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MINUTES
'JUNE 1, 1981
The Orange County Board of Commissioners met in regular session on
Monday June 1, 1981, at 10:00 A.M., in the Commissioners' Room, Orange
County Courthouse, Hillsborough, North Carolina.
Commissioners Present: .Commissioner Anne Barnes, Chair, and Com-
missioners Norrt~n Gustaveson, Norman Walker, Richard Whitted and pon
Willhoit.
Commissioner Barnes presided over the meeting.
Agenda Item 1: Board modification
Commissioner Barnes added discussion of the June 4th public hearing
to 11-C; she moved agenda item 24 to 10-B and added .discussion of S.B.
583 to the agenda.
Agenda Item 2: Audience Coinnents
A. Matters on the agenda: Ms. Nancy Tapp said she was present for
item 5.
-~ B. Matters not on the agenda: No one wished to sneak to matters not
on the agenda.
Agenda Item 3: Minutes: April 21,•April 27, May 11
and May 18, 1981 •
Co!tvnissioner Willhoit moved, seconded by Commissioner Whitted, approval
of the Minutes of April 21, as submitted. Vote: ayes, 5; noes, D.
Gormnissioner 4illhoit moved, seconded by Commissioner Whitted, approval
of the Minutes of April 27, with 'the correction of a typographic error.
Vote: Ayes, 5; noes, 0.
Commissioner Willhoit moved, seconded by Com~nissi.oner Whitted, to
approve the Minutes of May 11 as corrected. Vote: Ayes, 5; noes, 0.
Commissioner Willhoit moved, seconded by Commissioner Whitted, approval
of the Minutes of May 18 as submitted. Vote: byes, 5; noes ,0.
The Health Director told the Board he would like to discuss 5.6. 490.
It was added to the agenda as Item 8-A.
Agenda Item 4: New Connnuriit Oevelo ment Director
The Personnel Director, Ms. lJhitehead, introduced Mr. Albert Kittrell,
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the new Community' Development Director, to the Board. The Board welcomed
Mr. Kittre1l. Mr. Kittrell told the Board he felt the program in Orange
County was a good solid program.
Agenda Item 6: Board of Social Services Request for
S ace for Day Care Center in_C_edar___
'Grove Multi urpose Center.
Commissioner Willhait moved, seconded 6y Commissioner Barnes, that
the request for space fora day care center in the Cedar. Grove Multipur-
pose Center, utilizing option 1 (see page/5 ~ of this book) be granted.
Discussion followed. Ms. Tapp, President of the Board of Directors of
the Cedar Grove Multipurpose Center, noted the need for a day care center
in this part of Orange County. Ms. Tapp, in response to questioning, said
the Director of the Center would be named at a later date but the center
hoped to be in operation by September. Commissioner Barnes noted that
Orange 'County was only granting space, assuming the motion passed, and
suggested the County Attorney should draw up use agreements for the County
to use in all such situations, i.e., where it provides space but does not
necessarily fund the operation. Commissioner Barnes, noting the absence
of Ms. Mayes of Headstart, said that Headstart, which now used the space,
objected to giving up that space. Ms. Rogers, Coordinator for Headstart,
spoke and objected to giving up that space, saying it was now used; she
noted also concerns for the safety of the children and accessibility for
handicapped children. Commissioner Barnes said it•was her understanding
that the Board of Social Services felt better scheduling of rooms would
alleviate h;eadstart's objections.
There was some discussion of the possible renovation of the south
wing of the Cedar Grare Multipurpose Center for Headstart.
Commissioner Willhoit restated his motion, to wit: to Commit 2
large rooms at Cedar Grove Multipurpose Center for a day care center
and allocate $1200 for renovation. Vote: Ayes, 5; noes, 0.
Agenda Item 7: Health De artment Bud et
The Health Director, Mr. Jerry Robinson, presented the Board with
the Department's budget for Fiscal 1981-82. He noted the budget did not
reflect changes the Manager had made the previous week; nor did it in-
clude animal shelter costs. He asked the Board to authorize preliminary
submission of the Health Department budget to the State.
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Mr. Robinson, in response to questioning, said thz figure of 40.5
positions included 2 positions transferred from the Tax Office to his
department. He explained that the positions were formerly in the Tax
Office budget but worked at the Health Department.
Commissioner Walker, seconded 6y Commissioner Gustaveson, moved to
submit the Health Department budget to the State for its review, based on -.
the Manager's recommendation. The. Manager said this budget was very near
or identical to his recommendation. Vote: Ayes, 5; noes, 0.
Agenda Item 7: Additional Fundin from Maternal and
C 1 d Healt 170.
Commissioner Willhoit moved approval of the Health Director's re-
quest to apply for additional funding in the amount of $5,170 from
Maternal and Child Health; Commissioner Whitted seconded the motion.
Vote: Ayes, 5; noes, 0.
Tye Health Director asked the Board to approve transfer of $2,1E6
from salaries to medical supplies in order to prevent reversion of these
funds to the State; and to approve acceptance of $3,000 for Family Planning
Medical Supplies. Commissioner Gustaveson moved authorization and accept-
ance of the Health Directors request, in that order; Commissioner Willhoit
seconded the motion. Vote: Ayes, 5; noes, 0.
Agenda Item 8: Clerk position in Hillsbor_o_ugh_H_ealth
office Unfrozen.
The Health Director said this was a position that had been unfrozen,
filled and now.the employee was leaving. His understanding was that it
refroze upon termination of the current employee. Commissioner Gustaveson
moved to grant the Health Director's request that this clerk position for
the Hillsborough office be filied; Commissioner Willhoit seconded the
motion. Vote: Ayes, .5; noes, 0.
Agenda Item $-A: Discussion of S.B. 490.
The Health Director told the Board of Commissioners that the Board _..
of Health was on record as opposing this bill. The Board of Commissioners
told Mr. Robinson they had not read this bill ;however, tire Board of Dir-
ectors of the North Carolina Association of County Commissioners was sup-
porting the bill. The Board asked the Health Director to have a copy of
thA bill for the Board to read and if necessary it would take action later.
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~-• Agenda Item 9: Schedule of Fees-for Re ister of Deeds
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~,- Commissioner Barnes moved, seconded by Commissioner Whitted, to delay
7• consideration of this schedule of fees until the budget deliberations with
8• the Register of Deeds Office. Vote: Ayes, 5; noes, 0.
9• Agenda Item 10: Reimbursement for Graduate Students
10. Commissioner Willhoit moved approval, seconded by Commissioner Gustaveson,
11~ of reimbursement of y100 from Contingency for expenses incurred 6y the
12. graduate students during the HSAC Analysis. Vote: Ayes, 5; noes, 0.
13• Agenda Item 10=6 (Formerly. # 24) Position Statement on State Hu-
man 5ervices.Fundin
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• Mr. Bill Woodward presented the Board with a position statement on
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State funding for Human Services agencies for the County. (Fora copy
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of the statement, see page of this book) Commissioner Whitted said he
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felt Section 2 (a & b) on page 2 properly rested with the Board of Com-
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missioners, who should make the official position known and not speak from
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different committees or commissions. After discussion the Board felt
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the initial steps should be to request HSAC deal with a survey of local
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-- human-service groups; development of an action plan and program with re- '
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sources needed and to return its recommendations to the Board of Com-
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missioners. Commissioner Gustaveson moved, seconded•by Commissioner
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Whitted, adoption of the position statement regarding human services
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funding to the County from the State with the revisions suggested by Com-
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missioner Whitted and to return # 3 back to the Board. Vote: Ayes, 5;
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noes, 0.
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The Chair was asked to communicate this information to Mr. Bill
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Baxter, Mr. Ron Aycock and the legislative delegation for Orange County,
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and to P•1s. Betty Owens with a request for input from Orange County and a
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request fora reply.
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_- "(he Board adjourned for lunch and reconvened at 2 P.M. with all
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members present_
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Agenda Item 11-A: James F. Hicks Minor Subdivision
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Commissioner Gustaveson, seconded by Commissioner Walker, moved
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to approve the James F. Hicks minor subdivision, with recommendations .
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of the Planning Board. Vote: ayes, 5; noes, 0.
•'ggenda Item 11-B: C.M. Mayse Estate Major Subdivision
Commissioner Walker moved, seconded by Commissioner Gustaveson,
approval of the C.M. Mayse Estate Major Subdivision as recommended by
the Planning Board •and staff. Yote: Ayes, 5; noes, 0.
Agenda Item 11-C: Public Hearing on Land Us_e Plan Dis-
cussion.
The Planning Director told the Board that the Land Use Plan had nat
been placed in the libraries until May 30; staff had wanted the public
to have more time to examine it. The public hearing had been legally
advertised but the planning staff wished Board direction on whether or
not to go ahead with. the public hearing as scheduled and hold another one
later. The County Attorney gave his opinion that the information had
been available to the public in the Planning Department and the public
hearing was legal. Commissioner Willhoit moved to hold the public hearing
on the Proposed Land Use. Plan as scheduled far June 4, 1981, and to
add the Land Use Plan to the public hearing fior the Zoning Ordinance
scheduled for July 7, 1981, and to have it legally advertised; Com-
missioner Whitted seconded the motion. The Board asked that tie Zoning
Ordinance be placed on public file as soon as passible; Commissioner
Walker objected to the public hearing on June 4, saying public notification
had been insufficient. Vote on Commissioner Willhoit's motion: Ayes, 5;
noes, 0.
Agenda Item 12: Screenin Procedures for a Mana er
The Personnel Director presented the Board with screening procedures
fir a new County ~"onager. The Board asked that the Personnel Director
screen out those applicants who do not meet the criteria for Manager; it
directed her to acknowledge receipt of all applications. Commissioner
4Jillhoit expressed a desire to see all applications which survived initial
screening. The Personnnel Director said she had developed the screening
procedures with pr. Hayman's aid (of the Institute of Government) and
he had expressed a willingness to aid the County in its screening process.
The Board expressed a desire to meet with those doing the screening and
asked the Personnel Director if she would set up a rneeting -vith Dr_ Hayman
on June 10 in Chanel Hill at 4 P.hi. or 6 P.t4., respectively. The Board dir-
ected P~1s. Whitehead to advertise the position lacal7y and than!:ed her.
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Agenda Item 13: Retroactive Salary Increase for the
Commissioner Whitted moved approval of a salary increase (from
$12,996 to $13,572) retroactive to May 24, 1981 for the Clerk to the Board;
Commissioner Willhoit seconded the mation•.~ Vote: Ayes, 5; noes, 0.
•' Agenda Items I4 & 15: Bid Opening Results for Dental Equip-
ment and Low Bid RecommenrTationfram
urchasin Director.
Mr. Mark Rees, Purchasing Director, told the Baard the two bids re-
ceived far the Health Department Hillsborough offices for dental equipment
were:
Thompson Dental Company $20,350.00
Healthco $19,998.50
Mr. Rees recommended the awarding of the bid to Healthco in the amount of
$19,998.5D for the dental equipment far the Health pepartment Hillsborough
offices. Commissioner Barnes so moved the recommendation of the Purchasing
Director; Commissioner Whitted seconded the motion. Vote: ayes, 5; noes,
0.
Agenda Item 16: Financing of Metro Atlas
.- Commissioner Whitted moved to fund the County's pro rata share for
the Metro Atlas from Contingency in the amount of $897.00; Commissioner
Gustaveson seconded the motion. Vote: Ayes, 5; noes ,0.
Agenda Item 17: Resolution and Deed Permitting Sale
Forec osed Pro erty to Previous
Owner Lot 1, B ock B of Co a Heights
x~tension No. 2~
Upor, the recommendation of the County Attorney, Commissioner Whitted,
seconded by Commis loner 4Jillhoit, moved to table this item. Commissioner
Whitted later withdrew his motion. The County Attorney told the Board that
he had discovered that Chapel Hii•1 had a lien on the property for taxes which
was not included in the amount of purchase offered. Commissioner Whitted
moved to authorize the Chair execute the Deed and Resolution upon the in-
clusion of all fees and taxes and liens in the purchase price and upon the
revision of said Deed and Resolution by the County Attorney. Commissioner
Gustaveson seconded the motion. Vote: ayes, 5; noes, D.
Agenda Item 18: Board Sets bate for Preliminar Assess-
ment Reso ution Public Hearin on Ran e-
wood.5u division Streets
Commissioner Walker moved, seconded by Commissioner Barnes to set
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August 18, 1981, at 7:30 p.M., as the date for the public hearing cn the
Preliminary Assessment Resolution on 5R 2013 (Autumn Dr.), SR 2014 (Brenda
Cc::rt), 5R 2015 (Southern Dr.), SR 2016 (Lindley Dr.) and 5R 2017 (Wel-
come Dr.); all roads are in the Rangewood Subdivision. Vote: Dyes, 5;
noes, 0.
Agenda Item 19: DOT Recommends Addition of East Drive,
Latimer Street, Dumont Street an' SR
17.26 Extension to the 5econdar Road
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Commissioner Gustaveson moved approval, seconded by Commissioner Whitted,
of the Department of Transportation's recommendation of the addition of
East Drive (SR 1980) in Dogwood Heights Phase I Subdivision, Latimer Street
in Hill~horough Township, Dumont Street (Estension of SR1595) in Bluffs of
Eno Subdivision and SR1126 Extension in Bingham Township to the State Sec-
ondary Road System. Vote: Ayes, 5; noes, 0.
Agenda Item 20: Director of the Department on Agin_g
Pir. Passmore was out of the room and was asked to come ir.; meanwhile
the Board continued with the agenda, pending Mr. Passmore's arrival.
-- agenda Item 22: Appointments
A. Energy Commission: Corrpnissioner Gustaveson moved approval, sec-
onded by Commissioner Whitted, of Mr. Dick Drake as the representative of
the Chapel Hill-Carrboro School Board e~i the Energy Commission. Vote:
;yes, 5; noes, 0.
B. Provider Delegate--Triangle J. EMS Council: There was some con-
cern that Dr. Sarah Dent was listed as a consur~ar delegate on the Triangle
~ EMS Council; the Board felt she should be designated a provider delegate
and Commissioner Willhoit so moved such a'designation for Dr. bent with Mr.
Lessig as fire alternate provider delegate, seconded by Commissioner Whitted.
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Vote: Ayes, 5; noes, 0.
The Cierk was instructed to advertise %wo consumer seats open (one
is an alternate).
C. Chapel Hill Board of Adjustment: Commissioner Baines announced
that she had just received notification of this vacancy this morning. Ilse
Sonner's term was expiring and the Chapel Hill Planning recommended reappoint-
ment of Ms. 5onner to the Board of Adjustment- Whereupon Commissioner
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Willhoit so moved, seconded by Commissioner Gustaveson, the reappointment
of Ms. Sonner to the Chapel Hill Board of Adjustment. Vote: ayes, 5; noes,
0. The Clerk was instructed to notify Mr. David Roberts, Town Clerk of
Chapel Hill of the appointment.
Commissioner Barnes also announced two vacancies on the Chapel Hill
Planning Board; one due to the expiration of the term of Mr. Dan Francisa,
who does not wish to be reappointed, and one due to the resignation of Ms.
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Betty Jones. The Board directed the Clerk to advertise these vacancies.
Agenda Item 20: The Department_of Ain Director
A. Recommendation from Senior Citizens Board that the Senior Citizens
Office be~~moved to Northside Multipurpose Center: Mr. Passmore said this
was a trial move to see if it would be suitable over the long term. Mr.
Passmore told the Board this was part of an effort to co-locate services
for thz older citizens. Commissioner Gustaveson moved, seconded by Com-
missioner Whitted to approve the move of the Senior Citizens pffice to
the Northside Multipurpose Center from Carr Mill. Commissioner Gustaveson's
motion did not include an appropriation for renovation of the offices in
Northside. Vote: Ayes, 5; noes, 0.
Commissioner Willhoit moved to approve attachment 3 (the Budget
Amendments) approved by the Senior Citizens Board. Motion died for lack
of a second.
D. P9ileage reimbursement from those using Homemake Health Aide Ser-
vice: Commissioner Barnes expressed concern that the Department on Aging
was unahle to provide services for persons who needed such service and yet
wished to renovate offices. Commissioner LJhitted asked Mr. Passmore to pre-
pare information for the budget presentation which would info nn the Board
of the impact on those citizens who don't have funds for services due to a lack of
money.' Commissioner Barnes, looking at the overall picture of the Capital
Improvements Program, said she wished to consider the Northside Multipurpose
Center on June 2, 1931, during Budget sessions. Commissioner Willhoit moved
to continue this discussion of these agenda items until Tuesday;night (June
2, 19$1) when the Board would have a clearer picture on the budget amendments.
Commissioner Gustaveson seconded the motion.
Commissioner rJalker left the m4eting during this discussion.
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Commissioner Whitted moved, seconded by Gommissioner Barnes,. to table
Commissioner Wi1lhoit's motion. Vote: Ayes, 3 (Commissioners Barnes,
Whitted, and Willhoit); noes, 1 (Commissioner Gustaveson).
Coi~enissioner Whitted moved to discuss Agenda zt~- 20-8 today and to discuss
budget amendments during the discussion an Capital Improvements Program
on ,lone 2 and to instruct the Finance Director and Aging Director to bring
budget amendments to the Board if they can reach an accord on the amount
outstanding in the Travel Account. Commissioner Barnes seconded the motion.
Vote: Ayes, 2 (Anne Barnes & Richard Whitted); noes, ], (;Norman Gustaveson).
Commissioner Wil1hoi.t was not present for this vote.
B. Application for Title IIT-B Funding for Fiscal 1981-82.
Commissioner Whitted moved to approve an application for funding for the
Federal Fiscal year 1981-82 under Title III-B of the Dlder Americans Act
and to empower the Chair Sign this application; Commissioner Willhoit
seconded the motion. Vote: Ayes, 4; noes, 0.
C. Sign at Northside Multipurpose Center. -
The Board reached a consensus that those offices occupying The
Northside Multipurpose Center should be contacted for suggestions for
the Sign wording. The board instructed the Clerk to contact those agencies
far their suggestions.
Agenda Item 21: Budget Amendments
Commissioner Whitted moved approval of the budget amendments for
Manning, Central Services and Contingency (See page~-~'~f this book far
those amounts); Corronissioner Barnes seconded the motion. Vote: ,dyes, 4;
noes, 0.
The Finance Director presented the budget amendments for the Health
Da par•tment for Board consideration. Corr~missioner Whitted moved, seconded
by Commissioner Barnes, approval of the amendments (see Wage a~~ of this
book). Vote: Ayes, 4; noes, 0.
Agenda Item 23: Governors. Volunteer Awards Nominees
The Board decided to circulate the nominees received among itself and
to bring this back to the agenda later in June.
Agenda Item 25: Discussion of 5B 583
The County Attorney told the Board that this legislation arose as
the result 'of a situation in Onslow County; it is his opinion that the County
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already has the power contained within this bill. He suggested the Bill
would serve to clarify this power and the Board might endorse it as a
clarification. The Board took ro action on this Bill.
The Finance Officer and County Manager presented the Proposed 1981-
82 Budget to the Board (a copy of this proposed budget is on file in the
Glerk's office).
Commissioner Barnes moved to adjourn the meeting, seconded by Com-
missioner Whitted. Vote: ayes, 4; noes, 0.
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Anne Barnes, Chair
Paulette Pridgen-Pond, Clerk