personal in nature and Provider may not subcontract any rights or
duties under this Agreement to any other party without prior written consent from
the County.
10. Assignment. The Provider shall not assign this Agreement, including the rights to
payment, to any other party without the prior written consent of the County.
11. Inde '
xnnificatlari. Provider agrees to defend, indemnify, and hold harmless the
County, for all loss, liability, claims or expense (including teas onable attorney's fees)
arising from bodily injury, including death or property damage, to any person or
persons caused in whole or in part by the negligence or willful misconduct of the
Provider, except to the extent same are caused by the negligence or willful
misconduct of the County. It is the intent of this section to require Provider to
indemnify the County to the extent permitted under North Carolina law. Nothing ,
this section is intended to affect or abrogate the County's sovereign immunity
defenses.
12. Non-Appropriation. This Agreement is subject to the availability of funds to
purchase the specified services and may be terminated at any time if such funds
become unavailable.
13. Non-Disc ation. Provider agrees as part of consideration of the granting of
funds by Grange County the parties hereto for themselves, their agents, officials,
employees and servants agree not to discriminate in any manner of these basis of
race, color, gender, national origin, age, handicap,religion, sexual orientation, familial
status or veterans status with reference to any activities carried out by the grantee, no
matter how remote. The parties hereto further agree in all respects to conform to
the provision and intent of Orange County Civil Rights Ordinance, as amended.
This provision is enforced by action for specific performance, injunctive relief, or
other remedy as by law provided; this provision shall be binding on the grantees, the
successors and assigns of the parties hereto with reference to the above subject
manner.
(Agency Name)
Oran
ge County Outjide Agency Performance Agreement
Page5of8
Page 19 of 26
Allocation>_$10,000
ATTACHMENT A
21
IN WITNESS WHEREOF, the Orange County and the Provider have signed this
Agreement, effective on the last date this Agreement is signed by both parties as indicated by
the dates set forth under signatures below.
For and on behalf of the Provider
Insert Name Date
For and on behalf of orange County Government
Valerie P. Foushee, Chair Date
ATTEST
Donna Baker, Clerk Date
Approved as to technical content
Gwen Harvey,Assistant County Manager Date
Approved as to form and legal sufficiency
Annette M. Moore, Staff Attorney Date
This instrument has been pre-audited in the manner required by the Local Government
Budget and Fiscal Control Act
Clarence Grier, Financial Services Director Date
�*eng Name)
Orange County Omtside.Agency Performance Agreement
Page 7 of 8
Page 21 of 25
Allocation>w$10,000
ATTACHMENT A
23
"Exhibit B" - Scope of Services —FY 2010
Orange County Outside Agency Performance Agreement Certification
Funded Amount: $
Agency
Agency Name Here
Program
Program Name Here
Purpose
Program description, including population served, methods of service and program duration.
Outcomes
The desired outputs or outcomes(in quantitative or narrative format).
Program Budget
Description Expense Justification
P (use whole numbers
Personnel-Salaries
Personnel-FICA and Fringe
Travel/Mileage
Office Supplies
Pro am Supplies
Advertising
Rent and Utilities
Miscellaneous
Other Expense
Total Program Expenses $
{The Program, Purpose and Outcomes sections will repeat, if the agency has multiple County-funded programs.}
Certified By: Title: Date:
(Agency Nam e)
Orange County Outside Agency Performance Agreement
Page 9 of 9
Page 23 of 26
Allocation>=$10,000
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ATTACHMENT A
25
Orange County Government
FY 2010-11 Quarterly Expense Report
Agency:
Quarter Ending:
Reimbursement Instructions
Step 1: For each line item,enter the Grange County program budget and expense amounts for the reporting period.Also explain how
the agency spent Orange County funds during the quarter.
Step 2: Staple a completed cover sheet(see Cover Sheet tab)to the fine item's group of receipts and invoices. Please ensure the
receipt can be matched to the justification description.
(Vote:Verification must be tangible proof(a cashed check,copy of bank statement or credit card receipt or statement)that the agency
paid the receipts and invoices.Each invoice must either show a zero balance,or the vendor must write"Paid in Full,"and date paid,
sign it and print his or her name and title.The invoice must clearly indicate the vendor provided services or merchandise for the
agency.
Step 3:Submit this form and the cover sheet,with stapled invoices and receipts,to Orange County.
Orange County
Description Program Budget Expense Justification
Personnel-Salaries
Personnel-FICA and Fringe
Travel/Mileage
Office Supplies
Program Supplies
Advertising
Rent and Utilities
Miscellaneous
Other Expense
Other Expense
Other Expense
Total Quarterly Expenses p
Expenses During Previous Quarters $ 0
County Funds Disbursed to Date 0
Remaining Funds $ 0
1 of 3
Page 25 of 26
Allocation>=$16,600
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ATTACHMENT B
FY 2070-11 outside Agency Funding Requests
2009-10 Requested
2009-10 Agency Commissioner 2010-11 Agency Increase/
Outside Agency Funding Request Approved Bud et Funding Request (Decrease)
'fib`' r1'x•:S. .-v k- On2y� �5.,'S.�. be >
i
iei-i
e �i'• r
A Helping Hand 5,000 41250 51000 $ 750
Adolescents in Need 75,749 64,387 1 751749 $ 11 1362
Alliance of AIDS Services-Carolina 59000 21550 51000 $ -2,450
American Red Cross 59000 4,250 6,000 $ 1,750
Big Brothers Big Sisters of the Triangle 10,000 41250 10,000 $ 5,750
Chapel Hill-Carrboro Meals on Wheels 1,000 1,000 1,000 $ -
Charles House Association 12,000 91350 12,000 $ 2,650
Child Care Services Association 509000 36,571 40,675 $ 4,104
Club Nova Communit y Inc. 75,000 75,000 ?5,044 $ -
Communities In Schools of Orange Co. 551000 461750 501000 $ 3,250
Cornuco is House 3,000 1,700 - $ (1,700
Disability Awareness Council 7,500 2,975 71500 $ 41525
Dispute Settlement Center 19,600 169660 341000 $ 17,340
Duke Homecare& Hospice 4,000 31400 4,000 $ 600
El Centro Latino 21,000 179850 - $ 17,850}
El Futuro, Inc. 35,000 20,000 401000 $ 20,000
Em
P-owerment 131600 13,545 13,500 $ 45)
Family Violence Prevention Center of
Orange Count 19,400 15,490 191400 $ 21910
Food Bank of Central and Eastern NC 4,500 410500 - $ (4,500)
Freedom House Recovery Center 24,000 24,000 26,000 $ 21000
Habitat for Humanity of Orange County,
NC 15,000 15,000 20,000 $ 5,000
Hillsborou h Youth Athletic Association 23,625 20,081 20,081 $ -
Historic Hillsborough Commission 97000 7,650 99000 $ 11350
Historical Foundation of Hillsborough&OC 5,500 4,250 5,500 $ 1,250
Housing for New Hoe 30,000 20,000 20,000 $ -
Inter-Faith Council for Social Service 50,000 36,480 561480 $ 20,000
Joint Orange Chatham Community Action
JOCCA) 801000 80,000 801000 $ -
KidSCo a 89,000 75,650 89,000 $ 131350
Literacy Council 131500 111475 141000 $ 2,525
Middle School After School Program(CIS) 709000 599500 651500 $ 61000
OE Enterprises, Inc. 53,175 45,199 529175 $ 6,975
Oran a Chatham Alternative Sentencin 851375 70,550 105,000 $ 341450
Orange Congregations in Mission 35,600 30,600 38,000 $ 7,400
Piedmont Health Services, Inc. 10,750 10,750 101750 $ -
Piedmont Wildlife Center 201000 17,000 10,000 $ (7,000)
Planned Parenthood of Central NC 219040 18,649 20,000 $ 1,351
Project Turn Around 54424 54,760 541760 $ -
Rape Crisis Center 23,000 23,800 30,000 $ 6,200
Senior Care of Orange Coun 501000 42,500 1 42,500 1 $ -
Page 1 of 2
ATTACHMENT G 29
FY 2009-10 Outside Agency Processes and Allocations for Neighboring
Jurisdictions
Jurisdiction FY 2009-10 Agency Funding Eligibility Application Review Process
Allocation
Orange County $ 1,043,742 501(c)3 organization. Financial auditor CPA The Human Services Advisory Commission
review.Certificate of liability insurance.3R Fee (HSAC)and Orange-Person-Chatham Mental
payment,if applicable.Board of Directors Health(OPC)reviewed assigned applications
roster. using weighted criteria.HSAC shared its
funding recommendations with the County
Manager.
Alamance County $ 11072,362 Information unavailable. Information unavailable.
Chatham County $ 3771505 501(c)3 organization. Financial audit or CPA Citizen-review panels visited 4-6 agency sites i
review.Certificate of liability insurance.3R Fee April and later heard 30-minute presentations
payment,if applicable.Board of Directors from applicant.Panel members provided a
roster.Agency's proposed budget must written recommendation and funding rationale
balance.Have a written,non-discrimination for each agency.
policy.
Durham County $ 871,076 501(c)3 organization.Funds for operating Staff panels reviewed each agency's request.
expenses,only.No capital(asset)purchases Agencies,new to the County,received a site
permitted.One application per agency.Agency visit from staff;all agencies were invited to
must have operated for two years prior to present before staff and elected officials at a
application.Cannot use funds to meet match work session. Staff then staff provided the
requirements for another revenue source. County Manager with funding
recommendations.
Wake County $ 540,000 501(c)3 c)3 organization.Funds for operating Staff and citizen funding panel reviewed
expenses,only.No capital(asset)purchases proposals using weighted criteria. Staff shared
permitted.Will fund only one program,per funding recommendations with the Board of
agency.Request must be-<50%of agency's Commissioners(BOC).Agencies gave
proposed budget. presentations before the BOC,in early May.
The BOC approved the final allocations,which
were incorporated into the Manager's
Recommended Budget.
Town of Carrboro $ 125,150 501(c)3 organization.Recent financial audit or The Human Services Board, in conjunction
CPA review.Certificate of liability insurance for with the Chapel Hill Human Services Advisory
the agency's programs and services.Board of Board,heard agency presentations,over a six
Directors roster,including contact and week period.The presentations served to
demographic information. gather additional agency information,
encouraged collaboration between the Towns
and prevented duplication of services.The
Carrboro Board then shared its funding
recommendations with the Town's Board of
Alderman.
Town of Chapel Hill $ 289,900 501(c)3 organization.Recent financial audit or The Human Services Advisory Board, in
CPA review.Certificate of liability insurance for conjunction with the Carrboro Human Services
the agency's programs and services.Board of Board,heard agency presentations,over a six
Directors roster,including contact and week period.The presentations served to
demographic information. gather additional agency information,
encouraged collaboration between the Towns
and prevented duplication of services.The
Chapel Hill Board then shared its funding
recommendations with Town staff and officials
Note:
The above information pertains to FY 2009-10,only. Page 1 of 5
0 0 ATTAIWNT C
FY 2009=10 Outside Agency processes and Allocations for Nei hboring Jurisdictions
Total from
Orange Alamance Chatham Durham Wake Town of Town of Neighboring
Agency Name County County County County County Carrboro Chapel Hill Jurisdictions
Disability Awareness Council 2,975 1,000 1,000 $ 2,000
Dispute Settlement Center 16,660 7,OOO 11,000 $ 18,000
Dress for Success 5,000 $ 5,000
Duke HomeCare&Hospice 3,400 3,500 3,500 $ 7,000
Durham Community Penalties Program 4,670 $ 4,670
Durham Companions 4,670 $ 4,670
Durham Congregations in ActionNO 4,670 $ 4,670
Durham Council for Children with Special Needs 12,142 $ 12,142
Durham County Teen Court and Restitution Program 32,690 $ 321690
Durham Crisis Response Center 48,568 $ 481568
Durham Literapi Center 28,024 $ 28,020
Durham's Partnership for Children 14,010 $ 14,010
El Centro Hispano 32,690 $ 32,690
El Centro Latino 171850 3,600 6,000 $ 9,600
El Futuro 20,000 8,000 2,000 4,000 $ 14,040
EmPOWERment,Inc 13545 69800 $ 6,800
Eno River Association 14,010 $ 141010
Eyes Ears Nose and Paws 2,500 1,000 $ 3,500
Family Abuse Services of Alamance County 35,000 $ 35,000
Family Violence Prevention Center of Orange County 16,490 4,000 15,000 $ 19,000
Family Violence Rape Crisis Services(FVRC) 34,500 $ 34,500
Food Bank of Central&Eastern North Carolina 4,500 50,000 $ 501004
Friends of the Seymour Center 5,000 $ 5,000
Freedom House Recovery Center 24,000 7,000 17,000 $ 24,000
Genesis Home 22,883 $ 22,883
Habitat for Humanity of Orange County,NC,Inc. 15,000 9,000 $ 9,000
Haven House--Exercise-Based Gang Prevention 22,000 $ 22,000
Heads Up.
5,000 $ 5,000
Hillsborough Youth Athletic Association 201081 $ _
Hispanic Liaison 15,750 $ 157750
Historic Hillsborough Commission 7,650 $ _
Historic Museum 85,000 $ 85,000
Historical Foundation of Hillsborough and Orange County 4,250 $
Housing for New Hope 20,000 2,500 6,500 $ 91000
Human Relations Council 1,300 $ 1,300
Inter-Faith Council 36,480 8,550 10,000 $ 18,550
W
Note: The above appropriations include nonprofit and community agencies,only. It excludes awards to government or public entities. 3 of 5
0 ATTA NT C
FY 2009-40 Outside Agency Processes and Allocations for Neighborin, Jurisdictions
Total from
Orange Alamance Chatham Durham !drake Town of Town of Neighboring
Agency Name County County County County County Carrboro Chapel Hill Jurisdictions
Shodor Education Foundation 10,000 $ 10,000
Step UP-Self-Sufficiency Program 45,000
$ 45,000
Street Scene Teen Center 3,500 $ 3,500
Sword of Peace 12,000 $ 12,000
The Arc of Orange County 3,400 3,440 8,500 $ 11,500
The ArtsCenter 8,500 $ _
The Women's Center 137940 5,000 4,000 14,400 $ 23,000
Triangle Champions Track Club 9,340 $ 9,340
Triangle Family Services-Domestic Offenders Sentenced
to Education 60,000 $ 60,000
Triangle Radio Reading Service 1,530 4,320 3,000 21000 $ 9,320
Triangle Residential Options for Substance Abusers
ROSA) 31000 24,341 4,000 $ 28,341
United Way 211 2 500
$ 2,500
Urban Ministries-Open Door Clinic Diabetes Program 30,000 $ 30,000
Victorious Community Development Corp. 10,000 $ 10,000
Volunteers for Youth 2,000 7,400 $ 9,400
Wake Health Services,Inc-Healthcare for the Homeless 321000 $ 32,000
Wake Teen Medical Services-Expanding Access to
Affordable Health Care 151000 $ 15,000
West Chatham Food Pantry 17,500 $ 17,500
Women In Action for the Prevention of Violence and It
Causes 27,156 $ 27,155
YMCA of the Triangle-Y-Learning at Dillard Drive
Elementary 5,000 $ 5,000
Grand Total $'x,043,742 $"1,072,.362 $ 377,505 $ 871,076 $ 540,000 $ 125,150 $ 289,900 $ 3,275 993
W
W
Note: The above appropriations include nonprofit and community agencies,only. It excludes awards to government or public entities. 5 of 5